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11 results for Front Desk Assistant in New Castle, DE

Front Desk Coordinator

Wilmington, DE
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a professional and organized Front Desk Coordinator to serve as the first point of contact for our office in Wilmington, Delaware. This role is responsible for greeting visitors, answering phones, managing front desk operations, and providing administrative support to help ensure a positive and efficient office environment. Based on general knowledge. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a courteous and professional manner. Based on general knowledge.</li><li>Answer, screen, and direct incoming phone calls and emails. Based on general knowledge.</li><li>Maintain the front desk area so it remains clean, organized, and welcoming. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages, and deliveries. Based on general knowledge.</li><li>Schedule appointments, meetings, and conference room reservations. Based on general knowledge.</li><li>Provide general administrative support, including filing, data entry, scanning, and document preparation. Based on general knowledge.</li><li>Monitor office supplies and coordinate reordering as needed. Based on general knowledge.</li><li>Support internal teams with clerical tasks and special projects. Based on general knowledge.</li><li>Maintain accurate records and assist with updating office databases or tracking logs. Based on general knowledge.</li><li>Ensure professional communication with customers, vendors, and employees at all times. Based on general knowledge.</li></ul>
2026-05-21T00:00:00Z

Receptionist

Centreville, MD
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients and employees. The Receptionist will manage front desk operations, answer and direct calls, greet guests, coordinate schedules and provide general administrative support to help ensure smooth day-to-day office operations.Responsibilities<ul><li>Greet and assist visitors in a courteous and professional manner. </li><li>Answer, screen and route incoming phone calls. </li><li>Manage incoming and outgoing mail, packages and deliveries. </li><li>Maintain a clean, organized and professional reception area. </li><li>Schedule meetings and assist with conference room coordination. </li><li>Perform data entry, filing and other administrative tasks as needed. </li><li>Support office staff with clerical duties and special projects. </li></ul>
2026-05-15T00:00:00Z

Medical Front Desk Coordinator

Bel Air, MD
onsite
Temporary / Contract
18 - 24 USD / Hourly
The Medical Front Desk Coordinator is responsible for creating a welcoming and efficient front office environment for a healthcare practice or medical facility. This role serves as the first point of contact for patients and visitors, managing the reception area, appointment scheduling, patient check-in/check-out, and performing various administrative tasks to support smooth daily operations. Key Responsibilities:<ul><li>Greet patients and visitors professionally, answer phones, and respond to inquiries in a courteous manner.</li><li>Handle patient registration, and verify insurance information.</li><li>Schedule, confirm, and reschedule patient appointments using medical practice software.</li><li>Maintain organized patient records and ensure confidentiality in compliance with HIPAA regulations.</li><li>Facilitate patient check-in/check-out, distribute required forms, and assist with pre-visit paperwork.</li><li>Coordinate communication between patients, medical staff, and physicians.</li><li>Process incoming and outgoing correspondence, including faxes and emails.</li><li>Assist with data entry, billing support, and reporting as required.</li><li>Manage office supplies inventory and maintain cleanliness of the reception area.</li></ul>
2026-05-13T00:00:00Z

Office Assistant

Newark, DE
onsite
Temporary / Contract
19 - 21 USD / Hourly
Our growing construction company in Newark, Delaware is seeking a reliable and organized Office Assistant to support daily administrative operations. This role is ideal for someone who thrives in a fast-paced environment, communicates professionally, and can help keep office processes running smoothly. The Office Assistant will work closely with office staff, project managers, and field teams to ensure accurate documentation, timely communication, and efficient support across the business. Based on general knowledge. Key Responsibilities:<ul><li>Provide general administrative support to office staff and construction management teams. Based on general knowledge.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries in a professional manner. Based on general knowledge.</li><li>Maintain filing systems, both electronic and paper, for contracts, invoices, permits, purchase orders, and project documents. Based on general knowledge.</li><li>Assist with data entry, recordkeeping, and updating internal spreadsheets and databases. Based on general knowledge.</li><li>Prepare, format, and distribute reports, correspondence, and other office documents. Based on general knowledge.</li><li>Support scheduling of meetings, appointments, and job-related activities. Based on general knowledge.</li><li>Help coordinate communication between office personnel, vendors, subcontractors, and field staff. Based on general knowledge.</li><li>Monitor office supply inventory and place orders as needed. Based on general knowledge.</li><li>Assist with billing support, invoice tracking, and basic accounts payable/receivable tasks. Based on general knowledge.</li><li>Ensure the front office remains organized and professional at all times. Based on general knowledge.</li></ul>
2026-05-21T00:00:00Z

Office Assistant

Bala Cynwyd, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Assistant to support daily front office operations for a Financial Services organization located in the Greater Philadelphia Region. This is a contract position suited for someone who enjoys creating an organized, welcoming, and efficient workplace while balancing administrative and reception-related duties. The ideal Office Assistant candidate brings strong attention to detail, excellent communication skills, and the ability to keep multiple office priorities moving smoothly. What you get to do every single day:• Maintain a well-organized office environment by supporting day-to-day facility organization, common area readiness, and overall workplace order.• Coordinate meeting space availability by managing conference room calendars and confirming room reservations for internal teams and visitors.• Sort, distribute, and prepare incoming and outgoing mail, including timely handling of check payments received through postal deliveries.• Welcome clients, guests, and employees at the front desk, creating a courteous and welcoming first impression for everyone entering the office.• Monitor office inventory levels and restock shared supplies to ensure work areas and common spaces remain properly equipped.• Keep seating layouts and workstation assignments current, making updates as office occupancy or team needs change.• Assist with preparing desks and office setups for new team members so workspaces are ready for a smooth first day experience.• Support access-related administration by helping track office keys and coordinating employee credential or entry needs with appropriate teams.• Contribute to special assignments and general administrative support tasks as business needs arise.
2026-05-13T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Medical Receptionist to support daily front office operations. This long-term Medical Receptionist contract position is ideal for someone who can create a welcoming experience for patients while managing scheduling, insurance-related tasks, and administrative coordination with accuracy. The person in this role will serve as a key point of contact for patients, providers, and clinical support teams, helping the office run efficiently each day. What you get to do every single day:• Welcome patients courteously, guide them through arrival procedures, and ensure registration details are completed accurately.• Arrange and update appointments for office visits, imaging services, and surgical procedures while coordinating changes across provider calendars.• Confirm insurance benefits, eligibility status, and authorization requirements before scheduled services to help avoid delays.• Receive co-payments and record transactions carefully in accordance with office procedures.• Keep patient information organized and up to date within electronic records and front desk documentation systems.• Communicate clearly with patients, physicians, radiology staff, and surgery scheduling contacts to support timely care coordination.• Handle routine reception and administrative duties that contribute to smooth day-to-day operations in the medical office.• Protect patient privacy and maintain a detail-oriented standard when managing records, conversations, and front desk interactions.
2026-05-28T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an experienced and dependable Medical Receptionist to support a busy specialty healthcare practice located in the Greater Philadelphia Region. This Medical Receptionist contract position is ideal for someone who enjoys creating a welcoming patient experience while keeping front office operations organized and efficient. The role calls for strong communication skills, confidence in handling scheduling and registration tasks, and the ability to work closely with both patients and internal care teams in a fast-paced clinical setting. What you get to do every single day:• Welcome patients and visitors professionally, providing timely assistance at the front desk and helping create a positive first impression.• Arrange, update, and confirm patient appointments while balancing provider availability and office scheduling needs.• Gather and validate demographic details, insurance information, and other registration data to support accurate patient access processes.• Maintain complete and up-to-date records within practice systems to ensure reliable administrative documentation.• Partner with clinical and office staff to support smooth patient flow and address day-to-day front desk needs.• Manage check-in activities and guide patients through routine intake steps in an organized and courteous manner.• Handle general reception duties, including responding to inquiries and directing patients to the appropriate resources or team members.
2026-05-26T00:00:00Z

Administrative Assistant

Media, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
One of our premier financial services clients is looking to staff an Administrative Assistant with previous client-facing or client support experience. This highly organized Administrative Assistant will support daily operations within a fast-paced financial services environment while playing a key role assisting with administrative tasks, client interactions, and internal processes. This role will consist of maintaining and updating internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Maintain and update client records within CRM systems· Calendar Management· Draft internal/external correspondence· Serve as point of contact for client inquiries· Assist with special projects and general office support as needed
2026-05-04T00:00:00Z

Administrative Assistant

Plymouth Meeting, PA
onsite
Permanent / Full Time
55000 - 63000 USD / Yearly
We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Prepare leasing reports/statements· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-05-29T00:00:00Z

Administrative Assistant

Berlin, NJ
onsite
Temporary to Hire
21 - 23 USD / Hourly
We are looking for a motivated Administrative Assistant to join an organization for a long-term onsite opportunity. This role is ideal for someone who enjoys keeping office operations organized, supporting order and documentation workflows, and building a long-term career within a growing company. The position offers a hands-on environment where you will work across administrative support, reporting, fulfillment coordination, and vendor-related activities. Responsibilities:• Manage daily administrative tasks that keep office operations running smoothly, including general clerical support and front-office coordination.• Respond to incoming calls, direct inquiries appropriately, and provide helpful information to internal and external contacts.• Enter and maintain accurate records for orders, purchase orders, and other business documents within company systems.• Prepare, review, and organize shipping paperwork to support timely and accurate product fulfillment.• Generate routine reports and distribute updates that help the team track operational activity and priorities.• Assist with fulfillment-related processes by coordinating documentation, status updates, and internal follow-up.• Monitor vendor-related information, maintain organized tracking details, and help ensure records remain current and complete.• Support administrative tasks tied to department changes and evolving operational needs as the business grows.
2026-05-28T00:00:00Z

Data Entry Clerk

Plymouth Meeting, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We have teamed up with a growing client on their search for a Data Entry Clerk with solid technology skills. In this role, you will be responsible for reviewing and auditing customer data, entering and updating data within company systems and databases, processing data cleanups, preparing weekly and monthly reports, reviewing source documents, and providing administrative support as needed. The ideal Data Entry Clerk should have a flair for numbers, excellent research abilities, thorough communication skills, and an expertise in time management. What you get to do daily· System data entry· Process operational cleanup in CRM· Database Maintenance· Assist with administrative activities· Account Reconciliation · Maintain and update customer accounts· Resolve customer service issues· Assist with special projects as needed
2026-05-19T00:00:00Z