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19 results for Office Assistant in Minnetonka, MN

Office Manager

Plymouth, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an organized and adaptable Office Manager to support daily operations at a fully onsite facility. This is a contract position that plays a central role in keeping the office running smoothly while assisting employees at all levels, from production staff to leadership. The ideal candidate brings strong communication skills, sound judgment, and a hands-on approach to administrative support in a collaborative workplace. Responsibilities: • Coordinate meeting logistics, internal events, and leadership schedules to ensure day-to-day activities run efficiently. • Manage office inventory by purchasing and replenishing supplies while maintaining an orderly workplace. • Serve as a primary point of contact for outside vendors and help oversee service-related communication and follow-up. • Arrange employee meetings and provide administrative support to leaders across the site. • Assist with planning and hosting customer visits, helping create a welcoming and well-organized experience. • Handle front desk or office-based support duties, including reception coverage and general administrative needs. • Support miscellaneous office tasks such as meal pickup, special requests, and other site needs as they arise. • Travel occasionally between nearby company buildings to provide coverage and coordination across both locations. • Contribute to location-level administrative processes, including light support for accounts payable or related office documentation when needed.
2026-08-27T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 45 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-25T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35 - 45 USD / Hourly
Position OverviewWe are seeking a highly professional and detail-oriented Executive Assistant to provide administrative support to senior leadership. This role is responsible for managing complex calendars, coordinating travel arrangements, preparing reports and presentations, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is proactive, highly organized, and able to handle confidential information with discretion. Key Responsibilities<ul><li>Provide high-level administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track expenses and process expense reports</li><li>Organize and coordinate meetings, events, and executive communications</li><li>Serve as a liaison between leadership and internal/external stakeholders</li><li>Maintain confidential records and sensitive information</li><li>Support special projects and administrative initiatives as needed</li></ul>
2026-08-27T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for an experienced Executive Assistant to provide onsite support for leadership in Minneapolis, Minnesota in a part-time Contract role. This position is ideal for someone who can step in quickly, manage shifting priorities with confidence, and keep schedules, meetings, and communication organized in a fast-paced environment. The assignment is expected to continue through November, with a flexible schedule of approximately 20 hours per week across four or five days. Responsibilities: • Coordinate complex calendars for executive leadership, ensuring appointments, internal discussions, and key commitments are organized accurately. • Arrange meetings from start to finish, including confirming attendees, reserving spaces, and preparing rooms before sessions begin. • Respond quickly to last-minute scheduling adjustments and reorganize plans smoothly while keeping stakeholders informed. • Collect updates and essential information from multiple departments to support executive decision-making and meeting preparation. • Provide day-to-day administrative support to designated leaders and adapt to additional support needs as business priorities evolve. • Use Outlook and other Microsoft Office tools to manage scheduling, correspondence, and routine administrative tasks efficiently. • Help maintain an effective onsite office experience by anticipating logistical needs and keeping executive activities running smoothly.
2026-08-25T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-08-28T00:00:00Z

Legal Assistant

Edina, MN
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is conducting a search on behalf of a valued client in the South Metro of Minneapolis/St Paul. We seek a Legal Assistant with prior law firm experience, preferably working in support of a litigation practice to work in a growing practice. If successful, the candidate hired can work on a hybrid schedule spending Tuesday - Thursday in-office with the team and Mondays and Fridays working from home! In addition to salary, employees enjoy a competitive offering of other benefits, including 100% employer-paid health insurance. Key ResponsibilitiesLegal & Case Support<ul><li>Draft legal correspondence, pleadings, declarations, affidavits, and other legal documents.</li><li>Conduct legal research, including PACER searches and case status reviews.</li><li>Prepare and organize trial exhibits, including labeling, printing, binder preparation, and delivery.</li><li>Assist attorneys with legal research, case management, and special projects.</li><li>Maintain accurate case records and support litigation-related activities as needed.</li><li>Enter and maintain attorney time entries within the firm's case management and billing systems.</li></ul>Client Portfolio & Collections Management<ul><li>Manage new account placements and maintain accurate records within case management platforms.</li><li>Conduct skip tracing and debtor research.</li><li>Communicate with clients regarding account issues, placement questions, and file discrepancies.</li><li>Monitor account activity to ensure timely follow-up and appropriate escalation when necessary.</li><li>Respond professionally to debtor inquiries while maintaining regulatory compliance.</li><li>Maintain and update account records within collections and case management systems.</li><li>Coordinate integration and utilization of payment processing platforms.</li></ul>
2026-08-25T00:00:00Z

Accounting Assistant

Hudson, WI
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to provide dependable support for daily financial and administrative activities in Hudson, Wisconsin. This Long-term Contract position is well suited for someone who can step into a busy setting, stay organized, and contribute to accurate accounting operations from day one. The role offers the opportunity to work closely with internal teams while helping maintain payroll, billing, and related accounting processes with a high level of professionalism and care. Responsibilities:• Assist with payroll-related tasks by updating records, reviewing information for accuracy, and helping keep processes current.• Support customer invoicing activities, including preparing billing documentation and following through on related accounting steps.• Provide day-to-day administrative assistance to the accounting team to help maintain smooth office and financial operations.• Contribute to accounts payable work by coding invoices and ensuring documentation is processed accurately and on time.• Help coordinate accounting tasks connected to payroll and HR system changes while following established procedures.• Monitor multiple assignments at once and maintain careful attention to detail across routine and time-sensitive work.• Communicate clearly and professionally with colleagues, vendors, and other external contacts regarding accounting matters.• Participate in team discussions and ongoing coordination efforts to support priorities and resolve issues efficiently.
2026-08-28T00:00:00Z

Project Assistant

Clearwater, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a Project Assistant to support administrative and contract-related activities for a Telecom Services organization in Clearwater, Minnesota. This Long-term Contract position focuses on coordinating job intake, maintaining accurate project records, and ensuring information is entered correctly across internal systems. The role is well suited to someone who is organized, detail-oriented, and comfortable managing multiple tasks while communicating professionally with internal teams and external contacts. Responsibilities: • Coordinate the intake of new project requests from customer notices, service agreement documentation, and online customer portals. • Review incoming job information for completeness and quality before creating internal sales orders and distributing details to field teams. • Enter and update project data in databases, spreadsheets, and tracking tools with a high degree of accuracy. • Monitor customer and company process requirements and adjust administrative workflows to keep job setup activities aligned. • Confirm that new job details are consistent, complete, and properly documented prior to system entry. • Maintain digital files and organized electronic records so project documentation is easy to access and audit. • Communicate professionally with internal stakeholders and external contacts to clarify missing information and support timely processing. • Provide general administrative support and assist with additional project-related tasks as business needs evolve.
2026-08-24T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-08-21T00:00:00Z

Transactional Legal Administrative Assistant

Minneapolis, MN
onsite
Temporary to Hire
23 - 27 USD / Hourly
We are looking for an experienced Transactional Legal Administrative Assistant to support a busy legal team in Minnesota. This long-term contract position is ideal for someone with a strong background in transactional legal support who can manage documentation, coordination, and day-to-day administrative tasks with accuracy and discretion. The role focuses on assisting with corporate and transactional matters while helping maintain organized files, complete documentation, and ensure timely follow-through on legal processes. Responsibilities:• Support attorneys and legal staff with a range of transactional matters, including preparing and organizing agreement-related documents.• Maintain legal files by opening new matters, updating records, and keeping documentation properly stored and accessible.• Track signature status on agreements and follow up to ensure all required approvals and executed documents are received.• Assist with document retrieval by locating contracts, supporting materials, and other legal records as requested.• Handle filing activities and help keep legal documentation accurate, complete, and easy to reference.• Provide administrative assistance to the legal team through scheduling, correspondence, and general office support tied to transactional work.
2026-08-28T00:00:00Z

Human Resources (HR) Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to join our team. This position supports daily HR operations by keeping employee records organized, assisting with documentation, and helping team members navigate routine HR processes. The ideal candidate is comfortable handling confidential information, providing administrative support, and maintaining accuracy across both digital and paper-based files. Responsibilities:• Maintain accurate employee files and HR documentation by reviewing records, updating information, and ensuring materials are properly stored.• Manage both electronic and physical recordkeeping systems for personnel documents, compliance materials, and department correspondence.• Address routine employee inquiries related to HR guidelines, time-off requests, and leave processes, while directing more complex matters to the appropriate HR staff.• Guide employees through the completion and submission of HR forms and track documentation to support timely processing.• Protect sensitive personnel information by following confidentiality standards and secure document-handling practices.• Provide day-to-day administrative assistance to the HR team, including entering data, preparing documents, and supporting report creation.
2026-08-28T00:00:00Z

Facilities Assistant

Edina, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations and help maintain an organized, efficient environment. This long-term contract position is ideal for someone who enjoys coordinating facility services, responding to operational needs, and ensuring shared spaces are ready for employees and visitors. The role will contribute to conference room readiness, maintenance coordination, and overall facilities support within a detail-focused services setting. Responsibilities:<ul><li>Coordinate day-to-day facility support activities to help keep the workplace functional and well organized.</li><li>Monitor conference rooms and shared spaces to confirm they are properly set up, stocked, and ready for meetings and events.</li><li>Use a computerized maintenance management system to enter, track, and follow up on service requests and facility-related work orders.</li><li>Partner with internal teams and external vendors to address maintenance needs, room issues, and general building support requirements.</li><li>Assist with facilities planning efforts by helping organize space-related requests and supporting workplace readiness initiatives.</li><li>Maintain accurate records related to facility activities, timekeeping entries, and ongoing operational tasks.</li><li>Support the Facilities Coordinator function by helping prioritize requests, communicate updates, and ensure timely resolution of issues.</li><li>Help identify opportunities to improve workplace efficiency, service response, and the overall experience of employees and guests.</li></ul>
2026-08-27T00:00:00Z

Accounting Clerk

Edina, MN
onsite
Permanent / Full Time
55000 - 64000 USD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial operations for our team in Edina, Minnesota. This position plays an important role in keeping payables, receivables, and core accounting records organized, accurate, and up to date. The ideal candidate is detail-oriented, comfortable working with invoices and reconciliations, and able to communicate effectively with internal teams as well as customers and vendors. Responsibilities: • Support both outgoing and incoming payment activities by helping manage accounts payable and accounts receivable transactions. • Examine payable batches and related reports to confirm accuracy, completeness, and proper authorization before payments are released. • Track outstanding receivables, apply incoming payments, and assist with follow-up efforts to address past-due balances. • Reconcile customer and vendor account records and research discrepancies to ensure financial information remains accurate. • Review employee time and expense submissions for completeness and assist with processing in accordance with company procedures. • Prepare documentation for filings, conduct credit-related checks, and communicate findings to accounting leadership. • Respond to billing and invoice questions from customers by researching issues and helping bring them to resolution. • Maintain general ledger support records and contribute to daily accounting tasks, month-end close activities, report generation, and document organization. • Build effective working relationships with clients, vendors, sales teams, and operations staff while ensuring accounting entries are recorded correctly. • Provide additional accounting and administrative support as business needs require.
2026-08-21T00:00:00Z

Accounting Clerk

Minneapolis, MN
onsite
Temporary / Contract
20 - 23 USD / Hourly
Robert Half has an exceptional opportunity for an Accounting Clerk to assist companies in Minneapolis on a contract basis. This position would include but not limited to matching and batching invoices, processing expense reports, processing checks, handing AR invoicing, and resolving A/P issues.
2026-08-24T00:00:00Z

Accounting Clerk

Oakdale, MN
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Accounting Clerk to join a growing manufacturing team. This permanent opportunity is well suited for someone who enjoys supporting multiple accounting functions and wants to build a long-term path in accounts payable and payroll. The ideal candidate brings hands-on experience with day-to-day financial transactions, strong attention to detail, and the ability to work accurately in a fast-paced environment. Responsibilities: • Manage full-cycle accounts payable activities, including reviewing invoices, coding expenses, and preparing timely payments to vendors. • Support payroll processing for a workforce of more than 50 employees while helping maintain accurate employee pay records and related documentation. • Assist with accounts receivable tasks such as posting payments, tracking customer balances, and resolving routine discrepancies. • Enter financial data into accounting systems with a high level of accuracy and verify records for completeness and consistency. • Maintain organized vendor files, respond to payment inquiries, and help strengthen day-to-day supplier relationships. • Reconcile accounting records and assist with regular reporting to ensure transactions are properly recorded. • Use Microsoft Excel to track financial information, prepare reconciliations, and support ad hoc accounting analysis. • Contribute to general accounting support across the department, handling a range of clerical and transactional duties as business needs evolve.
2026-08-28T00:00:00Z

Accounting Clerk

Saint Paul, MN
onsite
Temporary / Contract
22.7 - 26.35 USD / Hourly
A mid-sized company is currently looking for an Accounting Clerk to join its team. Serving in this role, you will be responsible for multiple forms of data entry, matching invoices to purchase orders and/or vouchers, and playing an integral role in the process of Accounts Payable (A/P) and Accounts Receivable (A/R). Grow with this company in an environment that offers you a great work space/office, excellent benefits, and great career advancement opportunity. This is a long term contract employment based in the Little Canada, Minnesota area. Role & Responsibilities- Standardize transaction documents, which may require revision of other documents or entries as well as the original; may initiate other actions- Settle discrepancies by checking all possible sources of disagreement, reconstructing probable actions, and recognizing the effect on other accounts; prepare correction documents as required- General accounting and administration support: help with G/L account reconciliation and month-end closing, other ad hoc projects- Support Accounts Payable: vendor invoices and disbursement filing, A/P invoice matching & filing- Assist in control of budgets by monitoring budgets and originating or verifying adjustments and transfers- Collaborate with Accounts Receivable: apply cash receipt, process daily invoices/credit, help with collection of past due balance- Produce statements and reports that require utilization of a wide range of sources- Upload financial information to journals, registers, and ledgers, via by hand or by electronic equipment- Code documents that require knowledge in determining proper classification of expenditure codes and accounting codes *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-08-20T00:00:00Z

Part-time Bookkeeper

Anoka, MN
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for a detail-oriented Part-time Bookkeeper to support day-to-day accounting operations for a distributor serving a diverse industrial customer base in Anoka, Minnesota. This Long-term Contract position offers 25-30 hours per week and is well suited for someone who is comfortable handling both payables and receivables in a steady, process-driven environment. The role includes invoice processing, payment application, light collections, and routine month-end support while working closely with a small accounting team. Responsibilities:• Process vendor invoices and prepare payments by verifying billing details against supporting records for accuracy.• Record incoming customer payments, including checks and electronic transactions, and apply them correctly to open accounts.• Monitor outstanding balances and perform courteous follow-up on overdue accounts as part of light collections activity.• Enter sales order information into the system with close attention to pricing, freight charges, and order accuracy.• Assist with accounts payable and accounts receivable tasks to keep daily financial activity current and organized.• Support month-end activities by helping with reporting, customer statement preparation, and other accounting assignments as needed.• Use Excel and Word to download information, maintain records, and complete basic spreadsheet-related tasks.• Work collaboratively with the accounting team to maintain accurate financial data and provide dependable administrative support.
2026-08-21T00:00:00Z

IP Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We’re partnering with a highly respected, top-tier law firm in downtown Minneapolis that is looking to add an experienced Intellectual Property Legal Assistant to its growing team. This is an excellent opportunity to join a collaborative, fast-paced environment supporting attorneys on sophisticated IP matters. Position Overview As an IP Legal Assistant, you will play a key role in supporting patent and intellectual property work, ensuring accuracy, timeliness, and organization across a variety of filings and client matters. The ideal candidate brings strong prior experience in patent or IP law and thrives in a detail-driven legal setting. Key Responsibilities<ul><li>Prepare, review, and file patent and IP-related documents with the USPTO and other relevant agencies</li><li>Manage docketing deadlines and maintain accurate case records</li><li>Coordinate correspondence with clients, attorneys, and foreign associates</li><li>Assist with patent prosecution, including applications, amendments, and filings</li><li>Maintain organized electronic and physical files</li><li>Support attorneys with administrative and project-based tasks as needed</li></ul>
2026-08-14T00:00:00Z

Legal Assistant - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings. This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. Responsibilities:<ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
2026-08-28T00:00:00Z