12 results for Executive Secretary Personal Assistant in Naperville, IL

Executive Assistant

Brookfield, IL
onsite
Temporary
35 - 37 USD / Hourly
We are looking for a dedicated and highly organized Executive Assistant to join a prominent nonprofit organization in Brookfield, Illinois. In this contract role, you will provide essential support to a Senior Vice President responsible for operations and guest-facing functions. This position offers an excellent opportunity to showcase your professionalism, communication abilities, and organizational expertise in a dynamic environment. Responsibilities:• Manage complex scheduling and calendars, ensuring seamless coordination of meetings and appointments.• Prepare agendas, materials, and follow-up actions for internal and external meetings.• Handle sensitive and confidential information with discretion and professionalism.• Draft, proofread, and edit correspondence, memos, and other communications.• Coordinate and track project deadlines, ensuring timely delivery of tasks and objectives.• Process expense reports, invoices, and purchase orders with accuracy.• Provide administrative and operational support to maintain efficient day-to-day workflows.• Collaborate with team members to ensure smooth execution of guest-facing functions.• Utilize Microsoft Outlook and Teams to streamline communication and scheduling. The salary range for this position is $35 to $37. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-03-05T00:00:00Z

Executive Assistant

Geneva, IL
onsite
Permanent
85000 - 100000 USD / Yearly
On Behalf of our client are looking for an experienced Executive Assistant to provide high-level support to the Vice President of Operations and the owner of their company. This role involves managing schedules, coordinating meetings, and handling confidential administrative tasks with precision and professionalism. Based in Geneva, Illinois, this position offers the opportunity to contribute directly to the efficiency and success of a dynamic manufacturing organization. Compensation: $85k-$100k7:00am-3:30pm– OnsiteBenefits: Medical, Dental, Vision, 401k, PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate and maintain the executive calendar, ensuring appointments and meetings are scheduled efficiently.• Prepare detailed meeting minutes and distribute them to relevant stakeholders.• Assist with onboarding, and helping out with HR items.• Manage business correspondence, drafting and proofreading documents for accuracy and professionalism.• Handle confidential documents and communications with the utmost discretion.• Assist in organizing executive meetings, ensuring agendas are prepared and materials are ready.• Support administrative tasks such as filing, data entry, and maintaining records.• Act as a liaison between executives and internal or external contacts.• Proactively identify opportunities to improve organizational workflows and processes.• Provide timely responses to inquiries and requests from the executive team.
2026-02-06T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary
27 - 35 USD / Hourly
Robert Half is hiring on behalf of our client for a highly organized and proactive Executive Assistant to support senior leadership in a fast-paced professional environment. This role requires strong calendar management, discretion, and the ability to anticipate executive needs while maintaining a high level of professionalism. Key Responsibilities:• Manage complex executive calendars across multiple stakeholders • Coordinate domestic and international travel arrangements • Prepare and submit expense reports • Schedule and organize meetings, conferences, and executive events • Prepare reports, presentations, and correspondence • Serve as liaison between executives and internal/external stakeholders • Maintain confidentiality of sensitive business and personnel information • Prioritize competing demands and manage shifting deadlines The salary range for this position is $27/hr. to $35/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Permanent
75000 - 77000 USD / Yearly
As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. This position will support multiple executives. This position requires 3 days in the office and 2 days remote. Salary target $75k-$80k, plus healthcare benefits, dental, vision, short and long term, life insurance, commuter, 401k with match, and PTO.Recruiter: Connie StathopoulosResponsibilities:Executive Support<ul><li>Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals</li><li>Manage Executive Outlook details (Contacts, Calendar, Email responses)</li><li>Take initiative to anticipate the needs of your executives daily</li><li>Prepare and manage Time & Expense reports on behalf of executives</li><li>Arrange travel for executives, including flights, hotels, and transportation</li></ul>Office Support & Communication<ul><li>Office Space – Welcome clients, recruits, and employees, while ensuring the office is neat and organized.</li><li>Reporting and Correspondence</li></ul>Event Execution<ul><li>Schedule conference rooms and coordinate audio visual and/or catering needs</li><li>Room arrangement for offsite meeting/events, as needed</li><li>Manage Salesforce updates and reporting for executives</li></ul>Other Regional Items<ul><li>Coordinate with other offices, as necessary, to provide additional support to the region</li><li>Participate in ongoing training regarding technology upgrades and new systems applicable to the position.</li></ul>
2026-03-06T00:00:00Z

Executive Assistant to the CEO

Chicago, IL
onsite
Permanent
125000 - 145000 USD / Yearly
Seeking an intelligent and strategic Executive Assistant!.This position will provide strategic and some personal support to the CEO of a Global Investment Firm in Chicago. This position requires a Bachelor’s Degree and will work 4 days in the office and 1 day remote. Client offers a very impressive benefit package, including rich health benefits, dental, vision, short and long term, life insurance, commuter benefits, 401k, PTO, and generous bonuses. Salary target is $120,000-$145,000For immediate confidential consideration, reach out to Connie StathopoulosThis is a Direct Hire Permanent opportunity. Key ResponsibilitiesCEO Support<ul><li>Serve as the principal executive assistant to the CEO: manage calendar and expenses, prioritize commitments, manage conflicts, and streamline workflows</li><li>Oversee travel logistics (domestic/international), itineraries, meeting preparation, and on-site support.</li><li>Work with the COO / broader Operations group to ensure operational alignment, and manage interlock points between strategy and execution.</li><li>Anticipate needs in advance, ensuring the CEO is fully prepared for every meeting and engagement.</li><li>Support administrative aspects of special and high-priority initiatives</li><li>Oversee CEO email and correspondence management: monitor and organize the CEO’s inbox,</li><li>Coordinate and plan leader-focused events: manage the logistics and execution of high-profile leadership gatherings, ensuring seamless planning, alignment with executive priorities, and a professional experience for all participants.</li><li>Manage calendar aspects of the CEO’s personal and external commitments including the CEO’s service on outside boards and professional organizations and some limited personal travel and appointments - ensuring seamless integration with company responsibilities and minimizing scheduling conflicts.</li></ul> Board of Directors Support<ul><li>Support Board of Directors calendar and administrative activities including scheduling needs. </li><li>Plan and execute board and committee meetings: logistics, material compilation, and distribution.</li></ul> Key Competencies & Attributes<ul><li>Strategic orientation, anticipatory thinking, and ability to understand the business and connect strategic direction to operational execution.</li><li>High levels of initiative, autonomy, and resourcefulness.</li><li>Exceptional judgment in prioritization, escalation, and decision-making under ambiguity.</li><li>Excellent interpersonal and relationship-building skills; able to operate credibly with board members, investors, senior leadership, and the operations team.</li><li>Meticulous attention to detail.</li></ul>
2026-02-19T00:00:00Z

Personal Assistant

Manhattan, IL
onsite
Permanent
95000 - 100000 USD / Yearly
Our client is looking for an experienced and discreet Personal Assistant to provide high-level support to a private individual. This role primarily involves managing personal, lifestyle, and day-to-day tasks, with occasional business-related responsibilities. The ideal candidate will be proactive, trustworthy, and capable of working independently to ensure smooth management of personal affairs. This position offers a salary of $95,000-$100,000 annually + bonus + a comprehensive benefits package including medical coverage through BCBSIL PPO, with dental and vision plans that are 80 percent company paid for the employee and eligible dependents, if needed. Additional benefits include unlimited PTO, and a 401(k) plan with no employer match. Responsibilities:• Organize and oversee personal schedules, appointments, and travel arrangements.• Coordinate household staff, vendors, and upkeep of private residences.• Act as a gatekeeper for personal communications and requests, ensuring smooth access and prioritization.• Handle sensitive information related to legal, financial, and medical matters with utmost confidentiality.• Manage personal projects and commitments, ensuring timely completion.• Proactively anticipate needs, address challenges, and streamline daily operations.• Maintain detailed records and organization across personal and digital systems.• Support travel planning, including itineraries and logistics for domestic and international trips.• Uphold privacy and protect boundaries while fostering efficiency in daily operations.• Assist with select business-related scheduling or travel when necessary.
2026-02-16T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Temporary
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is fully remote and part time. In this role, you will play a pivotal part in maintaining financial accuracy, overseeing documentation, and supporting operational activities. If you thrive in a dynamic environment and have experience in administrative functions and financial tracking, this opportunity is ideal for you. Responsibilities:• Manage company bookkeeping processes and ensure the accuracy of financial records.• Oversee client billing cycles, track payments, and follow up on outstanding invoices.• Draft contracts and maintain agreements with vendors and external contractors.• Organize and manage documentation for onboarding new contractors.• Coordinate with contractors to ensure timely invoicing and payment processing.• Monitor outbound client billing for precision and efficiency.• Update company financial projections weekly to track cash flow.• Provide operational support to executives and assist with daily administrative tasks.• Track and recover estate-related reimbursements and outstanding payments.• Maintain communication with attorneys, vendors, and stakeholders to ensure compliance with estate recovery processes. The salary range for this position is $20 to $24. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-03-03T00:00:00Z

Administrative Assistant

Oak Park, IL
onsite
Permanent
54000 - 62400 USD / Yearly
On behalf of our client we are looking for a dedicated Administrative Assistant to join their team in Oak Park, Illinois. This hybrid position, requiring strong organizational skills, excellent customer service abilities, and a detail-oriented mindset. As a vital member of the Doctors office, you will play a key role in ensuring smooth operations and providing support to patients and staff. Compensation: $54,000-$62,0001 day onsite 4 days WFH (initially will need to be onsite 4 days a week for training, then can be primarily wfh)Monday/Wednesday 10:00am-6:00pm/6:30pmTuesday, Thursday, Friday 9:00am-5:00pmReport to Office ManagerMedical, Dental (No vision, no 401k)11 federal holidays14 vacation days including sick time Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate and schedule appointments.• Verify insurance benefits and obtain pre-authorizations.• Respond promptly to inbound calls, addressing patient inquiries with professionalism.• Perform data entry tasks to maintain accurate and organized records.• Assist with patient and physician scheduling to ensure seamless operations.• Handle receptionist duties, including greeting clients and managing front desk activities.• Monitor and update insurance information, ensuring compliance with requirements.
2026-03-04T00:00:00Z

Administrative Assistant

Chicago, IL
remote
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones. Responsibilities:• Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management.• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.• Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports.• Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability.• Collaborate on event planning and invitations, ensuring timely execution and attention to detail.• Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively.• Support routine billing and administrative processes, including conflict-check procedures under guidance.• Maintain and update process documentation, providing basic reporting as required.• Coordinate with team members across multiple locations to ensure smooth operations and alignment.• Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary
20 - 25 USD / Hourly
Robert Half is hiring on behalf of our client for a professional and detail-oriented Administrative Assistant to support daily office operations in a fast-paced environment. This role is ideal for someone who is organized, proactive, and comfortable handling a variety of administrative responsibilities. Key Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments • Answer and direct incoming calls and emails • Prepare, format, and edit documents, reports, and correspondence • Maintain organized filing systems (electronic and physical) • Assist with data entry and reporting tasks • Coordinate office supplies and vendor communications • Support leadership and team members with administrative needs • Maintain confidentiality of sensitive information The salary range for this position is $20/hr. to $25/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-03-03T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Temporary
19 - 19 USD / Hourly
Robert Half is hiring on behalf of the Chicago Board of Elections for a one-night overnight assignment supporting Election Night operations. We are in need of 30+ individuals!📍 Location: 1819 West Pershing Road, Chicago IL 📅 Date: Tuesday, March 17th, 2026 ⏰ Shift: 8:00 PM START – 8:00 AM END (12-hour overnight shift)- just for one night💵 Compensation: The salary range for this position is $19/hr. to $19/hr. Benefits available to contract professionals include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.🎯 Completion Bonus: Candidates who arrive on time and work the full 12-hour shift will receive a $100 completion bonus (pre-tax) in addition to their regular pay.⚠️ IMPORTANT – Background Check Required A background check must be completed and passed before Election Night. This is a strict requirement and cannot be waived.With only two weeks until Election Night, interested candidates must respond immediately so we can begin the background screening process and ensure clearance in time.This is a hands-on role supporting the unloading and processing of election equipment as materials are returned to the facility on Election Night.Responsibilities include: • Unloading election equipment and materials from trucks • Moving and organizing voting machines and supply bins • Sorting and staging materials in designated areas • Assisting with inventory tracking and verification • Following strict chain-of-custody and handling procedures • Supporting warehouse-style logistics operations • Working as part of a coordinated team to ensure smooth intake operations This is a unique opportunity to support a critical civic operation — but timing is tight. Please respond right away if interested.Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-03-03T00:00:00Z

Claims Administrative Assistant

Chicago, IL
onsite
Permanent
75000 - 78000 USD / Yearly
Our client is seeking a proactive and detail‑oriented Claims Administrative Assistant to provide administrative support to the Claims Department. This role supports Claims professionals, the department leader, and the team as a whole, ensuring efficient operations and timely communication. The ideal candidate is organized, resourceful, and able to work independently with minimal supervision. This position offers a salary of $75,000-$78,000, full benefits including health, dental, vision insurance, HSA, FSA, commuter benefits, life insurance, disability coverage, EAP and paid time off. Key Responsibilities<ul><li>Prepare and organize correspondence, billing reports, narrative and statistical reports, and legal case summaries.</li><li>Distribute memos, reports, communications, and case summaries to appropriate stakeholders.</li><li>Upload, maintain, and update case files in the Passport Claims electronic system.</li><li>Coordinate and schedule internal and external meetings, appointments, and conference calls.</li><li>Arrange travel, including transportation and lodging, when required.</li><li>Prepare, submit, and reconcile expense reports.</li><li>Assist with department-wide projects and initiatives.</li><li>Handle general inquiries from external parties; route calls and messages to appropriate Claims personnel.</li><li>Perform additional duties and special projects as assigned.</li></ul>
2026-02-25T00:00:00Z