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34 results for Legal Administrative Assistant in Murrieta, CA

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a reputable wealth management firm seeking a professional and organized Administrative Assistant to support daily office operations and provide exceptional client service. This position is ideal for someone who enjoys working in a collaborative, client-facing environment and has strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to advisors and office staff</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare client packets, reports, and general correspondence</li><li>Assist with onboarding paperwork and maintain accurate client files</li><li>Manage office supplies, mail distribution, and general office organization</li><li>Greet clients and visitors while providing a high level of customer service</li><li>Support data entry, document management, and filing processes</li><li>Assist with meeting preparation and special projects as needed</li><li>Maintain confidentiality when handling sensitive client information</li></ul>
2026-05-19T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and ensure an efficient, professional work environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Answer phones, respond to emails, and serve as a point of contact for internal and external stakeholders</li><li>Maintain filing systems, records, and office documentation</li><li>Assist with travel arrangements, expense reports, and invoice processing</li><li>Support team projects, meeting logistics, and general office coordination</li><li>Order office supplies and help maintain smooth day-to-day operations</li><li>Perform additional administrative duties as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-05-27T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-28T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
34.2 - 36 USD / Hourly
We are looking for an Administrative Assistant to support leaders and teams through thoughtful coordination, clear communication, and dependable day-to-day office support. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, keeps schedules running smoothly, and handles administrative tasks with accuracy and consistency. The role will contribute to meeting logistics, document preparation, travel coordination, and general office operations while helping maintain an organized and responsive workplace. Responsibilities: • Coordinate a wide range of meetings, including leadership sessions, team discussions, interviews, virtual calls, and onsite events, ensuring schedules align efficiently across multiple calendars. • Prepare meeting spaces by securing rooms, arranging catering, organizing materials, and supporting setup and cleanup to create a smooth in-office experience. • Draft, format, and distribute business documents such as correspondence, reports, summaries, and internal communications with a high level of accuracy. • Monitor executive and team calendars carefully to reduce scheduling conflicts, preserve productive time, and anticipate the impact of changes across stakeholders. • Arrange business travel when needed by researching transportation and lodging options, confirming approvals, and booking cost-conscious itineraries. • Handle routine office administration, including record maintenance, supply ordering, mailing, scanning, data entry, and basic bookkeeping support. • Capture meeting notes and follow up on action items to help teams stay aligned and informed after key discussions. • Communicate in a clear and attentive manner across written, verbal, and visual interactions while representing the organization effectively. • Provide additional administrative and operational support for special projects, events, training sessions, and other assigned tasks as business needs evolve.
2026-05-27T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities. Responsibilities: • Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions. • Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review. • Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment. • Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation. • Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule. • Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.
2026-05-28T00:00:00Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
33.5 - 37.5 USD / Hourly
A fast-paced organization in the San Diego area is seeking an experienced Executive Administrative Assistant to support senior leadership with high-level administrative, scheduling, and operational coordination. This role is ideal for someone who thrives in a highly organized, detail-driven environment and can anticipate needs before they arise. The Executive Administrative Assistant will act as a key partner to executives, ensuring smooth day-to-day operations, managing priorities, and maintaining confidentiality across sensitive business matters. ESSENTIAL DUTIES & RESPONSIBILITIESExecutive Support<ul><li>Manage complex executive calendars, scheduling meetings, and coordinating priorities</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare meeting agendas, presentations, and follow-up documentation</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>Administrative & Operational Support<ul><li>Support daily administrative operations for leadership team</li><li>Draft correspondence, reports, and executive communications</li><li>Coordinate meetings, board materials, and leadership events</li><li>Track deadlines, action items, and project deliverables</li><li>Assist with special projects and strategic initiatives</li></ul>
2026-05-12T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for a Legal Assistant to join a busy law firm team, supporting attorneys across matters involving construction, commercial disputes, government contracts, surety, and bankruptcy. This permanent, onsite role is a contract position with the potential to become permanent and is well suited for someone who thrives in a fast-moving legal environment, manages competing priorities with precision, and brings a strong service mindset to attorney support. The position offers the opportunity to contribute to a collaborative practice while building toward long-term growth. Responsibilities: • Prepare, proofread, and finalize pleadings, correspondence, and other legal documents for filing and distribution. • Maintain accurate case calendars and monitor litigation deadlines to help ensure timely filings and responses. • Research court rules, procedural requirements, and filing timelines using available legal and court resources. • Communicate with courts and related offices regarding filing status, scheduling matters, and case updates. • Coordinate depositions by arranging dates, confirming participants, and managing supporting logistics. • Provide day-to-day legal and administrative assistance for multiple attorneys across several practice areas. • Support document handling and case organization through systems such as iManage, SurePoint, Microsoft Office, and Adobe Acrobat. • Assist with additional office and case support tasks such as file intake, matter opening, invoice entry, time entry, and reimbursement processing when needed.
2026-05-04T00:00:00Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and highly organized Senior Administrative Assistant to provide advanced administrative support and help ensure smooth day-to-day office operations. This role is ideal for a professional who can manage multiple priorities, support leadership, and maintain a high level of professionalism in a fast-paced environment. Responsibilities:<ul><li>Provide high-level administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate appointments and travel arrangements</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Screen calls, respond to inquiries, and handle confidential information with discretion</li><li>Organize files, maintain records, and support reporting and data tracking</li><li>Assist with meeting coordination, agendas, notes, and follow-up items</li><li>Support special projects and help improve administrative processes</li><li>Serve as a key point of contact for internal and external communication</li></ul>
2026-05-28T00:00:00Z

Legal Practice Assistant

Irvine, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for an experienced Legal Practice Assistant to support a busy Commercial Litigation team in Irvine, California. This contract opportunity is ideal for a meticulous legal assistant who thrives in a fast-paced law firm setting and can manage litigation support with precision. The role will partner closely with attorneys on civil and commercial litigation matters, helping keep filings, calendars, and case materials organized and compliant. Candidates who are comfortable with court procedures, document preparation, and deadline-driven work will be well positioned for success. Responsibilities: • Prepare, revise, and proofread litigation documents to ensure proper formatting, consistency, and compliance with court and firm standards. • Coordinate state and federal court filing activities, including electronic submissions and related procedural support for active matters. • Maintain attorney calendars by tracking hearings, filing deadlines, and case milestones using calendaring tools such as Compulaw. • Research court-specific requirements and local rules to support accurate filings and timely case management. • Provide day-to-day practice support for a team of attorneys, helping manage workflow across an attorney group. • Organize case materials, exhibits, and supporting documents in electronic formats, including compiling, combining, and managing PDF files. • Assist with litigation preparation by assembling binders, case documentation, and other materials needed for hearings, depositions, and trial readiness. • Support discovery-related work by helping prepare, organize, and track draft responses and related case documents.
2026-05-12T00:00:00Z

Legal Practice Assistant

Irvine, CA
onsite
Temporary / Contract
35 - 62 USD / Hourly
Our client, a reputable and growing law firm in South Orange County, is seeking an experienced Legal Practice Assistant / Legal Secretary (4–9 years) to support a busy team of litigation and corporate attorneys. This role requires a highly organized, detail-oriented detail oriented who can manage complex litigation support while also assisting with corporate transactional workflows. The ideal candidate thrives in a fast-paced, deadline-driven environment and can work both independently and collaboratively in a hybrid setting. Key Responsibilities Litigation Support (Primary Focus) Provide full litigation support from case inception through trial, including: Drafting, formatting, and proofreading: Pleadings, motions, discovery, and correspondence Preparing TOCs/TOAs (Table of Contents / Table of Authorities) Manage e-filing in: California state courts (mandatory) Federal courts (CM/ECF preferred) Calendar and track: Court deadlines, hearings, depositions, and trial dates Litigation deadlines using docketing systems and court rules Prepare and organize: Hearing binders, trial binders, and exhibits Deposition notices, subpoenas, and deposition summaries Coordinate with: Courts, opposing counsel, court reporters, and vendors Corporate / Transactional Support (Preferred) Assist attorneys with corporate transactional matters, including: Preparing and revising agreements (NDAs, engagement letters, basic contracts) Proofreading and formatting corporate documents Maintain corporate records and assist with: Entity formations and filings (Secretary of State experience preferred) Corporate minute books and governance documents Support closing processes: Signature page tracking Compilation of closing binders Administrative & Attorney Support Manage complex attorney calendars, including: Scheduling meetings, deadlines, and travel Coordinate internal and external communications with clients Prepare and submit time entries, billing edits, and expense reports Open new matters and maintain client files (electronic and physical) Assist with conflict checks and engagement documentation Handle general administrative tasks, including document management and file organization
2026-05-09T00:00:00Z

HOA Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
Join a Team That Keeps Communities Running SmoothlyA well-established property management group in Oceanside is seeking an organized and service-focused HOA Administrative Assistant to support daily operations for a large residential apartment community. This role is ideal for someone who enjoys working in a fast-paced office environment, communicating with residents, and keeping administrative processes organized and on track. You’ll work closely with property managers, vendors, board members, and residents to help ensure the community operates efficiently and professionally. What You’ll Be Responsible For<ul><li>Support day-to-day administrative operations for the HOA management team</li><li>Coordinate resident communications, notices, and community updates</li><li>Answer phones, emails, and resident inquiries in a professional and timely manner</li><li>Schedule meetings, prepare agendas, and assist with meeting minutes</li><li>Maintain vendor records, contracts, and work order documentation</li><li>Assist with accounts payable tasks, invoice tracking, and administrative reporting</li><li>Organize and maintain electronic and physical files</li><li>Coordinate maintenance requests and follow up on service completion</li></ul>
2026-05-08T00:00:00Z

Executive Assistant

San Bernardino, CA
onsite
Temporary / Contract
25.3365 - 31 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. Responsibilities: • Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments. • Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details. • Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized. • Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked. • Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership. • Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders. • Partner with other administrative staff to maintain efficient office operations and consistent support across the organization. • Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion. • Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency. • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.
2026-05-22T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in San Diego, California. This Contract to permanent opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, discretion, and the ability to handle shifting demands in a fast-paced environment. Responsibilities: • Oversee executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate meeting schedules for executives, confirm attendance, and help keep agendas and timing organized. • Manage travel-related changes quickly and effectively to minimize disruption to executive plans. • Support day-to-day administrative activities by tracking important deadlines, follow-ups, and action items for leadership. • Communicate with internal teams and external contacts in a clear and detail-oriented manner on behalf of executives.
2026-05-22T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
Our client in the biotech industry is seeking a highly organized Executive Assistant to provide high-level support to senior leadership. This role is ideal for a proactive professional who thrives in a fast-paced environment, manages competing priorities effectively, and maintains a high degree of professionalism and confidentiality. Key Responsibilities:<ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange travel, prepare itineraries, and process related documentation</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Support expense reporting, file management, and recordkeeping</li><li>Coordinate internal and external meetings, including logistics and follow-up</li><li>Serve as a liaison between executives and internal or external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>
2026-05-15T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
An established hospitality and real estate group in North County is hiring an Executive Assistant to support the CEO and executive leadership team. This is a true right-hand role for someone who can manage high-level schedules, anticipate needs before they happen, and operate professionally in a fast-moving business environment. The ideal candidate has supported executives before and understands how to balance professionalism, urgency, confidentiality, and strong communication all at once. Responsibilities<ul><li>Manage complex executive calendars and scheduling across multiple businesses</li><li>Coordinate travel, meetings, presentations, and executive communications</li><li>Handle confidential business matters and sensitive documentation</li><li>Prepare reports, meeting notes, and presentation materials</li><li>Assist with operational projects, event coordination, and executive support tasks</li><li>Serve as a liaison between leadership, vendors, and internal departments</li></ul>
2026-05-27T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-05-14T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-05-18T00:00:00Z

Administrative Assistant – Construction Industry

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing construction company in Carlsbad is seeking an Administrative Assistant to support project teams, office operations, and daily administrative functions. This role is ideal for someone who thrives in a fast-paced environment and enjoys helping keep projects, documentation, and communication organized. The ideal candidate is detail-oriented, proactive, and comfortable supporting multiple departments while handling administrative priorities in a deadline-driven setting. Responsibilities<ul><li>Support daily office operations and administrative coordination</li><li>Assist project managers with scheduling, documentation, and reporting</li><li>Prepare contracts, proposals, purchase orders, and project files</li><li>Maintain organized digital and physical records for construction projects</li><li>Coordinate meetings, calendars, and subcontractor communications</li><li>Answer incoming calls and respond to client and vendor inquiries</li><li>Assist with invoice tracking, data entry, and administrative reporting</li><li>Support office supply management and vendor coordination</li></ul>
2026-05-19T00:00:00Z

Office Administrator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an Office Administrator to join a growing company in Encinitas. This position is responsible for supporting day-to-day office operations, coordinating administrative processes, and helping maintain an organized and professional work environment. The ideal candidate is proactive, highly organized, and comfortable balancing multiple priorities while supporting both leadership and internal teams. Responsibilities<ul><li>Oversee daily office operations and administrative workflows</li><li>Answer phones, manage correspondence, and greet visitors professionally</li><li>Coordinate calendars, meetings, and office scheduling needs</li><li>Maintain office supplies, vendor relationships, and facility coordination</li><li>Support document preparation, reporting, and record management</li><li>Assist with invoicing, expense tracking, and administrative reporting</li><li>Organize company files and maintain accurate documentation</li><li>Support leadership with special projects and operational tasks</li></ul>
2026-05-15T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for an Accounting Assistant to support both financial operations and administrative coordination for a mission-driven organization in Moreno Valley, California. This Long-term Contract position is ideal for someone who is comfortable balancing daily accounting tasks with hands-on office support in a fast-paced, service-oriented environment. The role offers the opportunity to contribute to accounts payable, accounts receivable, reporting support, and general administrative needs while working with teams that serve vulnerable populations. Responsibilities:• Process outgoing payments accurately, including invoice review, coding, and check handling for accounts payable activities.• Record incoming funds and maintain accounts receivable activity with a strong focus on high-volume transactions tied to grants, housing, and assistance programs.• Reconcile financial records and support routine balancing tasks to help maintain accurate accounting data.• Assist with gathering, organizing, and preparing information needed for internal reports and operational tracking.• Provide day-to-day administrative support to department leadership and respond to shifting team priorities as needed.• Maintain financial documentation and related records in an orderly manner to support compliance and audit readiness.• Use QuickBooks Online to enter, update, and monitor accounting information across assigned workflows.• Support cross-functional tasks and special projects that help keep office and finance operations running smoothly.
2026-05-21T00:00:00Z

Accounting Assistant

Fullerton, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment. Responsibilities: • Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference. • Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications. • Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
2026-05-26T00:00:00Z

Litigation Legal Secretary

Newport Beach, CA
onsite
Temporary to Hire
35.625 - 41.25 USD / Hourly
We are looking for a Litigation Legal Secretary to join a respected civil litigation defense practice in Newport Beach, California. This contract-to-permanent opportunity is ideal for a legal support specialist with relevant experience who thrives in a deadline-driven environment and can manage litigation documentation with precision. The position will work closely with attorneys to keep filings, records, and case materials organized, accurate, and ready for court submission. Responsibilities: • Draft, revise, and finalize litigation documents, correspondence, and court-ready materials with careful attention to grammar, formatting, and accuracy. • Assemble tables of contents and tables of authorities to support complete and properly structured court filings. • Submit documents through state and federal electronic filing systems within required deadlines and according to jurisdiction-specific procedures. • Review filing packages to confirm compliance with court rules, formatting standards, and submission requirements before they are sent. • Provide backup support for tracking litigation deadlines, hearing dates, and other key calendar items when needed. • Organize and maintain electronic and paper case records so attorneys can quickly access current and historical matter information. • Assist attorneys with day-to-day administrative tasks that support active litigation matters and overall workflow. • Coordinate priorities across multiple assignments while responding efficiently to changing deadlines and urgent requests.
2026-05-28T00:00:00Z

Litigation Legal Assistant 7.5 hour day

Irvine, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
National Commercial Litigation Firm Seeks Legal Assistant Secretary About Firm & Position:A nationally recognized construction-focused law firm with multiple U.S. offices is seeking a Legal Assistant to join its Irvine office. This firm represents major developers, contractors, and global corporations on complex domestic and international matters. This Legal Assistant role supports a 3:1 desk in a fully onsite environment and is ideal for someone who thrives in a fast-paced litigation setting with consistent court filings and high-level attorney support. Legal Secretary Responsibilities: • Prepare, revise, and format pleadings, arbitration briefs, discovery, and legal correspondence, including Tables of Contents and Tables of Authorities • Handle state and federal court e-filing • Manage attorney calendars, including court deadlines, hearings, depositions, and case milestones • Input attorney time entries and assist with billing, invoices, and expense reports • Communicate with opposing counsel, courts, mediators, experts, and vendors as needed • Utilize document management systems (e.g., iManage/FileSite) and firm templates for efficient workflow • Support a litigation desk with approximately 3–4 court filings per week, including ~30% federal filings Hours: 37.5-hour workweek (8:30 AM – 5:00 PM) Perks: • 37.5-hour workweek (rare for litigation roles) • Exposure to sophisticated construction litigation matters • Stable, nationally recognized firm with strong reputation in its niche practice area • Collaborative office environment with consistent workflow Salary:$85,000- $100,000 (DOE) Benefits: • Medical, dental, and vision benefits (effective first of the month following hire) • 401(k) eligibility after 6 months (quarterly entry) • Profit sharing eligibility after 1 year • 19 days PTO to start + paid holidays • Annual discretionary bonuses (typically paid in December) • Paid parking • Semi-monthly payroll (15th and last day of the month) TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-05-14T00:00:00Z

Human Resources Administrator

Irvine, CA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for a Human Resources Administrator to join our team in Irvine, California in a contract-to-permanent capacity. This role supports core HR operations with a strong emphasis on benefits administration, employee support, and compliance-focused processes. The ideal candidate brings hands-on experience managing benefit programs, coordinating onboarding activities, and maintaining accurate HR records in a fast-paced environment. Responsibilities: • Manage day-to-day administration of employee benefit offerings, including health, dental, vision, life, disability, and retirement programs. • Coordinate new enrollments, status updates related to life events, employee separations, and annual open enrollment activities while ensuring accuracy and timeliness. • Maintain reliable benefits records in HR systems and review carrier billing to resolve discrepancies and support accurate reconciliations. • Work closely with insurance providers, brokers, and external administrators to support smooth delivery of benefit services and issue resolution. • Monitor adherence to applicable federal and state employment and benefits regulations and help maintain compliant HR practices and documentation. • Administer leave and disability cases by tracking requests, communicating with employees, and supporting required documentation. • Assist with payroll-related benefits activity, including deduction review, audits, and reporting tied to employee elections. • Lead benefits orientation sessions and prepare employee-facing materials that explain programs, enrollment steps, and available resources. • Support HR administration tasks such as onboarding coordination, background checks, and I-9 compliance activities as needed.
2026-05-28T00:00:00Z