We are looking for a dedicated Executive Assistant to provide high-level support to executives and board members. In this Contract to permanent position, you will play a vital role in managing schedules, organizing travel arrangements, and coordinating important events. This role requires someone who is detail-oriented, self-motivated, and capable of working independently with minimal supervision.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all meetings, appointments, and deadlines are accurately scheduled.<br>• Organize and coordinate travel arrangements, including booking flights, accommodations, and transportation for executives and board members.<br>• Facilitate logistics for executive meetings, including preparing agendas, distributing materials, and ensuring all required resources are available.<br>• Handle event coordination for board meetings and other organizational gatherings, ensuring seamless execution.<br>• Prepare detailed rooming lists and itineraries for multi-day events, ensuring all arrangements are tailored to participants' needs.<br>• Act as a point of contact for board members, addressing inquiries and resolving scheduling or travel-related issues.<br>• Ensure all communications are clear, timely, and aligned with organizational standards.<br>• Assist with administrative tasks to support executive operations, including document preparation and expense reporting.<br>• Work independently while following established guidelines to ensure tasks are completed efficiently.<br>• Collaborate with team members to ensure the successful completion of projects and initiatives.
<p>We are looking for a dedicated Remote Administrative Assistant to provide high-level administrative and operational support to executives and client teams within a dynamic organization. This position requires someone who is highly organized, detail-oriented, and capable of managing multiple priorities effectively. As this is a contract-to-permanent role based in Chicago, Illinois, you will play a vital role in ensuring seamless coordination of schedules, communication, and project execution while working collaboratively with stakeholders across different time zones.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, schedule meetings, and coordinate logistics to ensure efficient time management.</p><p>• Organize and oversee travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Facilitate the preparation of client-facing materials, such as meeting agendas, minutes, and follow-up reports.</p><p>• Track key deliverables, action items, and compliance documentation to maintain project accuracy and accountability.</p><p>• Collaborate on event planning and invitations, ensuring timely execution and attention to detail.</p><p>• Ensure consistent communication with clients and stakeholders, addressing inquiries and prioritizing tasks effectively.</p><p>• Support routine billing and administrative processes, including conflict-check procedures under guidance.</p><p>• Maintain and update process documentation, providing basic reporting as required.</p><p>• Coordinate with team members across multiple locations to ensure smooth operations and alignment.</p><p>• Assist executives with ad-hoc projects and requests, demonstrating flexibility and proactive problem-solving.</p>
<p>Our team is seeking an experienced Event Technology & Operations Specialist to join a client and provide vital support for a global events program. This is a hands-on role focused on managing event registration technology platforms (such as Stova, Cvent, Bizzabo, etc.), supporting event websites and software, and assisting with attendee logistics and event operations. This is an excellent opportunity for someone who has previously owned event technology solutions while also supporting on-the-ground event logistics and attendee management.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Event Technology & Registration</p><ul><li>Manage event registration websites using Stova or similar enterprise event platforms</li><li>Configure attendee types, registration paths, and event communications</li><li>Maintain and organize agendas, sessions, and speaker information within the platform</li><li>Troubleshoot and provide technical support for registration and website issues</li><li>Support data integrations, file uploads, and platform configuration</li></ul><p><br></p><p>Data & Reporting</p><ul><li>Export, manage, and maintain attendee and registration data</li><li>Maintain up-to-date attendee lists and reporting dashboards</li><li>Track VIPs, speakers, and other special-access groups</li><li>Ensure data accuracy across all systems</li></ul><p><br></p><p>Event Operations & Logistics</p><ul><li>Create and manage attendee badges (including badge printing solutions)</li><li>Coordinate hotel rooming lists and assist with ground transportation arrangements</li><li>Support attendee travel coordination</li><li>Provide onsite registration and logistics support as needed</li></ul><p><br></p>
<p><strong>Office Communications </strong></p><ul><li>Serve as phone support team leader: answer calls, route messages, and screen inquiries.</li><li>Welcome visitors and manage incoming mail, faxes, and packages.</li><li>Maintain workroom and office supplies; arrange equipment repair when needed.</li><li>Support mailing efforts, including mail merges, envelopes, and preparation for shipment.</li><li>Schedule and support monthly team meetings and office engagement initiatives.</li></ul><p> <strong>Equipment, Supplies and Documentation </strong></p><p>· Maintains workroom. Runs monthly postage usage reports, adds postage, and monitors software updates and postage rates. Monitors UPS workstation. </p><p>· Arrange for equipment repair, when necessary, on copiers and printers. </p><p>· Manages workroom inventory. Orders, receives, and maintains office and kitchen supplies. </p><p>· Manage supplier accounts, process invoices, coordinating with accounting, as needed. </p><p>· Updates and maintains procedure documentation. </p><p><strong>Administrative and Clerical Support </strong></p><p>· Supports all mailing efforts. Prepares envelopes and letters, including mail merge, stuffing, adhering postage and taking to mail drop. </p><ul><li>Assist with Bulletin magazine production and distribution.</li></ul><p>· Schedules monthly Team Meetings and assists with post-meeting follow-up. </p><p>· Member of the Headquarters Hospitality Team. </p><p>· Works with the COO on culture and Team engagement efforts. </p><p><strong> </strong></p><p><strong> </strong></p><p><strong>Event and Registration Support</strong></p><ul><li>Prepare name badges, ribbons, and meal stickers for meetings.</li><li>Maintain and order event materials, badges, and supplies.</li><li>Create registration forms and coordinate surveys for events.</li><li>Manage shipping and logistics for conferences and meetings.</li></ul><p><br></p>
<p>We are seeking an experienced Senior Graphic Designer (Contract) to support the refresh and implementation of a major financial client’s new visual identity across an extensive print and digital portfolio. This is a remote contract opportunity open to candidates located in the U.S.</p><p><br></p><p>In this role, you will partner closely with other Senior Designers, collaborating within a dynamic, cross-continental creative team. Your expertise will help translate refreshed brand guidelines across hundreds of assets, ranging from printed collateral to digital communications.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Interpret and implement new brand guidelines across a high volume of creative assets, including updating existing materials and developing new design systems.</li><li>Execute design for print collateral (using editorial best practices), brochures, web images, charts, social media posts, paid media, email banners, PowerPoint presentations, and event/experiential materials.</li><li>Manage multiple priorities, ensuring brand consistency and high-quality output under tight deadlines.</li><li>Collaborate proactively with team members in multiple time zones to achieve project and brand objectives.</li></ul><p><br></p>
