19 Results for Receptionist Administrative Assistant Jobs in Mount Laurel, NJ

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Receptionist

Philadelphia, PA
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a dependable Receptionist to support a boutique legal practice. This position serves as the first point of contact for clients, visitors, and business partners while also assisting with day-to-day office operations. The ideal candidate brings strong organizational skills, clear communication, and the ability to handle administrative tasks with accuracy and care. Responsibilities: • Welcome clients, guests, attorneys, and service providers, ensuring each person is assisted promptly and directed to the appropriate contact. • Oversee the front desk area to maintain an orderly, detail-focused, and inviting office setting. • Handle incoming calls through a multi-line phone system, relay messages accurately, and route inquiries to the correct team members. • Process daily mail, packages, and deliveries, including distributing incoming items and preparing outgoing correspondence. • Provide administrative support through document scanning, copying, printing, filing, and general records organization. • Assist the Office Manager with clerical duties and other routine office support activities as needed. • Support attorney time entry by helping organize and input information accurately and on schedule.
2026-09-28T00:00:00Z

Receptionist

Berwyn, PA
onsite
Temporary to Hire
19 - 19 USD / Hourly
We are looking for a dependable Receptionist to support daily office operations at a healthcare organization. This fully onsite contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, staying organized throughout a busy day, and handling a wide range of administrative tasks effectively. The role requires strong communication skills, comfort managing multiple priorities at once, and a service-oriented approach to both visitors and internal teams. Responsibilities:• Welcome guests and employees in a courteous manner, ensuring the front office remains organized, efficient, and responsive throughout the day.• Manage a high-volume reception area by answering and directing calls, responding to general inquiries, and serving as the first point of contact for visitors.• Coordinate incoming and outgoing mail, deliveries, and packages while keeping records accurate and up to date.• Maintain visitor sign-in procedures and support office security protocols by tracking guest access and notifying hosts of arrivals.• Schedule meetings and prepare conference rooms in advance, including room setup and readiness for internal and external attendees.• Monitor office inventory and place orders for workplace and front desk supplies to keep daily operations running smoothly.• Provide general administrative support to office staff by assisting with routine coordination tasks and helping resolve day-to-day front desk issues.• Uphold a business-ready front office environment and deliver a high level of customer service in all in-person and phone interactions.
2026-10-08T00:00:00Z

Administrative Assistant

Trenton, NJ
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented PART TIME (20 hours a week) Administrative Assistant to support daily operations for a client in Trenton, New Jersey. This Contract position focuses on maintaining accurate donor information, coordinating donor acknowledgments, and providing dependable administrative support. The ideal candidate is organized, detail-oriented, and comfortable handling data, correspondence, and inbound communication in a fast-paced office setting. Responsibilities:• Maintain and update donor profiles, ensuring records are complete, accurate, and current.• Prepare customized acknowledgment letters, coordinate mail merge documents, and organize outgoing donor correspondence.• Generate reports related to donor activity and gift acknowledgments to support administrative and fundraising needs.• Answer inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate team members.• Perform data entry and general office support tasks with a strong focus on accuracy and timeliness.• Assist with document preparation, envelope processing, and other administrative tasks tied to donor communications.• Support day-to-day office operations by organizing records, tracking correspondence, and helping maintain efficient workflows.
2026-10-07T00:00:00Z

Administrative Assistant

New Castle, DE
onsite
Temporary / Contract
23 - 25 USD / Hourly
Position Summary Our nonprofit organization is seeking a dependable and organized Administrative Assistant to support daily office operations in New Castle, Delaware. This role is ideal for a professional who enjoys helping mission-driven teams stay organized, efficient, and responsive. The Administrative Assistant will provide clerical, scheduling, communication, and administrative support to leadership and program staff while helping ensure smooth day-to-day operations. Key Responsibilities<ul><li>Provide general administrative support to leadership, program teams, and office staff.</li><li>Answer phones, respond to emails, and greet visitors in a professional and welcoming manner.</li><li>Schedule meetings, manage calendars, and coordinate conference rooms or virtual meeting logistics.</li><li>Prepare correspondence, reports, presentations, and other documents.</li><li>Maintain organized filing systems for electronic and paper records.</li><li>Assist with data entry, database updates, and recordkeeping.</li><li>Order office supplies and help manage vendor and service relationships.</li><li>Support mail distribution, shipping, and other front-office functions.</li><li>Help coordinate events, volunteer activities, board meetings, or donor communications as needed.</li><li>Assist with expense tracking, invoice processing, and basic administrative support for budgets or grant-related documentation.</li><li>Maintain confidentiality of sensitive employee, donor, client, and organizational information.</li><li>Support special projects and other administrative tasks as assigned.</li></ul>
2026-10-07T00:00:00Z

Administrative Assistant

Blue Bell, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Our client is seeking a highly organized and tech-savvy Administrative Assistant to provide day-to-day administrative support in a professional services environment. This role is ideal for someone who is comfortable working with technology, learns new systems quickly, and can manage multiple priorities while maintaining accuracy and professionalism. Key Responsibilities:<ul><li>Provide general administrative and operational support to the team, helping ensure daily activities run smoothly</li><li>Coordinate schedules, correspondence, documents, and other administrative tasks as needed</li><li>Assist with client communications and maintain a professional, service-oriented approach in all interactions</li><li>Utilize technology and AI-based tools to streamline administrative processes and support client communication</li><li>Work with JumpAI to assist with client communications and related workflow processes</li><li>Use CTERA and other technology platforms to support secure data management, privacy, and information handling</li><li>Maintain organized and confidential records while following established procedures for data security</li><li>Assist with various projects and special assignments as needed</li></ul>
2026-10-02T00:00:00Z

Administrative Assistant

Camden, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced Administrative Assistnant to join a fast-moving team in Camden, New Jersey. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. This is a long-term contract position, offering the opportunity to contribute across service and administrative functions while building long-term potential with the organization. <ul><li>Provide day-to-day administrative support to team members and leadership. </li><li>Manage calendars, schedule meetings, and coordinate appointments. </li><li>Prepare correspondence, reports, presentations, and other business documents. </li><li>Answer and direct phone calls, emails, and other communications. </li><li>Maintain organized filing systems, records, and office documentation.</li><li>Order office supplies and assist with vendor coordination. </li><li>Support meeting preparation, including agendas, materials, and follow-up notes.</li><li>Assist with data entry, expense reporting, and basic reporting tasks.</li><li>Help improve administrative workflows and support cross-functional projects as needed. </li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T00:00:00Z

Administrative Assistant

New Brunswick, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to provide high-level operational and personnel support within the Dean’s Office. This Long-term Contract position is fully onsite and offers the opportunity to contribute to faculty support, employee onboarding, reporting, and day-to-day administrative coordination in a fast-paced academic setting. The role requires sound judgment, strong organization, and the ability to handle confidential information while supporting both human resources and business office activities. Responsibilities:• Manage a range of personnel activities, including new employee setup, reappointments, separations, leave processing, and graduate or teaching assistant administrative actions.• Coordinate the preparation, organization, and tracking of faculty review materials related to appointments, renewals, and advancement considerations.• Produce and maintain personnel and administrative reports for leadership, Faculty Affairs, and other university departments as needed.• Arrange meetings and logistical details for faculty review processes, while ensuring documentation is complete and submitted on schedule.• Support onboarding tasks for incoming staff members, including employment documentation and identity verification requirements.• Draft and process employment-related correspondence, such as offer documentation and other confidential records tied to personnel actions.• Assist with financial and operational workflows by supporting payroll, budgeting, purchasing, deposits, disbursements, and related administrative transactions.• Use university systems and office tools to enter data, maintain records, review charging details, and help process salary or account updates accurately.• Contribute to facilities and inventory coordination by helping manage space records, annual equipment audits, surplus activities, and maintenance-related requests.• Provide front-office and administrative support through data entry, report preparation, inbound call handling, and guidance on internal policies and procedures.
2026-09-28T00:00:00Z

Administrative Assistant

Wilmington, DE
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to provide essential operational and executive support for a youth-focused nonprofit in Wilmington, Delaware. This Long-term Contract position plays a key role in keeping daily office functions running smoothly while strengthening communication, coordination, and internal processes. The ideal candidate brings strong administrative experience, sound judgment, and the ability to manage multiple priorities in a fast-paced onsite environment. Responsibilities:• Build and refine office procedures that improve consistency, efficiency, and day-to-day administrative operations.• Maintain organized recordkeeping, filing practices, and support systems for office and basic financial administration.• Manage scheduling for leadership, including calendars, meeting logistics, and travel arrangements as needed.• Prepare and distribute communications such as internal updates, newsletters, and social media content support.• Provide administrative coordination for events and assist with operational needs tied to youth programs.• Capture meeting discussions, organize notes, and help assemble reports, agendas, and planning documents.• Assist with onboarding paperwork and other human resources-related administrative tasks.• Serve as a point of coordination between leadership, staff, and external partners to support smooth organizational workflow.
2026-10-08T00:00:00Z

Part-Time Administrative Assistant

Buckingham, PA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks. Responsibilities:• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.• Review written materials for accuracy, consistency, and clear presentation before final distribution.
2026-09-29T00:00:00Z

Executive Administrative Assistant

King of Prussia, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Non-Profit client located in the King of Prussia/Wayne, PA area is looking to hire a tech savvy Executive Administrative Assistant with proven experience supporting c-suite executives. As the Executive Administrative Assistant, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, draft meeting notes, maintain and update client files, assist with grant submissions, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Provide comprehensive administrative and organizational support to C-Suite executives· Manage calendars, meetings, correspondence, documents, and other day-to-day administrative needs· Anticipate leadership needs and proactively prepare materials, information, and follow-up items· Coordinate meetings and assist with scheduling across multiple internal and external stakeholders· Prepare, format, edit, and organize presentations, reports, correspondence, and other executive-level materials· Maintain accurate records and ensure important deadlines, commitments, and follow-up items remain on track· Communicate professionally with internal teams, external partners, community organizations, and other stakeholders· Handle sensitive and confidential information with discretion· Assist with special projects, events, conferences, and other initiatives as needed
2026-10-05T00:00:00Z

Office Assistant

Trenton, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in Trenton, New Jersey. This Long-term Contract position is well suited for someone who is organized, communicates clearly, and can manage routine office tasks with limited supervision after initial training. The ideal candidate will help maintain an efficient front office environment while providing accurate clerical and document support. Responsibilities:• Answer incoming calls, and direct questions or requests to the appropriate staff members in a courteous and attentive manner.• Prepare, format, and review written materials, correspondence, and records to ensure accuracy, clarity, and proper grammar.• Scan, organize, and maintain physical and electronic documents so files remain accessible and up to date.• Perform a range of administrative support tasks, including data entry, filing, copying, and general office coordination.• Use Microsoft Office applications to create documents, update spreadsheets, manage information, and support everyday office workflows.• Operate standard office equipment such as printers, copiers, scanners, and multi-function devices efficiently and safely.• Complete assigned work independently after instructions are provided, while maintaining attention to detail and meeting deadlines.
2026-10-05T00:00:00Z

Office Administrator

West Chester, PA
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. Major Responsibilities· Serve as a primary point of contact for customers, visitors, vendors, and employees· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member· Maintain a welcoming, organized, and professional office environment· Assist with routine financial tasks, including:<ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized· Assist with general data entry, filing, recordkeeping, and other office administration as needed· Communicate with customers and vendors regarding invoices, payments, and general questions· Support the team with day-to-day administrative needs and special projects· Maintain confidentiality and demonstrate sound judgment when handling company and financial information
2026-10-05T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
31.35 - 34 USD / Hourly
We are looking for an Executive Assistant to provide senior-level administrative and operational support to the executive leadership team located in the Greater Philadelphia Region. This long-term contract position will serve as a key partner to the Chief Executive Officer and other leaders by organizing priorities, facilitating communication, and helping executive and board activities run efficiently. The Executive Assistant role also contributes to cross-functional initiatives by coordinating timelines, engaging stakeholders, and supporting successful project delivery across the organization. What you get to do every single day:• Manage complex executive calendars, balance shifting priorities, and schedule meetings with internal and external participants.• Coordinate board and leadership meetings, including logistics, agendas, materials preparation, and follow-up on action items.• Arrange domestic and/or international travel, prepare detailed itineraries, and oversee related scheduling needs for executives.• Serve as a central point of contact for executive communications by screening inquiries, drafting correspondence, and ensuring timely responses.• Support strategic projects by tracking milestones, maintaining documentation, and collaborating with teams to keep work on schedule and within budget expectations.• Prepare reports, presentations, and meeting materials that help leadership make informed decisions and communicate effectively.• Build strong working relationships across departments and with external partners to support smooth execution of agency-wide priorities.• Maintain confidentiality while handling sensitive information, executive records, and high-level organizational matters.
2026-10-08T00:00:00Z

Accounts Receivable Clerk

Franklin Park, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
Benefits may include, but are not limited to, medical, vision, dental, 401K, and paid time off. Responsibilities<ul><li>Process and post customer payments accurately and timely.</li><li>Monitor aging reports and follow up on outstanding balances.</li><li>Conduct collections activities while maintaining positive customer relationships.</li><li>Reconcile customer accounts and resolve billing discrepancies.</li><li>Prepare and issue invoices, credit memos, and account statements.</li><li>Research and resolve payment issues and unapplied cash.</li></ul>
2026-09-19T00:00:00Z

Accounts Receivable Clerk

Dayton, NJ
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
benefits:<ul><li>M/D/V </li><li>PTO</li><li>401k Match </li></ul>Responsibilities<ul><li>Generate and distribute customer invoices accurately and timely.</li><li>Post customer payments, including checks, ACH, wire transfers, and credit card transactions.</li><li>Apply cash receipts and research unapplied payments.</li><li>Monitor accounts receivable aging and follow up on past-due balances.</li><li>Perform collections activities while maintaining positive customer relationships.</li><li>Reconcile customer accounts and resolve billing discrepancies.</li><li>Prepare account statements and customer correspondence.</li><li>Maintain accurate customer records and documentation.</li></ul>
2026-09-10T00:00:00Z

Accounts Receivable Clerk

Wilmington, DE
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
$50,000 - 55,000/Year Job SummaryResponsibilities: - Process and record accounts receivable transactions accurately and efficiently- Prepare and send out customer invoices and statements- Follow up on outstanding payments and resolve any billing discrepancies- Maintain accurate records of customer accounts and update account information as needed- Assist with credit analysis and evaluation of customer creditworthiness- Collaborate with other departments to resolve customer issues and inquiries- Perform data entry tasks to input financial transactions into the accounting system- Assist with month-end closing activities related to accounts receivable Experience: - 2+ years of experience in Accounts Receivable- Proficiency in data entry and working with accounting software systems, such as Blackbaud- Proficiency in MS word, Excel, PowerPoint, and sharepoint- Understanding of financial concepts, including coding, reconciliation, and reporting- Strong attention to detail and accuracy in processing financial transactions
2026-10-02T00:00:00Z

Overnight Shift Front Desk Coordinator

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Overnight Shift Front Desk Coordinator to support daily front desk operations located in the Greater Philadelphia, Region. This long-term contract position is ideal for someone who enjoys creating a welcoming environment, assisting residents and visitors, and keeping administrative tasks organized. The person in this Overnight Shift Front Desk Coordinator role will serve as a key point of contact at the front desk while helping ensure smooth communication and efficient office support. Here’s how you’ll contribute each day: • Welcome residents, guests, and vendors in a courteous and attentive manner upon arrival.• Manage the visitor sign-in process and provide clear direction to the appropriate destination or contact.• Respond to routine resident inquiries and escalate more complex questions to the General Manager when needed.• Handle front desk communications, including receiving messages and sharing important information accurately.• Complete clerical and administrative support tasks such as filing, data entry, and document organization.• Maintain a tidy, well-organized reception area that reflects a positive experience for residents and visitors.
2026-10-05T00:00:00Z

19 results for Receptionist Administrative Assistant in Mount Laurel, NJ