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30 results for Paralegal in Minneapolis, MN

Litigation Paralegal

Minneapolis, MN
onsite
Permanent
65000 - 90000 USD / Yearly
A well‑respected plaintiffs’ litigation firm in Minneapolis is seeking an experienced Litigation Paralegal to join its growing team. This is a full‑time, immediate opening offering a hybrid schedule (2 days onsite / 3 days remote). What Makes This Role UniqueThis firm is known for:<ul><li>Mission‑driven work on impactful national cases</li><li>A collaborative environment with strong mentorship</li><li>High expectations for polished, high‑quality work product</li><li>A culture that values positivity, professionalism, and confidence</li></ul>Responsibilities<ul><li>Conduct factual and legal research for complex litigation matters</li><li>Draft, organize, and review legal documents</li><li>Manage federal court filings and ensure compliance with all requirements</li><li>Maintain detailed client and case information</li><li>Support case teams with organization, deadline tracking, and trial preparation</li></ul>
2026-03-13T00:00:00Z

Corporate Paralegal

Minneapolis, MN
onsite
Temporary
38 - 45 USD / Hourly
Robert Half is looking for an experienced Corporate Paralegal to join one of our clients on a long term contract basis in Minneapolis, Minnesota. Responsibilities:• Verify subcontractor insurance compliance and licensing requirements across multiple states.• Manage insurance renewals and oversee related administrative processes.• Review and revise standard construction contracts and agreements.• Handle routine legal tasks to help reduce the workload of in-house attorneys.• Organize and manage documentation for litigation, including subpoena coordination.• Provide support for paralegal team overflow and assist with high-priority legal tasks.• Evaluate and improve legal workflows, including the use of new tools and technologies.• Explore opportunities to bring outsourced legal tasks, such as licensing, back in-house.• Collaborate with internal teams to ensure compliance with legal and risk management standards.
2026-04-15T00:00:00Z

Real Estate Paralegal

Minneapolis, MN
remote
Temporary
35 - 45 USD / Hourly
Robert Half is looking for a skilled Real Estate Paralegal to join one of our clients on a long-term contract basis. This role requires an individual with extensive experience in commercial real estate leasing and strong organizational abilities. This position offers the opportunity to collaborate with a dynamic team and contribute to the successful execution of real estate transactions. This role is 100% remote. Responsibilities:• Coordinate with Transaction Managers and the client's legal department to facilitate lease agreements.• Review and analyze commercial real estate leases, identifying issues, open items, and questions through detailed redlining.• Submit finalized lease documents to the client’s legal department for approval.• Address and resolve questions, comments, and markups related to lease agreements.• Monitor the progression of leases through execution and ensure delivery to lease administration.• Maintain accurate and detailed records within the Transaction Management tracking system, Newlitic.• Work closely with the Transaction Management Team to uphold data quality and deliver timely reporting.• Foster positive relationships with stakeholders to ensure smooth communication and collaboration.• Execute additional tasks as needed to support the team and business objectives.
2026-04-15T00:00:00Z

Transactional Paralegal/Legal Assistant

New Richmond, WI
onsite
Permanent
55000 - 80000 USD / Yearly
We are looking for an experienced Transactional Paralegal/Legal Assistant to join a client in New Richmond, WI. The ideal candidate will bring expertise in entity formation and real estate transactions, ensuring seamless handling of legal documentation and processes. This role offers a dynamic opportunity to contribute to a collaborative legal environment while delivering exceptional support to attorneys and clients. Responsibilities:• Assist with the preparation and filing of entity formation documents, ensuring compliance with local and state regulations.• Coordinate and manage real estate transaction documentation, including purchase agreements and title searches.• Draft and review estate planning documents such as wills, trusts, and powers of attorney.• Conduct legal research to support attorneys in transactional matters.• Maintain organized and accurate records for legal cases and client files.• Communicate effectively with clients to gather necessary information and provide updates on case progress.• Collaborate with attorneys to ensure timely completion of projects and adherence to deadlines.• Handle administrative tasks such as scheduling meetings, managing correspondence, and preparing reports.• Monitor changes in laws and regulations relevant to transactional legal matters.• Contribute to improving processes and workflows within the legal department.
2026-03-27T00:00:00Z

Paralegal - Personal Injury

Minneapolis, MN
onsite
Permanent
60000 - 85000 USD / Yearly
We are partnered with a long-standing Minneapolis law firm that is looking to add an experienced Personal Injury Paralegal to its team. This is an ideal position for a paralegal with plaintiff-side personal injury experience to join a well-established law firm and support senior attorneys through all phases of litigation. Key Responsibilities<ul><li>Manage a caseload of personal injury matters from pre-litigation through trial preparation</li><li>Draft and file pleadings, discovery, and routine correspondence</li><li>Obtain and organize medical records, billing statements, and lien information</li><li>Summarize medical records and assist with preparation of demand packages</li><li>Communicate with clients, medical providers, insurance adjusters, and experts</li><li>Support attorneys with depositions, mediations, and trial preparation</li><li>Monitor deadlines and ensure compliance with court rules and scheduling orders</li><li>Maintain organized and accurate electronic case files</li></ul>
2026-03-20T00:00:00Z

Paralegal - Personal Injury

Minneapolis, MN
onsite
Permanent
50000 - 70000 USD / Yearly
A top MN plaintiff-side Personal Injury law firm in the SW Metro is seeking an experienced Personal Injury Paralegal with at least 2 years of relevant experience to join their team. This is a great opportunity to make a meaningful impact by supporting attorneys on a variety of PI matters while advocating for injured clients. This role offers at least 1 day/week remote work after training. Key Responsibilities:<ul><li>Provide comprehensive paralegal support to attorneys in personal injury cases</li><li>Draft, proofread, and file legal documents, including pleadings, discovery requests, and correspondence</li><li>Manage litigation case files from intake through resolution, including document organization and case tracking</li><li>Communicate with district and federal courts regarding case filings, deadlines, and scheduling</li><li>Coordinate and schedule depositions, mediations, hearings, and other case-related appointments</li><li>Obtain and review medical records, police reports, and other case-related documents</li><li>Communicate professionally with clients, insurance companies, opposing counsel, and court personnel</li><li>Track deadlines and manage attorney calendars to ensure timely case progression</li></ul>
2026-04-03T00:00:00Z

Estate Planning Paralegal (Hybrid)

Minneapolis, MN
onsite
Permanent
70000 - 110000 USD / Yearly
A downtown Minneapolis law firm is seeking an experienced Estate Planning Paralegal to support its trusts and estates practice. This is a great opportunity to join a long-standing, growing law firm that offers hybrid flexibility, with at least two days per week working from home. The ideal candidate has 3–10+ years of experience working in a law firm or in-house legal department, supporting estate planning, probate, and/or trust administration matters. Responsibilities: Provide paralegal support to attorneys in estate planning, probate, and trust administration matters Prepare, review, and organize legal documents, correspondence, and client files Assist with the administration of probate estates and trusts, including tracking assets, deadlines, and required filings Coordinate court filings, notices, and service requirements Communicate with clients, beneficiaries, courts, and third parties as needed Maintain and update case management systems and calendars Assist with the preparation of tax-related documents, including estate and gift tax returns, as applicable Ensure compliance with court rules, filing deadlines, and firm procedures
2026-04-03T00:00:00Z

Patent Prosecution Paralegal

Minneapolis, MN
remote
Temporary
30 - 40 USD / Hourly
We are looking for an experienced Patent Prosecution Paralegal to support our client on a contract basis. This role is ideal for someone with a strong background in handling complex legal documents and a keen eye for detail. You will play a pivotal role in supporting the transfer-in process and ensuring all incoming materials are properly reviewed and integrated. Responsibilities:• Review and analyze incoming legal documents related to patent prosecution to ensure accuracy and completeness.• Collaborate with team members to manage the transfer-in process efficiently.• Provide support in coordinating and troubleshooting system-related tasks.• Uphold confidentiality and professionalism while managing sensitive legal information.
2026-04-09T00:00:00Z

Contracts Paralegal

Rogers, MN
onsite
Permanent
75000 - 95000 USD / Yearly
The Contracts Paralegal is responsible for reviewing, implementing, and negotiating individual contracts. This position plays a key role in managing and facilitating contracts with suppliers and subcontractors, serving as the primary point of contact for internal and external stakeholders on all matters related to contract terms and conditions. A Day in the Life• Review and negotiate a broad range of commercial contracts including but not limited to client agreements, subcontracts, purchase orders, and confidentiality agreements, to ensure compliance with established company financial, operational and risk tolerance guidelines.• Conduct negotiations directly with the client, supplier or subcontractor submitting the contract for review with changes.• Exercise sole discretion to make contract changes within the parameters of risk based on company guidelines.• Analyze and interpret contract terms, draft alternate language, and propose redline changes exercising discretion to make changes within the parameters of risk based on company guidelines.• Recognize and understand contract relationships to ensure all documents incorporated by reference are “in house”.• Inform internal departments of specific contract provisions to ensure compliance (EEO, prevailing wage, use of certain unions, etc.).• Provide support and guidance for Project Managers/Coordinators during the formation and execution of contracts.• Establish rapport and maintain good collaborative working relationships with clients, contractors, suppliers, and subcontractors with respect to the administration of contracts.• Keep manager and General Counsel up to date on any significant contract matters.• Escalate legal issues for further review and approval when appropriate.• Other projects or duties assigned by management. What You'll Need• Degree or certification in Paralegal Studies and strong legal contracts experience or any equivalent combination of education, experience, or training• Minimum of 5+ years of prior relevant experience• Experience with Microsoft Windows, spreadsheets, word processing and email applications (preferably Microsoft Office applications).• Strong communication skills, both oral and written when working with all levels of management, employees, clients, suppliers, vendors and other business associates.• Ability to clearly communicate directions and information; have strong negotiation skills; and solid understanding of contractual language and the contracting process.• Ability to comprehend, analyze, and interpret various contracts in a fast paced, time sensitive environment.• Must be a self-starter with strong time management skills.• Proficient in reading and comprehending instructions, short correspondence, and memos.• Competent in presenting information in one-on-one and small group situations to customers, clients, and other employees of the organization.• Adept at effectively and efficiently resolving issues.• Quickly and objectively interpret specifications, contract documents, along with having a working knowledge of project scheduling.• Ability to function in a fast-paced environment with minimal supervision.• Ability to work under pressure and meet deadlines while maintaining a positive attitude
2026-03-27T00:00:00Z

Paralegal - Medical Malpractice

Minneapolis, MN
onsite
Permanent
70000 - 95000 USD / Yearly
We are partnering with a busy and growing downtown Minneapolis law firm seeking an experienced Litigation Paralegal with a focus on medical malpractice defense. This firm handles complex civil defense cases and is looking for a skilled professional to support attorneys through all stages of litigation. Responsibilities:<ul><li>Manage all aspects of case preparation, including drafting and organizing pleadings, motions, correspondence, and other legal documents.</li><li>Review, summarize, and organize large volumes of medical records and case materials.</li><li>Coordinate with clients, witnesses, experts, and court personnel.</li><li>Assist with trial preparation, including exhibits, witness lists, and trial binders.</li><li>Track case deadlines, court filings, and compliance with procedural rules.</li><li>Conduct legal research and summarize findings as needed.</li><li>Maintain accurate and organized case files using case management software.</li></ul>
2026-04-14T00:00:00Z

Real Estate & Civil Litigation Paralegal

Plymouth, MN
onsite
Temporary
28 - 36 USD / Hourly
Robert Half is looking for a skilled and detail-oriented Real Estate Litigation Paralegal to join our client on a contract basis in Minneapolis, Minnesota. This role will support a litigation practice with a strong focus on real estate and property-related disputes, ensuring that cases are managed efficiently from inception to resolution. As a key contributor, you will assist with case preparation, document management, court filings, and trial support, while maintaining compliance with legal procedures and deadlines. Responsibilities:• Maintain organized and accurate case files, ensuring compliance with firm policies and litigation timelines.• Draft and format routine legal documents, such as motions, affidavits, and proposed orders, in adherence to Minnesota court rules.• Coordinate and manage electronic filings, including assembling, bookmarking, and serving pleadings.• Track litigation deadlines and service requirements to ensure timely progress of cases.• Prepare and organize materials for hearings and trials, including exhibit lists, binders, and supporting documentation.• Assist with real estate litigation by preparing and submitting documents for recording, such as deeds, mortgages, and affidavits.• Provide administrative and procedural support for probate and estate matters, including filing and deadline tracking.• Collaborate with attorneys and team members to ensure efficient case progress and workflow improvements.• Accurately record billable and non-billable time to support operational and billing efficiency.
2026-04-15T00:00:00Z

Junior In-House Paralegal

Minneapolis, MN
onsite
Temporary
22 - 27 USD / Hourly
We are looking for an entry-level In-House Paralegal to join our client's team. This dynamic role offers an exciting opportunity to contribute to a variety of legal and administrative tasks as the company continues to expand. This is a long-term contract position suited for an adaptable and proactive individual with a passion for legal work. Responsibilities:• Prepare and draft legal documents, contracts, and correspondence with precision and attention to detail.• Manage administrative tasks, including document filing, scheduling, and maintaining records.• Collaborate with attorneys and team members to ensure efficient workflow and communication.• Ensure compliance with legal regulations and company policies in all documentation.• Provide support in preparing for meetings, hearings, and other legal proceedings.• Adapt to evolving responsibilities as the company grows and develops.• Communicate effectively with internal teams and external stakeholders to support legal processes.
2026-04-13T00:00:00Z

Legal Assistant - Litigation

Minneapolis, MN
onsite
Permanent
45000 - 50000 USD / Yearly
We are excited to partner with a leading personal injury law firm in the SW Metro to find a Legal Assistant to join their team! This position offers the opportunity to make a meaningful impact by supporting attorneys in personal injury cases while advocating for clients. 1 day/week remote after training. Key Responsibilities:<ul><li>Provide administrative support to paralegals and attorneys in personal injury cases</li><li>Maintain and organize client files, both electronic and paper</li><li>Communicate with courts regarding case filings and deadlines</li><li>Schedule client appointments, depositions, mediations, and court hearings</li><li>Obtain and review medical records, police reports, and other case-related documents</li><li>Communicate professionally with clients, insurance companies, and opposing counsel</li><li>Track deadlines and manage attorney calendars to ensure timely case progression</li><li>Assist with e-filing documents in state and federal courts</li></ul>
2026-04-03T00:00:00Z

Legal Assistant - Litigation

Minneapolis, MN
onsite
Permanent
50000 - 85000 USD / Yearly
Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm! 1 day/week remote after initial training. 4 days on-site in downtown Minneapolis. The responsibilities for this position will include, but are not limited to: <ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul>
2026-04-03T00:00:00Z

Legal Executive Assistant

Saint Paul, MN
onsite
Temporary
23 - 30 USD / Hourly
We are looking for an experienced Legal Executive Assistant to provide comprehensive administrative support to our client in the east Metro. This long-term contract position requires a highly organized individual with strong attention to detail who excels at managing schedules, coordinating events, and assisting with community relations projects. The ideal candidate will thrive in a fast-paced environment while maintaining confidentiality and attention to detail. Responsibilities:• Organize and oversee activities, events, and initiatives for a busy Attorney.• Provide technical and administrative support, including document preparation, editing, and filing of legal materials.• Manage the Attorney’s calendar, appointments, and daily tasks to ensure efficient workflow.• Arrange and confirm travel accommodations while handling travel requests, vouchers, and reimbursements.• Prepare and revise various documents, including letters and legal filings, with accuracy and professionalism.• Maintain strict confidentiality while handling sensitive information and correspondence.
2026-04-10T00:00:00Z

Litigation Legal Assistant

Edina, MN
onsite
Permanent
50000 - 75000 USD / Yearly
A well-established and busy law firm in Edina, MN is seeking a Litigation Legal Administrative Assistant to join its growing team. This is an expansion role offering the opportunity to contribute meaningfully to the success of the firm in a collaborative and supportive environment. Hybrid schedule: 1 day/week remote after training. Responsibilities:<ul><li>Provide comprehensive administrative and litigation support to attorneys</li><li>Prepare, format, and file legal documents, including electronic filing in state and federal courts</li><li>Review, organize, and summarize medical records</li><li>Track and manage deadlines related to court filings, discovery responses, and other case milestones</li><li>Coordinate communication with clients, witnesses, insurance adjusters, court personnel, and opposing counsel</li><li>Maintain electronic and physical case files and assist with general litigation-related administrative tasks</li><li>Other administrative duties as assigned</li></ul>
2026-04-03T00:00:00Z

Legal Assistant, Trusts & Estates

Minneapolis, MN
onsite
Permanent
50000 - 80000 USD / Yearly
We are seeking a Legal Assistant to join a Tax, Trusts & Estates team in Minneapolis. This is an excellent opportunity to provide high-level administrative support in a dynamic, client-focused environment. If you thrive in a fast-paced setting, have strong organizational skills, and enjoy delivering exceptional service, we’d love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys and paralegals.</li><li>Serve as a liaison for clients, ensuring excellent communication and service.</li><li>Manage client/matter openings, including conflicts checks and engagement letters.</li><li>Maintain attorneys’ calendars, anticipate deadlines, and implement follow-up procedures.</li><li>Draft, edit, and proofread legal documents.</li><li>Enter and review attorney time entries for accuracy and compliance.</li><li>Assist with billing processes, including proforma review and invoice distribution.</li><li>Organize and maintain client files (electronic and hard copy).</li><li>Handle incoming/outgoing mail and process reimbursement/vendor requests.</li><li>Coordinate meetings, travel arrangements, and CLE registrations.</li><li>Delegate tasks to administrative assistants as needed.</li><li>Deliver a high level of customer service to attorneys and clients.</li></ul>
2026-03-13T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-04-03T00:00:00Z

Employment Counsel

Minneapolis, MN
onsite
Temporary
45 - 75 USD / Hourly
We are looking for an experienced Employment Counsel to support our corporate client on a long-term contract basis. This role offers an opportunity to work closely with employee relations teams, focusing on key areas such as leaves and accommodations. If you are a licensed attorney with expertise in employment law, this position provides a chance to make a meaningful impact by empowering teams to manage risk effectively. Responsibilities:• Provide advice and guidance on employment law matters, with a primary focus on leaves and accommodations.• Collaborate closely with employee relations teams to address complex workplace issues.• Ensure compliance with applicable laws and regulations related to employment matters.• Stay updated on changes in employment law and proactively advise on necessary adjustments.• Contribute to the overall development of employee relations strategies and practices.
2026-04-14T00:00:00Z

Employment Counsel

Minneapolis, MN
onsite
Temporary
60 - 80 USD / Hourly
We are looking for an experienced Employment Counsel to support our client on a long-term contract basis. The ideal candidate will possess broad knowledge of U.S. employment law and be adept at advising on a range of HR-related matters. Responsibilities:• Provide legal guidance and support to HR business partners, offering advice on employee relations, terminations, and leave-related inquiries.• Assist in identifying potential legal issues by analyzing scenarios and assessing risks.• Offer coaching on basic HR decisions, ensuring compliance with employment laws and regulations.• Collaborate on the development and revision of processes and procedures to align with legal standards.• Provide insights and recommendations on employment discrimination matters.• Stay updated on changes to U.S. employment law to provide accurate and timely advice.
2026-04-13T00:00:00Z

Litigation Associate Attorney

Minneapolis, MN
onsite
Permanent
160000 - 180000 USD / Yearly
Robert Half is partnering with a well respected law firm seeking to add a Litigation Associate Attorney. Bring your two to four years of commercial, business, or real estate litigation experience to join talented colleagues advocate for clients in real estate and construction matters. <ul><li>Conduct legal research and analysis including investigating facts, analyzing case precedents, and researching applicable laws and regulations. </li><li>Draft pleadings, motions, complaints, answers, and other legal documents as requests. </li><li>Assist with discovery including managing document production, preparing responses, and conducting & defending depositions. </li><li>Appear in court for hearings and trials; draft and argue motions and conduct trials; attend arbitrations and mediations. </li></ul>Benefits:<ul><li>Bonuses</li><li>401(k) / Profit Sharing Plan </li><li>Paid Parental Leave</li><li>Health Insurance</li><li>HSA/FSA</li><li>Life Insurance</li><li>CLE and Bar Dues</li></ul>
2026-03-13T00:00:00Z

Litigation Associate Attorney

Minneapolis, MN
onsite
Permanent
120000 - 160000 USD / Yearly
Growing boutique litigation firm in downtown Minneapolis is seeking a Litigation Associate Attorney to join its team. This is an excellent opportunity for an attorney with 2–4+ years of experience in commercial or civil litigation who is looking for greater hands-on responsibility, direct client engagement, and long-term growth. The firm fosters a collaborative, entrepreneurial environment where associates are entrusted with meaningful work. This role is ideal for an attorney with a solid litigation foundation and prior law firm experience who is ready to take the next step in developing their practice within a high-performing boutique environment. Key Responsibilities:<ul><li>Support all phases of litigation, from initial case assessment through trial and resolution</li><li>Draft pleadings, motions, briefs, and written discovery</li><li>Manage discovery processes, including taking and defending depositions</li><li>Appear in court for hearings and related proceedings</li><li>Assist with case strategy, trial preparation, and execution</li><li>Communicate directly with clients, opposing counsel, and the court</li><li>Collaborate closely with partners on case development and overall litigation strategy</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary
20 - 27 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-04-03T00:00:00Z

Administrative Assistant

Edina, MN
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities:<ul><li>Support the shutdown of an office and their suites</li><li>Assist in defining the shutdown process</li><li>Work with a furniture removal vendor to clear out the office</li><li>Ensure the space is completely emptied by the employee move-out deadline </li><li>Go through every workstation; coordinate with the manager regarding file disposition—identify ownership, retain, or dispose</li><li>Coordinate with service vendors, including electricians, for necessary office decommissioning tasks</li><li>Act as the right hand to the manager and step in during their absence, staying informed about upcoming tasks and participating in update calls</li><li>Attend scheduled calls, take detailed notes, and stay updated on the project timeline</li><li>Follow up with vendors regarding schedules, responsibilities, and logistics (what/when items are being brought or taken away)</li><li>Track task deadlines and ensure proper communication with both vendors and internal staff</li><li>Perform hands-on work including packing, moving, and cleaning as needed</li><li>Identify and coordinate with local organizations for potential donation drop-offs</li><li>Ability to lift boxes up to 40 lbs (e.g., boxes of books onto a cart)</li><li>Provide on-site access for vendors and guide them as required, ensuring adherence to strict security protocols</li></ul>
2026-04-15T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position offering the opportunity to support multiple projects and teams with a variety of administrative and clerical tasks. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage competing priorities effectively. Responsibilities: • Manage and organize complex clerical tasks while maintaining a high level of confidentiality and integrity. • Communicate effectively in both written and verbal forms to ensure clear and concise interactions. • Oversee office and field office supply inventories, placing orders and managing vendor relationships as needed. • Process and properly code invoices, employee credit card reports, and vouchers, ensuring accuracy and compliance with workflow processes. • Coordinate check requests and approvals for payment processing. • Maintain electronic project files and subcontractor bidding lists to support project needs. • Assist with administrative and accounting tasks for multiple projects, including data entry and vendor-related duties. • Arrange meals for work meetings and ensure positive and effective communication with staff, subcontractors, and visitors. • Support the coordination of bids for office and site-related services such as cleaning, dumpsters, and construction supplies. • Perform additional administrative duties as assigned to support the team.
2026-04-10T00:00:00Z