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24 results for Records Manager in Monterey, CA

Accounts Payable Manager

Saratoga, CA
onsite
Temporary / Contract
40.00 - 65.00 USD / Hourly
Our client is looking for an experienced Accounts Payable Manager to support a construction-focused organization in Saratoga, California. This hourly W2 position will oversee end-to-end payables operations with an emphasis on high invoice volume, subcontractor disbursements, and accurate project cost allocation. The role requires a strong understanding of construction payment practices, contract compliance, and timely coordination with vendors and project teams to keep financial records precise and up to date. The role is only till the end of the year. Our client requires 5 days/week onsite for the 1st month, but after that it can go down to 3 days onsite. They are using Concur. Proficiency in Concur is required. If you are ready to start an AP Manager role on September 14, please apply today! Responsibilities:• Oversee the complete accounts payable cycle for vendor invoices and subcontractor payment requests in a high-volume construction environment.• Review submitted billing against purchase orders, contracts, and supporting documents to confirm accuracy before approval and payment.• Assign expenses to the appropriate jobs and cost codes to support reliable project budgeting and financial reporting.• Monitor lien waivers, insurance documentation, and other compliance records to ensure payment releases meet contractual requirements.• Reconcile vendor statements, address payment-related questions, and resolve discrepancies in a timely and thorough manner.• Prepare and schedule disbursements through checks, ACH, wires, or joint checks while considering cash flow needs and available payment discounts.• Partner with project managers and internal stakeholders to confirm work completion, route approvals, and maintain proper payment controls.• Support month-end activities by assisting with accruals, journal entries, reconciliations, and related accounts payable reporting.
2026-09-03T20:18:40Z

Assistant Property Manager

Cupertino, CA
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized. Responsibilities: • Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies. • Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment. • Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently. • Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards. • Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery. • Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process. • Review rental application materials, help process background-related documentation, and maintain accurate applicant records. • Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files. • Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary. • Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
2026-08-14T15:14:06Z

Part-Time Property Manager

Santa Clara, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a dependable and service-oriented Part-Time Property Manager to help oversee daily operations for a residential community in California. This Long-term Contract position is ideal for someone who can balance resident support, property upkeep, and administrative coordination in a fast-paced environment. The right candidate brings strong organizational skills, sound judgment, and a commitment to maintaining a well-run and welcoming property. Responsibilities: • Serve as a primary point of contact for residents, addressing questions, concerns, and community-related communication in a thoughtful and attentive manner. • Coordinate maintenance service requests from intake through completion, ensuring timely follow-up and clear communication with residents and service teams. • Perform routine inspections of the property to identify repair needs, cleanliness issues, and potential safety concerns, then help drive corrective action. • Support leasing administration by assisting with renewals, move-in and move-out processes, application records, and resident documentation. • Maintain organized property files and update operational records to support accurate reporting and compliance needs. • Work with vendors and contractors to schedule services, monitor performance, and help ensure property needs are completed efficiently. • Assist with invoice tracking, service documentation, and basic agreement coordination related to outside vendors. • Help monitor rent-related records and respond to resident account questions while providing general administrative support as needed.
2026-08-28T14:13:43Z

Benefits Manager

San Jose, CA
remote
Temporary / Contract
52.00 - 58.00 USD / Hourly
CONTRACT ROLE: Estimated 3-6 months We are looking for an experienced Benefits Manager to support a client with a contract opportunity, to help provide interim support in benefits, LOA, and lead open enrollment during the estimated 3-6 months coverage period. The client is located in the SF Bay Area and needs someone to work Pacific Standard Time hours, 8:00am to 5:00pm. This role will oversee day-to-day benefits operations, employee communications, leave coordination, and compliance activities while helping ensure a smooth and accurate experience for employees. The ideal candidate brings strong knowledge of benefits administration, open enrollment, vendor partnership, and regulatory requirements, along with the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Lead benefits onboarding activities for new employees and coordinate annual enrollment efforts, including creating and delivering clear informational materials.• Oversee benefit plan participation updates, qualifying life event changes, and eligibility administration to maintain accurate employee records.• Maintain benefit and payroll documentation while working closely with payroll partners to verify deductions and resolve data discrepancies.• Serve as a primary point of contact for insurance carriers, external administrators, and other benefit vendors to address service issues and support accurate plan administration.• Coordinate leave-related processes, including family, medical, and disability absences, in collaboration with designated leave management partners.• Administer workers’ compensation activities and facilitate ergonomic accommodation requests for employees as needed.• Perform billing reviews, reconciliation activities, compliance reporting, and required filings to ensure deadlines and financial accuracy are met.• Monitor adherence to applicable federal, state, and local benefit regulations by conducting routine audits and supporting compliant administrative practices.• Partner with HR leadership to assess benefit offerings, respond to workforce needs, and support programs aligned with business objectives.
2026-08-19T20:24:08Z

Sr. Accounting Manager

Monterey, CA
onsite
Permanent / Full Time
95000.00 - 110000.00 USD / Yearly
We are looking for an experienced Sr. Accounting Manager to oversee core accounting functions for a hospitality-focused organization in Monterey, California. This position plays a key role in maintaining accurate financial records, strengthening controls, and delivering timely reporting that supports business decisions. The ideal candidate brings strong leadership, sound technical accounting knowledge, and the ability to work effectively with both operational teams and finance partners in a service-oriented environment. Responsibilities:• Direct daily accounting activities to ensure records are complete, accurate, and aligned with company policy and regulatory standards.• Lead the preparation and review of reconciliations, journal entries, supporting schedules, and other financial documentation required for monthly reporting.• Manage receivables by applying payments, balancing daily activity, investigating variances, and addressing account issues promptly.• Oversee payables operations, including invoice approval workflows, coding accuracy, vendor account balancing, payment processing, and check runs.• Coordinate payroll-related accounting tasks, including employee status updates, compensation changes, payroll review, and bi-weekly reconciliation.• Complete bank reconciliations and drive the month-end close process to produce reliable financial statements and management reports.• Partner with department leaders to improve financial procedures, support accurate expense coding, and monitor performance against budget.• Track overdue balances, issue collection communications, and follow established procedures to resolve delinquent accounts.• Contribute to tax and audit activities by preparing required support, including annual 1099 reporting and responses to accounting inquiries. Posted by Recruiting Director Scott G. Moore (Apply here and connect on LinkedIn)
2026-08-14T07:23:41Z

Finance Manager

Palo Alto, CA
remote
Permanent / Full Time
140000.00 - 170000.00 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Finance Manager | Thriving Venture Capital Firm | Palo Alto | Base + Bonus + Carry! Join a highly regarded venture capital firm with a strong track record of investing in innovative, high-growth companies. You'll work alongside an experienced, collaborative team while gaining broad exposure across the entire fund lifecycle, partnering closely with investment, operations, and firm leadership. The firm offers competitive compensation, bonus potential, a generous phantom carry program, excellent benefits, retirement contributions, and a flexible hybrid schedule. This is an exceptional opportunity for someone looking to deepen their venture capital experience and build a long-term career in private investing. Responsibilities<ul><li>Manage fund accounting, quarterly closes, and financial statement preparation</li><li>Track investments, investor allocations, and capital activity</li><li>Lead the annual audit process and coordinate with external auditors</li><li>Partner with the investment team on portfolio valuations </li><li>Support capital calls, distributions, cash management, and investor reporting</li><li>Assist with tax-related fund matters</li><li>Drive process improvements, automation, and AI initiatives</li><li>Support finance leadership on strategic projects</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-08-28T01:48:43Z

Part-Time Office Manager

Santa Clara, CA
onsite
Temporary to Hire
27.71 - 32.09 USD / Hourly
We are looking for a dependable Part-Time Office Manager to help keep daily operations running smoothly in our office. This contract-to-permanent opportunity is well suited for someone who enjoys balancing administrative priorities, staying ahead of deadlines, and creating an organized, efficient workplace. The ideal candidate brings a hands-on approach, sound judgment, and the ability to work independently while supporting a collaborative team environment. Responsibilities: • Direct day-to-day office activities to maintain an efficient, orderly, and welcoming workplace for employees and visitors • Manage administrative calendars, track recurring deadlines, and follow up on items such as insurance renewals and related documentation • Assist with employee onboarding logistics and provide general administrative support for routine HR coordination • Monitor supply levels, place orders as needed, and ensure essential office materials are consistently available • Serve as a point of contact for front office needs, including basic receptionist-style support and coordination with vendors or service providers • Look for operational gaps, recommend practical improvements, and resolve issues before they disrupt office workflow • Support a team of approximately 20 employees by helping maintain a dependable, organized, and well-run office environment
2026-08-21T18:23:44Z

Finance Manager - Private Equity

San Jose, CA
remote
Permanent / Full Time
140000.00 - 180000.00 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Senior Finance Manager | Private Equity Firm | San Jose| Hybrid | Strong Compensation A leading global investment firm focused on technology investing is growing its finance team. Known for its sophisticated investment platform, strong performance track record, and high-caliber culture, the firm offers the opportunity to work alongside top talent within a highly respected private markets environment. This is an exciting opportunity to gain deep exposure to complex private equity fund structures while working closely with a lean, highly technical team. The role offers a mix of fund accounting and tax exposure, strong visibility, technical depth, excellent compensation and benefits, and long-term growth potential within a premier investment platform. Responsibilities<ul><li>Support fund accounting across complex private equity fund structures</li><li>Manage quarterly closes, reconciliations, capital calls, and distributions</li><li>Assist with annual financial statements and audit coordination</li><li>Partner with internal teams and external fund administrators on reporting and operations</li><li>Support accounting and tax-related workstreams across the platform</li><li>Contribute to technical accounting analysis and process improvement initiatives</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-08-28T01:48:43Z

Finance & Accounting Manager

Monterey, CA
onsite
Permanent / Full Time
100000.00 - 115000.00 USD / Yearly
Job Title: Finance & Accounting Manager – Retail Services Join a great and growing company that offers excellent development opportunities and employee benefits & perks! Are you seeking to a role in management accounting with a well established local company? Our position has so much to offer for a skilled accountant. Responsibilities: Oversee and direct the Finance, Accounting, and Operational Data programs to support the company in meeting its annual objectives and executing its long-term strategic vision. Lead, manage, and mentor all accounting department functions, including overseeing direct report staff. Develop and supervise retail-oriented financial reporting processes, ensuring timely and accurate sales, inventory, operational, and management data to inform decision-making. Champion continuous process improvement for finance operations, reporting, and internal controls to drive greater accuracy, efficiency, and insight across the retail business. Guide the development and execution of best practices for all administrative and financial functions, ensuring optimal investment and allocation of resources based on retail sector needs. Facilitate companywide goal-setting and annual budget processes, providing leadership and direction that aligns with retail-specific performance metrics. Partner closely with retail operations and business leaders, offering actionable financial insights and recommendations that improve store performance, margin, and growth. Provide leaders with accessible, actionable operational data and performance metrics to achieve sales and profitability targets. Ensure completeness, timeliness, and compliance of all financial information according to GAAP and established retail accounting standards. Provide oversight for financial accounting, tax reporting, and regulatory compliance, including annual audits, tax filings, and retirement plan audits. Drive adoption and optimal use of ERP and POS systems in collaboration with cross-functional teams, promoting data-driven decision-making and leveraging emerging technologies suitable for retail operations. Promote strong communication and documentation standards across all finance and operational teams to ensure business objectives are met effectively and efficiently. Posted by Director of Recruiting Scott Moore (Also connect on LinkedIn)
2026-08-11T18:49:08Z

Human Resources (HR) Manager

Santa Clara, CA
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to guide people operations and support business objectives in Santa Clara, California. This position partners closely with leadership to foster a positive employee experience, maintain regulatory compliance, and strengthen core HR programs across the organization. The role also provides oversight for HR administration, benefits, employee relations, and talent processes while helping improve systems and workflows. Responsibilities: • Direct daily HR activities and provide guidance, coaching, and oversight to members of the human resources team. • Partner with managers to address employee concerns, interpret workplace policies, and support fair, consistent employment practices. • Conduct and manage employee relations matters, including investigations, documentation, and resolution of workplace issues. • Oversee benefits administration, leave programs, workers’ compensation matters, and workplace accommodation processes. • Lead hiring efforts by coordinating recruiting activities, onboarding plans, and new employee orientation to support a smooth start for new hires. • Manage performance review cycles, employee development efforts, and broader talent management initiatives that support retention and growth. • Monitor adherence to federal, state, and local employment regulations and ensure required HR records and reporting are completed accurately. • Use HRIS and related tools to maintain employee data, review workforce trends, and provide actionable insights to organizational leaders. • Drive improvements to HR processes, systems, and cross-functional initiatives that increase efficiency and strengthen employee support. • Coordinate training, compliance, safety, and engagement programs that contribute to a well-informed and connected workforce.
2026-09-02T22:33:36Z

Payroll Administrator

Santa Clara, CA
onsite
Temporary / Contract
27.71 - 32.09 USD / Hourly
We are looking for a detail-oriented Payroll Administrator to join out client in Santa Clara, California on a Contract basis. In this role, you will help manage payroll support activities, maintain accurate timekeeping information, and prepare reporting that supports payroll operationse. This opportunity is well suited for someone who works carefully with high-volume data, communicates effectively across teams, and can keep sensitive records organized and accurate. Responsibilities:• Manage employee time records by reviewing entries, checking for accuracy, and following up on incomplete or inconsistent submissions.• Enter and update payroll information in designated systems, ensuring records are complete, current, and properly validated before processing.• Use Excel to sort, track, and analyze payroll-related data for routine reporting and operational support.• Investigate variances in reported hours, missed punches, or other timekeeping issues and coordinate with internal partners to correct them.• Work closely with HR and department leaders to address employee questions related to payroll entries, schedules, and pay details.• Maintain confidential payroll documentation and organize records in a way that supports accuracy, audit readiness, and ongoing administration.• Assist with payroll operations while helping the team adhere to applicable wage, hour, and labor requirements.• Contribute additional payroll support as business needs require.
2026-08-28T16:08:49Z

Part-Time Accounting Specialist

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a dependable, detail-oriented part-time accounting specialist to join a small private company in Sunnyvale, California on a part-time basis. This Long-term Contract opportunity is well suited for someone who can step in quickly, work with limited guidance, and bring structure to day-to-day accounting support. The position offers a 24-hour-per-week schedule and focuses on maintaining accurate financial records, supporting reporting activities, and assisting with tax and reconciliation work. Responsibilities:• Organize and refine accounting records to improve accuracy, completeness, and ease of reference across financial files.• Prepare data for import into Sage and verify that uploaded information aligns with source documentation.• Assist with gathering schedules, backup materials, and other supporting documents needed for tax-related filings and reviews.• Examine prior-year tax records and compile relevant details and documentation for internal accounting use.• Update reconciliations for key accounts and help maintain routine financial reporting deliverables.• Contribute to the preparation and review of financial statements by assembling data and checking for inconsistencies.• Investigate discrepancies, missing entries, and other data issues to help maintain reliable accounting information.• Partner with the Accounting Manager and internal team members on ad hoc accounting and finance initiatives as business needs evolve.
2026-08-24T23:13:43Z

VP/Director of Finance

San Jose, CA
onsite
Temporary / Contract
75.00 - 85.00 USD / Hourly
The duties listed below exemplify the work of the classification and assigned duties may include work that is similar, related or a logical assignment to this class. 1. Plans, directs, controls, integrates and evaluates the work of the College Business Office, overseeing financial systems to track and monitor revenues and expenditures; develops and monitors the College’s annual budget and a variety of grant budgets; prepares multi-year projections and prepares or monitors the preparation of related state reports; prepares a variety of financial reports to manage and track college and grant performance; prepares documents for annual audits, conducts financial analyses and develops internal controls. 2. With the Vice President, Administration, collaborates with college administrators and the District office to prepare the annual budget; monitors and evaluates budget usage and revises budget to meet goals and objectives; performs ongoing forecasting and financial analyses; develops, implements and monitors internal accounting controls to safeguard assets and ensure accurate financial information; complies with all applicable federal, state, and District regulations related to financial activities. 3. Directs and manages the work assignments and performance of assigned staff and student workers; interviews and participates in selecting employees; trains, counsels, evaluates and disciplines personnel according to established policies and procedures. 4. Manages college accounts and records involving accounts receivable and student accounting including billing, payments, financial aid, and refund activities; oversees cashiering, secures cash collection and manages reconciliation processes and procedures; coordinates and ensures accurate and timely production of general ledger entries, accounting and accounts receivable reports. 5. Reviews and approves campus purchase requisitions and requests for checks, warrants, claims and expense reimbursements; directs, plans and reviews cash flow, revenue, and expenditures; ensures prompt payment of invoices and issuance of budget usage reports and other accounts payable reports. 6. Manages fiscal portion of college grants and other external financial and service relationships including developing grant budgets, agreements and other documents and reports; ensures compliance with generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) in executing, analyzing, verifying, and reporting fiscal transactions; provides training and technical expertise to administrators, faculty, and staff for budget develop ment and assists in resolving issues and conflicts associated with expenditures.
2026-09-03T17:18:41Z

Director of Finance

Salinas, CA
onsite
Permanent / Full Time
140000.00 - 155000.00 USD / Yearly
We are looking for an experienced Director of Finance to provide both strategic financial leadership and hands-on oversight for a mission-focused nonprofit in Salinas, California. This position will guide budgeting, reporting, compliance, and funding management while helping the organization strengthen long-term financial health. The role offers close partnership with executive leadership and board stakeholders, making it well suited for a finance leader who can connect day-to-day operations with broader organizational goals. Responsibilities:• Direct the organization’s financial planning activities, including annual budgeting, rolling forecasts, cash flow projections, and analysis of financial performance against targets.• Oversee core accounting functions such as the monthly close process, general ledger accuracy, audit preparation, and timely production of financial statements.• Administer financial oversight for grants, government agreements, and other public or private revenue sources, ensuring accurate tracking, reporting, and compliance.• Work closely with senior leaders and board-level partners to inform strategic decisions, evaluate financial scenarios, and support sustainable growth.• Build and refine management reports, dashboards, and analytical tools that provide clear insight into operational and financial results.• Maintain strong internal controls and ensure finance practices align with nonprofit accounting standards and fund-based reporting principles.• Lead, coach, and develop members of the finance team to strengthen performance, accountability, and career growth.• Contribute directly to day-to-day finance and accounting work in a hands-on leadership capacity, stepping into operational details when needed. Posted by Director of Staffing Scott G. Moore (Apply here and connect on LinkedIn also!)
2026-09-02T23:48:40Z

Staff Accountant

Castroville, CA
onsite
Permanent / Full Time
8000.00 - 82000.00 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support core accounting operations for a construction and contractor-focused business in Castroville, California. This position plays an important role in maintaining accurate financial records, supporting timely reporting, and helping keep daily accounting activities running smoothly. The ideal candidate brings hands-on experience across payables, receivables, reconciliations, and general ledger work, along with strong familiarity with modern accounting systems. Responsibilities:• Manage day-to-day accounts payable activities, including reviewing invoices, preparing payments, and maintaining accurate vendor records.• Oversee accounts receivable processes by issuing invoices, monitoring outstanding balances, and following up on collections as needed.• Perform bank and account reconciliations to verify transactions, resolve discrepancies, and support accurate cash reporting.• Prepare and post journal entries while maintaining the integrity of the general ledger and supporting documentation.• Assist with month-end close activities by organizing financial data, reviewing account balances, and helping ensure deadlines are met.• Maintain accurate accounting records and contribute to the preparation of routine internal financial reports.• Use accounting platforms such as NetSuite, Oracle, QuickBooks, or SAP to process transactions and support financial tracking.• Partner with internal teams to clarify billing, payment, and account questions and improve day-to-day accounting accuracy. Posted by Recruiting Director Scott Moore
2026-08-13T14:38:42Z

Project Accountant - Entry Level

Santa Clara, CA
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an early-career Project Accountant to join a growing team in California. This contract opportunity is well suited for an entry-level accounting candidate who wants to build hands-on experience in project-based financial operations within a supportive, fast-moving environment. The position offers exposure to billing, reconciliations, cost tracking, and cross-functional coordination while providing room for long-term career growth. Responsibilities: • Set up new projects in the accounting system and keep project financial records accurate, current, and well organized. • Prepare customer billings and invoices, ensuring charges are properly documented and submitted on schedule. • Assist with accounts receivable activities by monitoring outstanding balances, following up on aging items, and supporting collection efforts. • Partner with project managers to verify financial details and maintain accurate reporting for active jobs. • Track job costs and help compile financial reports that support project oversight and decision-making. • Contribute to month-end close tasks, including reconciliations, data review, and supporting schedules. • Enter and maintain accounting data across project and financial records with a high degree of accuracy. • Provide support for payroll processing, compliance-related reporting, and other general accounting duties as needed. • Identify practical ways to improve workflows, reduce inefficiencies, and support both digital and paper-based processes.
2026-09-02T16:48:45Z

Property Accountant

Mountain View, CA
onsite
Temporary / Contract
32.00 - 42.00 USD / Hourly
Property AccountantThe Property Accountant is responsible for managing the financial reporting and accounting activities for assigned real estate properties or portfolios. This role typically supports monthly close, reconciliations, budgeting, tenant-related accounting, and financial statement preparation while working closely with property management, operations, and corporate accounting teams. Based on general knowledge.Key Responsibilities<ul><li>Prepare monthly financial statements and supporting schedules for assigned properties. Based on general knowledge.</li><li>Record journal entries, accruals, and other general ledger activity. Based on general knowledge.</li><li>Reconcile bank accounts, balance sheet accounts, and tenant ledgers. Based on general knowledge.</li><li>Review and track accounts payable, accounts receivable, and operating expenses for properties. Based on general knowledge.</li><li>Assist with CAM reconciliations, rent rolls, lease administration support, and tenant billing. Based on general knowledge.</li><li>Support budgeting, forecasting, and variance analysis for property performance. Based on general knowledge.</li><li>Coordinate with property managers to review financial results and resolve discrepancies. Based on general knowledge.</li><li>Assist with audit requests, year-end workpapers, and compliance reporting. Based on general knowledge.</li></ul>
2026-09-01T04:53:45Z

Procurement Manager

Salinas, CA
onsite
Permanent / Full Time
80000.00 - 105000.00 USD / Yearly
We are looking for a Procurement Manager to oversee purchasing operations, supplier partnerships, and inventory coordination for a property management organization in Salinas, California. This role blends strategic sourcing with day-to-day execution, supporting multiple teams with timely access to materials, equipment, and services. The ideal candidate brings sound judgment in contract administration, cost control, and operational planning while maintaining strong standards for service quality and compliance. Responsibilities:• Lead procurement, storage, and distribution activities that support property management and facilities needs across the organization.• Guide and develop purchasing and inventory staff through coaching, work allocation, scheduling, and performance oversight.• Build and maintain effective supplier relationships, assess vendor capabilities, and identify dependable sources for goods and services.• Manage purchase order activity and daily buying tasks for supplies, equipment, materials, and outsourced services.• Direct competitive sourcing efforts by preparing bid documentation, reviewing proposals, and recommending vendors based on value, quality, and compliance.• Negotiate pricing, service terms, and contractual agreements when formal bid processes are not required.• Track active contracts and vendor performance to confirm adherence to service levels, timelines, pricing, and agreed terms.• Partner with operations, maintenance, facilities, and finance teams to resolve purchasing requests, invoice questions, coding issues, and payment concerns.• Oversee inventory records, physical counts, and asset control for tools, equipment, and supplies across warehouse and property locations.• Prepare reports, analyses, and operational updates for leadership while escalating procurement risks and recommended actions when needed. Posted by Director of Staffing Scott G. Moore (Apply here and also connect on LinkedIn!)
2026-09-02T23:48:40Z

Sr. Payroll Accountant

Castroville, CA
onsite
Permanent / Full Time
90000.00 - 105000.00 USD / Yearly
We are looking for an experienced Sr. Payroll Accountant to join a respected construction organization in California. This onsite role is suited for a detail-oriented payroll accountant who can manage weekly payroll operations, support benefits administration, and maintain compliance in a fast-paced environment. The position works closely with finance and internal teams to ensure employee pay, reporting, and related records are handled accurately and confidentially. Responsibilities:• Administer weekly payroll for union and nonunion employees, ensuring wages are processed accurately and on schedule.• Audit timesheets, pay adjustments, overtime, garnishments, deductions, and benefit-related payroll entries before final submission.• Coordinate payroll activity across multiple union agreements, including classification-specific rates, fringe calculations, and required deductions.• Prepare and submit union remittance and benefit documentation, confirming contributions and payments are completed by required deadlines.• Oversee payroll-related employee setup and status changes, including tax elections, direct deposit details, deductions, and benefits enrollment updates.• Maintain organized payroll, benefits, and personnel records while safeguarding sensitive compensation and employee information.• Research payroll discrepancies and resolve issues promptly to prevent delays or inaccuracies in employee compensation.• Produce workers’ compensation payroll reports and supporting wage records for internal and external reporting needs.• Partner with internal stakeholders on prevailing wage and certified payroll matters and assist with payroll system issue resolution and data validation between platforms. Posted by Recruiting Director Scott Moore
2026-08-10T14:43:43Z

Controller

Santa Clara County, CA
onsite
Permanent / Full Time
110000.00 - 115000.00 USD / Yearly
Natalie Lue with Robert Half is partnering with a growing organization seeking a hands-on Accounting Manager who is eager to step into a future Controller-level role. This is an excellent opportunity for a strong accounting leader who enjoys partnering with operations, driving process improvements, and influencing key business decisions. The ideal candidate will bring experience from restaurant, hospitality, entertainment, food service, retail, or other fast-paced, customer-focused environments. Responsibilities include:<ul><li>Leading month-end close and financial reporting</li><li>Budgeting, forecasting, and financial analysis</li><li>Payroll oversight and compliance</li><li>Cost controls and operational performance analysis</li><li>Supporting leadership with strategic financial insights</li><li>Partnering cross-functionally to improve processes and drive efficiencies</li></ul>This role offers strong visibility to leadership, the opportunity to influence business strategy, and a clear path toward a Controller title as the organization continues to grow.
2026-09-02T21:53:43Z

Accounts Payable Specialist

San Jose, CA
remote
Temporary / Contract
30.09 - 38.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day accounting operations for a growing organization in California. This Long-term Contract position is ideal for someone who is detail-oriented and can manage invoice processing, maintain accurate financial records, and communicate effectively with internal stakeholders. The role also requires strong administrative judgment, a proactive mindset, and the ability to work independently while contributing to overall accounting efficiency. Responsibilities: • Process vendor invoices, verify supporting documentation, and assign accurate account codes before entry into the accounting system. • Maintain accounts payable records by reviewing transaction details, correcting discrepancies, and keeping financial data current and organized. • Prepare payment activity such as ACH transactions and check runs while helping ensure disbursements are completed accurately and on schedule. • Support broader accounting operations by updating general ledger-related information and assisting with routine financial administration tasks. • Compile requested financial information and provide timely reporting support to managers and other internal stakeholders. • Communicate with vendors and internal teams to resolve invoice issues, payment questions, and documentation gaps efficiently. • Monitor daily workload priorities, follow established procedures, and identify opportunities to improve accuracy and process consistency.
2026-09-01T23:28:37Z

Accounting Specialist

Hollister, CA
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-08-11T18:49:08Z

Sr. Project Accountant

Saratoga, CA
onsite
Permanent / Full Time
100000.00 - 125000.00 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an experienced Sr. Project Accountant to support major construction and capital projects in Saratoga, California. This role focuses on providing accurate financial oversight from project launch through completion, helping teams maintain visibility into costs, commitments, and forecasted spending. The ideal candidate brings strong accounting judgment, analytical skill, and the ability to work closely with project and operational stakeholders in a fast-moving environment. Responsibilities:• Oversee project-level accounting activities across the full lifecycle of large-scale capital initiatives, from setup through final financial close.• Evaluate budgets, committed costs, actual spend, and forward-looking projections to identify trends and explain financial variances.• Produce monthly cost reporting packages and concise financial updates for internal business partners and leadership teams.• Apply proper accounting treatment to distinguish capitalizable costs from operating expenses in line with policy and accounting guidance.• Examine contractor and supplier invoices for accuracy, supporting timely approval and payment processing.• Administer project billing activities, including milestone-based, progress-based, and cost-reimbursable invoicing where required.• Maintain accurate records for work in progress, retainage balances, and accrued project expenses.• Contribute to cash forecasting by estimating upcoming funding needs and anticipated project-related disbursements.• Collaborate with Project Managers to surface budget risks, improve cost control, and support informed financial decisions.• Provide documentation and financial explanations during audit activities while helping ensure adherence to contracts, controls, and applicable regulations.
2026-08-11T18:49:08Z

Human Resources Specialist

Hollister, CA
onsite
Permanent / Full Time
70000.00 - 78000.00 USD / Yearly
We are looking for an experienced Human Resources Specialist to oversee and enhance HR operations in Hollister, California. This role involves managing employee relations, benefits administration, and HR processes, ensuring compliance and supporting workforce development. The ideal candidate will bring strong organizational skills and expertise in HR systems to foster a positive and productive workplace. Responsibilities:• Manage employee relations by addressing workplace concerns and fostering a positive work environment.• Oversee benefits administration, including the management of benefit packages and payroll systems.• Ensure accurate and efficient use of automated payroll systems to process employee compensation.• Administer onboarding processes to provide new hires with a seamless transition into the organization.• Maintain and update HR information systems (HRIS) for accurate record-keeping and reporting.• Collaborate with team leaders to support labor and employee relations initiatives.• Develop and implement HR policies to ensure compliance with regulations and company standards.• Coordinate benefits programs and communicate details effectively to employees.• Provide guidance and support to employees regarding policies and procedures.• Evaluate and improve HR processes to align with organizational goals. Posted by Director of Recruiting Scott G. Moore
2026-08-11T18:49:08Z