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14 results for Office Facilities Coordinator in New Brighton, MN

Front Desk Coordinator

Eden Prairie, MN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a welcoming and organized Front Desk Coordinator to manage front office operations for a team in Bloomington, Minnesota. This contract opportunity is ideal for someone who enjoys being the first point of contact and thrives in a role that blends customer service with administrative support. Responsibilities:Greet visitors and direct them appropriatelyAnswer and route incoming calls and messagesMaintain a clean and organized reception areaManage appointment scheduling and conference room bookingsReceive and distribute mail and deliveriesAssist with data entry and document preparationSupport internal communications and office coordinationProvide general administrative support to various departments
2026-05-06T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and keep the workplace running efficiently. This contract opportunity has the potential to become permanent and is ideal for someone who can balance financial administration, payroll coordination, and general office support while maintaining an organized and efficient environment. The role calls for strong attention to detail, confidence with Microsoft Excel, and a hands-on approach to assisting the team wherever needed. Responsibilities: • Coordinate day-to-day office activities to ensure an organized, efficient, and welcoming work environment. • Process payables and receivables accurately while keeping financial records current and well documented. • Support payroll administration by preparing information, reviewing details, and helping maintain timely processing. • Assist with human resources tasks such as onboarding support, benefits coordination, and routine compliance-related administration. • Monitor office supply levels, place orders as needed, and maintain inventory to prevent disruptions to daily operations. • Create, update, and manage spreadsheets using Microsoft Excel to track information, organize data, and support reporting needs. • Provide front office and general administrative assistance, including helping colleagues with changing priorities and operational needs. • Contribute to a positive workplace culture through clear communication and dependable cross-functional support.
2026-05-14T00:00:00Z

Office Manager

Edina, MN
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a versatile Office Manager to support daily administrative and operational activities in Bloomington, Minnesota. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination, data accuracy, and transactional support in a fast-paced environment. The role includes hands-on work with order processing, invoice handling, and general office administration, with NetSuite serving as a key system in day-to-day tasks. Responsibilities:• Process customer orders accurately in NetSuite while managing fluctuating daily volumes.• Enter and maintain data across office and accounting records with strong attention to detail.• Review invoices against receipts and purchase order information to help ensure accurate payment documentation.• Support Amazon-related account activity, including payment coordination and shipping label creation.• Investigate backorders and purchase order status updates, then communicate findings to the sales team.• Record vendor bills in NetSuite and assist with accounts payable-related administrative tasks.• Reconcile purchase orders and related documentation to identify and resolve discrepancies.• Maintain office organization by filing records and replenishing everyday supplies as needed.
2026-05-06T00:00:00Z

Administrative Coordinator

Hudson, WI
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and deliver responsive service to both internal teams and external customers. This contract position with potential for a permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a mix of clerical, customer-facing, and document-processing responsibilities. The role requires strong communication, sound judgment, and the ability to keep workflows moving efficiently in a fast-paced environment. Responsibilities: • Serve as a primary point of contact for callers, visitors, and internal stakeholders by providing courteous, timely, and solution-focused support. • Handle customer concerns with care, using tact and sound judgment to resolve issues and reduce conflict. • Perform a range of office support duties such as document preparation, scanning, mailing, fax coordination, and accurate record entry. • Review, complete, and update forms and related documentation within designated systems to maintain accurate operational records. • Assist with accounts receivable activities by checking service authorizations for accuracy and coordinating follow-up corrections as needed. • Manage scheduling, calendar updates, and related administrative coordination to support smooth day-to-day operations. • Organize and maintain digital files and records to ensure documents are easy to access, current, and properly stored. • Follow company policies, regulatory expectations, and established procedures while maintaining confidentiality and attention to detail.
2026-05-14T00:00:00Z

Administrative Coordinator

Hudson, WI
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily operations and deliver responsive service to both internal teams and external customers. This contract position is ideal for someone who can balance administrative tasks, document processing, and customer communication while maintaining accuracy and consistency. The role requires strong coordination skills, confidence handling service issues, and comfort working with digital tools in a fast-paced environment. Responsibilities: • Serve as a primary point of contact for incoming questions and requests, providing attentive and timely support to staff, clients, and partners. • Handle challenging customer interactions with patience and sound judgment, working to resolve concerns and create positive outcomes. • Manage a variety of office support duties such as preparing mail, scanning records, processing documents, entering data, and maintaining organized digital files. • Review and complete forms within company systems, ensuring information is accurate, current, and properly recorded. • Assist with accounts receivable activities by checking service authorizations for completeness, identifying discrepancies, and coordinating follow-up corrections. • Support scheduling, calendar coordination, and related administrative activities to help maintain efficient team workflows. • Use tools such as Adobe, DocuSign, CRM platforms, and Microsoft Excel to track information, prepare documentation, and support daily operations. • Follow company policies, regulatory expectations, and established procedures while maintaining confidentiality and consistent documentation standards.
2026-05-14T00:00:00Z

Logistics Coordinator

Plymouth, MN
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support shipping and distribution operations for an organization in Plymouth, Minnesota. This is a contract position that will focus on coordinating domestic and international logistics activities, maintaining accurate documentation, and helping ensure timely movement of goods. The ideal candidate brings strong organizational skills, experience with customs-related processes, and confidence using Microsoft Office in a fast-paced onsite environment. Responsibilities:• Coordinate daily transportation and shipping activities to support efficient product movement across domestic and international channels.• Prepare, review, and maintain import, export, and customs documentation to ensure accuracy and compliance.• Work closely with internal teams and external partners to track shipments, resolve delivery issues, and communicate status updates.• Support distribution planning by organizing logistics schedules, shipment records, and related operational data.• Use internal systems and Microsoft Office tools to manage shipping information, reporting, and document control.• Help maintain continuity of logistics operations during team coverage changes and short-term workload shifts.• Identify and address exceptions involving freight, documentation, or customs requirements to minimize delays.
2026-05-12T00:00:00Z

Office Assistant

Eagan, MN
onsite
Temporary / Contract
19 - 25 USD / Hourly
We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. Responsibilities:<ol><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ol>
2026-05-06T00:00:00Z

Benefits Coordinator

Plymouth, MN
onsite
Temporary to Hire
32 - 34 USD / Hourly
We are looking for a Benefits Coordinator to join an engineering organization in Plymouth, Minnesota. This contract-to-permanent opportunity is ideal for an HR specialist who brings strong experience in benefits administration, employee support, and compliance-focused coordination. The person in this role will contribute across benefits, HR operations, and employee lifecycle activities while helping maintain accurate records and a positive employee experience. Responsibilities: • Coordinate day-to-day administration of employee benefit programs, including health and welfare plans, retirement offerings, and related employee updates. • Manage open enrollment activities, process benefit changes, support plan audits, and serve as a point of contact for insurance carriers and benefit vendors. • Review and prepare payroll-related reports, assist with benefits deductions, and help resolve discrepancies tied to employee compensation and coverage. • Support employee leave and case management activities, including FMLA coordination, workers’ compensation matters, unemployment documentation, and wage garnishment processing. • Maintain organized employee records and assist with key HR processes such as onboarding, offboarding, performance review tracking, and training coordination. • Partner with staffing teams to support recruiting efforts through job posting coordination, applicant tracking, interview scheduling, and new employee orientation activities. • Respond to employee relations and policy-related questions, document sensitive matters appropriately, and assist with workplace investigations when needed. • Help ensure HR practices remain aligned with applicable local, state, and federal regulations, including required reporting and compliance documentation. • Provide additional administrative and operational support across HR, accounting, and office functions as business needs require.
2026-04-29T00:00:00Z

Member Services Coordinator

Edina, MN
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for a Member Services Coordinator to support a positive and informative experience for members while helping them stay current with licensing-related education. This position blends member support, record administration, and program coordination to strengthen engagement and deliver dependable service. The ideal candidate is organized, responsive, and comfortable managing detailed information while collaborating closely with colleagues across daily operations. Responsibilities: • Coordinate administrative activities that support educational programs, including preparation before events and follow-up tasks after completion. • Maintain accurate membership information by entering updates, reviewing records for completeness, and organizing documentation for ongoing use. • Prepare routine reports and track data that help the team understand participation, service needs, and member engagement trends. • Respond to member inquiries with a service-focused approach, helping individuals access benefits, education resources, and relevant support. • Support efforts to increase member value by ensuring services and communications align with development and business needs. • Organize departmental files, procedures, and reference materials to promote consistency and smooth day-to-day operations. • Manage multiple priorities efficiently while working collaboratively with team members to meet deadlines and service expectations. • Contribute to a respectful, cooperative workplace by supporting shared goals and maintaining consistent interactions across the team.
2026-05-08T00:00:00Z

Prior Authorization Coordinator

Minneapolis, MN
remote
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Prior Authorization Coordinator to support authorization and scheduling activities for a healthcare team in Minneapolis, Minnesota. This Contract position is ideal for someone who is organized, responsive, and comfortable managing administrative tasks in a fast-paced environment. The role focuses on coordinating prior authorizations, handling incoming communication, and helping patients and internal teams stay on schedule. Responsibilities:• Coordinate prior authorization requests by gathering required documentation, submitting information to payers, and tracking approvals to support timely care delivery.• Respond to inbound calls professionally, address routine questions, and route more complex concerns to the appropriate team members.• Provide administrative support through data entry, record updates, document management, and follow-up communication with stakeholders.• Work closely with clinical and operational teams to confirm authorization status and prevent delays in service.• Maintain organized records of authorization activity, scheduling changes, and payer communications for reference and compliance.• Assist with workflow updates or process-related coordination as needed to support department operations.
2026-05-12T00:00:00Z

HR Coordinator

Edina, MN
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an organized HR Coordinator to support recruiting and human resources operations for a Long-term Contract position based in Bloomington, Minnesota. This role is ideal for someone who enjoys balancing candidate coordination with administrative support while keeping processes timely and accurate. The position will play an important part in interview logistics, communication, documentation, and day-to-day HR support for a busy team. Responsibilities: • Coordinate interview schedules by working closely with candidates, hiring managers, and internal stakeholders to confirm availability and maintain a smooth hiring process. • Support recruiting activities by assisting with phone screening logistics, intake coordination, and timely follow-up throughout the candidate experience. • Prepare, track, and distribute employment-related documents such as offer materials and other HR correspondence with careful attention to detail. • Provide administrative support for HR initiatives, including reporting, document management, calendar coordination, and general departmental organization. • Maintain accurate records and ensure HR documentation is handled in accordance with company standards and compliance expectations. • Use Microsoft Office and Outlook to manage communications, scheduling, spreadsheets, and other routine coordination tasks across the HR function. • Assist with employee lifecycle activities by helping organize onboarding details and supporting processes such as exit-related documentation when needed.
2026-05-14T00:00:00Z

HR Coordinator

West Saint Paul, MN
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for an HR Coordinator to support day-to-day human resources operations for a non-profit organization in Minnesota. This Long-term Contract position is ideal for someone who enjoys keeping recruitment, onboarding, and employee documentation processes organized and on schedule. The role will contribute to a smooth employee experience by coordinating administrative HR activities, maintaining accurate records, and supporting benefits and compliance-related tasks. Responsibilities: • Coordinate employment posting updates and assist with recruitment-related administrative activities to support staffing needs. • Enter and maintain new employee information in HR systems, ensuring records are accurate and completed in a timely manner. • Review volunteer background screening results and escalate items that require additional follow-up or attention. • Monitor benefits information for accuracy and help keep employee benefit records current. • Track required HR paperwork, send reminders on pending items, and maintain organized documentation for compliance purposes. • Support onboarding activities by assisting with new employee orientations, direct deposit setup, and related employment forms. • Use tools such as Skyward, Ease, Smartsheet, Microsoft Office, and Google Workspace to manage HR processes and reporting. • Provide administrative support for payroll-related system activities as needed during ongoing HR operations.
2026-05-11T00:00:00Z

Senior Workforce Development Coordinator

Minneapolis, MN
onsite
Temporary to Hire
23 - 26 USD / Hourly
We are looking for a Senior Workforce Development Coordinator to support workforce initiatives within the healthcare sector in Minneapolis, Minnesota. This contract position combines program coordination, stakeholder communication, and administrative support to help expand engagement with medical students, residents, and training leaders in neurology. The person in this role will help keep key audiences informed, maintain essential program materials and records, and contribute to the smooth delivery of outreach, awards, and educational activities. Responsibilities: • Build and manage communication with medical students, residents, clerkship leaders, program coordinators, and program directors to encourage participation in workforce development programs. • Respond to questions from internal and external stakeholders with clear, timely, and accurate information about program opportunities, deadlines, and available resources. • Arrange organizational participation in virtual and in-person events hosted by medical schools, residency programs, and associations, including outreach meetings and career-focused programs. • Provide day-to-day administrative coordination for workforce development initiatives by maintaining calendars, scheduling meetings, preparing agendas, and monitoring key timelines. • Review and update workforce development web content to ensure program information remains accurate, relevant, and easy to access. • Assist in creating, organizing, and distributing educational resources, handbooks, curricula, and related materials for trainees and program leaders. • Maintain participant, event, and award records in program databases while ensuring accuracy, completeness, and confidentiality of information. • Compile data, feedback, and participation metrics to support reporting, presentations, and evaluation of program impact. • Support award and recognition programs by coordinating application tracking, deadline management, committee support, applicant outreach, and recipient documentation.
2026-05-12T00:00:00Z

Provider Demographic Coordinator

Minnetonka, MN
remote
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a Provider Demographic Coordinator to support high-volume demographic data operations for a Contract position at a Minnesota based company. This role focuses on maintaining accurate provider information across multiple systems so that claims administration, network reporting, and related stakeholder needs are supported effectively. The ideal candidate is comfortable working independently, collaborating across teams, and managing detailed processes in a production-driven environment with strong attention to quality and turnaround times. Responsibilities:<ul><li>Enter, update, and maintain provider demographic records in multiple databases with a high degree of accuracy and timeliness.</li><li>Review incoming demographic requests, interpret the details provided, and convert information into formats suitable for system entry.</li><li>Partner with internal departments to verify data, resolve discrepancies, and support consistent provider information across the organization.</li><li>Monitor record changes and make updates that help protect data integrity for claims processing, reporting, and compliance-related needs.</li><li>Identify errors or inconsistencies in demographic submissions, investigate root causes, and take corrective action or escalate issues when needed.</li><li>Communicate potential downstream effects of data changes to appropriate stakeholders so impacts can be addressed proactively.</li><li>Follow established procedures and production standards while balancing quality expectations with turnaround requirements.</li><li>Contribute to process documentation, policy updates, and team knowledge sharing as experience in the role grows.</li></ul>
2026-05-13T00:00:00Z