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28 results for Front Desk Assistant in Montvale, NJ

Front Desk Coordinator

Hempstead, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a non-profit organization in Hempstead, New York. This Long-term Contract opportunity is ideal for someone who communicates confidently in both English and Spanish and enjoys creating a welcoming experience for visitors while managing a busy phone line. The person in this role will help keep administrative tasks organized, direct incoming inquiries efficiently, and provide dependable day-to-day reception support. Responsibilities: • Welcome visitors in a courteous and friendly manner and serve as the first point of contact at the front desk. • Manage a high volume of incoming calls, determine the purpose of each inquiry, and connect callers with the appropriate department or staff member. • Support front office administration by organizing files and keeping records easy to access and up to date. • Perform basic computer-based tasks such as entering information, updating documents, and assisting with routine administrative work. • Maintain accurate visitor, call, or activity logs to support daily office operations. • Provide clear assistance in both English and Spanish to help meet the needs of a diverse community. • Help ensure the reception area remains orderly and that front desk operations run smoothly throughout the workday.
2026-08-17T00:00:00Z

Front Desk Coordinator

Woodbury, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a Front Desk Coordinator to serve as the first point of contact for visitors and callers in our office. This Long-term Contract position is ideal for someone with relevant experience who enjoys creating a welcoming environment while keeping daily front office operations organized and efficient. The role combines client-facing support with administrative coordination, helping ensure the office runs smoothly each day. Responsibilities: • Welcome guests and provide a courteous, attentive experience from arrival through departure. • Manage incoming calls on a multi-line phone system, direct inquiries appropriately, and take accurate messages when needed. • Prepare meeting spaces before scheduled gatherings and restore rooms afterward to maintain readiness for the next use. • Keep shared office areas, including the break room, clean, organized, and properly supplied throughout the day. • Monitor inventory levels and place orders for office materials to support uninterrupted daily operations. • Enter and update information in office records with accuracy and attention to detail. • Sort, distribute, and handle daily mail and deliveries in a timely manner.
2026-08-17T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a professional, customer-focused Front Desk / Office Services Coordinator to support daily office operations and provide a welcoming experience for clients, applicants, and visitors. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is comfortable working on a computer for most of the day, enjoys helping others, and is eager to learn new systems and tools. Based on general knowledge.Key Responsibilities<ul><li>Answer and direct incoming calls to the appropriate personnel or voicemail.</li><li>Greet clients, applicants, and visitors in a professional and friendly manner.</li><li>Issue visitor passes and parking validations while following security procedures.</li><li>Schedule and prepare meeting and conference rooms, including setup, catering coordination, and arranging technology needs.</li><li>Request building maintenance and housekeeping services as needed.</li><li>Perform general clerical duties, including distributing faxes, sorting packages, and ordering office supplies.</li><li>Track incoming and outgoing mail, packages, and freight, and arrange messenger services when necessary.</li><li>Coordinate hospitality services for guests, including transportation, tickets, and reservations.</li><li>Follow established procedures to resolve routine issues and support office operations.</li><li>Complete assigned tasks accurately by following defined processes under supervision and guidance.</li></ul>
2026-08-13T00:00:00Z

receptionist

Norwalk, CT
onsite
Temporary / Contract
19 - 20 USD / Hourly
Receptionist – Norwalk, CTWe are seeking friendly, professional, and dependable Receptionists to support organizations throughout the Norwalk, CT area. This is a great opportunity for candidates with strong customer service, administrative, and communication skills who enjoy being the first point of contact in a busy office environment.Responsibilities<ul><li>Greet and welcome visitors in a professional and friendly manner</li><li>Answer, screen, and route incoming phone calls</li><li>Manage front desk activity and respond to general inquiries</li><li>Schedule appointments, meetings, and conference rooms</li><li>Receive, sort, and distribute incoming mail and packages</li><li>Assist with data entry, filing, scanning, and document preparation</li><li>Maintain organized reception and common areas</li><li>Provide general administrative support to various departments</li><li>Assist with additional office projects and tasks as needed</li></ul>
2026-08-11T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations. This Contract position is ideal for someone who enjoys creating a welcoming office environment, helping visitors and staff, and keeping shared areas organized throughout the day. The role follows an 8:00 AM to 5:00 PM schedule and requires a detail-oriented approach, strong communication skills, and comfort handling light physical tasks related to beverage and kitchen setup. Responsibilities: • Welcome guests and employees at the front desk, create a positive first impression, and respond to routine office inquiries. • Manage incoming calls through a multi-line phone system, direct callers to the appropriate contacts, and take accurate messages when needed. • Receive, sort, and distribute mail and deliveries to ensure timely handling of incoming items. • Prepare coffee service for the office, including setting up the machine, replenishing supplies, and lifting the larger coffee container as part of daily preparation. • Clean and maintain the coffee machine and small kitchen areas at the end of the day to keep shared spaces neat and ready for use. • Assist with visitor and employee badge support while following office procedures for access and front desk coordination. • Monitor the reception area to maintain an organized, business-focused environment throughout the workday.
2026-08-17T00:00:00Z

Receptionist

Danbury, CT
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a PART TIME - 2 DAYS A WEEK welcoming and dependable Receptionist to support daily front desk operations for a Contract position based in Danbury, Connecticut. This opportunity is ideal for someone who takes pride in maintaining an orderly office, assisting with administrative tasks, and creating a positive experience for visitors and callers. You will play an important role in keeping routine office activities organized while providing consistent support to a small team in a steady-paced environment. Responsibilities:• Greet visitors and serve as the first point of contact at the front desk, ensuring a detail-focused and friendly office presence.• Answer incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Maintain organized paper records and support overall office filing and document management needs.• Complete invoice templates accurately using provided formats and assist with routine administrative paperwork.• Enter basic information into office systems with attention to accuracy and detail.• Prepare shipping and packing labels as needed to support outgoing materials and office coordination.• Assist with general light office duties that help daily operations run efficiently and smoothly.
2026-08-17T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in New York, New York. This role serves as the first point of contact for visitors, callers, and internal teams, requiring strong communication skills and a detail-oriented approach. The ideal candidate is organized, attentive to detail, and comfortable managing administrative tasks while keeping the office running smoothly. Responsibilities: • Welcome guests and staff in a courteous manner, creating a positive and well-organized front office experience. • Manage incoming calls through a multi-line phone system, direct inquiries accurately, and relay messages promptly. • Coordinate calendars and arrange appointments to support efficient scheduling across the office. • Handle routine email communication and respond to general administrative inquiries in a timely manner. • Perform data entry tasks with accuracy and maintain organized digital and physical filing systems. • Prepare, update, and format documents using Microsoft Word, Excel, and Outlook as needed. • Monitor the reception area to ensure it remains orderly, presentable, and ready for visitors at all times. • Provide general administrative assistance to internal teams and help maintain smooth day-to-day office operations.
2026-08-17T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a contract position. This role serves as the first point of contact for visitors and callers, helping create an organized, welcoming, and efficient office environment. The ideal candidate is comfortable handling administrative tasks, using common office software, and communicating clearly with employees, guests, and external contacts. Responsibilities: • Welcome visitors, answer incoming calls, and direct inquiries to the appropriate departments in a courteous and efficient manner. • Maintain front desk coverage while managing schedules, messages, and general office communications throughout the day. • Perform routine administrative support such as data entry, document preparation, filing, photocopying, and record organization. • Use Microsoft Word and Excel to create, update, and maintain reports, logs, spreadsheets, and other office documents. • Support visitor management procedures by monitoring guest access and following established office security practices. • Research basic information as needed to assist staff, respond to questions, and help resolve routine administrative requests. • Keep reception and common office areas orderly, stocked, and prepared for employees, clients, and guests. • Handle clerical duties with accuracy, including typing correspondence, processing paperwork, and maintaining organized documentation.
2026-08-17T00:00:00Z

Reception & Administrative Assistant

Mamaroneck, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an experienced and organized Reception & Administrative Assistant to support daily operations in our office. This role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative processes accurate, efficient, and well coordinated. You will serve as a central point of contact for guests, vendors, and internal team members, helping maintain a well-organized environment within a construction-focused business. Responsibilities: • Welcome visitors, manage front-desk activity, and ensure each guest and caller receives prompt, courteous assistance. • Coordinate calendars, schedule meetings, and organize vendor visits, team gatherings, and other office events. • Oversee day-to-day office needs by handling supplies, incoming deliveries, parking arrangements, maintenance requests, and communication with building management. • Prepare, track, and organize client-facing and internal documents such as proposals, agreements, retainers, change orders, and electronic signature packages. • Maintain accurate digital records and filing systems so project and administrative documentation remains accessible and up to date. • Provide administrative support for accounting-related tasks, team scheduling, and workflow coordination across the office. • Assist with operational improvement initiatives by helping streamline administrative processes and support evolving office needs.
2026-08-10T00:00:00Z

Office Assistant

Norwalk, CT
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Office Assistant to support daily workplace operations and help create a productive, welcoming environment in Norwalk, Connecticut. This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and office logistics in a fast-paced setting. The role works closely with Human Resources and leadership to keep the office running efficiently while delivering a positive experience for staff and visitors. Responsibilities: • Oversee everyday office operations by maintaining supplies, pantry stock, and shared spaces to ensure the workplace remains orderly and functional. • Coordinate with external vendors, cleaning teams, repair providers, and building management to address facility needs and resolve issues promptly. • Organize internal events, team gatherings, and workplace celebrations, including scheduling, catering, room preparation, and guest hospitality. • Support employee onboarding and departures by arranging workstations, office access, parking, tours, and equipment return procedures. • Assist with workspace planning by managing seating updates, office moves, furniture setup, and general layout improvements. • Help maintain workplace safety standards by supporting drills, inspections, emergency preparedness activities, and compliance-related tasks. • Provide administrative assistance to leadership, including meeting coordination, travel arrangements, call handling, and general clerical support. • Partner with Human Resources and cross-functional teams on employee programs, operational projects, and additional office needs as business priorities change.
2026-08-17T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a Front Office Manager to support front desk and administrative operations for a hospitality organization in New York, New York. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing day-to-day office tasks, and keeping information organized. The role requires strong communication skills and the ability to handle multiple priorities in a fast-paced setting. The Front Office Manager is responsible for leading the front desk operations of the hotel, ensuring a seamless guest experience from arrival to departure. This role involves supervising front office staff, managing reservations, and coordinating with other departments to uphold the highest standards of hospitality and service. Key Responsibilities: <ul><li>Assist in the management and supervision of the Front Office department (Bellmen, Doormen, Bell Captains, Concierge, Guest Service Agents, Towers Page, Towers Maitre D'Etage, Mail Desk Agents, and Package Room Attendants) </li><li>Assist with blocking rooms and running daily reports </li><li>Motivate, supervise, coach, develop, empower, and discipline the Front Office team as needed </li><li>Handle guest inquiries, complaints, and special requests promptly and professionally. </li><li>Collaborate with housekeeping, maintenance, and other departments to ensure seamless operations. </li><li>Accommodate groups to ensure optimal levels of guest satisfaction and repeat business </li><li>Ensure that Standard Operating Procedures are being adhered to </li><li>Ability to stand for extended periods of time as required by the role. </li></ul>Perform other tasks as assigned by the Director of Front of the House
2026-08-17T00:00:00Z

Administrative Assistant/Store Concierge

Old Bridge, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment. Salary is 60,000 - 65,000. Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. Responsibilities:• Build strong relationships with store representatives and act as a trusted advocate for their needs.• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.• Guide new stores through the onboarding process, including required documentation, system access, and training.• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.• Monitor post-opening progress for the first 30 days and offer additional support as needed.• Collect feedback from stores to identify areas for improvement in the onboarding process.
2026-08-14T00:00:00Z

Medical Receptionist

New York, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front desk operations for a healthcare setting. This Contract position will serve as a key point of contact for patients, helping create an organized and welcoming experience from arrival through departure. The ideal candidate is comfortable managing appointments, handling administrative tasks, and communicating clearly with patients regarding visit-related information and benefits. Responsibilities: • Coordinate and manage patient appointment scheduling to maintain an efficient daily calendar. • Welcome patients upon arrival, complete front desk intake activities, and guide them through the check-in process. • Handle check-out procedures, including confirming follow-up visits and ensuring visit information is properly recorded. • Review insurance details and confirm benefit eligibility and coverage before or during patient visits. • Answer routine front office questions and provide clear information related to commuting benefit options when needed. • Maintain accurate patient-facing administrative records while supporting smooth reception area operations.
2026-08-17T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary to Hire
19 - 22 USD / Hourly
Position OverviewA growing school in Bridgeport, CT is seeking a professional and organized Administrative Assistant to support daily office operations, student services, and administrative functions. The ideal candidate will be detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced educational environment.Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and walk-in inquiries</li><li>Greet prospective students, visitors, and vendors in a professional manner</li><li>Assist with student enrollment, registration, and record maintenance</li><li>Schedule appointments, orientations, meetings, and training sessions</li><li>Prepare correspondence, reports, forms, and other administrative documents</li><li>Maintain student files and ensure accurate data entry in school systems</li><li>Assist with tracking attendance, certifications, and training records</li><li>Support instructors and department leaders with administrative needs</li><li>Order office supplies and coordinate with vendors as needed</li><li>Process mail, filing, scanning, and other general office duties</li><li>Ensure confidentiality of student and organizational information</li><li>Assist with special projects and school events</li></ul>
2026-08-13T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-11T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-08-17T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-08-17T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
27.7115 - 34 USD / Hourly
Robert Half is seeking a detail-oriented and organized Construction Administrator to provide administrative support for construction projects from initiation through completion. The Construction Administrator will assist project managers, coordinate documentation, maintain project records, process contracts and invoices, and ensure effective communication between clients, subcontractors, suppliers, and internal teams. Key Responsibilities Provide administrative support to project managers and construction teams.Prepare, organize, and maintain project files, contracts, permits, and other documentation.Process purchase orders, subcontract agreements, change orders, and invoices.Track project schedules, budgets, and document deadlines.Coordinate meetings, prepare agendas, and record meeting minutes.Communicate with clients, subcontractors, vendors, and consultants regarding project documentation and updates.Maintain accurate records of correspondence, RFIs (Requests for Information), submittals, and project reports.Monitor insurance certificates, subcontractor compliance, and project documentation requirements.Prepare reports, spreadsheets, and other project-related documents.Support project closeout by organizing warranties, manuals, and final documentation.Ensure confidentiality and accuracy of company and project records.
2026-07-31T00:00:00Z

Administrative Assistant

Farmingdale, NY
remote
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Customer Support Specialist to support daily operations for a remote customer-focused team based in New York. This position is ideal for someone who is comfortable managing a high volume of inbound communication while keeping records accurate and administrative tasks organized. The right candidate brings strong e-commerce experience, sound judgment, and the ability to deliver detail-oriented support in a fast-paced environment. Responsibilities:• Manage a large volume of incoming calls and respond to customer inquiries with efficiency.• Provide day-to-day administrative support by organizing information, updating records, and maintaining accurate documentation.• Enter and verify data in internal systems to ensure customer and operational information remains current and reliable.• Handle front-line support duties by directing requests, resolving routine issues, and escalating more complex matters when needed.• Assist with office-related coordination tasks that help keep remote administrative processes running smoothly.• Support e-commerce customer interactions by addressing order-related questions and helping maintain a positive service experience.
2026-08-05T00:00:00Z

Administrative Assistant

Plainfield, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily business operations and Project Administration. This position plays a key role in coordinating project-related administration, maintaining accurate records, and ensuring smooth communication across internal teams and external partners. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities while delivering dependable office and client support. Responsibilities:• Coordinate administrative activities that keep managers, departments, and project teams operating efficiently on a day-to-day basis.• Support projects from early proposal stages through contract activation by handling data entry, preparing documents, maintaining files, and managing communications with internal and external stakeholders.• Update project information in financial and business systems, including structure details, fee-related records, and other essential administrative data.• Build and maintain responsive, service-oriented relationships with clients, vendors, and colleagues while helping direct inquiries to the appropriate contacts.• Manage vendor portal registrations and keep required information current to support ongoing business needs.• Maintain organized document control practices by drafting, revising, filing, and tracking reports and other business records in compliance with company standards.• Assist with event and trade show preparation, including logistics, materials coordination, and administrative follow-through.• Arrange executive and team travel by booking transportation, hotel accommodations, and related itinerary details.• Provide office support through visitor reception, new employee workspace coordination, orientation assistance, supplies management, and oversight of vendors, facilities, and equipment.• Contribute to accounts receivable administration by communicating with clients and internal teams, supporting account reviews, documenting analysis, and helping address outstanding balances and related follow-up
2026-08-10T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a busy team in New Rochelle, New York in a contract capacity with potential for a permanent role. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and delivering responsive service to customers. The ideal candidate is comfortable managing multiple priorities, communicates professionally, and works efficiently in a fast-moving environment. Responsibilities: • Coordinate appointments and meetings by managing team calendars and confirming scheduling details. • Prepare accurate proposals, correspondence, and other administrative documents with a high degree of accuracy. • Respond to inbound customer calls and provide courteous, timely support while directing inquiries appropriately. • Enter, update, and maintain records and office information in spreadsheets and internal systems. • Support daily office operations by organizing workflow, tracking tasks, and ensuring follow-up items are completed. • Work closely with team members to help manage call volume of approximately 25 customer inquiries per day. • Assist with general customer service needs by answering questions and helping resolve routine issues. • Contribute to a productive office environment by handling multiple administrative priorities with strong attention to detail.
2026-08-14T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in New York, New York. This Long-term Contract position focuses on keeping incoming and outgoing correspondence organized, accurately routed, and delivered on schedule. The ideal candidate is attentive to detail, comfortable handling routine mail tasks, and committed to maintaining efficient office support services. Responsibilities: • Receive, sort, and organize incoming mail and packages for timely distribution across the office • Deliver correspondence, parcels, and internal documents to the appropriate departments each day • Prepare outgoing mail by checking labels, packaging, and postage before dispatch • Maintain orderly mailroom procedures to support consistent daily mail processing activities • Track shipments and report delivery issues or discrepancies to the appropriate team members • Assist with handling high volumes of mail while ensuring accuracy and confidentiality • Keep the mailroom clean, stocked, and ready to support ongoing business operations
2026-08-13T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations. This Long-term Contract position is ideal for someone who takes pride in staying organized, providing courteous service, and keeping deliveries moving efficiently throughout the workplace. The right candidate will be comfortable handling physical tasks, navigating office floor layouts, and assisting with outgoing shipments and general office support as needed. Responsibilities: • Receive incoming letters, parcels, and deliveries, then organize them for timely distribution across departments and individual recipients. • Deliver mail and packages throughout the office by following floor plans accurately and ensuring items reach the correct destination. • Prepare outgoing mail by weighing items, applying appropriate postage, and coordinating carrier pickups when required. • Maintain orderly mailroom operations by separating standard mail, registered items, returns, and undeliverable pieces for proper handling. • Process outbound courier shipments using shipping and tracking systems, and keep records updated for accountability. • Assist with unloading deliveries and moving bins, packages, or supply items safely, including heavier materials when needed. • Support office operations by restocking mailroom and copy area supplies, setting up meeting spaces, and helping with small internal moves. • Provide attentive customer service to employees and visitors while offering occasional front desk or reception coverage when needed.
2026-08-17T00:00:00Z