<p>We are seeking a dynamic Front Desk Coordinator to join our team in Eagan, Minnesota. This contract position is an excellent opportunity for someone who thrives in a fast-paced environment and takes pride in delivering outstanding customer service. As the first point of contact, you will play a pivotal role in creating a welcoming atmosphere for clients and visitors, handling inquiries, and coordinating office activities with professionalism and efficiency. If you excel at multitasking, have strong organizational skills, and enjoy building positive relationships with others, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors in a friendly and detail-oriented manner.</p><p>• Communicate effectively with clients and team members, ensuring clarity and a high level of attention to detail.</p><p>• Effectively operate the switchboard, promptly managing all incoming inquiries while consistently providing exceptional customer service.</p><p>• Receive, organize, and distribute mail in accordance with established procedures.</p><p>• Keep office files organized and manage general filing tasks.</p><p>• Monitor and order office and kitchen supplies to maintain inventory levels.</p><p>• Provide overflow support for administrative tasks such as word processing, data entry, and online research.</p><p>• Answer and direct incoming calls, ensuring accurate message delivery.</p><p>• Utilize Microsoft Teams and other tools to support communication and coordination.</p><p><br></p>
<p>The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul><p><br></p>
<p>We are looking for an organized and personable Medical Front Desk Specialist to join our team on a contract basis. This position is based in Woodbury, Minnesota, and offers an opportunity to support patients in a healthcare setting. The ideal candidate will excel in patient reception, scheduling, and administrative tasks, ensuring a seamless experience for both patients and staff.</p><p><br></p><p>Responsibilities:</p><p>• Welcome patients and visitors with a warm and attentive demeanor, ensuring they feel supported during their visit.</p><p>• Manage patient check-in and check-out processes while adhering to established protocols.</p><p>• Assist patients in completing necessary forms and updating demographic information as needed.</p><p>• Provide clear and accurate information about appointments, services, and clinic policies.</p><p>• Schedule new and follow-up appointments to optimize provider availability and clinic workflow.</p><p>• Confirm appointments, send reminders, and handle cancellations or no-shows efficiently.</p><p>• Verify insurance details and collect payments, including co-pays, deductibles, and outstanding balances.</p><p>• Maintain detailed financial records, process payments, and issue receipts to patients.</p><p>• Organize and update electronic health records by scanning and uploading documents.</p><p>• Ensure the front desk and waiting area are clean, organized, and welcoming for all visitors.</p>
<p>We currently have a contract opening for an intelligent, highly-skilled Receptionist in a growing company. This established and recognized company offers a hands-on work environment with fulfilling challenges. Are you a skilled professional who can balance multiple tasks at the same time? Then this Receptionist position is the role for you. Major responsibilities:</p><ul><li>Oversee various office files and provide general office filing support</li><li>Catalog, review, and dole out incoming mail according to specified procedures</li><li>Put in orders for office and kitchen supplies</li><li>Route all incoming phone calls to the appropriate individuals</li><li>Perpetuate a number of different office filing processes and offer general office filing support</li><li>Create a welcoming environment for visitors</li><li>Aid other administrative staff with support overflow work, including word processing, data entry and Internet research tasks</li></ul>
<p>We are looking for a detail-oriented Medical Receptionist to join our team in Minneapolis, Minnesota on a part-time basis. As a Patient Care Coordinator, you will play a pivotal role in ensuring a seamless experience for patients while supporting clinic operations. This is a Contract position within the healthcare industry, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and check in patients for clinic and radiology appointments, ensuring a friendly and efficient experience.</p><p>• Provide clear instructions to patients regarding required forms and documentation.</p><p>• Collect and verify demographic and insurance information, entering details accurately into the NextGen system for billing purposes.</p><p>• Process patient payments, including co-pays, swiftly and accurately.</p><p>• Prepare daily charts for scheduled appointments to maintain efficient clinic operations.</p><p>• Assist patients in scheduling follow-up appointments and provide guidance on the patient portal.</p><p>• Coordinate interpreter services for patients requiring language assistance.</p><p>• Update and maintain the provider database within NextGen to ensure accurate tracking of referring providers.</p><p>• Keep the front office area tidy and organized, including restocking supplies and maintaining a welcoming environment.</p><p>• Collaborate with clinic staff to support smooth workflows and continuity of care for patients.</p>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>Our client is seeking an experienced Executive Assistant to provide support for their c-suite executives. To be successful in this Executive Assistant position, you will be proficient with tasks such as creating reports, calendar management, taking meeting minutes, and preparing presentation materials. We are seeking applicants with 3-5+ years of previous Executive Assistant experience within a corporate company environment. Job Responsibilities:</p><ul><li>Answer phones and route calls to the correct internal department and take messages as needed</li><li>Gather materials for meetings and assist with preparing presentations utilizing Word and PowerPoint</li><li>Create and run reports utilizing Excel</li><li>Take meeting minutes</li><li>Coordinate travel arrangements</li><li>Schedule meetings and manage multiple calendars</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm!</p><p><br></p><p>1 day/week remote after initial training. 4 days on-site in downtown Minneapolis.</p><p><br></p><p>The responsibilities for this position will include, but are not limited to:</p><p><br></p><ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul><p><br></p>
<p>We are looking for a Front Desk Coordinator to join our client in the south metro, Minnesota metro. In this role, you will serve as the first point of contact for clients and visitors, providing exceptional customer service while ensuring smooth front desk operations. This is a long-term contract position, offering the opportunity to contribute to a dynamic and detail-oriented environment. Responsibilities:</p><ul><li>Greet and assist visitors and clients in a detail-oriented and welcoming manner.</li><li>Handle incoming calls using a multi-line phone system and direct them appropriately.</li><li>Manage scheduling and appointment coordination with accuracy and efficiency.</li><li>Maintain organized records and files to ensure easy access to important documents.</li><li>Perform data entry tasks with attention to detail and accuracy.</li><li>Provide administrative support to the team, including document preparation and correspondence.</li><li>Ensure the front desk area remains tidy and presentable at all times.</li><li>Address client inquiries and resolve issues promptly and effectively.</li><li>Collaborate with team members to support overall office operations.</li></ul>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p>Robert Half's Legal Practice is looking for a skilled Legal Assistant to join a high performing Corporate Practice at a top law firm in Edina, Minnesota. In this role, you will provide comprehensive administrative and legal support to Corporate Attorneys and Corporate deals. The ideal candidate will have a strong background in corporate law, exceptional organizational skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare legal documents and correspondence with accuracy and attention to detail.</p><p>• Organize and maintain multiple calendars and schedules to ensure efficient time management.</p><p>• Coordinate and prepare materials required for legal team meetings and client interactions.</p><p>• Review, sort, and distribute both electronic and physical mail to appropriate recipients.</p><p>• Manage and maintain legal files, both in hard copy and within the firm’s document management system.</p><p>• Perform general administrative tasks, including copying, scanning, and processing timesheets and expense reports.</p><p>• Assist with entity formation tasks and related legal documentation as needed.</p>
<p>We are currently seeking an enthusiastic HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol><p> </p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. This position is based in the south metro, Minnesota area, and involves a range of administrative tasks essential to the smooth operation of our client's office. You'll play a key role in ensuring customer satisfaction through clear communication and efficient handling of documents. The schedule is from 1pm to 5pm Monday through Wednesday and 12:30pm to 5pm Thursday and Friday. Responsibilities:</p><ul><li>Welcome clients to the office and assist with booking appointments using scheduling software.</li><li>Review completed forms for accuracy and ensure any necessary corrections are made.</li><li>Assemble final documents by organizing and stapling materials in the correct order.</li><li>Perform data entry tasks in Excel, including sorting and organizing information.</li><li>Navigate through files brought in by clients and print required documents.</li><li>Maintain accurate records and filing systems to ensure easy access to important documents.</li><li>Communicate with customers via phone and email to address inquiries and provide support.</li><li>Handle basic office tasks such as managing schedules, coordinating meetings, and maintaining supplies.</li><li>Use Outlook for email management and calendar organization.</li><li>Assist in generating reports and maintaining a structured workflow.</li></ul>
<p>Robert Half is seeking an HR Assistant to provide support for an HR department on a contract basis. In this HR Assistant role, you will be responsible for working closely with the HR Manager on a daily basis. A successful HR assistant is expected to be a problem solver with excellent organizational and time management skills. Job Duties:</p><ul><li>Support all internal and external HR-related inquiries or requests</li><li>Maintain digital and electronic records of employees</li><li>Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts</li><li>Oversee the completion of compensation and benefit documentation</li><li>Assist with FMLA paperwork for internal employees as needed</li><li>Schedule meetings, interviews, HR events and maintain agendas</li><li>Keep up-to-date with the latest HR trends and best practices</li></ul>
We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to the President and oversee various administrative tasks. This role requires exceptional multitasking skills and the ability to manage executive schedules, board governance activities, and office operations efficiently. As this is a long-term contract position based in Saint Paul, Minnesota, you will play a pivotal role in ensuring smooth organizational processes.<br><br>Responsibilities:<br>• Manage usernames and passwords for approximately 80 accounts, ensuring they are updated and organized for transition purposes.<br>• Prepare and organize files belonging to former staff members to facilitate onboarding for future hires.<br>• Provide direct administrative support to the President, including managing schedules, booking travel, and coordinating meetings.<br>• Create quarterly board meeting packets, take detailed meeting minutes, and distribute reminders to members about upcoming meetings.<br>• Coordinate logistical aspects of board meetings, including venue arrangements, virtual meeting setups, and catering.<br>• Oversee office operations by checking supplies, maintaining stock levels, and ensuring common areas like the breakroom are clean and well-kept.<br>• Open and sort mail and handle basic bookkeeping tasks, such as coding invoices.<br>• Ensure plants are watered and the office environment remains welcoming and organized.<br>• Prepare materials for executive meetings and assist in facilitating their smooth execution.
Our client is seeking a Legal Assistant to join their team in Minneapolis, Minnesota. This role involves providing crucial support to attorneys and legal staff, focusing on property tax and real estate matters. The ideal candidate will excel in administrative tasks, legal research, and communication with various stakeholders. <br> Key Responsibilities Legal Document Preparation: Draft and maintain a variety of legal documents, including contracts, agreements, and formal filings related to real estate litigation and administrative appeals. Client & detail oriented Liaison: Serve as a primary point of contact for clients, opposing counsel, and government agencies. Manage detail oriented inquiries and assist in conflict resolution. Case Management: Oversee the litigation lifecycle by managing attorney schedules, maintaining digital and physical case files, and tracking critical statutory deadlines. Hearing & Trial Support: Provide comprehensive administrative assistance to the legal team in preparation for hearings, trials, and administrative proceedings. Quality Control & Data Review: Draft detail oriented correspondence and legal memoranda. Review case-related data and market information for accuracy to ensure all filings are precise and up to date.
We are looking for a motivated and attentive Human Resources (HR) Assistant to join our team in Saint Paul, Minnesota. This is a long-term contract position, offering both in-office and remote work flexibility. The role provides an excellent opportunity to gain hands-on experience across various HR functions, including benefits administration, employee relations, and organizational support.<br><br>Responsibilities:<br>• Provide administrative support for benefits enrollment, including auditing enrollments and processing changes in employee status.<br>• Assist retirees with benefit inquiries and ensure accurate communication regarding COBRA plans and other retirement options.<br>• Organize and manage physical materials such as packets and forms received via mail, ensuring all documents are properly sorted and filed.<br>• Collaborate with the HR team to ensure smooth daily operations while permanent staff focuses on system learning.<br>• Handle incoming calls, providing empathetic and attentive customer service to employees and retirees.<br>• Conduct conflict resolution and assist with employee relations to maintain a positive workplace environment.<br>• Perform end-to-end system testing to ensure functionality and accuracy in HR processes.<br>• Act as a backup resource to support various HR tasks as needed.<br>• Maintain organized records and streamline processes to enhance efficiency.<br>• Support the onboarding process and address employee inquiries regarding medical plans and HR policies.
We are looking for an experienced Executive Assistant to provide high-level administrative support to three executives in Fridley, Minnesota. This role requires exceptional organizational skills and the ability to manage complex schedules, travel arrangements, and expense reporting. This is a long-term contract position offering an opportunity to work in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for three executives to ensure smooth scheduling of meetings and events.<br>• Arrange and oversee global travel plans, including flights, accommodations, and ground transportation.<br>• Prepare and submit detailed expense reports using systems such as Concur and SAP.<br>• Organize executive meetings, ensuring all logistical details are handled efficiently.<br>• Serve as the point of contact for travel-related inquiries and resolve any issues promptly.<br>• Maintain accurate records of travel and expenses to ensure compliance and transparency.<br>• Collaborate with other team members to support executive priorities and objectives.<br>• Handle confidential information with discretion and attention to detail.<br>• Provide general administrative support as needed, including document preparation and correspondence.
We are looking for an experienced Executive Assistant to provide high-level administrative support to the President of our organization. Based in Vadnais Heights, Minnesota, this Contract position requires exceptional organizational skills, attention to detail, and the ability to handle a fast-paced, dynamic environment. The ideal candidate will excel at managing complex schedules, coordinating travel arrangements, and ensuring seamless execution of executive-level tasks and events.<br><br>Responsibilities:<br>• Deliver proactive administrative support tailored to the needs of the President, anticipating and addressing requirements ahead of time.<br>• Organize and manage intricate calendars, including scheduling meetings, leadership events, and special projects.<br>• Prepare high-quality, detail-oriented PowerPoint presentations and executive reports for diverse audiences.<br>• Arrange and coordinate domestic and international travel plans, including itineraries, logistics, and necessary documentation.<br>• Facilitate executive lunches, leadership gatherings, and other events by handling catering, logistics, and materials preparation.<br>• Serve as a key representative of the executive office by screening calls, welcoming visitors, and managing interactions.<br>• Maintain secure and efficient filing systems for correspondence and sensitive information.<br>• Track executive project action items, ensuring timely follow-through and preparation of relevant materials.<br>• Organize corporate events, both onsite and offsite, as requested by leadership.<br>• Stay informed about organizational priorities and initiatives to provide better planning support for executives.
<p>Robert Half is partnering with our client to identify an Assistant Controller for their growing small business. In this working manager role, you will oversee critical financial processes, including accounting operations, cash management, financial analysis, modeling and labor cost billing. This position is ideal for someone who thrives in a collaborative environment while maintaining the ability to work independently.</p><p><br></p><p>Responsibilities:</p><p>• Oversee accounting operations, including cash flow management and ensuring regulatory compliance.</p><p>• Manage month-end close activities, such as preparing financial reports, reconciling accounts, and posting journal entries.</p><p>• Handle labor cost billing processes, ensuring data accuracy and timely invoicing.</p><p>• Perform financial planning, analysis, and modeling to support business objectives.</p><p>• Maintain and enhance relationships with vendors, ensuring smooth operations.</p><p>• Identify and implement efficiency improvements within the labor billing system.</p><p>• Collaborate with management to provide insights into financial performance and assist in strategic decision-making.</p><p>• Prepare for audits and compile necessary financial documentation.</p><p>• Monitor changes in regulations that may impact payroll and financial practices.</p>
<p>We are looking for a motivated Sales Assistant to join our team in Chanhassen, Minnesota. This is a Contract position ideal for someone who is detail-oriented and has a passion for providing exceptional sales support and customer service. The role involves collaborating with various teams and vendors to ensure smooth sales operations and client satisfaction. The Sales Coordinator provides exceptional customer service by facilitating sales order creation, building strong client relationships, and managing purchasing activities. In this role, you will work closely with Senior Client Partners to support existing retail accounts, ensuring orders are processed accurately and efficiently. Your efforts will help deliver high levels of customer satisfaction and play a key role in achieving departmental and company sales volume goals.</p><p><br></p><p>Responsibilities:</p><p>• Assist with both inbound and outbound sales activities to support business growth.</p><p>• Process customer orders and ensure accurate order entry into the system.</p><p>• Prepare and manage invoices for customers and vendors, maintaining precision and timeliness.</p><p>• Develop and maintain strong relationships with vendors to facilitate seamless collaboration.</p><p>• Provide comprehensive sales support to the team, addressing queries and resolving issues promptly.</p><p>• Help organize and track sales data to aid in reporting and decision-making.</p><p>• Coordinate with internal teams to ensure alignment on sales strategies and operations.</p><p>• Monitor inventory levels to ensure product availability for customers.</p><p>• Address any discrepancies in invoices or transactions proactively.</p><p>• Contribute to the improvement of sales processes and workflows.</p>
<p>This role partners closely with leadership to manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure smooth day-to-day operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment, bringing strong communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate appointments, and schedule meetings to optimize time and efficiency.</p><p>• Arrange complex travel plans, including booking flights, accommodations, and preparing detailed itineraries.</p><p>• Maintain organized filing systems for records and documents to ensure easy retrieval and accuracy.</p><p>• Prepare correspondence, reports, and presentations with a strong attention to detail and quality.</p><p>• Assist in the administration of special projects and programs, providing support where needed.</p><p>• Handle confidential information with discretion and a high standard of conduct.</p><p>• Build and maintain strong relationships with stakeholders to support executive objectives.</p><p>• Provide backup support to the Executive Assistant during absences or peak workload periods.</p><p>• Monitor and replenish office supplies to maintain an efficient working environment.</p><p>• Perform other duties as assigned by management to contribute to organizational goals.</p>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul><p><br></p>
<p>We are seeking a <strong>Legal Assistant</strong> to join a Tax, Trusts & Estates team in Minneapolis. This is an excellent opportunity to provide high-level administrative support in a dynamic, client-focused environment. If you thrive in a fast-paced setting, have strong organizational skills, and enjoy delivering exceptional service, we’d love to hear from you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative support to attorneys and paralegals.</li><li>Serve as a liaison for clients, ensuring excellent communication and service.</li><li>Manage client/matter openings, including conflicts checks and engagement letters.</li><li>Maintain attorneys’ calendars, anticipate deadlines, and implement follow-up procedures.</li><li>Draft, edit, and proofread legal documents.</li><li>Enter and review attorney time entries for accuracy and compliance.</li><li>Assist with billing processes, including proforma review and invoice distribution.</li><li>Organize and maintain client files (electronic and hard copy).</li><li>Handle incoming/outgoing mail and process reimbursement/vendor requests.</li><li>Coordinate meetings, travel arrangements, and CLE registrations.</li><li>Delegate tasks to administrative assistants as needed.</li><li>Deliver a high level of customer service to attorneys and clients.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to provide essential support in our Minneapolis office. This role requires a proactive individual with excellent organizational skills, capable of managing schedules, travel arrangements, and administrative tasks efficiently. The ideal candidate will thrive in a hybrid work environment, demonstrating professionalism and adaptability.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Process invoices and expense reports with precision and timeliness.</p><p>• Perform accurate data entry to support administrative tasks and reporting.</p><p>• Assist with preparing presentations, reports, and other business documents.</p><p>• Act as a liaison between executives and internal teams, facilitating effective communication.</p><p>• Ensure office supplies and resources are well-stocked and readily available.</p><p>• Support event planning and logistics for team meetings and corporate gatherings.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Manage and prioritize incoming correspondence, ensuring prompt responses and follow-ups.</p>
