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25 results for Office Assistant in New Castle, DE

Office Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Administrative Assistant to support the operations at a firm located in Philadelphia, Pennsylvania. This Contract position will provide direct administrative assistance to the Director while helping the department stay organized, responsive, and efficient. The ideal candidate is comfortable managing routine office tasks, preparing documents and reports, and communicating professionally with a wide range of internal and external contacts. Responsibilities:• Provide day-to-day administrative assistance to the Director, helping coordinate priorities and support departmental operations.• Create, update, and organize reports, documents, and other administrative materials using Microsoft Excel and Microsoft Word.• Support assigned research activities by collecting information, compiling findings, and formatting summary documents for review.• Develop presentation materials in PowerPoint to assist with meetings, updates, and departmental communications.• Serve as a point of contact for incoming questions and calls, directing inquiries appropriately and recording detailed messages when needed.• Contribute to special projects, office initiatives, and committee-related tasks as requested by the department.• Maintain orderly records, correspondence, and general office documentation to support efficient daily workflow.
2026-08-19T00:00:00Z

Office Manager

Philadelphia, PA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for an experienced Office Manager to lead day-to-day administrative operations for a law firm in Philadelphia, Pennsylvania. This fully onsite position is ideal for someone who can keep office functions running smoothly while supporting attorneys, staff, and leadership across operational and people-related needs. The role calls for a hands-on individual with strong attention to detail who is comfortable managing facilities, coordinating vendors, assisting with human resources processes, and helping maintain effective office technology support. Responsibilities: • Direct daily office activities to ensure attorneys and staff receive consistent administrative and operational support. • Lead scheduling and workforce coordination activities, including attendance oversight, timecard review, onboarding logistics, and communication of workplace policies. • Supervise office support personnel, assign priorities, and maintain adequate coverage for front-office and administrative functions. • Partner with leadership on employee relations matters, performance support, and training arrangements for staff development. • Track office spending, help prepare budgets, review invoices for accuracy, and manage relationships with external service providers. • Work with third-party technology partners to address equipment setup, system access, and general office technology needs. • Provide administrative support for employee benefits processes, including enrollment assistance for medical, dental, and retirement plans. • Contribute to business development efforts by coordinating marketing-related activities and helping maintain digital content such as website and social media updates. • Participate in leadership meetings, document confidential discussion points, and share updates related to office operations and administrative priorities.
2026-08-24T00:00:00Z

Administrative Assistant

Huntingdon Valley, PA
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to support daily operations and help keep both business and personal priorities organized. This role is well suited for someone who is highly dependable, attentive to detail, and confident managing a wide range of tasks with professionalism and discretion. The ideal candidate can balance competing demands, communicate clearly, and take initiative to keep schedules, records, and follow-up items moving forward efficiently. Responsibilities: • Oversee calendars, coordinate appointments, and arrange meetings to ensure schedules remain accurate and well managed. • Organize travel plans, confirm reservations, and prepare clear itineraries when transportation or lodging is required. • Create and update reports, spreadsheets, presentations, correspondence, and other administrative materials as needed. • Maintain orderly digital and paper filing systems so records, documents, and reference materials are easy to access. • Support expense monitoring by collecting receipts, reviewing invoices, and assisting with routine administrative bookkeeping tasks. • Prepare meeting agendas, capture notes, and track next steps to help maintain progress on priorities and commitments. • Monitor deadlines, open items, and project milestones while following up on outstanding tasks in a timely manner. • Coordinate office supply purchases and communicate with vendors or service providers to support daily operations. • Handle sensitive information with sound judgment and provide additional personal and administrative assistance, including research, scheduling, errands, and special projects, as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Royersford, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our stable client in the Royersford, PA area is looking to hire a dependable and detail-oriented Administrative Assistant to provide day-to-day administrative support and help ensure the office operates efficiently. This highly organized Administrative Assistant will provide general administrative and clerical support to the office and team. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, answer and route incoming calls, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-08-11T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-08-31T00:00:00Z

Administrative Assistant

Glenside, PA
onsite
Temporary / Contract
15.8365 - 18.337 USD / Hourly
Robert Half is partnering with a respected Higher Education institution in Glenside, PA to identify an Administrative Assistant for Student Health Services. This position serves as a key point of contact for students, faculty, staff, and visitors while supporting the daily administrative operations of a busy student-centered office. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment where professionalism, confidentiality, and customer service are essential. Responsibilities<ul><li>Coordinate daily administrative activities for Student Health Services to ensure smooth and efficient office operations.</li><li>Serve as the first point of contact by welcoming visitors, answering incoming calls, and responding to inquiries professionally and courteously.</li><li>Schedule appointments and maintain calendars for office operations and student services.</li><li>Perform accurate data entry and maintain administrative records while ensuring confidentiality of sensitive information.</li><li>Prepare, organize, and distribute correspondence, forms, reports, and other office documentation.</li><li>Support reception functions by directing inquiries and routing requests to appropriate staff members.</li><li>Assist with administrative problem-solving and follow up on outstanding items to ensure timely resolution.</li><li>Maintain organized records and office systems to support departmental efficiency.</li><li>Provide exceptional customer service to students, families, faculty, and staff.</li></ul>
2026-09-01T00:00:00Z

Administrative Assistant

Conshohocken, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office and data management needs for a 12-week Contract position based in Conshohocken, Pennsylvania. This opportunity is ideal for someone who is comfortable handling administrative coordination, high-volume data entry, and inbound communication in a detail-oriented environment. The role requires strong attention to detail, reliability during standard Monday through Friday business hours, and confidence using Microsoft Office tools. Responsibilities:• Manage a range of administrative support activities to keep day-to-day operations running efficiently.• Enter, update, and maintain information in internal records with a high degree of accuracy and timeliness.• Respond to incoming calls and direct inquiries to the appropriate contacts when needed.• Provide general office support, including document preparation, file organization, and routine coordination tasks.• Monitor assigned workflows and follow established procedures to ensure administrative tasks are completed on schedule.• Use Microsoft Office applications to create, edit, and organize business documents, spreadsheets, and communications.• Support reception-style duties by serving as a reliable first point of contact for routine questions and requests.
2026-08-28T00:00:00Z

Administrative Assistant

Norristown, PA
onsite
Temporary / Contract
29 - 29 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is fully onsite and will serve as a key point of coordination for front desk coverage, scheduling, travel arrangements, and general administrative support. The role works closely with leaders, project teams, and visiting executives in a fast-paced office that can be especially busy earlier in the week. Success in this position requires sound judgment, strong prioritization skills, and a careful approach to handling multiple requests throughout the day. Responsibilities:• Welcome visitors, manage the reception area, and handle incoming calls with a courteous and attentive demeanor.• Coordinate calendars, meetings, and administrative logistics for directors, project managers, and other office leaders.• Arrange business travel, prepare itineraries, and support related scheduling details for employees and visitors.• Order meals for meetings and events while ensuring timing, accuracy, and alignment with office needs.• Oversee routine office support tasks such as maintaining supplies, assisting with facilities-related requests, and keeping shared spaces organized.• Enter and update information accurately in internal systems and documents to support day-to-day business operations.• Prepare, format, and distribute materials using Microsoft Office applications, including Word, Excel, PowerPoint, and SharePoint.• Respond to shifting priorities by assessing urgency, communicating with stakeholders, and adjusting support activities as needed.
2026-08-31T00:00:00Z

Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and help keep administrative workflows running smoothly in Philadelphia, Pennsylvania. This long-term contract position is ideal for someone who is organized, responsive, and comfortable managing multiple priorities in a fast-paced setting. The person in this role will provide front-office support, maintain accurate records, coordinate scheduling, and assist with a range of clerical and departmental tasks. Responsibilities:• Review incoming materials from external sources and route information appropriately for follow-up.• Manage and prioritize assigned administrative work to ensure tasks are completed accurately and on schedule.• Enter and maintain records while following established confidentiality and document-handling standards.• Oversee calendars, schedule appointments, and help coordinate day-to-day meeting logistics.• Arrange meetings, capture key discussion points, and distribute clear meeting notes to attendees.• Prepare routine correspondence, reports, and forms, and handle copying, scanning, faxing, and document filing as needed.• Build and update spreadsheets, logs, and tracking tools to support departmental organization and reporting.• Welcome visitors, assess their needs, and direct them to the appropriate team or department.• Monitor office supply levels and place orders to keep the department properly stocked.
2026-08-20T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half has partnered with a stable Wilmington Delaware client on their search for an Administrative Assistant who is detail oriented, tech savvy and possesses some accounting expertise. This highly organized Administrative Assistant will provide general administrative and accounting support to the office and team. This role will consist of maintaining and updating internal records, drafting and distributing internal and external communications, preparing meeting materials, creating event agendas, processing tax returns & notices, preparing outgoing packages, covering the reception area as needed, answering and routing incoming calls, and assisting other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Oversee office organization and inventory management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-08-26T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Permanent / Full Time
65000 - 100000 USD / Yearly
Robert Half is seeking an Executive Assistant to support daily office operations and provide high-quality administrative assistance at our client's site in the Philadelphia area. This role is ideal for someone who is organized and confident managing documents, correspondence, and front-office interactions in a business setting. The successful candidate will help keep records accurate, support document preparation, and ensure the office runs smoothly in a fast-paced environment. Responsibilities:<ul><li>Support day-to-day administrative activities for the office and assigned staff, helping maintain efficient workflow and consistent organization.</li><li>Draft, edit, format, and review business and legal documents to ensure accuracy, clarity, and a well-presented format.</li><li>Build and update spreadsheets, reports, and presentation materials to support operational and team needs.</li><li>Coordinate file reviews on a regular basis and prepare inactive materials for storage or closure when appropriate.</li><li>Produce letters, forms, and other written materials from dictated notes with a high level of accuracy.</li><li>Welcome clients and visitors, creating a courteous and positive first impression for everyone entering the office.</li><li>Maintain confidential records and contribute to special administrative assignments while handling sensitive information with discretion.</li></ul>
2026-08-21T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
32 - 37 USD / Hourly
We are looking for an organized and experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This long-term contract position ideal for someone who can balance executive support, client-facing coordination, and day-to-day office administration with a high level of discretion. The role requires strong judgment, attention to detail, and the ability to keep multiple priorities moving smoothly while partnering across internal teams. Responsibilities:• Deliver high-level administrative support to senior leaders, including managing priority tasks, coordinating follow-ups, and assisting with special assignments.• Oversee complex calendars, schedule meetings and organize travel plans and related logistics for executives.• Prepare meeting materials such as presentations, agendas, and supporting documents to help leadership and teams stay well organized.• Review and submit expense reports accurately and promptly while following company policies and reimbursement procedures.• Respond to incoming administrative requests and serve as a dependable point of coordination for day-to-day support needs.• Partner with departments including Finance, Compliance, and Asset Management to keep workflows, documentation, and communications aligned.• Draft, edit, and proofread business documents, engagement materials, and related correspondence to ensure quality and consistency.• Maintain client and engagement records, process documentation through e-signature platforms, and monitor submissions for completeness and compliance.• Support client events, office meetings, and reception coverage when needed, including visitor greeting, call handling, mail coordination, and post-event organization.• Produce recurring and ad hoc reports related to client engagements and business development activity for senior leadership review.
2026-08-25T00:00:00Z

Executive Assistant

Hainesport, NJ
onsite
Temporary to Hire
24 - 27.5 USD / Hourly
We are looking for an efficient and highly organized Executive Assistant to support daily operations in New Jersey. This long-term contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing executive support with hands-on office coordination in a fully onsite environment. The right candidate will bring professionalism, initiative, and a positive presence while helping keep schedules, travel, and administrative processes running smoothly. Responsibilities:• Manage complex calendars, schedule meetings, and keep executive priorities organized and on track.• Arrange business travel, including itineraries, reservations, and related logistics for leadership and staff as needed.• Provide direct administrative support to senior leadership, including meeting coordination and follow-up on key action items.• Oversee day-to-day office operations by maintaining supplies, materials, and general workplace organization.• Track timesheets and productivity-related administrative records with accuracy and attention to detail.• Coordinate incoming and outgoing shipments to ensure timely handling and proper documentation.• Serve as a central point of contact for general office needs, helping maintain an efficient and welcoming environment.• Use Microsoft Office tools to prepare documents, manage information, and support routine administrative workflows.
2026-09-02T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys handling trust and estate matters as well as bankruptcy-related work in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for someone who can keep legal calendars organized, coordinate scheduling efficiently, and manage time-sensitive filings with accuracy. The role calls for someone who is detail-oriented, comfortable working in a fast-paced legal environment, and able to help maintain smooth day-to-day case support. Responsibilities: • Manage attorney calendars by organizing hearings, deadlines, client meetings, and other critical case-related appointments. • Coordinate scheduling with courts, clients, counsel, and internal team members to keep legal matters progressing on time. • Prepare, submit, and track electronic filings for bankruptcy and other court-related documents in accordance with procedural requirements. • Provide administrative and case support for trust and estate matters, including document handling and file organization. • Assist with bankruptcy case documentation, ensuring filings are complete, timely, and properly maintained. • Maintain accurate legal records and monitor important dates to support compliance with court and matter deadlines. • Communicate clearly with attorneys and external parties regarding scheduling updates, filing needs, and case status matters.
2026-08-10T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-08-24T00:00:00Z

Mailroom Assistant

Philadelphia, PA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations in Philadelphia, Pennsylvania. This Long-term Contract position plays an important role in keeping internal deliveries, outgoing shipments, and incoming parcel distribution organized and on schedule. The ideal candidate is detail-oriented, comfortable handling routine transportation tasks, and able to maintain consistent coverage during standard business hours. Responsibilities:• Transport mail between the organization and the post office, ensuring timely pickup and delivery of items.• Receive, record, and route incoming parcels, express shipments, and other deliveries to the correct recipients.• Process outgoing correspondence by applying postage and preparing packages for shipment through approved carriers.• Sort and distribute internal mail to administrative departments, faculty collection points, and residential or designated campus locations.• Assemble and dispatch bulk mailings when needed, making sure materials are prepared accurately for postal submission.• Oversee the daily workflow of the mailroom and coordinate schedules to ensure the area remains staffed throughout regular operating hours.• Provide task direction to student workers or support staff assisting with mailroom activities.• Monitor the condition of the vehicle used for mail transport and report routine service needs or repair concerns to the appropriate manager.• Perform other related mail services duties as assigned to support efficient department operations.Responsibilities<ul><li>Pick up and deliver mail to and from the local post office.</li><li>Receive, log, sort, and distribute incoming mail, packages, and overnight deliveries.</li><li>Process outgoing mail, including postage metering and preparation of shipments through carriers such as UPS.</li><li>Collect and distribute interoffice mail to administrative departments, faculty offices, residence halls, and designated mail locations.</li><li>Prepare and deliver bulk mail shipments as needed.</li><li>Monitor and report maintenance needs related to mailroom operations and transportation equipment.</li><li>Assist with scheduling and coordination of mailroom coverage during business hours.</li><li>Provide general support to campus departments regarding mail and package inquiries.</li><li>Support shipping, receiving, and inventory-related activities as required.</li><li>Perform other duties as assigned.</li></ul>
2026-09-02T00:00:00Z

Receptionist

Lancaster, PA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a welcoming and organized temporary Receptionist to serve as the first point of contact for visitors and callers for our client's office in Lancaster, PA. This position is ideal for someone who enjoys creating a well-organized front-office experience while keeping daily administrative activities running smoothly. The role combines customer-facing support with clerical coordination and offers the opportunity to assist multiple teams across the office. Responsibilities:• Welcome guests and direct them appropriately while ensuring a welcoming and positive front-desk experience.• Handle incoming calls through a multi-line phone system, route messages accurately, and respond to routine inquiries in a timely manner.• Process incoming and outgoing mail, packages, and deliveries while keeping distribution organized and efficient.• Keep the reception and common front-office areas neat, orderly, and presentation-ready throughout the day.• Arrange appointments and reserve meeting spaces based on scheduling needs and office priorities.• Complete day-to-day administrative work such as filing records, entering data, photocopying materials, and scanning documents.• Prepare and distribute correspondence and provide assistance with general office projects as assigned.• Offer administrative support to different departments to help maintain smooth daily operations.
2026-08-31T00:00:00Z

Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support a contract assignment in Philadelphia, Pennsylvania. This position will serve as the first point of contact for event attendees, creating a welcoming and organized check-in experience throughout the registration period. The role requires strong front-desk presence, attention to detail, and the ability to remain composed while assisting a high volume of guests in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a courteous, efficient registration experience. • Verify identification details and confirm each guest’s check-in status accurately. • Prepare and print event badges for participants during the registration process. • Manage a steady flow of approximately 115 arrivals while maintaining a high level of organization. • Offer front-desk support during the scheduled event check-in period, primarily in a standing position as needed. • Respond to inbound calls and handle general reception-related communication in a clear and timely manner.
2026-08-24T00:00:00Z

Receptionist

Exton, PA
onsite
Temporary to Hire
21 - 21 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to support daily front desk operations for a company in Exton, Pennsylvania. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and keeping office activities running smoothly. The role offers the opportunity to contribute to a collaborative workplace while building toward long-term potential with the organization. Responsibilities:• Welcome visitors, answer incoming calls, and provide courteous front desk support throughout the workday.• Maintain accurate records by entering information into internal documents, spreadsheets, and office tracking tools.• Use Microsoft Office applications, including Excel, to organize data, prepare basic reports, and support administrative activities.• Coordinate routine office tasks such as handling correspondence, directing inquiries, and assisting with general scheduling needs.• Keep the reception area and shared administrative resources organized, well maintained, and ready for daily operations.• Support team members with clerical work, document management, and other day-to-day office responsibilities as needed.
2026-08-27T00:00:00Z

Tax Assistant

Wilmington, DE
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Stable firm has an exciting opportunity for a Tax Assistant with previous experience of e-filing and processing a high volume of tax returns. The Tax Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with 1099 delegation, tracking foreign tax filings, processing tax payments, providing administrative support, and preparing financial reports. To be successful in this role, the Tax Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday · Assist with the preparation, processing, and e-filing of high-volume tax returns.· Manage multiple tax-related tasks and deadlines in a fast-paced environment.· Review tax documents and information for completeness and accuracy.· Maintain organized electronic records and ensure documentation is processed timely.· Support the tax team with administrative and operational functions throughout the tax cycle.· Identify opportunities to streamline processes, improve efficiency, and eliminate unnecessary manual steps.· Utilize the company's CRM and other technology platforms to manage workflows and client information.· Adapt to new technology, systems, and automated processes as the organization continues to modernize its operations.· Help reduce reliance on spreadsheets by leveraging CRM functionality and automated processes.· Collaborate with team members to ensure tax returns and related work are completed accurately and on schedule.
2026-08-19T00:00:00Z

Tax Assistant

Wilmington, DE
onsite
Temporary to Hire
30 - 30 USD / Hourly
We are looking for an Tax Assistant to join a hybrid team in Wilmington, Delaware, supporting a busy tax operations function within a trust services environment. This contract position with potential for permanency is ideal for someone who is highly organized, comfortable managing time-sensitive administrative processes, and able to maintain precise records across multiple systems. The role centers on coordinating tax-related documentation, payments, and filings while partnering closely with internal teams to keep client information accurate and up to date. Responsibilities:• Enter and track tax notices in designated systems, update client files, and coordinate approved payments with internal trust administration partners.• Manage the receipt and handling of approved tax refund checks, including arranging deposits and maintaining accurate supporting records.• Retrieve annual tax source documents such as 1099s and K-1s, then save them to official client documentation repositories.• Support the preparation and processing of tax returns, extensions, and estimated payments by creating tasks, communicating deadlines, and arranging submission by mail or electronic methods.• Review filing activity to confirm e-file submissions have been accepted and follow up on any outstanding confirmations or exceptions.• Prepare outbound tax-related correspondence, including grantor 1099 letters, and update records to reflect client changes or new tax information.• Assist with FBAR preparation and maintain detailed tracking for domestic and foreign filing requirements, open items, and compliance deadlines.• Add new clients to relevant applications after summary meetings and produce reports related to billing, filing status, and departmental tracking needs.• Provide backup support for broader operations administration, including mailing payments or correspondence to tax authorities and assisting with special projects as assigned.
2026-08-18T00:00:00Z

Human Resources (HR) Assistant

Glenmoore, PA
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a dependable part-time Human Resources (HR) Assistant to support daily HR operations for an onsite team in Glenmoore, Pennsylvania. This is a Contract position expected to run for approximately 3 weeks to 2 months, offering a flexible Monday through Friday schedule of 16 to 20 hours per week. The person in this role will help keep employee information accurate, support hiring and onboarding activities, and provide timely administrative assistance across core HR processes. Responsibilities:• Coordinate onboarding tasks for new hires, including collecting documentation and helping ensure all pre-employment steps are completed on time.• Review background screening and required clearance records to confirm compliance before employees begin work.• Maintain and update employee files and HR system data with a high level of accuracy and confidentiality.• Assist with recruiting support by posting open positions, reviewing incoming resumes, and organizing candidate information for the team.• Check and process employee timecards to help ensure records are complete and ready for payroll review.• Respond to routine employee support requests, including assisting with password reset needs and general HR administrative questions.• Use HRIS and Microsoft Office tools to track information, prepare correspondence, and support day-to-day departmental workflows.
2026-09-02T00:00:00Z

Tax & Finance Assistant

Phoenixville, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Stable firm has an exciting opportunity for a Tax & Finance Assistant with previous experience in bookkeeping, accounting and financial services. The Tax & Finance Assistant will be responsible for preparing quarterly and annual tax provisions, creating and implementing strategic tax planning, preparing and filing accurate and timely tax returns, assisting with bookkeeping and payroll activities, providing administrative support, and preparing financial reports. To be successful in this role, the Tax & Finance Assistant must have in-depth knowledge of tax laws and regulations, strong analytical and problem solving skills, and the ability to manage multiple priorities and meet deadlines. What you get to do everyday <ul><li>Support tax professionals throughout the tax preparation process by performing a variety of administrative duties. </li><li>Communicate with clients via phone and email to request tax documents, answer general questions, and provide status updates. </li><li>Organize, scan, upload, and maintain client tax files and supporting documentation. </li><li>Schedule client appointments and assist with managing calendars during busy tax seasons. </li><li>Review incoming documents for completeness and follow up with clients regarding missing information. </li><li>Prepare engagement letters, client correspondence, and other administrative documents. </li><li>Enter and update client information within tax preparation software and internal databases. </li><li>Maintain accurate records while ensuring confidentiality of sensitive financial information. </li><li>Assist with general office and finance-related administrative projects as needed. </li><li>Provide exceptional customer service while building positive client relationships. </li></ul>
2026-08-31T00:00:00Z

Accounting Clerk

Leola, PA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are seeking an Accounting Clerk to support day-to-day accounting operations. The ideal candidate will assist with accounts payable, accounts receivable, data entry, reconciliations, and financial record maintenance. Responsibilities<ul><li>Process accounts payable and accounts receivable transactions</li><li>Prepare and maintain financial records</li><li>Reconcile bank and general ledger accounts</li><li>Assist with billing and collections activities</li><li>Enter financial data into accounting systems</li><li>Support month-end and year-end processes</li><li>Generate reports as requested</li></ul>
2026-09-03T00:00:00Z

Sr. Administrative Assistant

Philadelphia, PA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support to a department leader and contribute to the smooth coordination of daily operations. This contract position is ideal for someone who excels in managing competing priorities, communicating effectively with a wide range of contacts, and keeping executive schedules and department activities organized. The Sr. Administrative Assistant role offers a blend of executive support and broader office coordination, with a strong emphasis on discretion, responsiveness, and follow-through. What you get to do every single day:• Support the department executive with day-to-day administrative coordination, ensuring priorities, correspondence, and scheduling needs are handled efficiently.• Organize and maintain a complex calendar, arranging appointments, resolving scheduling conflicts, and confirming meeting logistics.• Receive incoming calls and inquiries, determine the appropriate next steps, and route requests to the correct contacts in a timely manner.• Plan and coordinate a high volume of meetings, including appointments involving residents, landlords, inspections, and other department-related participants.• Prepare for meetings and conference calls by managing invitations, confirming attendance, and supporting related administrative follow-up.• Handle sensitive records and confidential communications with sound judgment and a high level of care.• Serve as a reliable point of contact for external partners, including public agencies and government offices, responding clearly and courteously.• Monitor office supply levels and assist with general administrative operations to help maintain an efficient work environment.• Provide additional department support as needed, which may include travel coordination and document preparation related to business activities.• Assist with special administrative assignments and process-related tasks as priorities shift within the department.
2026-08-25T00:00:00Z