<p>We are looking for a detail-oriented Reception and Administrative Assistant to join our client's team in Woodside, New York. In this role, you will be the first point of contact for visitors and provide essential administrative support to ensure the smooth operation of daily activities. This is an excellent opportunity for someone with strong organizational skills and an attentive demeanor to contribute to a dynamic work environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for visitors and clients, ensuring a welcoming and attentive reception experience.</p><p>• Manage incoming calls and correspondence, directing them to the appropriate team members.</p><p>• Organize and coordinate schedules, meetings, and appointments to maintain efficient office operations.</p><p>• Handle mail distribution and assist with the preparation of outgoing correspondence.</p><p>• Support office maintenance by monitoring supplies and coordinating with vendors as needed.</p><p>• Maintain accurate and up-to-date records, files, and documentation.</p><p>• Assist in preparing reports, presentations, and other administrative materials.</p><p>• Collaborate with team members to ensure effective communication and workflow.</p><p>• Perform general office tasks such as photocopying, scanning, and filing.</p><p>• Provide additional administrative support as requested by management.</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>We are looking for a personable and detail-oriented Receptionist for a <strong>1 week coverage </strong>in Greenwich, Connecticut. This role involves managing front desk operations and providing excellent service to both visitors and employees. The ideal candidate will be organized, approachable, and ready to handle a variety of tasks in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and ensure they are directed to the appropriate contacts or areas.</p><p>• Answer and manage incoming phone calls with a detail-oriented and friendly demeanor.</p><p>• Prepare coffee and maintain a clean and organized kitchen space.</p><p>• Assist with coordinating food and mail deliveries to the office.</p><p>• Use Microsoft Outlook to schedule and oversee conference room bookings effectively.</p><p>• Support general office operations, including handling miscellaneous tasks as needed.</p><p>• Maintain a welcoming and detail-oriented atmosphere at the front desk.</p><p>• Collaborate with team members to ensure smooth daily operations. </p>
We are looking for a detail-oriented and personable Receptionist to join our team in Wilton, Connecticut. This is a Contract position offering the opportunity to work in a dynamic, fast-paced environment. The ideal candidate will be the first point of contact for visitors and callers, ensuring a welcoming and efficient experience.<br><br>Responsibilities:<br>• Greet and assist visitors in a detail-oriented and courteous manner.<br>• Answer and direct incoming calls promptly and accurately.<br>• Maintain the reception area to ensure it is clean, organized, and welcoming.<br>• Manage incoming and outgoing mail, packages, and deliveries.<br>• Coordinate with team members to schedule appointments and meetings.<br>• Provide general administrative support to staff as needed.<br>• Monitor and manage office supplies inventory for the reception area.<br>• Handle inquiries and provide accurate information about the organization.
<p>We are looking for a detail-oriented Operations Coordinator to join our team near Elmwood Park, New Jersey. This Contract-to-Permanent position offers an exciting opportunity to support key operational and project management functions within a dynamic environment. The ideal candidate will play a pivotal role in ensuring seamless coordination between teams, vendors, and clients while maintaining accurate documentation and schedules.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily and weekly schedules for roofing crews, supervisors, and subcontractors to ensure project timelines are met.</p><p>• Track and monitor the progress of vendors and suppliers to support project objectives.</p><p>• Assist project managers with job setup, documentation, and progress tracking to maintain workflow efficiency.</p><p>• Act as a communication bridge between field teams, vendors, customers, and internal departments to resolve issues and provide updates.</p><p>• Oversee the tracking and coordination of materials, deliveries, and equipment to ensure job site readiness.</p><p>• Maintain organized records of job files, permits, contracts, and compliance documentation for easy access and accuracy.</p><p>• Prepare and process work orders, change orders, and closeout documentation in a timely manner.</p><p>• Monitor project schedules, identify potential conflicts, and collaborate on solutions to prevent delays.</p><p>• Support safety compliance efforts by ensuring all required documentation is completed and up-to-date.</p><p>• Perform administrative tasks such as data entry, reporting, and invoice management to support overall operations.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth!</p><p><br></p><p>Responsibilities:</p><p>• Assist in preparing and submitting applications to ensure accuracy and timely completion.</p><p>• Track application statuses and promptly address any outstanding issues or follow-ups.</p><p>• Collaborate with internal teams to collect and compile necessary information and documentation.</p><p>• Perform additional administrative tasks and responsibilities as needed</p>
We are looking for an experienced Project Assistant to join our team in Westbury, New York. In this Contract to permanent position, you will play a vital role in supporting project operations and ensuring smooth coordination between management and field staff. This is an excellent opportunity for someone with strong attention to detail who is eager to contribute to dynamic construction projects.<br><br>Responsibilities:<br>• Provide administrative support to project managers and field staff to ensure effective communication and workflow.<br>• Manage and track Certificates of Insurance to ensure compliance and proper documentation.<br>• Assist with the preparation and organization of project start-up and close-out documentation.<br>• Maintain and update project logs to track progress and key milestones.<br>• Process time and material invoices and proposals with accuracy and attention to detail.<br>• Organize and manage both digital and physical project files for easy accessibility.<br>• Perform administrative tasks related to project management, ensuring deadlines are met.<br>• Support multiple projects simultaneously while maintaining a high level of organization.<br>• Collaborate with team members to address project needs and resolve challenges effectively.<br>• Provide general administrative assistance to ensure seamless operations.
<p>We are looking for a skilled Administrative Assistant to join our team in Morris Plains, New Jersey. This is a long-term contract position that offers the opportunity to contribute to key administrative processes while supporting day-to-day operations. If you are highly organized and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage the renewal process for approximately 300 lease agreements, ensuring accuracy and timeliness.</p><p>• Oversee the execution of renewal agreements, including obtaining digital signatures from executives.</p><p>• Submit and process documents through DocuSign for customers and vendors.</p><p>• Record detailed minutes during meetings and prepare them for review and distribution.</p><p>• Utilize pre-existing templates to draft and finalize administrative documents.</p><p>• Handle inbound calls and respond to inquiries with attention to detail.</p><p>• Perform data entry tasks to maintain accurate and up-to-date records.</p><p>• Provide receptionist support, including greeting visitors and managing front-desk operations.</p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Morris Plains, New Jersey. This Contract to permanent position is ideal for someone with strong multitasking abilities and a customer-focused mindset. You will play a key role in ensuring smooth office operations while providing exceptional support to both clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients with a detail-oriented approach and manage front desk operations efficiently.</p><p>• Organize, scan, and compile financial documents to maintain accurate records.</p><p>• Prepare and send invoices to clients in a timely manner.</p><p>• Assist clients by explaining tax return details, including refunds and payment obligations.</p><p>• Deliver outstanding customer service by addressing client inquiries and ensuring satisfaction.</p><p>• Review credit card statements to identify discrepancies and ensure accurate documentation.</p><p>• Handle incoming client calls promptly and professionally.</p><p>• Follow up with clients as necessary through phone and email to ensure timely responses and resolve outstanding matters.</p><p><br></p>
<p>We are seeking a polished and adaptable Workplace Coordinator to support day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations and serve as the first point of contact for visitors and clients</li><li>Greet guests, handle incoming calls, and maintain a professional and welcoming environment</li><li>Maintain pantry and common areas, including restocking supplies and ensuring overall office presentation</li><li>Enter and manage visitors in the building security system and coordinate guest access</li><li>Book conference rooms and handle meeting logistics, including setup and breakdown</li><li>Coordinate conference room scheduling and ensure spaces are properly prepared</li><li>Provide light Executive Assistant support as needed</li><li>Assist with travel arrangements, including booking flights, hotels, and itineraries</li><li>Support expense reporting and tracking, ensuring timely and accurate submissions</li><li>Assist with general office operations and administrative tasks as required</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office.<br><br>Responsibilities:<br>• Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols.<br>• Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment.<br>• Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments.<br>• Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets.<br>• Resolve straightforward issues using established procedures while following detailed instructions.<br>• Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision.<br>• Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
We are looking for a dedicated Administrative Assistant to join a dynamic legal team in New York, New York. This long-term contract position offers the opportunity to provide essential support to a litigation group, ensuring smooth operations and the timely delivery of high-quality documents. The role may transition into a permanent position based on mutual fit.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to a litigation team consisting of 7–8 members.<br>• Edit, format, and finalize legal documents, including briefs and tables of authorities, ensuring accuracy and compliance with standards.<br>• Conduct document comparisons to identify and address discrepancies.<br>• Manage scheduling for Zoom meetings and provide logistical support for virtual and in-person events.<br>• Handle printing, scanning, mailing (including FedEx), and other document management tasks.<br>• Assist attorneys with general office and project-related needs.<br>• Maintain an organized workflow to ensure deadlines are consistently met.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. Based in Hackensack, New Jersey, this role involves providing comprehensive administrative and clerical support to ensure the efficient functioning of daily office operations. The ideal candidate will excel in multitasking and communication while demonstrating proficiency in office management tools.</p><p><br></p><p>Responsibilities:</p><p>• Provide general administrative and clerical support to facilitate smooth office operations.</p><p>• Manage and organize documents, ensuring proper filing and accessibility.</p><p>• Coordinate communication efforts, including handling email correspondence and phone calls.</p><p>• Assist in scheduling meetings, appointments, and maintaining calendars.</p><p>• Prepare and edit documents, spreadsheets, and presentations using Microsoft Office tools.</p><p>• Handle data entry tasks with accuracy and attention to detail.</p><p>• Support team members and management by managing office supplies and resources.</p><p>• Ensure timely follow-ups on project tasks and deliverables to maintain workflow efficiency.</p><p>• Participate in maintaining an organized and efficient office environment.</p>
We are looking for a skilled Administrative Assistant to support daily office operations and ensure tasks are completed efficiently. This is a Contract position based in New York, New York, offering an excellent opportunity to contribute to a dynamic and detail-oriented environment. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records.<br>• Answer and direct inbound calls in a detail-oriented and courteous manner.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Assist with receptionist duties, such as greeting visitors and handling inquiries.<br>• Organize and maintain office files, ensuring all documents are easily accessible.<br>• Coordinate office supplies and equipment, ensuring smooth daily operations.<br>• Support various departments with ad hoc administrative tasks as needed.<br>• Prepare reports and presentations as requested by the management team.<br>• Ensure compliance with office policies and procedures to maintain an efficient workplace.
We are looking for a dedicated Medical Receptionist to join our team in Brooklyn, New York. This role requires excellent customer service skills and the ability to handle benefits administration with accuracy and attention to detail. As the first point of contact for patients, you will play a vital role in creating a welcoming environment and ensuring administrative tasks are managed efficiently.<br><br>Responsibilities:<br>• Serve as the primary point of contact for patients, greeting them warmly and addressing inquiries.<br>• Manage benefits administration tasks, including coordination and communication with patients regarding their coverage.<br>• Facilitate COBRA administration and ensure compliance with relevant policies.<br>• Handle leave of absence requests and maintain accurate records.<br>• Assist with compensation and benefits-related matters, ensuring all documentation is completed properly.<br>• Maintain patient confidentiality and adhere to healthcare regulations.<br>• Coordinate schedules and appointments, ensuring seamless operations.<br>• Provide support for half-day operations on Fridays while maintaining quality service.<br>• Collaborate with team members to enhance client-facing experiences and address concerns effectively.<br>• Ensure the reception area remains organized and detail oriented at all times.
<p>We are seeking a detail-oriented Receptionist to join our team on a contract basis. In this role, you will serve as the first point of contact, creating a welcoming and professional experience while supporting day-to-day administrative operations. This is an excellent opportunity for someone with strong organizational and communication skills and experience in a front office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and clients in a friendly and professional manner, ensuring a positive first impression.</li><li>Manage check-in and check-out processes while maintaining accurate records.</li><li>Schedule and confirm appointments, coordinating as needed with internal team members.</li><li>Handle incoming calls and respond to inquiries promptly and courteously.</li><li>Maintain an organized front office, including managing files, paperwork, and supplies.</li><li>Verify and update information in internal systems to ensure accuracy.</li><li>Assist in maintaining compliance with company policies and procedures.</li><li>Provide general administrative support to ensure smooth daily operations.</li><li>Keep records up to date and ensure data integrity.</li></ul><p><br></p>
<p>40,000 - 48,000</p><p><br></p><p>benefits:</p><ul><li>medical</li><li>paid time off</li></ul><p><br></p><p>We are seeking an experienced Medical Receptionist to support our client’s healthcare office in the Raritan, NJ area. This is an on-site position with a pay rate of $21–$24/hr based on experience. Enjoy a consistent Monday–Friday work schedule with no nights, weekends, or holiday shifts required. This role is open for full-time or part-time depending on what you are looking for (Medical benefits are offered for full-time employees)</p><p><br></p><p>Key Responsibilities:</p><ul><li>Patient Intake & Check-in: Welcome and check in patients, verify and update personal and financial information, and create a positive experience upon arrival.</li><li>Scheduling & Coordination: Manage appointment calendars, assist with rescheduling, and inform healthcare providers of patient arrivals.</li><li>Administrative Duties: Answer multi-line phones, manage email correspondence, sort incoming mail, and maintain office supplies inventory.</li><li>Financial & Insurance Management: Verify insurance eligibility, collect co-pays, and assist with patient billing and third-party payer coordination.</li><li>EHR Management: Maintain and update patient records within Electronic Health Records (EHR) systems, ensuring security and confidentiality.</li></ul><p>Position Details:</p><ul><li>Pay Rate: $21–$24/hr, depending on experience </li><li>Schedule: Monday–Friday, 8:30am–5:00/5:30pm</li><li>Location: On-site in the Raritan area</li></ul><p><br></p>
<p>This position is paying between $60,000-75,000 base</p><p><br></p><p>benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses</p><p><br></p><p>Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a</p>
<p>We are looking for a dedicated and detail-oriented Office Assistant to join our team. This is a long-term contract position offering a flexible schedule of up to 10 hours per week, Monday through Friday. The ideal candidate will provide administrative support to ensure smooth office operations and assist with a variety of tasks as needed.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including data entry, filing, and running reports.</p><p>• Manage ad hoc projects and ensure timely completion of assigned tasks.</p><p>• Order office supplies and coordinate lunch arrangements for the team.</p><p>• Scan, organize, and maintain digital and physical documents.</p><p>• Answer and direct inbound calls with attention to detail.</p><p>• Provide receptionist support by welcoming visitors and addressing inquiries.</p><p>• Assist with clerical tasks to maintain efficient office workflow</p>
We are looking for a detail-oriented General Office Clerk to join our team in Bronx, New York. This is a long-term contract position offering an opportunity to support our finance department with various clerical and administrative tasks. The ideal candidate will thrive in a fast-paced environment and demonstrate a strong commitment to accuracy and professionalism.<br><br>Responsibilities:<br>• Handle a high volume of calls, addressing inquiries, taking messages, and redirecting calls as necessary while managing in-person resident complaints.<br>• Review and verify tenant data within the Yardi Property Management System, ensuring accuracy and completeness.<br>• Compile shareholder tax information and organize data into spreadsheets for reporting purposes.<br>• Analyze previous income surcharges, verify calculations, and apply charges to shareholder accounts as needed.<br>• Assist in the preparation of financial reports and documentation for internal and external use.<br>• Create and maintain organized file systems to ensure easy access and retrieval of records.<br>• Perform data entry tasks, including scheduling and updating appointment records.<br>• Operate office equipment and provide general back-office support as required.<br>• Contribute to additional administrative duties as assigned by the department.
We are looking for a dedicated General Office Clerk to join our team in Staten Island, New York, for a long-term contract position. In this role, you will play a key part in maintaining organized records and ensuring smooth office operations. This is an excellent opportunity to contribute to the success of a mission-driven non-profit organization.<br><br>Responsibilities:<br>• Organize, label, and maintain physical and digital files for easy retrieval.<br>• Handle the storage and proper arrangement of file boxes and related materials.<br>• Assist with data entry tasks to ensure accurate record-keeping.<br>• Respond to requests for file access and provide documents as needed.<br>• Maintain confidentiality and ensure secure handling of sensitive information.<br>• Collaborate with team members to streamline filing processes.<br>• Perform general office duties, including photocopying and scanning.<br>• Ensure compliance with organizational policies for records management.
<p>We are seeking a detail-oriented Office Administrator to support daily operations by managing data entry, maintaining accurate records, and ensuring tasks are completed on time. This role involves reviewing and processing information, tracking payments, and handling general administrative duties. The ideal candidate is organized, reliable, and able to communicate effectively while supporting overall office efficiency in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process and review completed work, ensuring all information is accurate and up to date</p><p> • Enter data, manage documentation, and follow up on missing information</p><p> • Complete daily tasks within established deadlines</p><p> • Track payments, review reports, and update records as needed</p><p> • Identify and report errors, maintaining accurate logs and documentation</p><p> • Collect, verify, and enter employee time records</p><p> • Assist with payroll checks by reviewing time data for accuracy</p><p> • Communicate with team members to resolve issues and gather information</p><p> • Handle basic correspondence, including sending documents and responding to requests</p><p> • Assist with administrative and financial tasks as needed</p><p> • Support general office operations, including reporting and team coordination</p>
We are looking for a dedicated Mailroom Assistant to join our team in New York, New York. In this contract position, you will play a vital role in ensuring the efficient handling, distribution, and processing of mail. This is an excellent opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Sort and organize incoming mail and packages for distribution to appropriate departments or individuals.<br>• Deliver mail and packages across various locations within the facility in a timely manner.<br>• Process outgoing mail, including preparing and labeling items for shipment.<br>• Maintain accurate records of mail deliveries and shipments for tracking purposes.<br>• Assist in managing supplies and equipment related to mailroom operations.<br>• Ensure compliance with company policies and procedures regarding mail handling.<br>• Respond to inquiries and resolve issues related to mailroom services.<br>• Collaborate with team members to improve mailroom workflows and efficiency.<br>• Safeguard sensitive and confidential information during mail handling.
We are looking for a detail-oriented Mailroom Assistant to join our team on a contract basis in New York, New York. In this role, you will play a key part in ensuring the efficient handling and distribution of mail and packages within the organization. Your ability to stay organized and meet deadlines will be essential to maintaining smooth operations.<br><br>Responsibilities:<br>• Sort and distribute incoming mail and packages to designated departments or recipients.<br>• Process outgoing mail, ensuring accurate labeling and timely delivery.<br>• Maintain records of mailroom activities, including tracking shipments and deliveries.<br>• Organize and manage mailroom supplies to ensure sufficient stock levels.<br>• Collaborate with courier services to coordinate pickups and deliveries.<br>• Deliver inter-departmental mail and packages promptly and efficiently.<br>• Monitor mailroom equipment to ensure proper functioning and arrange maintenance when necessary.<br>• Assist with special mail handling requests, such as urgent deliveries or bulk mail processing.<br>• Ensure compliance with organizational policies and procedures related to mail handling.<br>• Provide excellent customer service to staff and external contacts regarding mail-related inquiries.
<p>We are seeking an <strong>Executive Administrative Assistant Advanced</strong> to support a fast‑paced Investment Banking environment in New York City. This <strong>Executive Administrative Assistant Advanced</strong> role is a <strong>high‑priority temporary need</strong> requiring strong judgment, urgency, and polished administrative execution. The <strong>Executive Administrative Assistant Advanced</strong> will provide day‑to‑day support to senior leaders in a 5‑day in‑office setting.</p><p><br></p><p><strong>Position Details</strong></p><ul><li><strong>Type:</strong> 3-month contract</li><li><strong>Work Location:</strong> New York City (onsite required)</li><li><strong>Schedule:</strong> Monday–Friday, 8:30 AM–5:00 PM</li><li><strong>Overtime:</strong> Occasional overtime as business needs require</li></ul><p><strong>Roles and Responsibilities</strong></p><ul><li>Heavy and complex calendar management for senior leaders</li><li>Coordinate domestic and international travel arrangements</li><li>Process travel and expense reimbursements using Concur</li><li>Manage scheduling, meeting logistics, and administrative workflow</li><li>Act with urgency and professionalism in a high‑pressure Investment Banking environment</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced sports industry environment. This is a Contract position based in New York, New York. The ideal candidate will excel at managing schedules, coordinating travel, and ensuring seamless day-to-day operations.<br><br>Responsibilities:<br>• Maintain and manage executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently.<br>• Arrange and coordinate complex travel itineraries, including booking flights, accommodations, and transportation.<br>• Ensure timely communication and follow-ups by organizing executive meetings and preparing necessary materials.<br>• Act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion.<br>• Monitor deadlines and prioritize tasks to support the smooth execution of leadership responsibilities.<br>• Prepare and edit correspondence, reports, and presentations as needed.<br>• Support event planning and organization for company or executive-related activities.<br>• Handle confidential information with the utmost integrity and security.<br>• Proactively identify opportunities to improve administrative efficiency and processes.<br>• Provide additional administrative support as required to meet the needs of the leadership team.