11 Results for Executive Assistant Jobs in Minneapolis, MN

Add your latest resume to match with open positions.

Executive Assistant

St Paul, MN
onsite
Temporary / Contract
25 - 40 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-09-28T00:00:00Z

Administrative Assistant

Northfield, MN
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking a detail-oriented and proactive Administrative Coordinator to support daily office operations and assist a leadership team in a fast-paced, professional environment. This role is responsible for coordinating administrative activities, supporting internal communications, and helping ensure smooth day-to-day business operations. The ideal candidate is highly organized, adaptable, and enjoys being a key resource for both leadership and employees. Key Responsibilities<ul><li>Provide administrative support to leadership and various departments across the organization.</li><li>Coordinate meetings, manage schedules, and reserve conference rooms or shared spaces.</li><li>Assist with company events, employee recognition programs, community initiatives, and other internal activities.</li><li>Prepare documents, perform data entry, maintain records, and support special projects.</li><li>Draft and distribute internal communications and correspondence.</li><li>Order office and operational supplies while monitoring inventory levels.</li><li>Assist with invoice processing, expense tracking, and general administrative accounting support.</li><li>Maintain accurate documentation and assist with recordkeeping activities.</li><li>Utilize internal systems to enter information, coordinate activities, and support workflow processes.</li><li>Perform a variety of additional administrative duties as needed to support business objectives.</li></ul>
2026-10-01T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the financial services industry is seeking a detail-oriented and tech-savvy Administrative Assistant to support daily business operations in a fast-paced office environment. This role is ideal for a professional who excels at organization, communication, and workflow coordination, while also bringing strong digital fluency and practical experience using AI tools to improve efficiency. Based on general knowledge.The Administrative Assistant will provide core administrative support to leadership and internal teams, coordinate schedules and meetings, manage documentation, assist with client communications, and help maintain smooth office operations. In today’s evolving workplace, employers are placing increased value on professionals who can work effectively in digital environments and use AI tools to create real business value. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members. </li><li>Prepare correspondence, reports, presentations, and other business documents with a high level of accuracy. </li><li>Organize and maintain electronic and physical files, records, and confidential documentation.</li><li>Support client-facing and internal communications in a professional and timely manner.</li><li>Assist with data entry, reporting, expense tracking, and general office administration. </li><li>Use AI-enabled tools to streamline administrative workflows, summarize information, draft communications, and improve productivity. </li><li>Help support administrative operations, workflows, project coordination, and front office management. </li><li>Utilize Microsoft Excel, Google Suite, CRM systems, and basic analytics tools to support reporting and operational tasks.</li></ul>
2026-09-21T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a personable and organized Administrative Assistant to provide Contract support for a Medicare-focused team in Minneapolis, Minnesota. In this role, you will help coordinate client scheduling, manage high-volume administrative tasks, and ensure policy details are recorded accurately. This opportunity is ideal for someone who communicates clearly, stays focused in a fast-paced environment, and takes pride in dependable follow-through. Responsibilities: • Coordinate appointment scheduling for a group of Medicare sales representatives and help keep client meetings organized across a high-volume service area. • Respond to inbound calls, provide attentive assistance to clients, and direct questions or follow-up needs to the appropriate team members. • Enter policy and client information into Epic with a high level of accuracy, including demographic details, organization information, addresses, and premium data. • Track submitted policy records and monitor outstanding information, including cases where policy numbers are issued after an initial delay. • Distribute completed policy details to the appropriate contacts and maintain organized records for ongoing follow-up. • Support clients who need plan updates by helping ensure documentation is complete and information is ready for advisor review. • Manage changing workloads throughout peak scheduling periods while maintaining attention to detail and consistent responsiveness. • Use Outlook and other office tools to assist with communication, calendar coordination, and day-to-day administrative support.
2026-10-02T00:00:00Z

Administrative Assistant

Richfield, MN
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support meeting operations, visitor coordination, and day-to-day office activities in Richfield, Minnesota. This Contract position is ideal for someone who can keep schedules, communications, and event details organized while delivering a high-quality experience for employees, guests, and external partners. The role combines administrative support, event execution, travel reporting, and front-office coordination in a well-organized workplace setting. Responsibilities:• Organize logistics for leadership, board, and company-wide meetings by coordinating space setup, audiovisual needs, food service, and related event details.• Assist with large internal gatherings and district-wide events by managing attendee communications, registration activity, schedules, and participation records.• Build and maintain event registration materials, including forms, agenda updates, confirmations, and attendee tracking information.• Prepare recurring reports and dashboard updates to monitor participation, support planning decisions, and help attendees throughout each stage of an event.• Oversee event-related coordination such as hotel room assignments, vendor communication, guest tracking, and follow-up activities after programs conclude.• Provide on-site meeting and event support to help ensure activities run smoothly and issues are resolved quickly.• Process monthly travel reporting for clients and external partner organizations with accuracy and attention to deadlines.• Welcome scheduled visitors by coordinating access, preparing meeting areas, arranging signage and refreshments, and supporting a well-organized on-site experience.• Handle incoming calls, support internal communications through intranet updates, coordinate meeting-related deliveries, and provide backup assistance for mail room operations when needed
2026-10-02T00:00:00Z

Sr. Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client, a respected organization in the energy sector, is seeking an experienced Senior Executive Assistant to provide high-level support to two C-suite leaders and one Vice President. This role requires 7+ years of experience detail oriented with exceptional organizational skills, sound judgment, and the ability to manage complex administrative priorities in a fast-paced executive environment. The ideal candidate will have 7–10 years of executive assistant experience, including direct support of senior leadership, and a strong track record of handling highly confidential information with professionalism and discretion. Key Responsibilities -<ul><li>Provide dedicated administrative support to 2 C-level executives and 1 Vice President Manage complex calendars, coordinate meetings, and oversee shifting priorities </li><li>Handle scheduling across multiple stakeholders, including internal leadership and board members Prepare, compile, edit, and distribute board meeting packets exceeding 100 pages Ensure board materials are accurate, =+ years of experience, well-formatted, and completed on deadline </li><li>Assist with drafting, proofreading, and editing executive communications and presentation materials Maintain a high level of attention to detail in writing, formatting, and document production Support board meeting logistics and help coordinate related materials and follow-up items </li><li>Serve as a trusted partner to executive leadership, anticipating needs and proactively resolving issues Manage sensitive and confidential information with the highest level of discretion.</li></ul>
2026-09-21T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-10-02T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-09-25T00:00:00Z

Administrative Staff - Executive

Boston, MA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an experienced Executive Administrative specialist to support senior leadership within an investment advisory environment. This long-term contract opportunity requires a highly organized individual who can manage shifting priorities, streamline executive operations, and maintain clear communication across teams and time zones. The role is primarily on-site four days per week and offers the chance to contribute in a visible, high-impact capacity with potential for longer-term growth. Responsibilities: • Provide dedicated, anticipatory administrative support to executive leaders, helping manage daily priorities and ensuring critical activities stay on track. • Oversee complex scheduling needs by coordinating calendars, arranging meetings, reserving space, and preparing materials that enable productive discussions and informed decisions. • Organize domestic and international travel plans, including multi-stop itineraries, and respond quickly to changes while minimizing disruption to executive schedules. • Process expense reports and invoices with accuracy, monitor outstanding items, and follow through to ensure timely completion. • Partner with colleagues across multiple teams and global locations to coordinate requests, share updates, and maintain smooth day-to-day operations. • Draft, format, and refine presentations, correspondence, and meeting documents using Microsoft 365 tools to support executive communication needs. • Handle sensitive business information with sound judgment and a high level of confidentiality. • Identify opportunities to improve administrative workflows and create more efficient coordination processes for leadership support.
2026-09-29T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Office Manager to support daily business operations for a client in Minneapolis, Minnesota. This Contract position combines front-office coordination with accounting support, including accounts payable, accounts receivable, and general bookkeeping tasks. The ideal candidate will bring strong organizational skills, confidence working with QuickBooks Online or similar accounting systems, and a thorough approach to handling administrative and financial responsibilities. Responsibilities: • Oversee day-to-day office activities to help maintain an organized, efficient, and responsive workplace environment. • Manage accounts payable by reviewing invoices, preparing payments, and keeping vendor records accurate and current. • Handle accounts receivable functions, including issuing invoices, tracking incoming payments, and following up on outstanding balances. • Support bookkeeping activities by recording financial transactions and maintaining reliable documentation for routine reporting. • Process payroll information with accuracy and ensure related records are updated in a timely manner. • Answer inbound calls, respond to general inquiries, and direct communications appropriately to support smooth office operations. • Use QuickBooks Online and other accounting software to enter, reconcile, and monitor financial data. • Assist with administrative office duties such as organizing files, coordinating supplies, and supporting overall operational needs.
2026-09-29T00:00:00Z

Office Manager

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a welcoming and organized Office Manager to support daily front desk operations for an architecture environment in Minneapolis, Minnesota. This position is ideal for someone who enjoys helping visitors, keeping office activities running smoothly, and creating a positive first impression. The person in this role will serve as a key point of contact in the lobby while handling administrative support tasks with reliability. Responsibilities:• Oversee the main lobby and front desk area, maintaining an orderly and detail-oriented reception experience for visitors and staff.• Welcome clients and guests upon arrival, offering courteous assistance and directing them to the appropriate person or area.• Respond to routine questions from visitors, representatives, and callers, ensuring they receive accurate information and timely guidance.• Coordinate incoming deliveries and schedule drop-offs or pickups to keep office operations organized and efficient.• Monitor inventory levels and place orders for office supplies to ensure essential materials are consistently available.• Provide day-to-day clerical support, including basic administrative tasks that help the office function smoothly.• Work independently at the reception area while collaborating appropriately with on-site building security and internal team members.
2026-09-29T00:00:00Z

11 results for Executive Assistant in Minneapolis, MN