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32 results for Human Resource Assistant in Murrieta, CA

Human Resources (HR) Assistant

Irvine, CA
onsite
Temporary / Contract
15.8365 - 25 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support both office operations and day-to-day HR administration in Irvine, California. This Long-term Contract position is ideal for someone who enjoys balancing employee support, coordination tasks, and general administrative responsibilities in an organized office environment. The role will help keep workplace operations organized while assisting with onboarding, records management, and HR-related documentation. Responsibilities: • Oversee the presentation and readiness of shared office areas, including the front desk, meeting rooms, and common spaces. • Manage the flow of incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and tracking. • Monitor inventory levels for office and breakroom materials and place orders as needed to keep supplies stocked. • Coordinate calendars for meetings, arrange room bookings, and provide logistical support for office gatherings and events. • Handle administrative duties such as organizing files, scanning records, entering data, and preparing business documents. • Support new employee onboarding by coordinating orientation activities and collecting pre-employment paperwork. • Assist with employee lifecycle administration, including onboarding, offboarding, and maintaining personnel documentation. • Process background screening, employment verification, and related hiring documents with accuracy and confidentiality. • Maintain secure and up-to-date employee records while following company policies and documentation standards. • Prepare HR-related reports, spreadsheets, correspondence, and provide support for employee engagement initiatives and company events.
2026-08-05T00:00:00Z

Human Resources & Payroll Assistant

Oceanside, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Looking to Grow Your Career in Human Resources While Gaining Payroll Experience?A growing professional services organization is seeking a Human Resources & Payroll Assistant to support both HR and Payroll operations. This is an outstanding opportunity for someone who enjoys variety in their workday and wants exposure to employee onboarding, HR administration, payroll processing, benefits support, and compliance. You'll work alongside experienced HR professionals while building valuable skills that can lead to future advancement into Human Resources or Payroll leadership roles. Responsibilities<ul><li>Assist with onboarding, new hire paperwork, and employee file maintenance</li><li>Process payroll updates including status changes, wage adjustments, and direct deposit requests</li><li>Support benefits enrollment and employee communications</li><li>Maintain confidential HR records within the HRIS system</li><li>Assist employees with payroll and HR-related questions</li><li>Coordinate background checks and employment verification</li><li>Prepare HR reports and assist with compliance documentation</li><li>Support employee engagement initiatives and special HR projects</li></ul>
2026-07-28T00:00:00Z

Human Resources Coordinator

Vista, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a growing food manufacturing company that is looking to add a Human Resources Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys working with people while keeping operations organized behind the scenes. You'll play a key role in recruiting, onboarding, employee relations, compliance, and HR administration. The ideal candidate enjoys a fast-paced environment, communicates well with employees at all levels, and is looking to continue building a long-term career in Human Resources.You'll work closely with HR leadership while supporting multiple departments across the organization and helping create a positive employee experience from hire through onboarding.Responsibilities<ul><li>Coordinate recruiting efforts, including scheduling interviews and communicating with candidates</li><li>Prepare onboarding paperwork and maintain employee files</li><li>Process employee status changes, promotions, and personnel updates</li><li>Assist with benefits enrollment and employment verifications</li><li>Maintain HRIS records and ensure data accuracy</li><li>Support employee engagement initiatives and company events</li><li>Assist with compliance, policy administration, and HR reporting</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Partner with Payroll to ensure employee information is updated accurately</li></ul>
2026-07-30T00:00:00Z

Human Resources Coordinator

Fallbrook, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A rapidly expanding HVAC contractor is looking for an organized and people-focused Human Resources Coordinator to support recruiting, onboarding, employee records, and day-to-day HR operations. This position offers excellent exposure to all aspects of Human Resources while partnering closely with field technicians, office staff, and company leadership. The ideal candidate enjoys working with people, thrives in a fast-paced environment, and is passionate about creating a positive employee experience from hiring through onboarding. Responsibilities<ul><li>Coordinate new hire onboarding and orientation activities</li><li>Schedule interviews and communicate with candidates throughout the hiring process</li><li>Maintain confidential employee files and HRIS records</li><li>Process employee status changes and payroll-related documentation</li><li>Assist with benefits enrollment and employment verification</li><li>Support recruiting efforts by posting jobs and reviewing resumes</li><li>Ensure compliance with company policies and employment regulations</li><li>Assist with employee events, training programs, and special HR projects</li></ul>
2026-07-28T00:00:00Z

Human Resources (HR) Manager

Fontana, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for an experienced Human Resources team member to support day-to-day people operations and oversee accurate, compliant payroll administration in California. This position works closely with HR leadership to strengthen employee programs, address workforce concerns, and maintain consistent HR practices across the organization. The ideal candidate brings strong judgment, hands-on payroll knowledge, and the ability to manage confidential information with care. Please call Brigitte Mendez @ 909-717-4037 if interested otherwise call your Robert Half Recruiter directly. Responsibilities:• Partner with HR leadership to carry out human resources programs, policies, and procedures that align with organizational priorities.• Oversee end-to-end monthly payroll activities, including reviewing time records, validating attendance data, calculating pay, and coordinating required tax withholdings and filings.• Monitor payroll practices to ensure adherence to applicable federal, state, and local regulations and internal standards.• Respond to employee questions involving pay, benefits, and compensation matters with clear and timely guidance.• Coordinate onboarding and offboarding activities, including introducing employees to payroll processes and available benefits.• Maintain accurate and organized employee files and HR documentation while safeguarding sensitive information.• Support the administration of benefits programs and assist employees during enrollment and related updates.• Address employment-related inquiries by providing accurate interpretation of company policies and HR procedures.• Assist with payroll reviews, reconciliations, and reporting to help leadership evaluate accuracy and trends.
2026-07-30T00:00:00Z

Human Resources (HR) Manager

Colton, CA
onsite
Permanent / Full Time
50000 - 58240 USD / Yearly
We are looking for an experienced Human Resources specialist to support daily HR operations in Colton, California. This role focuses on creating a smooth employee experience by managing onboarding activities, coordinating benefits support, and serving as a reliable resource for workforce-related needs. The ideal candidate is organized, approachable, and comfortable handling HR administration while partnering with employees and operational staff, including drivers. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter. Responsibilities:• Lead the onboarding process for new employees, ensuring each team member completes required documentation accurately and on time.• Prepare, review, and maintain personnel records and employment paperwork in compliance with company standards and applicable regulations.• Act as a primary HR contact for drivers and other team members, providing guidance on policies, procedures, and workplace concerns.• Coordinate employee benefit activities, including enrollment support, updates, and responses to routine benefits-related questions.• Maintain and update HR information systems to help ensure employee data remains accurate, current, and properly documented.• Support employee relations efforts by addressing issues effectively and escalating sensitive matters when appropriate.• Partner with recruiting and operations teams to help deliver a consistent and positive onboarding experience.• Assist with day-to-day HR administrative functions to keep department processes efficient and well organized.
2026-07-20T00:00:00Z

Human Resources Generalist

San Diego, CA
onsite
Temporary / Contract
27 - 34 USD / Hourly
Our client is seeking a knowledgeable and motivated Human Resources Generalist to join their team in San Diego, CA. This is ideal for an HR professional with experience across multiple human resources functions, including employee relations, onboarding, benefits administration, compliance, and performance management. The ideal candidate is organized, detail-oriented, and passionate about supporting employees while ensuring compliance with company policies and employment laws. Key Responsibilities<ul><li>Support day-to-day HR operations and provide guidance to employees and managers on HR policies and procedures.</li><li>Coordinate the full-cycle onboarding and offboarding process, including new employee orientation and exit procedures.</li><li>Maintain employee records and ensure HRIS data is accurate and up to date.</li><li>Assist with employee relations matters, investigations, and conflict resolution.</li><li>Administer employee benefits and answer benefit-related questions.</li><li>Support performance management, employee engagement, and training initiatives.</li><li>Assist with recruitment efforts, including posting jobs, scheduling interviews, and coordinating the hiring process.</li><li>Ensure compliance with federal, state, and local employment laws and company policies.</li><li>Prepare HR reports, maintain confidential documentation, and assist with audits.</li><li>Participate in special HR projects and process improvements as needed.</li></ul>
2026-07-29T00:00:00Z

Human Resources Generalist

San Diego, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
Our client in the biotech industry is seeking a Human Resources Generalist to support day-to-day HR operations and key people initiatives. This role is ideal for a detail-oriented, adaptable professional who thrives in a fast-paced environment and can support a broad range of HR functions, including employee relations, onboarding, benefits administration, and compliance. Key Responsibilities:<ul><li>Support daily HR operations across onboarding, offboarding, employee relations, benefits, and compliance</li><li>Assist with new employee orientation, employee documentation, and HRIS data maintenance</li><li>Respond to employee questions regarding policies, benefits, and HR programs in a timely and professional manner</li><li>Help administer benefits programs, leave tracking, and open enrollment activities</li><li>Maintain employee files and ensure records are accurate, organized, and compliant with company policies and applicable regulations</li><li>Partner with hiring managers and internal teams to support recruiting coordination and workforce planning efforts</li><li>Assist with performance management processes, employee engagement initiatives, and training programs</li><li>Support HR reporting, audits, and special projects as assigned</li></ul>
2026-08-04T00:00:00Z

Human Resources (HR) Generalist

Temecula, CA
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for an experienced Human Resources (HR) Generalist to provide hands-on HR support for a multi-site operation in Temecula, California. This Contract position will oversee day-to-day human resources activities, strengthen hiring practices, and guide managers through employee relations matters with sound judgment and consistency. The ideal candidate brings strong knowledge of California employment practices and can build practical HR processes that support compliance, documentation, and workforce stability. Responsibilities: • Manage full-cycle recruitment for non-executive openings across three locations, from sourcing talent through offer coordination. • Create and refine hiring workflows that improve efficiency, strengthen candidate evaluation, and shorten overall time-to-fill. • Identify, assess, and help secure management-level talent while supporting long-term succession planning for essential operational roles. • Lead employee relations matters, including workplace investigations, disciplinary actions, and resolution of performance or conduct concerns. • Advise supervisors on how to address team issues appropriately, applying policy consistently and reducing avoidable escalations. • Maintain accurate personnel records and oversee HR documentation to support compliance with California wage and hour requirements. • Administer workers’ compensation cases and employee leave programs, including protected leave and other absence-related processes. • Establish standardized onboarding and performance documentation practices, and deliver training that helps managers follow HR best practices. • Partner with the Controller to ensure payroll-related employee data is accurate while keeping payroll processing responsibilities separate.
2026-08-05T00:00:00Z

Human Resources (HR) Generalist

Santa Ana, CA
onsite
Temporary to Hire
26.9135 - 34 USD / Hourly
We are looking for an experienced Human Resources Generalist to support a broad range of people operations in California. This contract-to-permanent position is ideal for someone who can balance compliance, employee support, recruiting coordination, and administrative accuracy in a fast-paced environment. The role will partner closely with HR leadership to maintain organized processes, support workforce needs, and help ensure a positive employee experience across the full employment lifecycle. Responsibilities: • Oversee day-to-day HR administration by maintaining accurate personnel files, attendance records, and employee data within the HRIS while preparing reports for leadership as needed. • Help keep HR practices aligned with federal and California employment regulations and assist with required reporting, audits, and compliance documentation. • Support recruitment efforts by coordinating candidate sourcing, working with staffing partners, scheduling interviews, and conducting initial applicant screenings. • Lead onboarding activities, including screening coordination, employment verification, Form I-9 completion, and E-Verify processing. • Review employee updates affecting pay, deductions, and status changes, and partner with payroll to address discrepancies before payroll is finalized. • Provide support for employee relations matters by assisting with workplace investigations, disciplinary documentation, exit interviews, and separation processes. • Administer leave requests and employee claims, including leave of absence tracking, unemployment, disability, paid family leave, and workers’ compensation cases. • Monitor benefits eligibility and enrollment activity while helping employees and managers navigate related processes and required documentation. • Maintain training records, support internal learning systems, and coordinate training sessions for employees and supervisors. • Contribute to special projects and administrative support needs, including event coordination, petty cash handling, and other assigned HR initiatives.
2026-08-06T00:00:00Z

Human Resources (HR) Generalist

Mira Loma, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced Human Resources Generalist to support a growing construction organization in Ontario, California. This role is ideal for a well-rounded HR specialist who can balance employee support, compliance, and day-to-day HR in a fast-paced environment. The successful candidate will bring strong judgment, clear communication, and the ability to manage multiple priorities while helping maintain a positive and productive workplace. Responsibilities:• Manage core human resources activities across the employee lifecycle, including onboarding, records administration, benefits support, and HRIS updates.• Serve as a point of contact for employee relations matters by addressing workplace concerns, responding to policy questions, and helping resolve issues effectively and confidentially.• Support compliance efforts by applying federal and state employment regulations and maintaining HR practices that align with current labor law requirements.• Prepare, organize, and maintain reports, documentation, and personnel files with a high degree of accuracy and careful attention.• Partner with managers and internal teams to promote consistent HR processes, reinforce company policies, and support a collaborative work environment.• Assist with benefit-related functions, employee communications, and general HR administration to ensure smooth daily operations.• Use business software and HR systems effectively to track information, generate reports, and improve administrative efficiency.• Contribute to special projects and process improvements while managing competing deadlines in a busy, entrepreneurial setting.
2026-07-28T00:00:00Z

Human Resources (HR) Generalist

Mira Loma, CA
onsite
Permanent / Full Time
67000 - 73000 USD / Yearly
We are looking for a Human Resources (HR) Generalist to support day-to-day HR operations for a construction-focused organization in Ontario, California. This role is ideal for someone who can balance employee support, compliance awareness, and administrative accuracy while working in a busy, team-oriented environment. The successful candidate will bring sound judgment, strong communication skills, and the ability to manage multiple HR priorities with professionalism and care. Responsibilities:• Support core human resources activities, including onboarding, employee relations, benefits coordination, and general HR administration.• Maintain accurate employee records and assist with HRIS updates, reporting, and document management.• Help ensure workplace practices align with applicable employment laws, internal policies, and federal and state regulatory requirements.• Partner with managers and staff to address workplace questions, resolve routine employee concerns, and promote consistent HR practices.• Contribute to hiring and talent evaluation efforts by assisting with candidate assessments, interview coordination, and related processes.• Prepare HR-related communications, presentations, and reports using Microsoft Office tools such as Excel, Word, and PowerPoint.• Organize and prioritize multiple assignments in a fast-paced setting while maintaining close attention to detail and confidentiality.• Collaborate with cross-functional teams to support HR initiatives and improve employee experience across the organization.
2026-07-28T00:00:00Z

Facilities Assistant

San Diego, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations in San Diego, California. This Contract position focuses on helping maintain an organized, functional office environment by coordinating facility-related tasks, supporting conference room readiness, and assisting with maintenance workflows. The ideal candidate brings strong administrative support skills, attention to detail, and experience working with computerized maintenance systems in a fast-paced setting. Responsibilities:• Coordinate day-to-day facilities support activities to help ensure office spaces remain safe, clean, and fully operational.• Monitor conference room readiness by arranging room setups, checking equipment functionality, and addressing scheduling or space-related issues.• Maintain accurate work order and service request records to support efficient tracking and resolution of facility needs.• Assist with preventive maintenance coordination by communicating with vendors, internal teams, and building contacts as needed.• Support workplace operations through routine inspections and timely follow-up on maintenance, repairs, and general office concerns.• Help manage administrative tasks related to facilities services, including documentation, status updates, and service coordination.• Use Kronos Timekeeping System and other workplace tools to support scheduling, reporting, or operational recordkeeping as required.
2026-07-27T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track. Responsibilities: • Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently. • Prepare and submit expense reports through Concur with accuracy and timely follow-through. • Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed. • Provide broad administrative support across the office, handling shifting priorities with sound judgment. • Assist with planning and organizing office events, team gatherings, and other special functions. • Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence. • Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.
2026-08-07T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
Robert Half is partnering with a reputable financial services company seeking a detail-oriented and organized Administrative Assistant to support daily operations and provide administrative support to a growing team. This role is ideal for a professional who enjoys staying organized, managing multiple priorities, and contributing to a collaborative office environment.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams in a professional financial services environment.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, format, and maintain reports, presentations, spreadsheets, and business documents.</li><li>Handle incoming calls, emails, and correspondence with professionalism and attention to detail.</li><li>Assist with client documentation, account records, and confidential business information.</li><li>Process and organize paperwork, forms, and financial documents.</li><li>Maintain accurate electronic and physical filing systems.</li><li>Coordinate meetings, including preparing materials and managing logistics.</li><li>Assist with data entry, tracking reports, and updating internal systems.</li><li>Support office operations, including supply management, vendor coordination, and general administrative tasks.</li><li>Collaborate with team members on special projects and process improvements.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support billing operations in Orange, California. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office environment and can manage a high volume of administrative and invoicing tasks with accuracy. The person in this role will help keep billing records organized, coordinate with internal teams and customers, and ensure documentation is complete so invoices are submitted on time. Responsibilities: • Manage a high daily volume of invoices, ensuring billing activity is processed accurately and on schedule. • Review inspection documentation, quoted work, and completed service transactions to prepare customer billing. • Confirm that reports include required approvals and supporting records before invoices are issued. • Communicate with staff and customers to obtain missing paperwork and clarify incomplete billing details. • Submit invoices through client billing portals while following each customer's formatting and documentation guidelines. • Maintain spreadsheets and tracking files to monitor completed work, invoice progress, and outstanding items. • Investigate billing variances, rejected invoices, and payment-related concerns to support timely resolution. • Provide general administrative support, including data entry, office coordination, and handling inbound calls as needed.
2026-08-06T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-07T00:00:00Z

Administrative Assistant

Mission Viejo, CA
onsite
Temporary / Contract
28.5 - 35 USD / Hourly
We are looking for a highly organized Administrative Assistant to support daily operations across a multi-property real estate portfolio in California. This contract position is ideal for someone who can balance scheduling, communication, and office coordination in a fast-moving environment. The role requires strong judgment, attention to detail, and a service-focused approach when working with vendors, tenants, and internal team members. Responsibilities: • Coordinate schedules, meetings, and calendar updates to keep priorities aligned and daily activities running smoothly. • Serve as a point of contact for tenant and vendor inquiries, ensuring timely follow-up and clear, attentive communication. • Prepare reports, maintain records, and enter data accurately to support operational tracking and property-related administration. • Assist with front office and reception-related tasks, including answering inbound calls and directing requests appropriately. • Support the administration of multiple properties by organizing documents, monitoring tasks, and helping maintain efficient workflows. • Work closely with team members to address issues, resolve administrative challenges, and keep assignments moving forward. • Adapt to changing business needs and shifting deadlines while maintaining accuracy and a high level of responsiveness.
2026-08-04T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support day-to-day office operations in San Diego, California. This is a Contract position suited for someone who can manage administrative priorities efficiently, communicate professionally, and provide dependable support across a range of office tasks. The ideal candidate is comfortable using Microsoft Office tools, handling correspondence, and helping maintain an organized and responsive workplace. Responsibilities: • Support daily administrative activities by organizing materials, preparing office items such as mail carts, and assisting with general clerical needs • Manage incoming phone calls and emails with professionalism, ensuring questions are addressed or routed to the appropriate contact • Perform accurate data entry and maintain up-to-date records, files, and administrative documents • Coordinate calendars and schedule appointments to help keep office activities running smoothly • Create, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, PowerPoint, and Outlook • Provide customer-facing support by responding to routine inquiries and delivering timely administrative assistance • Assist with both inbound and outbound communications to support office coordination and follow-up activities
2026-08-06T00:00:00Z

Administrative Assistant

Rialto, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support a government utilities team in Rialto, California. This Long-term Contract opportunity offers a 30-hour workweek and is ideal for someone who excels in administrative coordination, customer communication, and accurate record handling. The role will focus on maintaining daily office operations, responding to service-related questions, and providing dependable support across utility-related administrative functions. Responsibilities: • Enter and maintain large volumes of information with a strong focus on accuracy, completeness, and timeliness. • Receive incoming telephone calls, direct them to the appropriate contacts, and provide helpful responses to routine questions. • Prepare and submit purchase requisitions and related documentation as departmental needs arise. • Respond to billing concerns and utility service inquiries by gathering details and directing requests appropriately. • Provide day-to-day administrative support for the utilities department, including document handling, scheduling assistance, and record organization. • Use Microsoft Outlook and Excel to manage correspondence, track information, and support reporting or operational tasks.
2026-08-07T00:00:00Z

Accounting Assistant

Riverside, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an Accounting Assistant to support a mission-driven organization in March Air Reserve Base, California through a Contract position. This role combines day-to-day accounting support with administrative coordination, making it ideal for someone who is comfortable managing financial details while assisting with reporting and general office needs. The right candidate will bring hands-on experience with accounts payable and accounts receivable, strong attention to detail, and the ability to work effectively in an environment that serves vulnerable populations. Responsibilities: • Manage outgoing payments by reviewing invoices, coding expenses, and preparing checks for timely processing. • Record incoming payments accurately and maintain organized accounts receivable records, including high-volume transactions tied to grants, housing, and assistance programs. • Support routine account balancing activities by assisting with reconciliations and reviewing financial entries for accuracy. • Use QuickBooks Online and basic Excel functions to update financial records, track activity, and prepare supporting documentation. • Gather information and compile data for reports requested by leadership and program stakeholders. • Provide day-to-day administrative support, including coordinating documents, maintaining files, and assisting with operational tasks as needed. • Work closely with internal leadership to respond to shifting priorities and help keep accounting and administrative workflows on track.
2026-08-03T00:00:00Z

Accounting Assistant

Fullerton, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment. Responsibilities: • Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference. • Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications. • Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
2026-07-13T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
35 - 43 USD / Hourly
Our client is growing, and they're looking for an experienced Executive Administrative Assistant to become a trusted partner to senior leadership.This isn't your typical administrative role. You'll serve as the right hand to executive leadership, helping coordinate high-level projects, manage competing priorities, and ensure day-to-day business operations run smoothly. The ideal candidate is proactive, polished, and thrives in an environment where no two days look the same.If you're someone who enjoys taking ownership, anticipating needs before they arise, and working alongside leadership in a collaborative environment, we'd love to hear from you.Responsibilities<ul><li>Manage complex executive calendars and coordinate meetings across multiple departments</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare presentations, meeting materials, and executive correspondence</li><li>Track confidential projects and follow up on action items</li><li>Coordinate company meetings, leadership events, and board presentations</li><li>Screen incoming communications and prioritize urgent matters</li><li>Assist with budgeting, purchasing, and administrative reporting</li><li>Support cross-functional teams with special projects</li></ul>
2026-07-29T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A respected Orange County law firm is seeking a Legal Assistant for a contract-to-hire opportunity. This role is ideal for a highly organized and proactive professional with experience supporting attorneys and legal teams in a fast-paced environment. The Legal Assistant will provide administrative and legal support, assist with case management, prepare legal documents, and help ensure the efficient operation of the practice. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals</li><li>Prepare, format, proofread, and revise legal documents, correspondence, and reports</li><li>Assist with case and file management, both electronic and physical</li><li>Coordinate attorney calendars, meetings, court dates, and client appointments</li><li>Draft routine correspondence and maintain client communications</li><li>Assist with preparing pleadings, discovery, and other litigation-related documents</li><li>Manage incoming and outgoing mail, email, and document distribution</li><li>Coordinate document filing, including California state and federal court e-filings as needed</li><li>Organize and maintain legal records, exhibits, and case materials</li><li>Communicate professionally with clients, vendors, opposing counsel, and court personnel</li><li>Perform general administrative duties, including data entry, expense reports, and scheduling</li></ul>
2026-07-17T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z