<p>We are looking for a dynamic Hospitality Sales Manager to join our team in Monterey, California. In this role, you will be responsible for driving revenue growth by cultivating new accounts and maintaining strong relationships with existing clients. The ideal candidate will have a deep understanding of event management, and hospitality operations, ensuring the delivery of exceptional services and experiences for clients.</p><p><br></p><p>Responsibilities:</p><p>• Develop and maintain strong relationships with new and existing catering clients to achieve revenue targets.</p><p>• Proactively identify and pursue new sales opportunities through prospecting and networking efforts.</p><p>• Coordinate and oversee client events, ensuring high-quality service and successful execution.</p><p>• Collaborate with various hotel departments, including guest services, housekeeping, and food and beverage, to ensure seamless event delivery.</p><p>• Create and maintain detailed records of client needs, event requirements, and operational details.</p><p>• Design and propose upscale and customized menus that meet client preferences and maintain pricing integrity.</p><p>• Work closely with vendors and planners to coordinate seamless event setups and logistics.</p><p>• Monitor and manage the function diary to maximize revenue potential and optimize space utilization.</p><p>• Actively participate in departmental training programs and contribute to staff development.</p><p>• Address client feedback to continuously improve service quality and client satisfaction.</p><p><br></p><p>Posted by Recruiting Director Scott G. Moore</p>
<p>We are looking for a meticulous and organized Accounts Payable Clerk to join our team in Seaside, California. As part of a non-profit organization dedicated to supporting education, you will play a vital role in managing financial transactions and ensuring accurate vendor disbursements. This position offers an opportunity to contribute to a collaborative and mission-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor payments, reimbursements, and disbursements for staff, faculty, and students in accordance with organizational policies.</p><p>• Verify and match purchase orders with invoices, ensuring accuracy before entering them into accounting software.</p><p>• Maintain detailed records of all accounts payable transactions, adhering to departmental deadlines.</p><p>• Review and code invoices appropriately to ensure proper allocation of expenses.</p><p>• Prepare and execute check runs, ensuring timely payments to vendors and other stakeholders.</p><p>• Collaborate with internal departments to resolve discrepancies and clarify invoice issues.</p><p>• Assist in month-end closing activities related to accounts payable.</p><p>• Ensure compliance with financial regulations and organizational procedures in all aspects of accounts payable.</p><p>• Contribute to process improvement initiatives to enhance the efficiency of the accounts payable function.</p><p>• Perform additional administrative tasks as needed to support the accounting team.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p>We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. </p><p><br></p><p>Responsibilities:</p><p>• Utilize various legal software to manage client information and legal procedures.</p><p>• Manage the e-Filing of documents in state and federal courts.</p><p>• Maintain a clear understanding and application of civil procedures and litigation.</p><p>• Prepare legal documents, pleadings, and discovery.</p><p>• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.</p><p>• Maintain high attention to detail when dealing with client relations and claim administration.</p><p>• Exhibit effective communication skills in liaising with clients and team members.</p><p>• Handle billing functions and calendar management efficiently.</p><p>• Foster a positive environment through good interpersonal skills.</p>
<p>We’re excited to offer a fantastic opportunity for an Attorney to join our dynamic team in Fresno, California! In this key role, you’ll handle litigation cases, draft and review essential legal documents, and ensure compliance with professional standards. If you’re ready to make a meaningful impact and grow your legal career in a collaborative environment, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p>• Managing a caseload of litigation files from their inception through to trial</p><p>• Drafting, preparing, and responding to various legal documents such as pleadings, discovery, and motions</p><p>• Ensuring superior awareness and compliance with all applicable rules of detail-oriented conduct</p><p>• Utilizing comprehensive legal knowledge to promote high standards of detail-oriented practice</p><p>• Handling litigation and other legal assignments as required</p><p>• Applying strong research and writing skills to all tasks</p><p>• Engaging in civil litigation, specifically insurance defense litigation, including involvement in jury trials</p><p>• Maintaining accurate and detailed reports for file analysis.</p>
<p>We are looking for a skilled and detail-oriented Staff Accountant to join our team in Salinas, California. As part of a dynamic agricultural business, this role will focus on managing financial operations, ensuring compliance, and supporting the company’s growth objectives. The ideal candidate will have a strong foundation in accounting principles and thrive in a fast-paced, collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle daily accounting tasks, including managing accounts payable, accounts receivable, and maintaining the general ledger.</p><p>• Prepare accurate monthly financial statements and assist with month-end and year-end closing activities.</p><p>• Reconcile bank accounts and swiftly address any discrepancies.</p><p>• Maintain comprehensive records of company assets and inventory for fresh produce operations.</p><p>• Collaborate with the Controller to ensure compliance with tax regulations and reporting requirements.</p><p>• Contribute to the development of budgets and financial forecasts to support strategic planning.</p><p>• Perform variance analysis and provide actionable insights to help guide management decisions.</p><p>• Support external audits by preparing detailed documentation and financial reports.</p><p>• Drive process improvements by implementing automation and streamlining workflows.</p><p>• Partner with other departments to ensure accurate integration of financial data with overall business operations.</p><p><br></p><p>Posted by Staffing Director Scott Moore</p>
<p><strong>Jennifer Fukumae</strong> with Robert Half Finance and Accounting is seeking a <strong>Financial Planner</strong> to join a <strong>team-based wealth advisory environment</strong>. The firm manages a high-net-worth client base, providing comprehensive financial planning and investment management services. With a one-team approach, all planners work closely with Lead Advisors to gain exposure to diverse planning styles and develop expertise across all aspects of wealth management. This is an excellent opportunity for candidates looking to <strong>grow their careers in financial planning</strong>, gain hands-on experience with high-net-worth clients, and participate in every step of the planning and investment process—from gathering client data to presenting custom financial plans.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Participate in client meetings alongside Lead Advisors, collecting and analyzing client data.</li><li>Assist in creating and presenting financial plans using a structured planning process.</li><li>Work closely with advisory, investment, and client services teams to gain exposure to all aspects of wealth management.</li><li>Review and ensure completion of client financial documents, including balance sheets, cash flow analyses, family strategic plans, estate maps, and portfolio reports.</li><li>Develop and deepen client relationships through regular communication and proactive service.</li><li>Coordinate with internal advisors and external professionals (CPAs, attorneys, insurance specialists) to execute comprehensive financial plans.</li><li>Prepare client and prospect presentations, correspondence, and meeting materials.</li><li>Assist with the implementation and monitoring of client financial plans, including investment policy statements, portfolio rebalancing, and ongoing planning updates.</li><li>Maintain and expand client, advisor, and prospect databases.</li><li>Support technology integration and document management initiatives to streamline planning processes.</li></ul>
<p>We are looking for a motivated and detail-oriented entry-level attorney to join our practice in Salinas, California. This role is a fantastic opportunity for a recent law school graduate to gain hands-on experience in estate planning, real estate litigation, and construction law. The ideal candidate will be fluent in Spanish and passionate about serving the local community while advancing their legal career.</p><p><br></p><p>Responsibilities:</p><p>• Conduct client consultations and assist in creating comprehensive estate plans tailored to individual needs.</p><p>• Handle various aspects of litigation, including real estate disputes and construction law cases, from initiation to resolution.</p><p>• Draft and review legal documents such as motions, demands, and responses to discovery requests.</p><p>• Perform detailed legal research and provide thorough analyses to support case strategies and decision-making.</p><p>• Communicate effectively with clients, courts, and opposing counsel to advocate for clients' interests.</p><p>• Represent clients in court by attending hearings, motions, and other legal proceedings.</p><p>• Collaborate with colleagues to meet deadlines and achieve favorable outcomes for clients.</p><p>• Actively participate in networking events and community initiatives to build relationships and promote the firm.</p><p>• Assist in pro bono or low-cost legal services to support the Spanish-speaking community.</p><p>• Take on additional tasks as needed to contribute to the firm's overall success.</p>
We are looking for a skilled Site Engineer to join our team in Santa Clara, California. This position focuses on supporting business energy services programs and involves working closely with major customer accounts. As part of this long-term contract role, you will contribute to energy efficiency initiatives through audits, inspections, and project management while engaging with customers and the community.<br><br>Responsibilities:<br>• Evaluate and validate the technical aspects of energy efficiency applications, including energy savings calculations and equipment specifications.<br>• Conduct on-site inspections to ensure energy-efficient equipment has been correctly installed at commercial and industrial facilities.<br>• Prepare detailed requests for proposals to facilitate energy efficiency projects.<br>• Address customer inquiries and concerns related to installed equipment or program details.<br>• Perform facility walkthroughs to identify potential energy-saving opportunities and produce comprehensive energy reports.<br>• Deliver presentations and conduct outreach activities to educate the community about energy efficiency incentives.<br>• Provide project management support to ensure timely and successful completion of energy-related initiatives.<br>• Maintain and update databases to track project progress and program results.<br>• Compile and submit weekly, monthly, and annual reports to document program outcomes.
We are looking for an experienced Payroll Specialist to join our team in Sunnyvale, California. In this Contract-to-Permanent position, you will manage payroll operations for a workforce of over 400 employees, ensuring compliance with multi-state regulations and company policies. This role requires a detail-oriented individual with expertise in full-cycle payroll and proficiency in ADP Workforce Now.<br><br>Responsibilities:<br>• Process bi-weekly payroll for a workforce of over 400 employees, ensuring accuracy and timeliness.<br>• Manage multi-state payroll operations, adhering to applicable state and federal regulations.<br>• Utilize ADP Workforce Now to execute payroll tasks and maintain employee records.<br>• Address payroll discrepancies and resolve employee inquiries in a meticulous manner.<br>• Ensure compliance with tax filings, deductions, and benefits contributions.<br>• Collaborate with HR and finance teams to streamline payroll processes.<br>• Generate and analyze payroll reports to support audits and financial planning.<br>• Maintain confidentiality and accuracy in handling sensitive employee data.<br>• Stay updated on payroll laws and regulations to ensure compliance.<br>• Assist with system upgrades or transitions as needed to enhance payroll efficiency.
<p><strong>Job Description:</strong></p><p>The Senior Accountant with automation and AI expertise is responsible for overseeing complex accounting functions and leveraging advanced technologies to improve efficiency in financial operations. This role focuses on automating routine accounting tasks, implementing AI-driven solutions for data analysis, and ensuring accurate, timely financial reporting. Key duties include managing the general ledger, supporting month-end and year-end close, driving process improvements, and collaborating with IT and finance teams to integrate technology into accounting workflows.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead automation initiatives to streamline accounting processes and reduce manual workload.</li><li>Design and maintain AI-driven financial models and analytics tools for enhanced decision-making.</li><li>Oversee month-end and year-end close activities, including journal entry review and account reconciliation.</li><li>Ensure accuracy and compliance of all financial data and reports.</li><li>Collaborate cross-functionally with technology, operations, and finance on system enhancements and technology adoption.</li><li>Identify and implement process improvements using automation and AI technologies.</li><li>Support audit processes and compliance requirements.</li><li>Provide mentorship to staff on the use of automation and AI tools in accounting.</li></ul><p><br></p>
We are looking for a highly organized and detail-oriented Staff Accountant to join our team in Sunnyvale, California. This is a Contract to permanent position, offering an excellent opportunity for growth within the accounting field. The ideal candidate will play a crucial role in maintaining accurate financial records and supporting various accounting processes.<br><br>Responsibilities:<br>• Record and post financial transactions accurately into the general ledger.<br>• Perform monthly and routine reconciliations of general ledger accounts to ensure proper balancing.<br>• Assist in the preparation of financial statements and related reports.<br>• Create and process journal entries for adjustments, transactions, and accruals.<br>• Investigate and resolve discrepancies or errors within financial records.<br>• Support financial audits by maintaining organized and accurate records.<br>• Collaborate with other departments to gather required financial information and clarify accounting issues.<br>• Ensure compliance with corporate tax regulations, including preparing sales and corporate tax returns.<br>• Maintain detailed documentation for all accounting activities to ensure transparency and accuracy.
We are looking for a detail-oriented Staff Accountant to join our team on a contract basis in San Jose, California. In this role, you will play a key part in managing financial records, ensuring compliance with tax regulations, and supporting overall accounting operations. This is an excellent opportunity to contribute your expertise while collaborating with a dynamic team.<br><br>Responsibilities:<br>• Prepare and review corporate tax returns to ensure accuracy and compliance with regulations.<br>• Manage sales tax filings and resolve related discrepancies.<br>• Record and maintain journal entries to support accurate financial reporting.<br>• Oversee the general ledger, ensuring all transactions are correctly documented.<br>• Assist in tax planning activities and provide insights to optimize financial performance.<br>• Conduct reconciliations to ensure data integrity across accounting systems.<br>• Support audits by preparing necessary documentation and addressing inquiries.<br>• Collaborate with internal teams to streamline accounting processes and improve efficiency.<br>• Analyze financial data to identify trends and assist in decision-making processes.
<p>The Staff Accountant with automation and AI expertise supports daily accounting operations and leverages technology to improve financial processes. Key responsibilities include preparing journal entries, assisting with account reconciliations, supporting month-end close, and utilizing automation and AI tools to streamline data management and reporting. The ideal candidate will have experience with accounting software enhancements and can collaborate with finance and IT teams to drive process efficiency and accuracy.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and post journal entries with a focus on accuracy and timeliness.</li><li>Support account reconciliations and resolve any discrepancies.</li><li>Assist in automating routine accounting tasks and implementing AI-powered solutions for data analysis.</li><li>Contribute to month-end and year-end close procedures.</li><li>Generate reports and support financial data analysis for management.</li><li>Identify and drive process improvements using automation technologies.</li><li>Maintain compliance with company policies and relevant accounting standards.</li><li>Collaborate with cross-functional teams to optimize system integrations.</li></ul><p><br></p><p><br></p>
<p>Our ocean conservation nonprofit client is seeking a collaborative, communicative <strong>Salesforce Systems Administrator</strong> to join their team in a hybrid capacity. The ideal candidate will be onsite in Monterey at least on Tuesdays and Thursdays, as well as for key meetings, strategy sessions, and collaborative whiteboarding.</p><p><br></p><p>They are passionate about creating an inclusive workplace that values diversity. They firmly believe that having a team of diverse backgrounds and voices working together increases their capacity to serve visitors and fulfill their mission. The org welcomes people from all backgrounds into their team and strongly encourages people of color, LGBTQ+ individuals, veterans, and people with disabilities to apply.</p><p><br></p><p><strong>This Salesforce Systems Administrator will be:</strong></p><p>– Overseeing Salesforce architecture, administration, and performance across Nonprofit Cloud, Marketing Cloud, and Data Cloud, ensuring data governance, security, and scalability</p><p>– Designing custom objects, fields, and data flows aligned with IT policies and needs</p><p>– Supporting Salesforce implementation, configuration, and integrations with tools like Marketing Cloud, Tableau, DocuSign, Stripe, Intacct, and custom APIs etc</p><p>– Building and maintaining Lightning Web Components (LWC) and backend APIs for workflows associated with ticketing, donations, event sign-ups, membership, and more</p><p>– Managing entity relationship diagrams, archival processes, and historical data migration, including legacy membership data</p><p>– Automating workflows and backend processes to improve efficiency</p><p>– Monitoring Salesforce performance, logs, scheduled jobs, and integrations, proactively resolving issues</p><p>– Conducting security audits, permission reviews, and compliance checks for backup and archival systems</p><p>– Leading deployments and updates using DevOps tools, change sets, and GitHub</p><p>– Staying current with Salesforce releases to ensure compatibility and smooth upgrades</p><p>– Partnering with the System Integrator vendor for transition to internal ownership and stability</p><p>– Collaborating with teams across Guest Experience, Marketing, Membership & Development, Education, Finance, and Technology & Innovation to deliver integrated solutions</p><p>– Implementing and maintaining backup, restore, and disaster recovery processes</p><p>– Serving as a technical governance and systems optimization resource with potential growth into architecture or leadership roles</p>
<p>Colleen McAuliffe from Robert Half is looking for a detail-oriented Project Accountant to join our client's team in San Jose, California. In this role, you will manage essential accounting tasks, including accounts payable, accounts receivable, and maintaining accurate financial records. The ideal candidate will have a strong background in accounting processes and a commitment to delivering high-quality results.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable transactions, ensuring accuracy and timely payments.</p><p>• Handle accounts receivable operations, including invoicing and monitoring outstanding balances.</p><p>• Perform regular bank reconciliations to verify financial records against bank statements.</p><p>• Prepare and post journal entries to maintain accurate general ledger records.</p><p>• Collaborate on construction accounting tasks, ensuring compliance with industry standards.</p><p>• Assist in month-end and year-end closing procedures to finalize financial statements.</p><p>• Analyze financial data and provide insights to support decision-making processes.</p><p>• Ensure compliance with accounting regulations and company policies.</p><p>• Organize and maintain financial documents for audits and reporting purposes</p>
<p>We are looking for an experienced Customer Navigator to join our team in Palo Alto, California. In this role, you will act as a vital liaison for patients, ensuring their journey through the healthcare system is smooth and supportive. This is a long-term contract position offering the opportunity to make a meaningful impact on patient care and experience.</p><p><br></p><p><strong>The schedule for this role is Monday through Friday 3:30 pm - 12:00 am.</strong></p><p><br></p><p>Responsibilities:</p><p>• Serve as a non-clinical liaison, assisting patients with navigating healthcare services before, during, and after their medical visits.</p><p>• Coordinate transportation for guests by providing information about campus shuttle services and other available options.</p><p>• Facilitate the scheduling of physician appointments and ensure seamless care during both inpatient and outpatient stays.</p><p>• Address patient and guest concerns, relaying feedback to the appropriate department and maintaining accurate records.</p><p>• Deliver exceptional service aligned with patient-centered care standards to enhance the overall experience.</p><p>• Support compliance with all safety, quality, and ethical requirements, including adherence to National Patient Safety Goals.</p><p>• Communicate effectively with patients, staff, and departments to ensure clear and respectful interactions.</p><p>• Assist in ongoing education and training efforts to promote best practices in service delivery.</p><p>• Maintain confidentiality and uphold patient rights throughout all interactions.</p><p>• Promote teamwork and collaboration across departments to optimize patient outcomes.</p>
<p><strong>Jennifer Fukumae</strong> is partnering with an established Wealth Management and Tax Advisory firm in San Jose to identify a <strong>Tax Accountant / Senior Tax Accountant</strong> (title flexible based on experience). This is a unique opportunity to join a highly respected team that serves an impressive client base and is expanding its tax advisory practice.</p><p><br></p><p><strong>Tax Accountant </strong></p><p><em>Onsite – San Jose</em></p><p><em>$80,000 – $100,000 base + bonus</em></p><p> </p><p><strong>About the Opportunity</strong></p><p>The firm provides holistic financial services to more than 500 households, with average client assets ranging from $2M–$10M. The incoming Tax Advisor will focus on the <strong>tax side of the practice</strong>, working closely with the wealth management team to provide high-level tax advisory services to clients.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and review individual, business, and partnership tax returns.</li><li>Partner with wealth management colleagues to provide integrated tax planning and advisory support.</li><li>Collaborate with leadership to help expand the firm’s growing tax practice.</li><li>Deliver excellent client service with clear, proactive communication.</li></ul>
<p>We are looking for a dedicated Associate to join a boutique commercial litigation practice. This is an excellent chance to grow your legal expertise in a collaborative and meticulous environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft motions and other legal documents with precision and attention to detail.</p><p>• Conduct depositions and defend depositions effectively.</p><p>• Collaborate with colleagues and clients to develop case strategies and achieve favorable outcomes.</p><p>• Represent clients in court proceedings, ensuring their interests are fully advocated.</p><p>• Perform thorough legal research to support case development and decision-making.</p><p>• Maintain clear and precise communication with clients and stakeholders.</p><p>• Adhere to all legal and ethical standards while executing responsibilities.</p><p>• Manage case files and ensure proper documentation throughout the legal process.</p>
<p>An international firm is seeking a Junior Attorney for their congenial San Jose office. This role offers mentorship from senior trial attorneys and the opportunity to gain substantive experience in litigation. The ideal candidate will possess 1 to 2 years of experience in professional negligence, product liability, or real estate-related litigation.</p><p><br></p><p>Responsibilities:</p><p>• Oversee overall case management, including drafting motions and handling discovery requests</p><p>• Conduct depositions and participate in court proceedings</p><p>• Develop and maintain strong relationships with existing clients</p><p>• Actively market the firm to new and potential clients through frequent and direct contact</p><p>• Have the ability to travel as this position may present opportunities for travel</p>
<p>We are looking for a skilled and motivated Assistant Controller to join our manufacturing team in Salinas, California. This role is essential in ensuring the accuracy and efficiency of financial operations, providing strategic insights to support business decisions, and maintaining compliance with industry standards. The ideal candidate will bring strong leadership abilities, expertise in accounting, and understanding of manufacturing processes.</p><p><br></p><p>Responsibilities:</p><p>• Oversee financial operations, ensuring accuracy and adherence to compliance standards.</p><p>• Prepare and manage month-end and year-end closing processes, including journal entries and account reconciliations.</p><p>• Develop and maintain financial forecasts, budgets, and variance analyses to guide decision-making.</p><p>• Collaborate with leadership to analyze financial data and recommend strategies for cost optimization and profitability.</p><p>• Monitor inventory accounting, cost of goods sold, and overhead allocation within manufacturing operations.</p><p>• Implement and maintain internal controls to safeguard company assets and ensure compliance with tax regulations.</p><p>• Supervise and mentor accounting staff, fostering growth and development.</p><p>• Partner with external auditors to manage audit processes and ensure regulatory compliance.</p><p>• Identify opportunities for process improvements within the finance department and implement effective solutions.</p><p>• Work closely with cross-functional teams to align financial strategies with operational goals.</p><p><br></p><p>Posted by Director of Recruiting Scott Moore</p>
<p>Colleen McAuliffe is seeking an experienced Senior Accountant to join our team in San Jose, California. In this role, you will leverage your expertise to oversee accounting operations, ensure compliance with industry standards, and contribute to the financial integrity of our organization. This position is ideal for an individual with a strong background in construction accounting and a proactive approach to managing complex financial tasks.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and analyze monthly journal entries, account reconciliations, and financial reports to ensure accuracy.</p><p>• Lead month-end and year-end closing processes, delivering timely and precise financial statements.</p><p>• Maintain and reconcile general ledger accounts, with a focus on construction job cost accounting.</p><p>• Manage accounts payable, accounts receivable, and payroll processes, ensuring operational accuracy.</p><p>• Collaborate closely with project managers to track job costing, work-in-progress schedules, and conduct variance analyses.</p><p>• Support budgeting and forecasting initiatives, providing critical financial insights.</p><p>• Ensure adherence to industry standards and internal controls to maintain regulatory compliance.</p><p>• Assist in preparing documentation and schedules for internal and external audits.</p><p>• Drive process improvements to enhance efficiency and accuracy across accounting functions.</p><p>• Provide mentorship and guidance to entry-level accounting staff to foster team development.</p>
Colleen McAuliffe from Robert Half is seeking a Sr. Accounts Payable Specialist for a South San Jose client. The role is 100% onsite and will require a all candidates required to undergo all candidates required to undergo drug screening including any and all Cannabis and THC related products. <br> Accounts Payable Responsibilities Oversee invoice processing activities for a high volume of 2-way / 3-way match and non-PO invoices, ensuring accuracy, proper authorization, coding, and adherence to internal controls. Manage vendor records, including tax documentation, maintenance of master data, and updates to supplier information. Coordinate periodic payment cycles (ACH, wires, checks), ensuring timely and compliant disbursements. Monitor and reconcile vendor accounts and statements, proactively resolving errors, variances, and escalated inquiries. Collaborate cross-functionally (e.g., procurement or purchasing teams) to improve invoice and payment workflows. Lead efforts to refine and automate AP processes to enhance efficiency and control. Assist with month-end activities, including accruals, reconciliations, and journal entries supporting financial close. Act as a resource for complex issues within accounts payable, offering guidance and direction to team members. Manage regulatory reporting requirements for supplier tax filings (e.g., 1099 compliance), ensuring timely and accurate submission. Expense & Travel Reimbursement Review, validate, and process employee travel and expense submissions in alignment with company policy. Prepare corporate and non-corporate card accruals and reconcile monthly credit card activity. Additional Responsibilities Provide audit support through documentation management, explanations, and process transparency to internal and external stakeholders. Contribute to AP knowledge sharing, operational improvement initiatives, and mentoring within the team to promote accuracy, effectiveness, and best practices.
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>Are you passionate about providing outstanding patient service in a surgical care environment? We are looking for a <strong>Physician Liaison and Scheduler</strong> to support our Division of Cardiothoracic Surgery. As a <strong>Physician Liaison and Scheduler</strong>, you will play a vital role in coordinating care, enhancing communication, and improving the patient experience. The <strong>Physician Liaison and Scheduler</strong> will act as a key point of contact between patients, referring offices, surgical teams, and administrative staff.</p><p><br></p><p>Responsibilities:</p><ul><li>Serve as the primary point of contact for patients, families, and referring physicians regarding upcoming cardiothoracic surgeries.</li><li>Coordinate with the Cardiac Surgery Service Line and adult surgery schedulers to ensure accurate and timely scheduling of surgical procedures.</li><li>Support the Division Administrator and work closely with the surgical care team to streamline workflows and enhance communication.</li><li>Manage physician schedules and maintain accurate documentation in the EMR (EPIC preferred).</li><li>Ensure all pre-operative documentation and patient instructions are complete and organized.</li><li>Communicate effectively with internal departments and external offices to relay surgical planning details.</li><li>Respond to patient inquiries with professionalism, clarity, and empathy.</li><li>Provide administrative support including data entry, report generation, and follow-up correspondence.</li></ul>
<p>We are looking for a detail-oriented Accounting General Ledger Analyst to join our team on a contract basis in Watsonville, California. In this role, you will be responsible for managing general ledger activities, performing reconciliations, and ensuring accurate financial reporting. This position offers an opportunity to contribute to financial audits, regulatory filings, and process improvements while collaborating with various departments to support organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Execute monthly financial close processes, ensuring accurate reporting and timely submission of required documents.</p><p>• Prepare and review journal entries, accrual estimates, and balance sheet reserves using historical and budgeted data.</p><p>• Investigate and resolve variances by analyzing discrepancies and communicating findings.</p><p>• Handle regulatory filings, including sales and use tax, property tax, and beverage container tax programs.</p><p>• Support federal and state tax filings by sourcing and providing requested information to third-party tax preparers.</p><p>• Assist with annual financial audits by preparing schedules and sourcing required documents.</p><p>• Create and maintain schedules to support budgeting and planning processes.</p><p>• Research and analyze inquiries from other departments regarding cost center activities.</p><p>• Identify areas for process improvement and implement streamlined workflows.</p><p>• Perform special projects and other tasks as directed by finance management.</p>
