We are seeking a detail-oriented Human Resources Administrative Assistant to support daily HR operations and provide administrative assistance to the HR team in Minneapolis. This on-site role is ideal for someone who is highly organized, detail oriented, and comfortable managing multiple priorities in a fast-paced environment. <br> Key Responsibilities: Provide administrative support to the Human Resources department Maintain employee records and ensure documentation is accurate and up to date Assist with onboarding, new permanent paperwork, and employee file management Schedule interviews, meetings, and HR-related appointments Support benefits administration and HR compliance tracking Respond to internal employee inquiries and route questions appropriately Prepare reports, correspondence, and other HR documents as needed Help coordinate employee events, trainings, and internal communications
<p>We are looking for a part-time Human Resources Assistant to support core HR operations for a contract position based in Minnesota. This role will help maintain smooth day-to-day employee support across payroll, benefits, and workforce administration while ensuring records and transactions are handled accurately. The ideal candidate is detail-oriented, responsive, and comfortable balancing recurring weekly tasks with broader employee service responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage biweekly payroll activities at the start of each payroll cycle, ensuring timely and accurate processing.</p><p>• Coordinate retirement contribution activity and related funding steps following payroll completion.</p><p>• Audit weekly timekeeping records on Mondays to identify and resolve discrepancies before processing deadlines.</p><p>• Prepare monthly production-related calculations and maintain supporting documentation for reporting purposes.</p><p>• Serve as a point of contact for employee questions, including guidance on workers’ compensation matters and assistance with self-service HR tools.</p><p>• Provide hands-on support for benefits administration, including enrollments, updates, and employee questions about coverage changes.</p><p>• Assist with employee onboarding and separation activities by helping complete background screening, new employee documentation, and offboarding paperwork.</p><p>• Maintain accurate HR information within HR systems and support routine administrative tasks tied to employee records and transactions.</p>
<p>We are currently seeking an enthusiastic SPANISH BILINGUAL HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. </p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol><p> </p>
<p>We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Burnsville, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment.</p><p> </p><p><strong>Responsibilities:</strong></p><p>Manage calendars, schedule meetings, and coordinate appointments</p><p>Prepare and edit documents, reports, and correspondence</p><p>Handle incoming calls, emails, and mail distribution</p><p>Maintain filing systems and ensure records are up to date</p><p>Order office supplies and manage inventory</p><p>Assist with travel arrangements and expense reporting</p><p>Support internal team communications and project tracking</p><p>Provide general administrative support across departments</p>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p>This position plays an important role in keeping meetings, events, records, and day-to-day office activities organized while supporting leaders and staff with professionalism and discretion. The ideal candidate is highly organized, communicates clearly, and can manage shifting priorities in a fast-paced environment with strong attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate meetings across multiple locations, including calendar alignment, room reservations, audiovisual needs, and timely adjustments when priorities change.</p><p>• Prepare meeting materials such as agendas, notes, and follow-up documentation to help teams stay informed and accountable for next steps.</p><p>• Maintain trackers, spreadsheets, and data records to monitor deadlines, attendance, action items, and ongoing department activities.</p><p>• Support event logistics by arranging space, equipment, invitations, communications, and catering when required.</p><p>• Develop and revise presentations and other business documents using standard office software and related tools.</p><p>• Organize and maintain electronic and physical files to ensure documents are accurate, accessible, and properly stored.</p><p>• Provide general clerical assistance, including copying, report preparation, document distribution, and other office support tasks as needed.</p><p>• Promote a safe and productive office environment by following established workplace policies and collaborating effectively with team members.</p>
<p>We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others. <strong>Administrative Assistant Responsibilities:</strong></p><ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts.</li><li>Screening phone calls and routing callers to the appropriate party.</li><li>Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.</li><li>Greet and assist visitors.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant/Data Management Clerk to support a contract assignment in Saint Paul, Minnesota. This role focuses on maintaining organized records, improving file accuracy, and assisting with administrative processes that require careful follow-through. The ideal candidate is dependable, comfortable working with data and documentation, and able to manage routine tasks with a high level of precision.</p><p><br></p><p>Responsibilities:</p><p>• Review procurement documentation and organize records to help ensure files are complete, accurate, and ready for use</p><p>• Provide day-to-day administrative support by handling document updates, record maintenance, and related office tasks</p><p>• Track audit-related information in Microsoft Excel and maintain logs with consistent accuracy</p><p>• Enter, verify, and manage data across administrative files to support reliable reporting and recordkeeping</p><p>• Examine solicitation records for missing or outdated information and correct issues when needed</p><p>• Support team workflow by prioritizing assigned tasks, meeting deadlines, and following established procedures</p><p>• Maintain organized filing systems that allow documents to be retrieved efficiently and reviewed with ease</p>
<p>We are looking for a dependable, <strong>part-time, </strong>Mailroom Assistant to support mail, shipping, and inventory activities for a higher education organization in Minneapolis, Minnesota. This Long-term Contract position focuses on preparing assessment materials, processing incoming and outgoing shipments, and keeping records accurate and organized. The ideal candidate brings strong attention to detail, follows established procedures carefully, and handles sensitive materials with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Prepare assessment kits for shipment, ensuring each package is assembled correctly and sent to the appropriate destination.</p><p>• Receive returned materials, review contents for accuracy, and verify that all required items have been included.</p><p>• Sort, organize, and replenish kits, supplies, and related materials to keep inventory ready for ongoing use.</p><p>• Maintain up-to-date logs for shipping activity, package tracking, and stock levels using basic computer systems.</p><p>• Examine returned kits for missing or incomplete contents and communicate discrepancies to the appropriate team members.</p><p>• Manage daily incoming and outgoing mailroom workflows to support timely distribution and receipt of materials.</p><p>• Assist with clerical tasks such as filing, record updates, and documentation related to mailroom and inventory operations.</p><p>• Handle confidential assessment materials with care and in accordance with organizational and compliance standards.</p>
<p>In this role, you will be a vital contributor to our client's operations, combining human resources expertise with financial and office management responsibilities. This position is perfect for someone who thrives in a collaborative, fast-paced environment and enjoys being at the center of both people-focused and operational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date.</p><p>• Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting.</p><p>• Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections.</p><p>• Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals.</p><p>• Serve as the primary liaison for the company’s 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements.</p><p>• Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices.</p><p>• Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws.</p><p>• Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members.</p><p>• Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination.</p><p>• Ensure the smooth operation of daily office activities, including supply management and facility oversight.</p><p><br></p>
<p>A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
<p>We are seeking a highly organized and responsible<strong> Office Assistant</strong> to join our growing organization. In this position, you will perform clerical tasks, answer phones, and sort mail. Other duties will include assisting office managers and executives with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.</p><p> </p><p><strong>Responsibilities:</strong></p><ol><li>Perform general office duties, including answering telephones, photocopying, filing, and faxing.</li><li>Greet and assist visitors, vendors and clients.</li><li>Maintain office supply inventory and place orders when necessary.</li><li>Manage outbound and inbound mail.</li><li>Responsible for preparing and sending invoices and receipts.</li><li>Assist in scheduling and coordinating meetings, interviews, events and other similar activities.</li><li>Create, edit, and update spreadsheets and documents as needed.</li><li>Perform data entry and reporting tasks.</li><li>Support staff and executives with general operational tasks.</li></ol>
<p>A small company in the Bloomington area is seeking a fractional/part-time consultant (8-16 hours)/week. </p><p><br></p><p>Duration: Mid-May-September 2026 </p><p><br></p><p>Onsite Monday & Tuesdays </p><p><br></p><p><strong>Payroll (Mondays/Tuesdays – Biweekly)</strong></p><ul><li>Process biweekly payroll</li></ul><p><strong>Non-Payroll Weeks (Primarily Mondays)</strong></p><ul><li>401(k) & HSA funding (biweekly, Monday following payroll)</li><li>Review timecards for accuracy (weekly on Mondays)</li><li>DVM production calculations (1–2 hours, once per month)</li><li>Respond to employee inquiries, including (i.e. workers’ compensation claim guidance, eSELFSERVE troubleshooting)</li><li>Assist with benefits administration (enrollments, changes, questions)</li><li>Support onboarding and offboarding (background checks, new hire paperwork, separations)</li></ul>
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in a dynamic and fast-paced environment. Based in St. Paul, Minnesota, this contract position offers an exciting opportunity to contribute to organizational success through effective administrative and operational support. The ideal candidate will excel at managing schedules, coordinating meetings, and fostering positive relationships with stakeholders.<br><br>Responsibilities:<br>• Manage intricate calendars for executive leadership, ensuring seamless scheduling of meetings, events, and travel arrangements.<br>• Prepare and distribute agendas, briefing materials, and presentations for meetings; record and share meeting notes as needed.<br>• Draft, edit, and proofread correspondence, reports, and other critical documents.<br>• Coordinate logistics for board and committee meetings, including scheduling, preparing materials, and managing post-meeting follow-ups.<br>• Maintain accurate and organized records of board activities, including governance documents and finalized minutes.<br>• Provide operational support by tracking expenses, processing invoices, and managing reimbursements.<br>• Organize and maintain both electronic and physical files for executive leadership.<br>• Assist in the planning and execution of special events, workshops, and community meetings.<br>• Build and nurture relationships with board members, community partners, funders, and staff.<br>• Collaborate with staff to plan and execute annual events, such as fundraising activities and community outreach initiatives.
<p>We are looking for an Executive Assistant to support senior leaders within a healthcare-affiliated organization in Eden Prairie, Minnesota. This Long-term Contract opportunity is ideal for an experienced, detail-oriented administrative specialist who thrives in a fast-moving environment and can keep executive operations organized, efficient, and on schedule. The role requires sound judgment, strong communication skills, and the ability to handle sensitive matters with discretion while supporting daily priorities and broader administrative needs.</p><p><br></p><p>Responsibilities:</p><p>• Provide dedicated administrative support to executive leadership, helping manage daily workflows and shifting business priorities.</p><p>• Oversee demanding calendars by scheduling appointments, coordinating meetings, and resolving conflicts across multiple stakeholders.</p><p>• Handle travel planning from start to finish, including itineraries, reservations, and related expense documentation.</p><p>• Create and refine business correspondence, reports, slide presentations, and other materials needed for leadership meetings and communications.</p><p>• Manage meeting logistics by securing arrangements, preparing agendas and materials, and tracking follow-up actions after discussions.</p><p>• Safeguard confidential documents and communications while maintaining a high level of discretion in all interactions.</p><p>• Assist with special assignments and contribute to general office coordination to keep operations running smoothly.</p><p>• Maintain accurate electronic and physical filing systems so records, documents, and reference materials remain organized and accessible.</p>
<p>This role involves delivering comprehensive administrative support to senior banking leaders in a dynamic and fast-paced environment. The ideal candidate will have strong organizational skills, relevant years of experience, a detail-oriented approach, and the ability to effectively manage multiple priorities while maintaining confidentiality.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage complex calendars for multiple senior leaders, ensuring effective scheduling and coordination.</p><p>• Coordinate and schedule meetings, events, and conferences, both on-site and off-site, including negotiating with venues and vendors.</p><p>• Serve as a point of contact for internal and external inquiries, ensuring timely responses and follow-ups.</p><p>• Organize domestic and international travel arrangements, including flights, accommodations, and detailed itineraries.</p><p>• Prepare and edit documents such as presentations, reports, and correspondence using Microsoft Office Suite and other tools.</p><p>• Compile and process expense reports in compliance with company policies, utilizing tools like Concur.</p><p>• Handle confidential and sensitive information with discretion and a detail-oriented approach.</p><p>• Develop and maintain strong working relationships with internal teams and external clients.</p><p>• Assist in onboarding new team members by providing administrative and logistical support.</p><p>• Provide additional support during event preparation periods, including occasional overtime work.</p><p><br></p>
<p>We are seeking a highly professional and proactive Executive Assistant to provide high-level support to C-suite executives for an organization based in Bloomington, MN. This contract-to-permanent opportunity is ideal for an experienced EA who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities with discretion and precision.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>Provide comprehensive calendar management for C-suite executives, including scheduling complex meetings and resolving conflicts</p><p>Coordinate domestic and international travel arrangements, itineraries, and expense reporting</p><p>Prepare, edit, and format executive-level correspondence, presentations, and reports</p><p>Act as a trusted liaison between executives and internal/external stakeholders</p><p>Support board meetings and executive meetings, including agenda preparation and meeting logistics</p><p>Maintain strict confidentiality when handling sensitive information and communications</p><p>Anticipate executive needs and proactively manage priorities and deadlines</p><p>Track action items, follow up on deliverables, and support strategic initiatives</p><p>Provide administrative support to additional leadership as needed</p>
<p>We are looking for an experienced Executive Assistant to provide high-level support to the General Manager in Minneapolis, Minnesota. This is a Long-term Contract opportunity offering part-time hours of approximately 25 to 30 hours per week in a hybrid setting. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage confidential matters while helping senior leadership stay organized, responsive, and effective.</p><p><br></p><p>Responsibilities:</p><p>• Support the General Manager with day-to-day administrative coordination, ensuring priorities, schedules, and follow-up items are handled efficiently.</p><p>• Prepare clear correspondence, reports, presentation materials, and other business documents for leadership and key stakeholders.</p><p>• Organize records, track timelines, and help keep projects moving forward by monitoring deadlines and outstanding action items.</p><p>• Partner with the Communications Manager to post meeting minutes and related updates to the organization’s website.</p><p>• Handle sensitive company, financial, and personal information with a high level of discretion and sound judgment.</p><p>• Coordinate executive meetings, travel plans, and related logistics to create a seamless experience for internal and external participants.</p><p>• Interact confidently with senior executives, legal counsel, advisors, board members, and committee representatives in an effective manner.</p><p>• Contribute to a high-service environment by anticipating needs, resolving issues promptly, and supporting leadership through changing priorities.</p>
<p>Our client in the medical device industry is seeking a highly organized, proactive, and detail oriented Executive Admin to provide short-term contract support to the CEO for a 2–3 month engagement. This role requires a polished administrative detail oriented who can manage a high volume of executive-level responsibilities with discretion, urgency, and attention to detail. The ideal candidate will have experience supporting C-level leadership, preferably within a regulated, fast-paced environment such as medical device, healthcare, life sciences, or manufacturing. This individual must be comfortable handling sensitive information, coordinating complex schedules, and serving as a trusted partner to the CEO and executive team. </p><p><br></p><p> Key Responsibilities </p><ul><li>Provide high-level administrative support to the CEO during a 2–3 month contract assignment </li><li>Manage a complex and frequently changing calendar, including internal meetings, external stakeholder calls, board-related meetings, and travel arrangements </li><li>Coordinate domestic and international travel, including itineraries, agendas, logistics, and expense reporting </li><li>Prepare, edit, and format correspondence, presentations, reports, meeting materials, and other executive documents </li><li>Screen and prioritize incoming communications, including emails, calls, and meeting requests </li><li>Track action items, follow-ups, and deadlines on behalf of the CEO Support executive meetings by preparing agendas, gathering materials, taking notes, and distributing follow-up items as needed </li><li>Liaise with internal leaders, board members, investors, customers, vendors, and other external contacts in a detail oriented and confidential manner </li><li>Assist with planning and coordination of leadership meetings, offsites, and company events </li><li>Maintain confidential files, records, and sensitive business information with a high degree of discretion </li><li>Help streamline administrative processes and provide additional support to the broader executive team as needed</li></ul>
<p>We are looking for an experienced HR Business Partner to support key people initiatives and provide trusted guidance across employee relations, policy interpretation, and workforce processes in Minnesota. This Long-term Contract position is ideal for a human resources specialist who can balance strategic partnership with hands-on execution while fostering a fair, compliant, and employee-focused workplace. The role will work closely with leaders and employees to address complex workplace matters, strengthen HR practices, and support talent activities from onboarding through ongoing employee support.</p><p><br></p><ul><li><strong>Immigration Support:</strong> Manage and shepherd approximately 5 active H-1B visa cases end-to-end, partnering with external legal counsel while ensuring timely completion of documentation, filings, and internal coordination </li><li><strong>Talent Acquisition Support:</strong> Partner with the TA Manager to support full-cycle recruiting efforts, including interview coordination, collaboration with hiring managers, and gathering/benchmarking compensation data </li><li><strong>Onboarding:</strong> Lead and support onboarding processes for both Commercial (sales, business development, portfolio teams) and R&D (150–200 employees), with a focus on a commercial organization undergoing significant change </li><li><strong>Employee Relations:</strong> Provide employee relations support as needed, addressing issues and advising leaders, while prioritizing immigration, recruiting, and onboarding initiatives </li><li>Leads succession planning activities </li><li>Leads annual review, merit and bonus process for site and assigned functions.</li><li>Leads driving performance improvement, employee engagement, organizational change, and compensation planning initiatives. </li><li><strong>Leadership Partnership:</strong> Act as a trusted advisor to leadership, including a largely remote Commercial Leader, providing guidance and ensuring alignment on HR processes and priorities </li></ul>
<p>We are looking for an experienced HR leader to guide human resources strategy and day-to-day operations for a mission-driven nonprofit in Minnesota. This role partners closely with executive leadership to strengthen people practices, improve organizational effectiveness, and support a welcoming, values-based workplace. The ideal candidate brings a balance of strategic insight and operational discipline, with the ability to lead teams, enhance HR systems, and develop talent across a complex organization.</p><p><br></p><p>Responsibilities:</p><p>• Shape and execute human resources strategies that align workforce priorities with the organization’s mission, values, and long-term goals.</p><p>• Partner with senior leadership to advise on organizational design, employee engagement, workforce planning, and people-related decision-making.</p><p>• Direct core HR operations, ensuring effective delivery across employee relations, benefits administration, compensation, compliance, and policy management.</p><p>• Lead and mentor HR team members, fostering accountability, careful attention to quality, and a high standard of service across the function.</p><p>• Evaluate and improve HR workflows, systems, and reporting capabilities to increase efficiency, accuracy, and overall employee experience.</p><p>• Oversee HR technology and system administration, including management of platform performance, data integrity, and user support.</p><p>• Guide change initiatives that strengthen processes, improve adoption of new practices, and support organizational growth.</p><p>• Use workforce data and analytics to inform planning, identify trends, and recommend practical solutions to leadership.</p><p>• Promote an inclusive and collaborative workplace culture that reflects the organization’s commitment to service and belonging.</p><p><br></p><p>An ideal candidate will have a Bachelors Degree or Masters Degree in Human Resources, Business, or similar. Additional certifications, such as SHRM-SCP, SPHR, or equivalent are preferred, but not required. 7+ years of progressive leadership experience of HR teams is also required for consideration. </p><p><br></p><p>This role is hybrid, offering 2 days work from home flexibility post-training. Candidates must be local to the Twin Cities area for consideration - no out of state applicants please. </p><p><br></p><p>Beginning pay is $149,000-153,000 depending on qualifications. Full benefits are offered including health, dental, vision, PTO, and retirement plan with match. If you are interested in this role, please apply directly for consideration with an up to date resume!</p>