<p>Join a leading organization in Minneapolis as a contract Administrative Assistant and play a key role in supporting day-to-day operations. Administrative Assistant positions are among the top 25% of administrative and customer support roles in demand, driven by a strong labor market and ongoing business needs.</p><p>Responsibilities:</p><ul><li>Manage schedules, appointments, and correspondence for internal teams.</li><li>Prepare reports, presentations, and documentation as needed.</li><li>Serve as the first point of contact for visitors and callers.</li><li>Support project coordination, travel arrangements, and office supply inventory.</li><li>Ensure the smooth flow of communications and information among staff.</li></ul><p><br></p>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul>
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, proofread, and edit correspondence, reports, presentations, and meeting materials</li><li>Coordinate and maintain confidential files, records, and documents</li><li>Plan and execute meetings, including agenda preparation, note-taking, and follow-up action items</li><li>Monitor and prioritize incoming emails, calls, and requests to ensure timely responses</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Handle expense reports, invoicing, and budget tracking for executive-related activities</li><li>Support onboarding of new team members and coordinate team events or activities</li><li>Conduct research and gather information to support executive decision-making</li><li>Maintain professionalism and confidentiality in all interactions</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team on a short-term contract basis in Bloomington, Minnesota. This position plays a vital role in ensuring the smooth operation of a food shelf, supporting the community by managing volunteers, coordinating logistics, and performing essential administrative duties. If you are highly organized, enjoy working in a collaborative environment, and are passionate about making a difference, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Organize volunteer schedules, assist with onboarding, and provide ongoing guidance to ensure efficient operations.<br>• Prepare grocery orders with precision and care, adhering to client requirements and inventory standards.<br>• Manage delivery confirmations and coordinate logistics with clients, drivers, and delivery partners.<br>• Maintain and update records related to inventory and data entry, supporting accurate reporting processes.<br>• Partner with staff and community organizations to enhance workflows and improve service outcomes.<br>• Ensure workspace cleanliness and compliance with safety and hygiene regulations.<br>• Support the development of positive experiences for clients through effective collaboration and communication.
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Saint Paul, Minnesota. In this role, you will play a key part in ensuring smooth daily operations by supporting both staff and patients with a variety of administrative tasks. This position requires attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Welcome patients and visitors with a friendly and attentive demeanor.<br>• Manage patient check-in and check-out processes, including verifying insurance and updating demographic information.<br>• Handle incoming calls, address inquiries, and route messages efficiently.<br>• Coordinate and confirm patient appointments, making adjustments when necessary.<br>• Process co-payments, issue receipts, and manage financial transactions accurately.<br>• Maintain patient records with precision and ensure compliance with confidentiality standards.<br>• Provide administrative support to medical staff for routine tasks.<br>• Oversee the flow of the waiting area and assist patients as needed.<br>• Organize and manage incoming mail, faxes, and document scanning tasks.
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p>Are you detail-oriented and eager to support a dynamic tax department during a busy season? Our company is seeking a highly organized Temporary Tax Administrative Assistant in Minneapolis, MN. This is an excellent opportunity to gain hands-on experience in a professional finance and tax environment and contribute meaningfully to our team’s success.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the tax department, including document preparation, data entry, and filing.</li><li>Assist with the coordination and tracking of tax documents and deadlines.</li><li>Communicate with internal staff and external clients to gather or provide information as needed.</li><li>Schedule meetings and maintain calendars for tax team members.</li><li>Prepare reports and ensure the accuracy of all records in accordance with company policies.</li></ul><p><br></p>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Practice Management:</strong> Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li><strong>Client and Professional Relationships:</strong> Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li><strong>Calendar Management:</strong> Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li><strong>Billing Oversight:</strong> Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li><strong>Team Coordination:</strong> Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li><strong>Meeting Preparation:</strong> Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li><strong>Administrative Support:</strong> Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Wayzata, Minnesota. In this role, you will provide critical support to our operations, ensuring smooth day-to-day administrative functions while fostering a welcoming environment for clients and guests. This is an onsite position offering an excellent opportunity to contribute to a boutique, customer-focused company.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and callers, ensuring a courteous and friendly experience.</p><p>• Manage incoming calls and inquiries, including prospective tenant communications.</p><p>• Process invoices with precision and accuracy, dedicating several hours daily to coding tasks.</p><p>• Coordinate and schedule appointments, keeping calendars organized and up to date.</p><p>• Handle email correspondence promptly and with attention to detail.</p><p>• Perform data entry tasks to maintain accurate records and databases.</p><p>• Provide administrative support to the operations manager, assistant, and other team members.</p><p>• Maintain a business casual appearance to align with the company's standards.</p><p>• Collaborate with team members to ensure seamless workflow and support project needs.</p>
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join a team in Minnetonka. This role is ideal for professionals who thrive in administrative coordination and enjoy supporting executives in a dynamic environment. As this is a long-term contract position, you will play a crucial role in ensuring smooth daily operations and excellent client support.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive’s calendar, including scheduling and organizing meetings.</p><p>• Assist in preparing for meetings by gathering necessary documents and conducting research on investment and insurance products.</p><p>• Coordinate correspondence by sending invitations, responding to inquiries, and maintaining client communications.</p><p>• Provide support in client intake processes and maintain accurate client records.</p><p>• Conduct research to provide insights into securities and insurance offerings.</p><p>• Ensure smooth daily operations by managing administrative tasks and logistics.</p><p>• Actively follow up on tasks and maintain detailed records to support organizational efficiency.</p><p>• Collaborate with the executive to streamline processes and improve workflows.</p><p>• Handle client relations by addressing questions and providing timely updates.</p><p>• Maintain confidentiality and professionalism when handling sensitive information.</p>
<p>We are seeking an Executive Assistant for a nonprofit organization in Minneapolis, Minnesota. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Expertly coordinate and maintain calendars for all board members; organize complex scheduling and manage recurring board meetings</li><li>Prepare, record, and distribute accurate meeting minutes and maintain records for all board proceedings</li><li>Assist with logistics for board meetings, including venue arrangements, agendas, and follow-up communications</li><li>Serve as a point of contact for board members with regard to scheduling, communications, and document requests</li><li>Support the Board Chair and Executive Director with special projects related to governance and operations</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Minneapolis, Minnesota. This role involves providing essential administrative and project support to ensure seamless operations and effective coordination across teams and initiatives. The ideal candidate will excel in organization, communication, and problem-solving while maintaining confidentiality and professionalism.<br><br>Responsibilities:<br>• Manage and maintain the executive calendar, ensuring scheduling needs and priorities are met efficiently.<br>• Coordinate and prepare materials for meetings, including agendas, notifications, and accurate minutes, while ensuring follow-up actions are completed.<br>• Organize travel arrangements and handle expense submissions and reimbursements for the executive.<br>• Conduct research, track progress, and provide support for division projects to ensure timely completion.<br>• Collaborate with various teams and workgroups to facilitate project coordination and reporting.<br>• Maintain filing systems and ensure documents are organized, accessible, and secure.<br>• Assist with union-related administrative tasks and budget tracking as directed.<br>• Respond to internal and external correspondence promptly and professionally.<br>• Monitor deadlines and reporting requirements, ensuring all deliverables are completed accurately.<br>• Order and manage office supplies to support efficient operations.
