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14 results for Administrative Assistant in New Haven, CT

Administrative Assistant

Harrison, New York
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Executive Assistant

White Plains, New York
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations. Responsibilities: • Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently. • Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward. • Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion. • Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks. • Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records. • Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication. • Draft, edit, and proofread emails, reports, presentations, and other business correspondence. • Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.
2026-08-30T00:00:00Z

Executive Admin. Assistant

White Plains, New York
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-08-31T00:00:00Z

Accounting Assistant

Hicksville, New York
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for an Accounting Assistant to support daily financial tasks while helping keep the office running smoothly in Hicksville, New York. This role blends accounting support with front-office coordination, making it well suited for someone who is organized, dependable, and comfortable managing a variety of administrative duties. The ideal candidate brings strong attention to detail, communicates clearly, and can handle sensitive information with discretion. Responsibilities: • Process routine financial entries and help keep bookkeeping records accurate and up to date. • Review payment activity, monitor open invoices, and assist with maintaining current vendor account information. • Organize accounting documents, reconcile basic transaction records, and support everyday banking-related tasks when needed. • Enter data accurately into company records and provide administrative support to the accounting function. • Welcome visitors and serve as a courteous first point of contact for customers, vendors, and guests. • Coordinate incoming and outgoing mail, packages, and deliveries while maintaining an orderly reception and office area. • Support scheduling for meetings, appointments, and general office activities to keep daily operations on track. • Manage office supply levels, handle filing and scanning, and prepare correspondence, reports, and other business documents as requested. • Provide general clerical assistance to management and cross-functional teams while helping with day-to-day office communication. • Take on additional administrative or accounting-related duties as business needs require.
2026-09-24T00:00:00Z

Legal Assistant

Melville, New York
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
About the FirmWell-established Long Island law firm providing comprehensive legal services to businesses, financial institutions, nonprofit organizations, and individuals. The firm’s practices include corporate and business law, banking and finance, real estate, litigation, trusts and estates, tax, healthcare, and other specialized areas. The firm offers a collaborative, sophisticated, and client-focused environment with a strong emphasis on relationships and high-quality legal representation. About the RoleWe are seeking a dynamic and detail-oriented Legal Assistant with 5–7 years of experience to support a diverse range of legal practices, including real estate, trusts and estates, corporate law, litigation, and more. Responsibilities<ul><li>Assist attorneys with organizing files, monitoring calendars, and meeting deadlines</li><li>Manage and organize legal documents using iManage, ensuring accuracy and confidentiality</li><li>Create, format, revise, scan, and email legal documents</li><li>Answer telephone calls, maintain client contact, and schedule meetings</li><li>Support litigation matters through document review, accurate e-filing of court documents, and maintenance of case files</li><li>Assist with accounts payable and billing to provide backup coverage</li></ul>
2026-09-10T00:00:00Z

Sr. Executive Assistant

Canton, Connecticut
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant to provide senior-level administrative and operational support for our client in the Canton, Connecticut area. This contract position will play a key role in keeping leadership activities, team coordination, and project-related tasks running smoothly across multiple functions. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Coordinate executive schedules, meeting logistics, and daily administrative activities to ensure efficient support for leadership and department initiatives.• Arrange business travel, including flights, ground transportation, lodging, and related itinerary details, while aligning schedules with meetings and key events.• Collect, organize, and summarize information from various sources to produce high-quality materials, status updates, and project tracking documents.• Assist with the preparation and follow-through of special projects and events, helping keep timelines, deliverables, and stakeholders on track.• Support internal teams with activities and maintain visibility into orders, inventory status, and related records.• Help gather and monitor customer-facing documentation, ensuring materials are organized and ready in advance of client meetings.• Track training activities and maintain accurate records to support departmental compliance and development needs.• Manage department administrative resources such as credit card records, software-related information, and SharePoint content to keep data current and accessible.
2026-09-25T00:00:00Z

Human Resources (HR) Assistant

Bloomfield, Connecticut
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources/Benefits Assistant to support day-to-day HR operations in the Bloomfield, Connecticut area. This opportunity is well suited for someone who enjoys balancing administrative coordination with data-driven reporting in a fast-paced environment. The position will contribute to onboarding, benefits support, and payroll-related documentation while helping maintain accurate employee records across HR systems. Responsibilities:• Coordinate onboarding activities by preparing employment documents, tracking completion of required forms, and helping ensure a smooth start for new hires.• Maintain and update employee information in HR systems, ensuring records related to payroll, benefits, and personnel changes remain accurate and current.• Support benefits administration by assisting with enrollments, status updates, and employee inquiries while keeping related documentation organized.• Run recurring and ad hoc reports on workforce metrics, including headcount data, and help present findings in clear monthly summaries.• Use Excel to organize, analyze, and validate HR data for reporting, audits, and administrative follow-up.• Assist with pre-employment processing for all candidates and other hiring steps to help keep activities on schedule.• Provide general HR administrative support for employee relations matters, internal documentation, and department workflows.• Partner with team members on payroll-related paperwork and system-based tasks to help maintain timely and compliant processing.
2026-09-25T00:00:00Z

Human Resources (HR) Assistant

Cromwell, Connecticut
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a Human Resources Assistant to support daily recruiting and HR operations for a long-term contract assignment in Connecticut. This role is ideal for someone who enjoys a fast-paced, front-facing environment and can manage a high volume of administrative work with accuracy and consistency. The position is fully onsite and offers the opportunity to contribute to hiring, onboarding, and employee support while working closely with internal HR teams. Responsibilities: • Provide day-to-day administrative support for human resources activities, maintaining organized records and ensuring timely completion of assigned tasks. • Assist with recruitment coordination by scheduling interviews, communicating with candidates, and supporting the hiring process from initial outreach through onboarding. • Serve as a front-desk or front-facing HR contact, responding to routine employee and candidate inquiries in a thorough and helpful manner. • Use HRIS platforms and Microsoft Office applications to enter, update, track, and report employee and recruiting information accurately. • Prepare onboarding materials and help facilitate pre-employment steps, including required screening processes and documentation. • Support employee relations administration by routing questions appropriately, documenting interactions, and helping maintain compliance with HR procedures. • Create and manage spreadsheets, correspondence, and other HR-related documents using Excel and other Microsoft Office tools. • Contribute to special administrative projects and assist with client-required pre-placement activities as needed before a candidate starts.
2026-09-25T00:00:00Z

Receptionist

Stamford, Connecticut
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front office operations for a non-profit organization in Stamford, Connecticut. This Long-term Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for staff, families, and visitors. The role focuses on managing calls, coordinating schedules, and handling administrative tasks with professionalism and discretion. Responsibilities: • Manage incoming phone calls, route each inquiry to the correct staff member or department, and ensure callers receive helpful assistance. • Record complete and accurate messages and relay information quickly to support timely follow-up. • Arrange appointments and help maintain organized schedules for staff and shared resources. • Coordinate meetings by assisting with calendars, confirming details, and supporting smooth day-to-day office operations. • Welcome visitors and respond to general questions while directing individuals to the appropriate contacts or services. • Provide clerical and administrative support such as preparing documents, organizing records, and assisting with routine office tasks. • Handle sensitive school-related information with a high level of confidentiality, professionalism, and sound judgment.
2026-09-24T00:00:00Z

Receptionist

Hartford, Connecticut
onsite
Temporary / Contract
19.05 - 20.9 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front office operations for an education-focused organization in Hartford, Connecticut. This Contract position is ideal for someone who enjoys creating a positive first impression, managing multiple administrative tasks, and keeping office activities running smoothly. The successful candidate will provide attentive visitor support, handle communication efficiently, and contribute dependable administrative assistance across the office. Responsibilities: • Greet visitors professionally, provide directions or assistance, and help create an organized and friendly front desk experience. • Manage incoming calls through a multi-line phone system, route inquiries to the appropriate contacts, and take accurate messages when needed. • Sort, review, and distribute incoming mail in accordance with established office procedures. • Provide administrative assistance to team members by completing tasks such as document preparation, data entry, and online research. • Monitor inventory levels and place orders for office and kitchen supplies to ensure the workplace remains stocked. • Maintain paper and digital filing systems, keeping records organized, accessible, and up to date. • Balance competing priorities throughout the day with a strong sense of urgency and sound judgment. • Support general office operations by stepping in where needed to help maintain an efficient and responsive administrative environment.
2026-09-21T00:00:00Z

Receptionist

Woodbury, New York
onsite
Temporary / Contract
22 - 24 USD / Hourly
A well-established wealth management firm is seeking a polished and professional Front Office Administrative Assistant to join their team on a contract to hire basis. This position is ideal for someone who enjoys working in a client-facing environment and can help keep daily office operations running smoothly. This is a part-time opportunity, Monday - Friday 9am - 3pm. Key Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Take and relay messages accurately and promptly</li><li>Greet clients in a professional and welcoming manner</li><li>Set up and break down meeting rooms for client and internal meetings</li><li>Keep the break room stocked, organized, and neat</li><li>Order office supplies and monitor inventory</li><li>Perform data entry with accuracy and attention to detail</li><li>Sort and distribute daily mail</li></ul>
2026-09-18T00:00:00Z

Paralegal

New Haven, Connecticut
onsite
Permanent / Full Time
50000 - 90000 USD / Yearly
We are looking for a skilled Paralegal to support estate planning and probate matters in New Haven, Connecticut. This position works closely with attorneys and clients to prepare legal documents, manage filings, and keep matters moving efficiently through each stage of planning and administration. The ideal candidate brings strong organizational abilities, sound judgment when handling sensitive information, and practical experience with Connecticut probate processes. Responsibilities: • Prepare and update estate planning materials such as wills, trusts, powers of attorney, and advance health care documents under attorney supervision. • Assemble supporting records, including asset summaries, beneficiary information, and related planning documentation needed for complete client files. • Help carry out estate plans by coordinating signing appointments, witnessing, notarization, and trust funding activities in accordance with Connecticut requirements. • Draft, organize, and submit probate filings, including petitions, inventories, accountings, affidavits, and other court-related documents. • Track court dates and filing deadlines, maintain reliable reminder systems, and follow up with Connecticut Probate Courts as matters progress. • Support estate and trust administration by collecting financial information, monitoring expenses and distributions, and preparing correspondence for beneficiaries and fiduciaries. • Communicate with banks, accountants, appraisers, clients, trustees, and executors to gather information and move files forward. • Maintain accurate electronic and physical records while preserving confidentiality across all personal, legal, and financial documents. • Assist attorneys with legal research, case preparation, and resolution of routine probate administration issues as needed.
2026-09-09T00:00:00Z

Paralegal

East Haven, Connecticut
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Robert Half is partnering with a Solo General Practitioner looking for a skilled Paralegal to support a busy litigation practice in East Haven, Connecticut. This role is well suited for someone who is confident managing court-related documentation, coordinating case activity, and keeping matters organized in a fast-moving legal environment. The ideal candidate brings hands-on litigation experience, strong attention to detail, and the ability to communicate effectively with clients and legal stakeholders while working independently. Responsibilities:• Prepare, edit, and finalize legal documents such as pleadings, motions, correspondence, and other case-related materials with a high level of accuracy.• Handle court submissions for Connecticut matters, including electronic filings, and confirm that all documents are filed correctly and on time.• Organize and maintain litigation files, case records, and calendar entries to support efficient case progress.• Monitor court schedules and procedural deadlines, taking proactive steps to help ensure timely responses and submissions.• Serve as a reliable point of contact for clients, court personnel, opposing counsel, and outside parties regarding case-related matters.• Coordinate logistics for hearings, depositions, mediations, and attorney meetings, including scheduling and follow-up communication.• Support discovery activities by organizing records, tracking materials, and assisting with preparation for trial and other key litigation events.• Manage competing priorities across a high-volume caseload while responding effectively to urgent matters and daily legal support needs.• Provide broad administrative and litigation assistance to the attorney throughout all stages of active matters.
2026-09-03T00:00:00Z

Executive Assistant, Boutique FS Firm

Greenwich, Connecticut
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
Position SummaryA boutique financial services firm in Greenwich, CT is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative support to senior members of the firm.This individual will serve as a trusted partner to the executive team, managing complex schedules, coordinating meetings and travel, facilitating communication, and ensuring executives are prepared for internal and external engagements. The ideal candidate thrives in a fast-paced, entrepreneurial environment and is comfortable managing multiple priorities with a high degree of urgency, discretion, and attention to detail. This individual must be able to anticipate needs, exercise sound judgment, and interact professionally with senior executives, clients, investors, and other external stakeholders. Key Responsibilities<ul><li>Manage complex and frequently changing executive calendars, including internal meetings, client meetings, investor calls, and external engagements.</li><li>Coordinate meetings across multiple executives, organizations, and time zones while proactively identifying and resolving scheduling conflicts.</li><li>Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.</li><li>Prepare executives for meetings by coordinating schedules, materials, logistics, and relevant information in advance.</li><li>Serve as a professional point of contact between executives and clients, investors, business partners, and other external stakeholders.</li><li>Monitor scheduling and communications to ensure important requests, meetings, and follow-up items are addressed promptly.</li><li>Coordinate conference calls, virtual meetings, client meetings, dinners, and other business events.</li><li>Prepare and process expense reports, invoices, and other administrative documentation.</li><li>Assist with the preparation, formatting, and distribution of presentations, correspondence, meeting materials, and other documents.</li><li>Maintain highly confidential business, client, transaction, and personnel information with exceptional discretion.</li><li>Track priorities, deadlines, and follow-up items on behalf of executives and proactively communicate outstanding action items.</li><li>Coordinate with internal team members and outside parties to support the smooth execution of meetings, transactions, and firm initiatives.</li><li>Assist with special projects and broader administrative or operational needs as the firm continues to grow.</li><li>Anticipate executive needs and proactively resolve scheduling, logistical, and administrative issues before they arise.</li></ul>
2026-09-22T00:00:00Z