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8 results for Front Desk Coordinator in Murrieta, CA

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-07-01T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-07-24T00:00:00Z

Receptionist

Newport Beach, CA
onsite
Temporary / Contract
26.6 - 27 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Newport Beach, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications, and keeping administrative activities organized. The person in this role will handle a mix of scheduling, correspondence, document management, and coordination tasks that help the office run smoothly. Responsibilities: • Manage appointment bookings and keep calendars accurate and up to date for daily office activities. • Arrange meetings by coordinating schedules, confirming details, and helping ensure plans stay organized. • Receive, sort, and distribute incoming mail and other office correspondence in a timely manner. • Prepare routine reports and compile information needed for administrative tracking and office support. • Draft, revise, and format business communications, including letters, reports, and instructional materials. • Organize and maintain both digital and paper filing systems so records remain accessible and well structured. • Monitor insurance-related documentation and assist with tracking subcontract release materials as needed. • Answer inbound calls through a multi-line phone system, direct inquiries appropriately, and provide front desk support.
2026-07-24T00:00:00Z

Receptionist

Newport Beach, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a contract position based in Newport Beach, California. This role is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and can manage multiple tasks with accuracy and professionalism. The successful candidate will help coordinate schedules, handle incoming calls and correspondence, and maintain organized records while providing dependable administrative support. Responsibilities: • Manage appointment bookings and keep calendars current to support smooth daily scheduling. • Organize meetings by arranging times, coordinating details, and helping ensure each session runs efficiently. • Receive, sort, and distribute incoming mail and other correspondence in a timely manner. • Prepare routine reports and compile information accurately for administrative and operational needs. • Draft, revise, and format written materials such as letters, reports, and instructional documents. • Maintain both digital and paper filing systems so records remain accurate, accessible, and well organized. • Monitor insurance-related items and assist with tracking subcontract documentation and release materials as required. • Answer inbound calls through a multi-line phone system, direct inquiries appropriately, and provide courteous front-desk support.
2026-07-24T00:00:00Z

Bilingual Front Desk Receptionist (English/Spanish)

Vista, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half is partnering with a busy healthcare practice in Vista that is seeking a professional Bilingual Front Desk Receptionist to join its growing team. This role is ideal for someone who enjoys creating a welcoming environment, staying organized, and providing exceptional service to both English- and Spanish-speaking patients. If you thrive in a fast-paced office and enjoy interacting with people throughout the day, this could be a great fit. ResponsibilitiesFront Office Operations<ul><li>Welcome patients and visitors with professionalism and warmth</li><li>Answer a multi-line phone system and direct calls appropriately</li><li>Schedule appointments and manage provider calendars</li><li>Verify patient information and update electronic records</li><li>Collect copayments and maintain accurate documentation</li></ul>Administrative Support<ul><li>Translate basic conversations and documents between English and Spanish when needed</li><li>Maintain confidential patient files in accordance with HIPAA guidelines</li><li>Process incoming referrals, faxes, and medical records requests</li><li>Assist providers and office staff with daily administrative tasks</li><li>Keep the reception area organized and presentable</li></ul>
2026-07-20T00:00:00Z

Accounting Coordinator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established healthcare provider in Encinitas is looking for an organized and motivated Accounting Coordinator to support its accounting and finance operations. This position is ideal for someone who enjoys a variety of responsibilities and wants to contribute to a mission-driven organization serving the local community. As an Accounting Coordinator, you will work closely with the accounting team to ensure financial transactions are processed accurately while helping maintain the integrity of financial records. Responsibilities<ul><li>Process accounts payable and accounts receivable transactions</li><li>Assist with invoice coding and payment processing</li><li>Reconcile accounts and investigate discrepancies</li><li>Support month-end closing activities</li><li>Prepare reports and accounting schedules</li><li>Assist with vendor communications and account maintenance</li><li>Maintain financial records and supporting documentation</li><li>Process deposits and track incoming payments</li><li>Support audit preparation and documentation requests</li><li>Perform various accounting and administrative projects</li></ul>
2026-07-13T00:00:00Z

Medical Receptionist

Huntington Beach, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a welcoming and organized detail-oriented individual to support front-desk operations for a busy healthcare setting in Huntington Beach, California. The Medical Receptionist plays an important role in creating a smooth patient experience by managing arrivals, coordinating appointments, and helping administrative workflows stay on track. The Medical Receptionist will work closely with the reception team of three to ensure patients are assisted promptly and accurately throughout the check-in process. Responsibilities:• Greet patients upon arrival and complete the check-in process efficiently while maintaining a courteous and attentive presence.• Confirm insurance details and review health plan information to help ensure accurate patient registration.• Collect copayments/deductibles and support front-desk financial procedures in line with office expectations.• Prepare and organize patient charts ahead of scheduled visits so care teams have needed information ready.• Arrange new, follow-up, and rescheduled appointments while helping maintain an orderly provider calendar.• Partner with other reception staff to keep daily front-office operations running smoothly and consistently.• Assist with outreach activities related to quality measures and attestation follow-up when needed.• Respond to routine patient questions in person or by phone and direct concerns to the appropriate team members.
2026-07-17T00:00:00Z

Bilingual Medical Receptionist

Escondido, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Make a Difference While Delivering Exceptional Patient CareRobert Half is working with a respected healthcare provider in Escondido seeking a compassionate and professional Bilingual Medical Receptionist to join its growing team.This position is perfect for someone who enjoys helping people, creating positive patient experiences, and serving as the welcoming face of a busy medical office. The ideal candidate is fluent in both English and Spanish, highly organized, and committed to providing outstanding customer service.You will play a critical role in ensuring patients feel supported from the moment they walk through the door. Responsibilities<ul><li>Greet and assist patients in both English and Spanish</li><li>Answer incoming calls and schedule appointments</li><li>Verify patient information and insurance details</li><li>Manage patient check-in and check-out processes</li><li>Collect copays and maintain accurate records</li><li>Coordinate with medical staff regarding patient scheduling needs</li><li>Maintain confidentiality and HIPAA compliance</li><li>Manage referrals, authorizations, and medical documentation</li><li>Update patient records within electronic medical records systems</li><li>Provide exceptional customer service to patients and families</li></ul>
2026-07-13T00:00:00Z