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35 results for Legal Administrative Assistant in Murrieta, CA

Administrative Office Assistant

Brea, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Administrative Office Assistant (Temp-to-Hire) Location: Brea, CA Schedule: Monday-Friday, 8:00 AM-5:00 PM (Onsite) Employment Type: Temporary-to-HireA well-established and highly respected CPA firm in Brea is seeking a dependable Administrative Office Assistant to join their team. This is an excellent opportunity for a professional who values stability, enjoys supporting a busy office environment, and takes pride in following through on responsibilities with accuracy and consistency.Key Responsibilities<ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Greet clients and visitors while providing exceptional customer service</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule appointments and maintain calendars for accounting staff</li><li>Prepare, organize, scan, and file client documents and records</li><li>Assist with data entry and updating client information in company databases</li><li>Support tax season administrative projects and document management</li><li>Order and maintain office supplies and coordinate vendor requests</li><li>Assist with special projects and general office support as needed</li><li>Ensure confidentiality of client and financial information</li></ul> We are looking for someone who:<ul><li>Is dependable and committed to long-term employment</li><li>Consistently follows through on assigned tasks and responsibilities</li><li>Takes ownership of their work and pays close attention to detail</li><li>Thrives in a structured office environment</li><li>Is proactive, organized, and willing to assist wherever needed</li><li>Enjoys being part of a collaborative and professional team</li></ul>
2026-06-16T00:00:00Z

Office Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A growing sports apparel and lifestyle brand in Encinitas is seeking an Office Administrative Assistant to support accounting operations, purchasing activities, and general office administration. This role is perfect for someone who enjoys a mix of administrative and accounting-related responsibilities while working in a creative and energetic business environment.The ideal candidate is highly organized, detail-oriented, and comfortable supporting multiple departments while maintaining accurate records and documentation. ResponsibilitiesAccounting & Purchasing Support<ul><li>Enter vendor invoices into the accounting system</li><li>Perform AP data entry and invoice coding</li><li>Assign General Ledger account codes accurately</li><li>Process and maintain purchase order records</li><li>Assist with vendor setup and documentation management</li><li>Reconcile invoice information and supporting documentation</li><li>Support month-end accounting processes and reporting</li></ul>Administrative & Office Operations<ul><li>Manage office supply ordering and inventory</li><li>Maintain filing systems and company documentation</li><li>Assist with data entry, reporting, and administrative projects</li><li>Coordinate incoming mail, shipping, and package distribution</li><li>Support leadership with scheduling and operational tasks</li><li>Assist with special projects across departments</li></ul>
2026-06-08T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can manage front-desk activities, handle incoming calls effectively, and keep administrative tasks moving efficiently. The role requires strong attention to detail, dependable communication, and the ability to maintain accurate records while supporting a busy office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and responding to inbound phone calls with careful attention to detail. • Maintain organized records, documents, and files to support accurate office administration. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate routine front-desk and receptionist tasks, including directing inquiries to the appropriate team members. • Assist with general office duties such as scheduling, correspondence, and preparation of administrative materials.
2026-06-19T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-06-18T00:00:00Z

Legal Executive Assistant

Irvine, CA
onsite
Temporary to Hire
37.411 - 43.318 USD / Hourly
We are looking for an experienced Legal Executive Assistant to provide high-level administrative support to legal leadership in Irvine, California. This onsite role is a Contract to Permanent opportunity for someone who thrives in a fast-moving environment and can keep executive operations organized, efficient, and confidential. The ideal candidate will bring strong judgment, excellent communication skills, and the ability to manage competing priorities while supporting key legal and administrative activities. Responsibilities: • Coordinate complex calendars, schedule meetings, and ensure legal leadership is prepared for daily priorities and upcoming commitments. • Arrange business travel, compile itineraries, and process expense reports and reimbursements with accuracy and timeliness. • Create and format presentations, reports, correspondence, and meeting materials for executive and departmental use. • Maintain legal project records, track action items, and support documentation workflows to help keep initiatives on schedule. • Serve as a reliable point of contact for internal teams and external partners, handling communications with discretion and responsiveness. • Assist with administrative tasks such as data entry, call handling, and general office coordination to support day-to-day department operations. • Contribute to special projects and provide broader administrative support across teams as business needs evolve.
2026-06-13T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-12T00:00:00Z

Executive Assistant

San Bernardino, CA
onsite
Temporary / Contract
25.3365 - 31 USD / Hourly
We are looking for an experienced and highly organized Executive Assistant to support senior leadership within a mission-driven nonprofit in San Bernardino, California. This Long-term Contract position is ideal for a proactive individual who can balance executive support, project coordination, and day-to-day administrative operations with sound judgment and discretion. The right candidate will be comfortable managing changing priorities, maintaining accurate records, and helping leadership stay organized and prepared. Responsibilities: • Manage a dynamic executive calendar, adjusting appointments and priorities to keep leadership aligned with daily and long-range commitments. • Coordinate business travel from start to finish, including itineraries, lodging, transportation, and related scheduling details. • Prepare and submit expense documentation accurately and on schedule while keeping supporting records organized. • Plan and facilitate meetings by arranging schedules, developing agendas, distributing materials, and ensuring follow-up items are tracked. • Provide administrative support for special assignments and organization-wide initiatives as directed by executive leadership. • Act as a central contact for communications, helping route information effectively between internal teams and external stakeholders. • Partner with other administrative staff to maintain efficient office operations and consistent support across the organization. • Organize confidential files, records, and documentation with a strong focus on accuracy, accessibility, and discretion. • Improve and maintain administrative workflows that promote structure, consistency, and operational efficiency. • Anticipate executive needs, prioritize competing requests, and respond to shifting deadlines with professionalism.
2026-06-15T00:00:00Z

Executive Assistant

Carlsbad, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A rapidly growing medical technology company is seeking an Executive Assistant to support its Chief Executive Officer and executive leadership team. This role serves as a trusted partner to leadership, helping manage priorities, streamline communication, and ensure operational efficiency across the organization.The ideal candidate is proactive, resourceful, and highly organized, with the ability to anticipate needs and manage sensitive information with the utmost discretion.ResponsibilitiesExecutive Support<ul><li>Manage complex executive calendars and scheduling across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence</li><li>Organize board meetings, leadership meetings, and strategic planning sessions</li><li>Track projects, action items, and key deliverables on behalf of leadership</li></ul>Business Operations<ul><li>Act as a liaison between executives, internal teams, clients, and external partners</li><li>Assist with contract administration and executive-level documentation</li><li>Prepare expense reports and monitor executive budgets</li><li>Support special projects and strategic initiatives as assigned</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
29.2885 - 37 USD / Hourly
We are looking for an experienced and dependable Executive Assistant to provide broad support to a home office in Newport Beach, California. This position combines executive scheduling, travel coordination, bookkeeping assistance, property-related administration, and personal support in a hybrid environment. It is a part-time contract opportunity expected to begin as a 3-month engagement with the possibility of becoming a long-term role. The ideal candidate is organized, discreet, self-sufficient, and comfortable working in a structured but relaxed, pet-friendly setting. Responsibilities: • Oversee a dynamic calendar by arranging meetings, appointments, and personal commitments while keeping priorities aligned. • Prepare meeting materials, capture key discussion points, and track follow-up items to help ensure timely completion of next steps. • Support day-to-day bookkeeping tasks in QuickBooks, including expense entry, balance tracking, and maintenance of accurate financial records. • Review and reconcile bank and credit card activity and organize documentation for accounting support and reporting needs. • Act as a point of coordination for properties by communicating with vendors, tenants, contractors, and property managers as needed. • Maintain organized records related to leases, maintenance timelines, invoices, and other property documentation. • Arrange business and personal travel, including flights, lodging, ground transportation, dining reservations, and detailed itineraries. • Assist with household and personal administrative needs such as deliveries, appointments, errands, and special projects connected to the home office.
2026-06-19T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 34 USD / Hourly
Our client is seeking a highly organized, polished, and proactive Executive Assistant to provide high-level support to senior leadership. The ideal candidate will be skilled in managing complex schedules, coordinating travel, preparing correspondence, and handling confidential information with discretion. Key Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries and expense reports</li><li>Prepare presentations, reports, meeting agendas, and correspondence</li><li>Screen and prioritize incoming calls, emails, and requests</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Organize meetings, events, and special projects</li><li>Maintain confidential files, records, and sensitive information</li><li>Provide general administrative and operational support as needed</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a polished, proactive, and highly organized Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, sound judgment, and the ability to manage multiple priorities while handling confidential information with discretion. Key Responsibilities:<ul><li>Manage complex calendars, appointments, and meeting coordination for executives</li><li>Arrange travel, itineraries, and expense reporting</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Screen calls, emails, and requests, and prioritize communications appropriately</li><li>Serve as a liaison between executives, internal teams, and external contacts</li><li>Coordinate meetings, events, and special projects</li><li>Maintain confidential records and sensitive information</li><li>Provide general administrative and operational support as needed</li></ul>
2026-06-10T00:00:00Z

Litigation Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
72000 - 93000 USD / Yearly
One of our best Am Law clients- a firm in Costa Mesa - is seeking a litigation legal assistant to add to their team. Our 5 prior legal assistants we’ve placed rave about the firm! Onsite/Hybrid/Remote:· Onsite daily.· Trustworthy employees earn the privilege of a day remote per week, usually after 3-6 months. Perks of Firm:· Tight orientation schedule so onboarding goes smoothly & you’re matched with a mentor, too!· Servant leadership and transformative leadership mentality from management · High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· No debt law firm· Diverse practice groups allow for stability; when bankruptcy is slow, real estate might be hot· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years! · Their firm administrator offers 1:1 career coaching Responsibilities:Will support 2 associates and 1 partner, all busy. They care about proactive communication and super organizational skills. o eFiling –Filing & serving documents is the most important part of the job! Firm uses OneLegal and FirstLegal for state, and PACER for federal. o Formatting – they have a word processing dept. in PHX, but this LAA will have to format occasionally as well, so this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.). o Calendaring – for 3 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – send out cover letters with each bill to client. o Trial preparation: jury instructions, scheduling depos, reaching out to witnesses, binders
2026-06-16T00:00:00Z

Escrow Administrative Assistant

Corona, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Escrow Administrative Assistant to support escrow-related operations for a construction and contractor environment in Corona, California. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable managing administrative and financial documentation with accuracy. The role will contribute to smooth transaction processing, document control, and customer support while working with accounting and reporting systems. Responsibilities: • Coordinate escrow administrative activities by preparing, organizing, and maintaining transaction files and supporting documentation. • Process checks, financial records, and related data entries with a high level of accuracy and timeliness. • Assist with closing activities by verifying required documents, tracking deadlines, and helping ensure files are complete. • Maintain deeds, escrow paperwork, and customer records in internal systems for reliable access and audit readiness. • Support buying and purchasing-related processes by updating records, reviewing documentation, and monitoring workflow progress. • Generate reports and summaries using accounting and reporting tools, including Crystal Reports, to support operational needs. • Provide responsive customer service by answering inquiries, sharing status updates, and directing issues to the appropriate team members. • Use accounting software, CRM platforms, and data processing systems to enter, review, and reconcile information across escrow files.
2026-06-15T00:00:00Z

Sr. Admin/Executive Assistant

San Diego, CA
onsite
Temporary to Hire
30 - 35 USD / Hourly
We are looking for a highly organized Sr. Administrative/Executive Assistant to support senior leadership within a real estate and property organization in San Diego, California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced, fully in-office setting and can balance business priorities with a high level of discretion. The person in this role will serve as a trusted administrative partner, coordinating complex schedules, handling sensitive information, and helping move important projects forward with accuracy and care. Responsibilities:• Provide high-level administrative support to senior leadership and offer additional assistance across departments as business needs arise.• Draft, review, and manage clear correspondence with investors, business partners, and other external stakeholders, ensuring a discreet and confidential approach.• Coordinate complex calendars, meetings, and conference calls while anticipating scheduling conflicts and adjusting priorities as needed.• Arrange detailed domestic and international travel plans, including commercial and private air transportation, ground travel, and itinerary management.• Support special projects by collecting, organizing, and tracking documents and information related to prospective business opportunities.• Handle personal assistant duties for executive leadership, such as managing personal travel, processing mail, purchasing requested items, and completing errands.• Maintain accurate electronic and physical filing systems so records, documents, and materials remain organized and easily accessible.• Review invoices for completeness and accuracy before routing them for approval and payment processing.
2026-06-19T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-19T00:00:00Z

Patent Prosecution Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 93000 USD / Yearly
A national law firm is seeking a Patent Legal Assistant, with a focus on patent prosecution (prior experience in this practice area is a must-have). This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy! Responsibilities of Role: § Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO· Ensure all three elements of the patent application is correct (such as claims set). Filing daily! § Creating shells for attorneys (such as for office action responses)§ Docketing – this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe. Perks of Firm:· Robert Half has placed 5 legal assistants here in the last 2 years. All are still there, happy, and thriving!· The IP attorneys are approachable, polite, and a congenial group.· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!· High level of respect for staff, no micromanaging, no drama.· Firm prioritizes pro bono work, and partner closely with nonprofits.· The firm administrator offers 1:1 career coaching. Soft Skills:o Ability to multitask and jump from one thing to another.o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.o Someone who is not a social butterfly, but is drama free!o Someone who is not on their phone during the workday. It will not be tolerated. <-- if you know this is you, please do not applyo Someone who is punctual. Tardiness and lax attendance is not tolerated. <-- if you know this is you, please do not apply
2026-06-12T00:00:00Z

Human Resources Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Our client in the nonprofit industry is seeking a detail-oriented and organized Human Resources Assistant to support day-to-day HR operations and help deliver a positive employee experience. This role is ideal for someone who enjoys administrative work, values confidentiality, and is passionate about contributing to a mission-driven organization. Key Responsibilities:<ul><li>Provide administrative support to the human resources team across a range of HR functions</li><li>Assist with onboarding, new employee paperwork, orientation scheduling, and employee file maintenance</li><li>Help maintain accurate HR records and ensure data integrity in HR systems</li><li>Support benefits administration, leave tracking, and other employee-related documentation</li><li>Coordinate interview scheduling and assist with recruitment-related activities</li><li>Respond to employee inquiries regarding HR policies, procedures, and general questions</li><li>Prepare reports, correspondence, and other HR documentation as needed</li><li>Assist with compliance-related recordkeeping and audit preparation</li><li>Support employee engagement initiatives, trainings, and internal communications</li><li>Handle sensitive and confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Litigation Assistant

Irvine, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for a Litigation Assistant to join a busy personal injury practice in Irvine, California, and provide day-to-day support across active litigation matters. This fully onsite role is a contract opportunity with potential for a permanent position for a highly organized, detail-oriented individual who is comfortable working in a fast-moving environment and partnering closely with attorneys throughout each stage of a case. The ideal candidate brings strong knowledge of California civil procedure, manages deadlines with precision, and helps keep files progressing efficiently from initial filings through trial preparation. Responsibilities: • Prepare litigation documents, including subpoenas and related case paperwork, with accuracy and attention to court requirements. • Coordinate service of process and oversee the collection of records and other case-related documentation from outside parties. • Submit pleadings and other legal documents through state and federal e-filing systems in a timely and compliant manner. • Provide ongoing support to attorneys handling personal injury matters from case opening through trial readiness. • Monitor case activity, maintain litigation calendars, and track deadlines to help ensure matters stay on schedule. • Organize files, update case information, and handle procedural and administrative tasks for a high-volume caseload. • Communicate with courts, vendors, and internal team members to facilitate smooth case progression and document handling.
2026-06-17T00:00:00Z

Accounting Assistant

Fullerton, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment. Responsibilities: • Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference. • Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications. • Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
2026-06-19T00:00:00Z

Senior Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Are you an experienced Legal Secretary looking for a long-term home with a respected Orange County defense firm? Our client is a well-established litigation firm known for its strong reputation, supportive culture, and exceptional staff retention. We have successfully placed professionals with this firm, and the feedback has been overwhelmingly positive—employees consistently praise the collaborative environment, approachable leadership, and commitment to work-life balance.Responsibilities<ul><li>Support attorneys in a busy litigation practice</li><li>Prepare, format, proofread, and finalize legal documents</li><li>E-file in California State and Federal Courts</li><li>Manage attorney calendars, court deadlines, and scheduling</li><li>Coordinate depositions, mediations, hearings, and trial preparation</li><li>Draft correspondence and maintain case files</li><li>Prepare TOAs, TOCs, and litigation-related documents</li></ul>Qualifications<ul><li>7+ years of litigation legal secretary experience</li><li>Strong knowledge of California court rules and procedures</li><li>Experience with state and federal e-filing</li><li>Advanced Microsoft Office skills</li><li>Exceptional organizational skills and attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul>Why Consider This Opportunity?<ul><li>Stable, reputable defense firm with an excellent reputation in the legal community</li><li>Low turnover and long-tenured staff</li><li>Team-oriented, supportive culture</li><li>Direct access to experienced attorneys and leadership</li><li>Opportunity to join a firm where employees build long-term careers</li><li>Competitive compensation and outstanding benefits package</li></ul>Benefits<ul><li>100% employer-paid Medical, Dental & Vision coverage for employees</li><li>Short-Term Disability and Long-Term Disability coverage</li><li>401(k) Safe Harbor Plan with a 3% employer match at 100%, eligible after 90 days</li><li>Profit-sharing program</li><li>PTO: 10 vacation days annually</li><li>5 paid sick days annually</li><li>8 paid holidays (to be confirmed)</li><li>Benefits begin the 1st of the month following 60 days of employment</li><li>Fully covered parking</li><li>Complimentary access to on-site gym facilities</li></ul>If you're seeking a stable firm with great people, meaningful work, and a culture that truly values its staff, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-12T00:00:00Z

Sr. Executive Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 36 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to provide high-level support across executive coordination, office administration, and business entity oversight in Newport Beach, California. This contract-to-permanent opportunity is ideal for an experienced candidate who can manage competing priorities, communicate with discretion, and keep critical administrative processes running smoothly. The role combines complex scheduling and travel planning with compliance tracking, vendor coordination, and day-to-day operational support for a growing team. Responsibilities: • Organize and manage executive calendars, ensuring internal and external meetings are scheduled efficiently and supported with the necessary materials. • Prepare, review, and distribute clear communications on behalf of leadership with strong attention to tone, accuracy, and detail. • Arrange comprehensive domestic and international travel plans, including bookings, itineraries, and schedule adjustments as needed. • Monitor the status of multiple legal entities and help ensure filings, registrations, and related obligations remain current with the appropriate agencies. • Serve as a point of contact with registered agents and coordinate with external legal, accounting, and financial partners on compliance-related matters. • Maintain accurate and well-structured records for entity documents, administrative files, and other important business information in both digital and physical formats. • Oversee incoming mail, package handling, and check deposit coordination while supporting daily office workflow. • Manage office supplies, vendor partnerships, and facility-related needs to help maintain an organized and productive work environment. • Assist with light human resources and onboarding activities as new team members join the organization.
2026-06-19T00:00:00Z

Legal Assistant (Corporate M&A + Trial)

Costa Mesa, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
CORPORATE M&A + TRIAL LEGAL ASSISTANT - 4 DAYS ON SITE IN COSTA MESAA highly respected international law firm is seeking an experienced Legal Assistant to support both corporate M&A and litigation practices. This firm will train on litigation, as they have two senior secretaries on the team. M&A expertise is required. This role is 4 days on site in Costa Mesa, 1 day remote. ResponsibilitiesCorporate Support<ul><li>Prepare and organize M&A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul>Litigation Support (will train on litigation)<ul><li>Draft, format, revise, and proofread pleadings, discovery, motions, briefs, and correspondence</li><li>Coordinate state and federal court filings</li><li>Maintain attorney calendars and track court deadlines</li><li>Assist with trial preparation, including witness coordination and trial materials</li><li>Open new client matters, coordinate conflicts checks, and prepare engagement documentation</li></ul> Compensation & Benefits<ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Paid parking</li><li>Short- and long-term disability coverage</li><li>Life insurance</li></ul>This firm offers a supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.
2026-06-05T00:00:00Z

Paralegal

Irvine, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Are you a litigation paralegal looking to join a respected trial firm where your contributions are valued, your growth is supported, and work-life balance is more than just a buzzword?Our client, a highly regarded boutique trial firm in Orange County, is seeking a Discovery Paralegal with at least two years of litigation experience to join its collaborative and long-tenured team. The firm specializes in complex medical malpractice and healthcare-related litigation and offers the opportunity to work alongside experienced trial attorneys handling sophisticated, high-exposure matters. Key Responsibilities<ul><li>Draft, propound, and respond to written discovery</li><li>Manage discovery deadlines and calendaring</li><li>Coordinate document collection, review, and production</li><li>Organize and maintain case files and litigation databases</li><li>Prepare subpoenas, deposition notices, and related materials</li><li>Summarize medical records and case-related documents</li><li>Assist attorneys with trial preparation, exhibits, witness files, and court filings</li><li>Communicate with clients, experts, opposing counsel, and vendors regarding discovery matters</li></ul>Qualifications<ul><li>Minimum 2+ years of civil litigation paralegal experience</li><li>Experience handling discovery from inception through trial preparation</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple deadlines in a fast-paced litigation environment</li><li>Experience with medical malpractice, healthcare litigation, personal injury, or complex civil litigation is highly preferred</li><li>Proficiency with Microsoft Office and litigation management software</li></ul> Benefits & PerksThe firm is committed to investing in its employees and offers a competitive benefits package, including:<ul><li>80 hours of paid sick time annually</li><li>2 weeks of paid vacation (PTO)</li><li>13 paid holidays per year</li><li>Annual salary reviews and raises based on performance</li><li>Comprehensive medical, dental, vision, and life insurance coverage</li><li>Firm-paid core benefits</li><li>401(k) retirement plan</li><li>Hybrid remote work schedule</li><li>Long-tenured, collaborative team with exceptional employee retention</li><li>Opportunity for long-term career growth within a respected Orange County trial firm</li></ul>If you're looking for a stable opportunity with a respected Orange County trial firm that invests in its people, we'd love to hear from you.Submit resumes to Vice President Quidana Dove at quidana.dove<at>roberthalf.<com>
2026-05-29T00:00:00Z