We are looking for an organized Accounting Clerk to support day-to-day financial operations in Houston, Pennsylvania. This Long-term Contract position offers an excellent opportunity for someone beginning an accounting career to build practical experience in a structured office setting. The person in this role will help maintain accurate records, assist with receivables activity, and provide responsive support for routine accounting and administrative needs.<br><br>Responsibilities:<br>• Enter financial and account-related information into company records with a high level of accuracy and consistency.<br>• Use internal accounting applications to assist with daily departmental activities and maintain organized documentation.<br>• Support accounts receivable tasks by updating records, tracking outstanding items, and helping with follow-up communication.<br>• Handle incoming phone calls related to accounting questions and direct or resolve inquiries in a courteous manner.<br>• Work closely with colleagues to complete clerical duties that contribute to efficient department operations.<br>• Review information for completeness and correct discrepancies to help preserve reliable financial data.
We are looking for a detail-oriented Accounting Clerk to support day-to-day financial operations in West Mifflin, Pennsylvania. This entry-level opportunity is ideal for someone who enjoys working with numbers, maintaining organized records, and ensuring information is entered accurately. The person in this role will assist with core accounting tasks, contribute to smooth invoice and account processing, and help keep financial documentation current and reliable.<br><br>Responsibilities:<br>• Enter financial and transactional data into accounting systems with a high level of accuracy and consistency.<br>• Review and process invoices, confirming supporting details and routing items appropriately for payment.<br>• Assist with accounts payable and accounts receivable activities to help maintain timely and accurate records.<br>• Reconcile account information by comparing balances, identifying discrepancies, and escalating issues when needed.<br>• Organize, maintain, and retrieve financial files and supporting documents in accordance with recordkeeping standards.<br>• Update spreadsheets and accounting software records to reflect current financial activity and reporting needs.<br>• Support routine clerical accounting tasks, including preparing documentation and assisting with audit-ready files.
We are looking for a dependable Accounting Clerk to join a wholesale distribution team on a contract basis with long-term potential. This position is well suited for someone who enjoys keeping financial records accurate, managing receivables, and supporting daily accounting activity in a busy office setting. The role offers the opportunity to contribute to core accounting operations while building long-term potential with the organization.<br><br>Responsibilities:<br>• Oversee daily accounts receivable activities to help maintain timely and accurate customer billing.<br>• Create, review, and process a high volume of weekly invoices with close attention to detail and deadlines.<br>• Record and apply credit card payments correctly within accounting records and supporting systems.<br>• Assist with preparing and tracking daily deposits to ensure funds are posted accurately.<br>• Support account reconciliation work by identifying discrepancies and helping resolve outstanding items.<br>• Maintain organized financial documentation and update accounting data in QuickBooks Online.<br>• Provide broader clerical and accounting assistance as needed to support the finance team’s day-to-day workflow.
<p>We are seeking a <strong>detail-oriented and highly organized Bookkeeper / Accounting Assistant</strong> to support the financial operations of a growing Pittsburgh-based business with activity across both <strong>construction</strong> and <strong>residential real estate/property operations</strong>.</p><p>This is an excellent opportunity for someone who enjoys hands-on accounting work, thrives in a fast-paced environment, and takes pride in maintaining accurate financial records. This fully onsite role will be an important part of the day-to-day finance function, with responsibilities spanning <strong>bookkeeping, accounts payable, and tenant-related accounting support</strong>.</p><p><strong>Key Responsibilities</strong></p><p> </p><p>Accounts Payable & General Accounting</p><ul><li>Manage the full accounts payable process, including invoice entry, coding, and payment processing</li><li>Review and match invoices to purchase orders and supporting documentation</li><li>Reconcile bank accounts and company credit cards</li><li>Maintain accurate bookkeeping records and well-organized digital files</li><li>Assist with month-end close activities, including account reconciliations</li><li>Support vendor compliance processes, including W-9 collection, 1099 preparation, and record maintenance</li><li>Keep vendor profiles current, including contact information, payment terms, and required documentation</li></ul><p>Property & Tenant Accounting Support</p><ul><li>Post tenant-related charges, including utilities and other non-routine billbacks</li><li>Ensure recurring charges are entered accurately and on schedule</li><li>Assist with security deposit tracking and move-out accounting activity</li><li>Partner with internal teams to maintain accurate tenant balances and ledger activity</li></ul><p><br></p><p><br></p>
We are looking for an Accounts Payable Clerk to join a nonprofit organization in Sharon, Pennsylvania on a Contract to Permanent basis. This role supports day-to-day financial operations by ensuring invoices, payments, and records are handled accurately and on schedule. The position is well suited for someone who is highly organized, dependable, and comfortable working with detailed financial information in a mission-focused environment.<br><br>Responsibilities:<br>• Process vendor invoices from receipt through payment, confirming that each item is properly coded, approved, and supported by required documentation.<br>• Prepare check runs and electronic payments while helping ensure obligations are paid within established timelines.<br>• Review vendor account activity, reconcile statements, and investigate discrepancies to resolve payment issues efficiently.<br>• Maintain organized accounts payable files and records to support internal controls, audit readiness, and accurate reporting.<br>• Track expenses connected to grants and assign charges to the correct funding sources in accordance with documentation requirements.<br>• Assist with account and bank reconciliations and provide support during month-end and year-end close activities.<br>• Prepare journal entries and related backup materials to help maintain accurate financial records.<br>• Respond to vendor questions regarding invoice status, payment timing, and account details in a thorough manner.<br>• Enter and maintain financial information within the organization’s grant management and accounting systems, and assist with special reporting projects as needed.
We are looking for a detail-oriented Billing Clerk to support accurate invoicing and payment documentation for customer and broker transactions in McKeesport, Pennsylvania. In this role, you will work across commercial, logistics, operations, quality, finance, and accounting teams to turn transaction data into timely and correct billing records. The ideal candidate is organized, comfortable working with spreadsheets and billing systems, and able to manage multiple priorities while maintaining a high standard of accuracy.<br><br>Responsibilities:<br>• Gather billing inputs from internal teams and compile the backup needed to create customer-specific invoices.<br>• Produce and distribute invoices that align with client requirements and internal billing standards.<br>• Maintain organized spreadsheet records for billing activity, reconciliations, customer results, and supporting calculations.<br>• Coordinate with quality and other stakeholders to record settlements and update invoices when reported results require adjustments.<br>• Supply finance teams with complete billing documentation to support prompt and accurate cash application.<br>• Manage broker-related transactions from initial processing through final invoice preparation and file completion.<br>• Assist accounting during period-end close by identifying uninvoiced activity and helping resolve necessary billing or financial adjustments.<br>• Address customer billing inquiries, confirm invoice delivery, and help remove issues that may slow payment.<br>• Review freight-related charges with logistics to ensure coding accuracy and proper supporting documentation.<br>• Prepare records for audit requests and maintain orderly billing files while providing support to additional company locations as needed.
<p>We are looking for a HYBRID (3 onsite/2 Remote) Accounts Payable Clerk to support a busy wholesale distribution organization in Pittsburgh, Pennsylvania. This hybrid opportunity offers a daylight schedule with three days onsite and two days remote, making it a strong fit for professionals who thrive in both collaborative and independent work settings. This is a Long-term Contract position expected to run approximately 90 to 120 days, focused on maintaining accurate payment operations and dependable invoice handling.</p><p><br></p><p>Responsibilities:</p><p>• Review incoming vendor invoices, verify details, and enter payment information accurately into the accounting system.</p><p>• Assign proper account codes to invoices to ensure expenses are recorded correctly and consistently.</p><p>• Prepare and support check run activities, helping ensure vendors are paid on schedule and documentation is complete.</p><p>• Process a high volume of accounts payable transactions while maintaining attention to accuracy and deadlines.</p><p>• Resolve invoice discrepancies by coordinating with internal departments and vendors to clarify billing issues.</p><p>• Maintain organized payable records and supporting documents for audit readiness and reporting needs.</p><p>• Assist with recurring accounts payable tasks in a hybrid work environment while meeting daily productivity expectation</p>
We are looking for an experienced Accounts Receivable/Billing Specialist to support a busy construction-focused operation. This role is well suited for an organized, detail-oriented accounting specialist who can manage billing, receivables, and project documentation with a high level of accuracy. The position works closely with internal partners and customers to keep invoicing, collections, and account records current in a deadline-driven environment.<br><br>Responsibilities:<br>• Coordinate administrative and billing activities tied to new and active projects, ensuring each assignment is set up correctly and supported throughout the billing cycle.<br>• Establish and maintain customer and job records within company systems so project and financial information remains accurate and up to date.<br>• Create, review, and issue invoices in a timely manner, following contract terms and project requirements.<br>• Track receivable aging, communicate with customers regarding past-due balances, and help drive prompt payment resolution.<br>• Prepare required payroll-related compliance documents and lien waiver paperwork for customer submission when applicable.<br>• Manage collection efforts effectively while partnering with internal teams to support consistent cash flow.<br>• Organize accounting documentation and project files in line with recordkeeping standards so information is easy to access for authorized staff.<br>• Follow company procedures and contribute to training, safety, and continuous improvement initiatives as needed.
<p>We are looking for a detail-oriented Billing Clerk to join our team in Pennsylvania in a contract capacity with the potential for a permanent role. This position focuses on producing accurate customer invoices, organizing billing support, and working closely with cross-functional teams to keep receivables moving efficiently. The ideal candidate is comfortable handling documentation, resolving invoice-related questions, and maintaining precise records in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Gather shipment, operational, and commercial records from internal teams to assemble complete billing packages for customer invoicing.</p><p>• Create and distribute customer invoices with careful attention to contract terms, documentation standards, and internal billing guidelines.</p><p>• Maintain organized spreadsheet tracking for billing activity, customer results, reconciliations, and supporting backup using Excel or Google Sheets.</p><p>• Collaborate with quality and finance partners to document settlements, process invoice revisions, and support accurate cash application.</p><p>• Manage brokered purchase and sales transactions from initial entry through final invoice completion and record retention.</p><p>• Assist accounting during month-end activities by identifying uninvoiced sales and helping determine necessary billing or financial adjustments.</p><p>• Answer customer billing inquiries, verify invoice delivery, and work through issues that may affect payment timing.</p><p>• Prepare billing for tonnage-based material transactions and provide assistance with invoicing needs across additional company locations when required.</p><p><br></p><p>If you have the appropriate background for the Billing Specialist role and are interested in being considered, please apply using the Robert Half website. After applying to this accounting/finance role, please CALL immediately at 412-471-5946 to confirm your application has been received and reference Job # 03730-0013513657</p>
We are looking for an Accounts Payable & Payroll Specialist to join a nonprofit organization in Sharon, Pennsylvania in a contract capacity with the potential to become permanent. This position plays an important role in keeping daily financial operations running smoothly by overseeing payables, supporting payroll administration, and assisting with core accounting tasks. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple deadlines while maintaining accurate financial records. This opportunity is well suited for someone who is comfortable working with grant-related financial activity and contributing to month-end and audit support.<br><br>Responsibilities:<br>• Manage the full accounts payable cycle by reviewing invoices, assigning appropriate coding, securing approvals, and processing payments on schedule.<br>• Coordinate electronic payments and check disbursements while maintaining complete and well-organized supporting documentation.<br>• Reconcile vendor accounts, research payment variances, and respond to supplier questions regarding invoices and account activity.<br>• Administer payroll for approximately 25 to 30 employees, including reviewing time and pay data, processing earnings and deductions, and maintaining payroll records.<br>• Help ensure payroll practices remain compliant with applicable federal, state, and local requirements while handling employee payroll questions with discretion.<br>• Assist with monthly and annual close activities by preparing journal entries, compiling backup documentation, and reconciling bank and general ledger accounts.<br>• Support grant-related accounting by tracking eligible expenses, maintaining required records, and helping monitor spending against funding guidelines.<br>• Contribute to financial reporting and audit preparation by assembling documentation and keeping accounting records accurate within the organization’s grant management system.<br>• Partner with finance leadership on budgeting support, expense monitoring, and other accounting projects tied to the organization’s operational needs.
We are looking for an Invoicing Specialist to support accurate and timely billing operations in Pittsburgh, Pennsylvania. This role is ideal for someone who thrives in a detail-focused environment, can balance multiple priorities, and works well across departments to keep invoicing processes running smoothly. The position offers the opportunity to contribute to daily financial operations while helping improve workflow efficiency and service quality.<br><br>Responsibilities:<br>• Create and distribute customer invoices promptly while verifying billing details for accuracy and completeness.<br>• Partner with customer service and sales teams to process invoice requests correctly and ensure supporting information is aligned.<br>• Work with accounting and internal stakeholders to investigate discrepancies, resolve billing concerns, and maintain smooth payment workflows.<br>• Manage a high volume of invoicing activity while staying organized and meeting deadlines in a fast-paced setting.<br>• Maintain accurate account records, purchase order details, and related documentation to support billing and reconciliation activities.<br>• Enter order and billing information into internal systems with a strong focus on data accuracy and consistency.<br>• Build productive working relationships with teammates and contribute to a cooperative, solutions-oriented team environment.<br>• Identify opportunities to streamline invoicing procedures and support ongoing process improvements.<br>• Assist with additional administrative or accounting-related duties as needed to support business operations.
We are looking for an experienced accounting specialist to support accounts receivable operations for a transport-focused organization in Moon Township, Pennsylvania. This contract-to-permanent opportunity is ideal for someone who can balance day-to-day billing and cash application work with reporting, reconciliations, and month-end accounting support. The role will play a key part in maintaining accurate revenue records, resolving payment-related issues, and contributing to budgeting and financial analysis.<br><br>Responsibilities:<br>• Prepare and process customer and tenant invoices, apply cash receipts, and confirm transactions are completed accurately and in accordance with established agreements and internal standards.<br>• Coordinate bank deposit activity, verify posted amounts, and maintain complete records to support cash management and audit readiness.<br>• Administer tenant billing activities, including reviewing charges against lease or service terms and updating account details as needed.<br>• Research account discrepancies, respond to receivable inquiries, and work with internal or external contacts to bring open issues to resolution.<br>• Maintain organized accounts receivable files, ensuring payment history, customer records, and supporting documentation remain current and accessible.<br>• Monitor aging balances and carry out collection efforts for past-due accounts in a timely and courteous manner.<br>• Prepare recurring and ad hoc financial reports for management and outside stakeholders, ensuring data is accurate and submitted on schedule.<br>• Assist with monthly close by recording accruals, preparing journal entries, and supporting general ledger reconciliation activities.<br>• Capture utility consumption data and other operating metrics used in billing calculations and monthly performance tracking.<br>• Contribute to annual revenue planning, analyze budget-to-actual results, and support special projects related to finance operations.
We are looking for an Accounts Receivable Specialist to join a manufacturing organization in Washington, Pennsylvania on a contract basis with the potential for a permanent position. This position supports the day-to-day receivables cycle by ensuring customer billing, payment processing, and account maintenance are handled accurately and efficiently. The ideal candidate is detail-oriented, organized, and comfortable working across departments to address account issues and keep financial records current.<br><br>Responsibilities:<br>• Generate and distribute customer invoices in a timely manner while maintaining accuracy in billing records.<br>• Maintain organized and up-to-date customer accounts receivable files, including supporting documentation and account details.<br>• Apply incoming payments and process cash receipts in accordance with established financial procedures.<br>• Reconcile merchant and payment statements to confirm transactions are recorded correctly and discrepancies are addressed promptly.<br>• Prepare and coordinate bank deposits with attention to accuracy and proper documentation.<br>• Investigate payment variances, identify root causes, and resolve outstanding discrepancies with customers or internal teams.<br>• Set up new credit accounts, complete required tax documentation such as W-9 forms, and create new customer profiles.<br>• Partner with the Customer Service team to resolve billing concerns and support positive outcomes for internal and external customers.<br>• Compile recurring weekly and monthly receivables reports and assist with additional accounting-related tasks as needed.
We are looking for a Legal Billing Coordinator to join a law firm in Pittsburgh, Pennsylvania and play a key role in the day-to-day billing cycle. This position is ideal for someone with prior legal billing experience who can work closely with attorneys, internal staff, and clients to ensure accurate invoicing and timely follow-up. The role also contributes to retainer administration, new matter intake support, and other billing-related coordination as needed.<br><br>Responsibilities:<br>• Partner with attorneys, support staff, and clients to address invoice questions, payment concerns, and related billing matters.<br>• Create, revise, and finalize pre-bills and client invoices with a strong focus on accuracy and compliance with firm guidelines.<br>• Distribute invoices through electronic billing systems and traditional mail channels, ensuring submissions are completed on time.<br>• Manage billing activity within e-billing platforms such as TyMetrix 360, LegalX, Bottomline, Mitratech, and CounselLink.<br>• Apply retainer balances to client accounts and prepare related correspondence to document account activity.<br>• Assist with conflict review procedures and support the setup of new client matters and files.<br>• Maintain organized billing records and provide general administrative support tied to accounting and billing operations.<br>• Contribute to additional special projects and departmental tasks to support the firm’s overall financial processes.
We are looking for a Payroll Specialist to support accurate and timely payroll operations for a busy organization in Pittsburgh, Pennsylvania. This role is ideal for someone who is highly organized, attentive to detail, and comfortable balancing multiple priorities in a deadline-driven setting. The successful candidate will contribute to payroll accuracy, maintain reliable records, and provide responsive support to employees and internal stakeholders.<br><br>Responsibilities:<br>• Maintain payroll and timekeeping records by entering and updating employee data with a high degree of accuracy<br>• Review payroll registers and supporting reports to identify discrepancies and ensure records are complete before processing<br>• Execute regular payroll cycles on schedule, confirming employees are paid correctly and on time<br>• Record deduction arrears, monitor outstanding balances, and help keep related payroll information current<br>• Prepare and support payroll tax filings as well as reporting tied to fringe benefits and other required withholdings<br>• Assist with related accounting and administrative activities that support day-to-day department operations<br>• Respond to payroll-related questions from employees and internal teams with professionalism and clarity<br>• Carry out additional assignments and special projects as directed by leadership
<p>We are looking for a Payroll Administrator to support accurate and timely payroll operations for a multi-state employee population. This Long-term Contract position is ideal for a detail-focused individual who can manage end-to-end payroll activities, maintain compliance with payroll regulations, and deliver reliable service in a fast-paced environment. The role will focus on payroll administration functions such as pulling reports, tax information, and employee documentation</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update payroll records in SharePoint and PeopleSoft, verifying employee data changes such as new hires, terminations, compensation updates, and benefit deductions.</p><p>• Review payroll registers and audit reports to identify discrepancies, resolve errors, and confirm compliance before final submission.</p><p>• Administer payroll activities for a workforce of 101 to 500 employees while meeting internal deadlines and established service expectations.</p><p>• Coordinate with HR, finance, and management to gather required payroll information and address questions related to pay, taxes, and deductions.</p><p>• Ensure compliance with applicable federal, state, and local payroll regulations, including proper tax withholding and reporting requirements.</p><p>• Support payroll-related reporting, reconciliations, and documentation to assist with audits and routine financial review processes.</p><p>• Assist with payroll process updates or system-related changes when needed, including testing and validation of payroll data and outputs.</p>
We are looking for an Invoicing Specialist to support project-based accounting activities for a growing team. This contract opportunity is ideal for someone who is highly organized, comfortable managing billing timelines, and confident working with project managers on financial documentation. The role focuses on preparing accurate client invoices, monitoring project revenue activity, and helping maintain strong control over contract-related billing and collections.<br><br>Responsibilities:<br>• Prepare and issue client invoices by reviewing project details, contract terms, approved costs, and billing requirements.<br>• Partner with project managers to track financial activity, support revenue accuracy, and keep billing milestones on schedule.<br>• Review proposals, quotes, change documentation, and supporting records to confirm invoice content is complete and aligned with client expectations.<br>• Monitor outstanding receivables, follow up on overdue balances, and assist with collection efforts effectively.<br>• Maintain organized project accounting records, including invoice history, cost support, and client billing guidelines.<br>• Evaluate expense items tied to projects to help ensure only allowable charges are included in customer billings.<br>• Support ongoing project closeout activities by verifying invoicing deadlines, documentation status, and revenue-related information.<br>• Contribute to broader project accounting tasks as needed, including administrative support tied to contracts and financial reporting.
We are looking for a Payroll Specialist to join our team in Pittsburgh, Pennsylvania on a contract basis with the potential for a permanent position. This role is ideal for someone who can manage end-to-end payroll operations with a high level of accuracy, particularly in a construction environment. The position focuses on maintaining reliable payroll records, supporting timely employee payments, and ensuring reporting obligations are completed correctly.<br><br>Responsibilities:<br>• Manage the complete payroll cycle for a large employee population, ensuring wages are processed accurately and on schedule.<br>• Maintain and update employee information in payroll and timekeeping platforms through precise data entry and ongoing record validation.<br>• Review payroll output and perform daily reconciliations to identify and resolve discrepancies before finalizing processing.<br>• Coordinate timely distribution of payroll payments while confirming all amounts align with approved time and earnings data.<br>• Record and track deduction arrears, ensuring outstanding employee balances are entered and monitored correctly.<br>• Prepare and support payroll tax activities as well as required fringe benefit reporting in accordance with applicable guidelines.<br>• Partner with internal teams to verify timekeeping details and uphold the accuracy of payroll-related information.<br>• Carry out additional payroll and administrative duties as needed to support department operations.
We are looking for a Payroll Administrator to support payroll operations for a retail organization in Warrendale, Pennsylvania. This is a Contract position for an individual who can manage end-to-end payroll processing with accuracy, timeliness, and strong compliance awareness. The ideal candidate will be comfortable handling multi-state payroll for a mid-sized employee population and using ADP Workforce Now to maintain reliable payroll administration.<br><br>Responsibilities:<br>• Process complete payroll cycles for employees across multiple states, ensuring accurate calculation of wages, deductions, taxes, and other earnings components.<br>• Review payroll data for completeness and resolve discrepancies before each payroll submission to support timely and accurate payment.<br>• Maintain employee payroll records in ADP Workforce Now and update changes related to pay rates, tax withholding, direct deposit, and benefit deductions.<br>• Verify compliance with applicable federal, state, and local payroll regulations while supporting consistent payroll practices across locations.<br>• Reconcile payroll reports, audit results, and related records to identify issues and support accurate financial documentation.<br>• Partner with human resources, finance, and internal stakeholders to address payroll questions and investigate employee concerns.<br>• Support year-end and periodic payroll activities, including reporting, tax documentation, and other required administrative tasks.<br>• Assist with payroll process updates, system-related changes, or workflow improvements as needed within the payroll function.
<p>We are looking for a Payroll Administrator to join a mission-driven nonprofit organization in Pittsburgh, Pennsylvania. In this permanent role, you will assist with payroll operations with a strong focus on accuracy, timeliness, and employee service across multiple pay cycles. This position works closely with HR, Benefits, and Finance to support compliance, resolve payroll issues, and maintain confidence in payroll data handling.</p><p><br></p><p>Responsibilities:</p><p>• Process payroll from start to finish for multiple pay groups, ensuring each cycle is completed accurately and on schedule.</p><p>• Review employee pay updates, tax changes, benefit deductions, and other payroll inputs to confirm complete and correct processing.</p><p>• Reconcile payroll results, investigate variances, and correct discrepancies before finalization.</p><p>• Respond to payroll-related questions from employees and internal partners, providing clear and timely resolution to issues.</p><p>• Administer year-end payroll activities, including support for tax reporting and related documentation.</p><p>• Manage wage garnishments and other withholdings in accordance with applicable regulations and deadlines.</p><p>• Partner with Human Resources, Benefits, and Finance teams to maintain compliance and ensure payroll records align across systems.</p><p>• Safeguard sensitive employee and compensation information while following established payroll controls and confidentiality standards.</p>