Add your latest resume to match with open positions.

14 results for Administrative Assistant in New Haven, CT

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Montville, CT
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in for our client. This is a Contract position suited for someone who can keep calendars organized, handle front-office communication, and ensure administrative tasks are completed accurately and on time. The ideal candidate brings strong coordination skills, professionalism in responding to inbound calls, and the ability to manage multiple priorities in a busy environment. Responsibilities:• Coordinate complex calendars and arrange meetings, including scheduling support for board sessions across multiple associations.• Organize onsite and offsite activities by handling logistics, timelines, and related administrative preparation.• Serve as a primary point of contact for incoming calls and general office inquiries, directing requests promptly and professionally.• Maintain accurate records through timely data entry, document tracking, and routine administrative updates.• Partner with service providers and maintenance vendors to submit work requests, follow up on completion, and support office needs.• Provide reception and general administrative support to help daily operations run smoothly and efficiently.• Prepare correspondence, meeting materials, and other office documents as needed.• Support finance-related administrative tasks when applicable, offering additional assistance in areas such as record organization and coordination.
2026-07-07T00:00:00Z

Administrative Assistant

North Franklin, CT
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support key daily operations. This contract opportunity will provide administrative support across the Human Resources, Finance, and Development teams while helping maintain an organized and responsive office environment. The ideal candidate is comfortable managing front-office activities, handling incoming communications, and keeping records accurate and up to date. Responsibilities:• Provide day-to-day administrative support to the Human Resources, Finance, and Development departments to help keep workflows moving efficiently.• Welcome visitors, answer inbound calls, and direct questions or messages to the appropriate team members in a courteous manner.• Maintain office records by entering, updating, and organizing information with a high level of accuracy.• Assist with scheduling, document preparation, and general clerical tasks to support departmental priorities.• Monitor shared administrative needs across teams and respond promptly to routine requests.• Help coordinate correspondence, filing, and other receptionist and office support functions.• Support increased workload as team activity grows and assist with evolving administrative processes as needed.
2026-07-08T00:00:00Z

Executive Assistant

Southport, CT
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Executive Assistant to provide business and personal assistance to the President of a family office and investment arm in Fairfield Connecticut. This permanent opportunity is suited for someone who stays organized in a fast-paced environment, works confidently with minimal direction, and manages competing priorities with discretion. The role blends running all administration for a family office, executive scheduling, travel planning, meeting coordination, presentation development, and broad administrative support to help keep daily operations running smoothly. Responsibilities:• Manage a complex executive and personal calendar, prioritizing appointments and adjusting schedules as business needs evolve.• Coordinate travel arrangements, including itineraries, logistics, and related scheduling details.• Plan and organize meetings to ensure smooth execution and strong preparation.• Provide day-to-day administrative support, including correspondence handling, document organization, and follow-up on key items.• Act as a personal assistant and manage all daily, weekly and monthly family matters and scheduling.• Serve as a dependable point of coordination for internal and external stakeholders interacting with the President. This opportunity is a great role for someone who is looking for diversity, growth oriented, stability, and a supportive culture. Key qualities they look for are discretion, self starter, organized, proactive, strong work ethic, and self-structured. Brand new beautiful office right on the water, flexibility to a work hybrid work model, fantastic benefits and bonus opportunity. To be considered, please apply today or send your resume to Kelsey.Ryan@roberthalf(.com)
2026-07-17T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z

Senior Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
Lead and supervise a team of Executive Assistants Executive Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements. Prepare meeting materials, agendas, and follow-up correspondence. Handle high-volume email management, including prioritization and delegation. Administrative Duties: Maintain and organize files and records, ensuring easy access to essential documentation. Process expense reports, invoices, and purchase orders accurately and on time. Monitor and manage special projects as assigned. Communication and Collaboration: Act as a liaison between executives and internal/external stakeholders. Facilitate communication and collaboration across departments and teams. Draft and proofread correspondence, presentations, and reports. Operational Efficiency: Anticipate executive needs and proactively address them. Prioritize and manage multiple projects with tight deadlines. Align work deliverables with broader strategic objectives.
2026-06-29T00:00:00Z

Accounting Assistant

Bridgeport, CT
onsite
Temporary to Hire
22 - 25 USD / Hourly
About the OpportunityOur client, a growing HVAC company in Stratford, CT, is seeking a detail-oriented and organized Accounting Assistant to support the day-to-day accounting and administrative functions of the business. This role is ideal for someone who enjoys working in a fast-paced environment, has strong attention to detail, and is looking to build a career in accounting within the construction or service industry.Responsibilities<ul><li>Process accounts payable invoices and ensure timely payments.</li><li>Assist with accounts receivable, including invoicing, cash applications, and collections follow-up.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Enter financial data accurately into accounting software.</li><li>Maintain organized accounting records and filing systems.</li><li>Assist with bank reconciliations and monthly financial reporting.</li><li>Support payroll processing activities as needed.</li><li>Prepare spreadsheets, reports, and other accounting documentation.</li><li>Communicate with vendors, customers, and internal departments regarding account inquiries.</li><li>Provide general administrative support to the accounting and management teams.</li></ul>
2026-07-14T00:00:00Z

Office Manager

South Windsor, CT
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Our client, a well-established organization in the South Windsor, CT area, is seeking a highly organized and proactive Office Manager to join their team on a contract basis. This role is ideal for someone who thrives in a fast-paced office environment and enjoys wearing multiple hats to ensure daily operations run smoothly.The Office Manager will serve as a key point of contact for administrative functions, office coordination, and employee support while maintaining a professional and welcoming workplace.Key Responsibilities<ul><li>Manage day-to-day office operations and administrative activities</li><li>Serve as the primary point of contact for vendors, visitors, and service providers</li><li>Coordinate office supplies, equipment, and facility needs</li><li>Answer and direct incoming phone calls and correspondence</li><li>Schedule meetings, maintain calendars, and support leadership as needed</li><li>Assist with onboarding logistics for new employees and contractors</li><li>Organize and maintain office records, files, and documentation</li><li>Support basic accounts payable, invoicing, expense tracking, and other administrative processes</li><li>Coordinate company events, meetings, and office communications</li><li>Ensure office policies and procedures are followed and maintained</li></ul>
2026-07-07T00:00:00Z

Receptionist

Norwich, CT
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for a personable and organized Receptionist to support front-desk operations for a contract position. This role serves as the first point of contact for visitors and callers, helping create a welcoming and attentive experience. The ideal candidate is comfortable managing a busy phone system, handling incoming inquiries efficiently, and supporting day-to-day administrative needs in a part-time capacity. Responsibilities: • Welcome guests and direct them to the appropriate staff members or departments in a courteous and attentive manner. • Manage a multi-line phone system by answering, screening, and routing incoming calls accurately and promptly. • Respond to general inquiries from callers and visitors while maintaining a helpful and service-oriented approach. • Keep the reception area orderly and presentable to ensure a positive first impression for everyone entering the office. • Provide basic administrative support such as taking messages, relaying information, and assisting with routine front-office tasks. • Coordinate communication between visitors, employees, and external contacts to support smooth daily operations.
2026-07-13T00:00:00Z

Purchasing Assistant

Seymour, CT
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Purchasing Assistant (Contract) – Industrial Services Company | Seymour, CTAn industrial services company in Seymour, CT is seeking a detail-oriented Purchasing Assistant on a contract basis. This role is ideal for someone with strong administrative and purchasing support skills who can help maintain efficient procurement operations in a fast-paced environment.Key Responsibilities:<ul><li>Assist with the preparation and processing of purchase orders</li><li>Communicate with vendors regarding pricing, availability, order status, and delivery timelines</li><li>Maintain accurate purchasing records, vendor files, and related documentation</li><li>Track orders and help ensure timely receipt of materials and supplies</li><li>Reconcile purchase orders, invoices, and receiving documents</li><li>Support inventory and supply monitoring to help maintain appropriate stock levels</li><li>Work with internal departments to gather purchasing needs and resolve order issues</li><li>Perform data entry, reporting, and general administrative support related to procurement activities</li></ul>
2026-06-30T00:00:00Z

Paralegal

East Hampton, CT
onsite
Temporary / Contract
15 - 18 USD / Hourly
We are looking for a detail-oriented Paralegal to support a legal team in East Hampton, Connecticut. This Long-term Contract position centers primarily on real estate matters and offers the opportunity to contribute to a steady flow of transactions and related legal work. Candidates with additional exposure to probate matters will be especially valuable in this role. Responsibilities: • Prepare, review, and organize documents related to real estate transactions, including purchase, sale, closing, and title matters. • Coordinate case files, maintain accurate records, and track deadlines using case management software. • Assist attorneys with discovery activities by gathering, formatting, and organizing relevant materials for review and production. • Support trial preparation efforts by compiling exhibits, preparing case documents, and helping ensure materials are ready for hearings or proceedings. • Communicate with clients, attorneys, title companies, and other parties to facilitate timely progress on active matters. • Conduct legal and property-related research to support transaction work and related case activity. • Help manage probate-related files when needed, including document preparation and administrative follow-up. • Monitor multiple matters at once while ensuring accuracy, completeness, and compliance with required procedures.
2026-07-14T00:00:00Z

Paralegal

Purchase, NY
onsite
Permanent / Full Time
65000 - 90000 USD / Yearly
We are looking for a detail-oriented Paralegal to support a plaintiff-side employment litigation practice in Purchase, New York. This role offers the opportunity to contribute across the full lifecycle of active matters, from initial case development through trial readiness. The ideal candidate brings strong organizational skills, confidence working in a fast-paced legal setting, and a genuine interest in litigation support. Responsibilities: • Manage case calendars and track court deadlines, filing dates, hearings, and other critical milestones to keep matters moving efficiently. • Prepare, organize, and revise legal documents, correspondence, and case materials for attorney review and submission. • Handle electronic court filings and ensure all submissions are completed accurately and within required timeframes. • Support discovery efforts by assembling records, coordinating document production, and maintaining organized case files. • Assist attorneys with trial preparation, including compiling exhibits, witness materials, and other supporting documentation. • Maintain case information within case management software and keep files current, accessible, and well organized. • Communicate with internal team members and outside parties as needed to gather information and help advance litigation matters.
2026-06-24T00:00:00Z

Recruiter Assistant

Melville, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Recruiter Assistant to support talent acquisition operations for a retail food store organization. This Long-term Contract opportunity is ideal for someone who enjoys coordinating recruiting activity, maintaining accurate job postings, and helping hiring teams stay organized throughout the process. The person in this role will work closely with a Talent Manager and recruiters to keep onboarding tasks, reporting, and recruitment administration moving efficiently. Responsibilities:• Coordinate interview and hiring-related scheduling to keep recruiting events and candidate activities on track.• Provide day-to-day administrative support to the Talent Manager and recruiting team across multiple hiring initiatives.• Manage onboarding-related tasks within the organization's recruiting systems to help ensure a smooth candidate transition.• Post and sponsor open positions across job boards and other recruitment channels to improve visibility.• Review online job advertisements for accuracy, completeness, and alignment with hiring needs, including postings on Indeed.• Prepare and maintain recruiting reports that help track activity, progress, and hiring outcomes.• Assist with sourcing and high-volume recruitment efforts by supporting workflow coordination and candidate pipeline activity.
2026-07-19T00:00:00Z