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6 results for Office Services Specialist in Minneapolis, MN

Office Manager

Minneapolis, MN
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a dependable Office Manager to support daily operations and keep the workplace running efficiently. This contract opportunity has the potential to become permanent and is ideal for someone who can balance financial administration, payroll coordination, and general office support while maintaining an organized and efficient environment. The role calls for strong attention to detail, confidence with Microsoft Excel, and a hands-on approach to assisting the team wherever needed. Responsibilities: • Coordinate day-to-day office activities to ensure an organized, efficient, and welcoming work environment. • Process payables and receivables accurately while keeping financial records current and well documented. • Support payroll administration by preparing information, reviewing details, and helping maintain timely processing. • Assist with human resources tasks such as onboarding support, benefits coordination, and routine compliance-related administration. • Monitor office supply levels, place orders as needed, and maintain inventory to prevent disruptions to daily operations. • Create, update, and manage spreadsheets using Microsoft Excel to track information, organize data, and support reporting needs. • Provide front office and general administrative assistance, including helping colleagues with changing priorities and operational needs. • Contribute to a positive workplace culture through clear communication and dependable cross-functional support.
2026-05-14T00:00:00Z

Office Manager

Edina, MN
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a versatile Office Manager to support daily administrative and operational activities in Bloomington, Minnesota. This contract opportunity with permanent potential is ideal for someone who enjoys balancing office coordination, data accuracy, and transactional support in a fast-paced environment. The role includes hands-on work with order processing, invoice handling, and general office administration, with NetSuite serving as a key system in day-to-day tasks. Responsibilities:• Process customer orders accurately in NetSuite while managing fluctuating daily volumes.• Enter and maintain data across office and accounting records with strong attention to detail.• Review invoices against receipts and purchase order information to help ensure accurate payment documentation.• Support Amazon-related account activity, including payment coordination and shipping label creation.• Investigate backorders and purchase order status updates, then communicate findings to the sales team.• Record vendor bills in NetSuite and assist with accounts payable-related administrative tasks.• Reconcile purchase orders and related documentation to identify and resolve discrepancies.• Maintain office organization by filing records and replenishing everyday supplies as needed.
2026-05-06T00:00:00Z

Office Assistant

Eagan, MN
onsite
Temporary / Contract
19 - 25 USD / Hourly
We are seeking a highly organized and responsible Office Assistant to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly. Responsibilities:<ol><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ol>
2026-05-06T00:00:00Z

Accounting Specialist

New Brighton, MN
onsite
Temporary / Contract
21.98 - 25.29 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a wholesale distribution organization in Arden Hills, Minnesota. This Long-term Contract position is ideal for someone who enjoys detailed transactional work, takes pride in accuracy, and can manage a steady flow of invoices and payment-related activity. The person in this role will contribute across payables and receivables while partnering with vendors, customers, and internal teams to keep accounting processes running smoothly. Responsibilities:• Manage large volumes of vendor invoices, ensuring each transaction is entered accurately and completed within established timelines.• Organize incoming invoice documentation, direct items through approval channels, and assign general ledger coding when required.• Review purchase order-backed invoices for proper matching and record them for payment, while also handling non-purchase order invoices that require additional approval.• Monitor available payment discounts and prepare approved invoices for scheduled weekly disbursement cycles.• Respond to vendor questions regarding account statements, overdue items, and discrepancies involving billed quantities or payments.• Deliver timely support to internal departments and external partners on invoice status, payment details, and related accounting inquiries.• Assist with accounts receivable activities, including generating daily parts invoices using shipping information and supporting billing for completed shipments.• Communicate with customers about invoice questions and provide additional support for receivables follow-up or collections activities as business needs evolve. *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call 651-293-3973 for review and consideration.
2026-05-07T00:00:00Z

Office Manager & HR Coordinator

White Bear Lake, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
In this role, you will be a vital contributor to our client's operations, combining human resources expertise with financial and office management responsibilities. This position is perfect for someone who thrives in a collaborative, fast-paced environment and enjoys being at the center of both people-focused and operational tasks. Responsibilities:• Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date.• Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting.• Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections.• Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals.• Serve as the primary liaison for the company’s 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements.• Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices.• Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws.• Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members.• Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination.• Ensure the smooth operation of daily office activities, including supply management and facility oversight.
2026-05-15T00:00:00Z

AP/Office Manager

Eden Prairie, MN
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for a dependable AP/Office Manager to support daily operations for a busy flight school. This position combines accounts payable coordination, front office administration, and exam support, making it a great fit for someone who enjoys variety and takes pride in keeping things organized. The ideal candidate brings a welcoming presence to the workplace, communicates clearly with students and visitors, and handles administrative details with accuracy and care. Responsibilities: • Manage incoming invoices, confirm billing details, assign proper coding, and coordinate timely payment processing through QuickBooks Online. • Maintain orderly accounts payable files and supporting records to ensure documentation is accurate, accessible, and up to date. • Oversee front desk activity by greeting students, customers, and guests while creating a welcoming and friendly first impression. • Provide day-to-day office coordination, including administrative support and general operational assistance to help the workplace run efficiently. • Administer student testing sessions by following established procedures, preparing the testing area, and monitoring exams appropriately. • Assist test takers with arrival procedures, scheduling logistics, and general questions to support a smooth exam experience. • Respond to customer inquiries with a helpful, consultative approach that focuses on understanding needs and offering clear guidance. • Contribute to additional accounting or office-related tasks as priorities change and business needs develop.
2026-04-27T00:00:00Z