We are looking for an office support employee to assist with daily administrative, purchasing, and coordination tasks across departments.<br>Key Responsibilities:<br>• Print, send, and file customer acknowledgments; maintain organized digital and physical records<br>• Perform data entry and general office support tasks<br>• Assist with invoice processing and routine form completion<br>• Provide administrative support for Sales, Purchasing, and occasional Production needs<br>• Help with purchasing and inventory control management<br>• Track key information, coordinate with team members, and ensure timely follow-through<br>• Gradually gain exposure to customer service, marketing, and sales initiatives<br>Qualifications:<br>• Strong communication and customer service skills<br>• Excellent organization and attention to detail<br>• Proficient in Microsoft Outlook and Excel<br>• Ability to manage multiple priorities and adapt to varied responsibilities<br>• Problem-solving mindset and initiative<br>• Comfortable working independently and collaboratively<br>• Experience supporting multiple departments or executives preferred<br>• Familiarity with project coordination, reporting, or cross-team communication<br>• Numbers-oriented with comfort working with data<br>• Sales experience a plus<br>Additional Preferred Qualities:<br>• Bilingual skills<br>• Previous management experience<br>• Experience in dynamic or fast-paced environments<br>• Understanding of ERP systems
We are looking for a dedicated Administrative Assistant to join our team in Brookfield, Wisconsin. In this Contract to permanent position, you will play a crucial role in ensuring the accuracy and completion of loan documentation, supporting team goals, and maintaining strong relationships with partners and colleagues. This opportunity is ideal for someone who thrives in a detail-oriented and fast-paced environment while delivering exceptional service.<br><br>Responsibilities:<br>• Review and audit signed loan documents to confirm their accuracy and completeness.<br>• Collaborate with partners and team members to ensure timely loan funding.<br>• Maintain detailed records of all interactions and updates within the company software.<br>• Foster positive relationships with partners and internal team members.<br>• Coordinate vehicle processing activities with customers and vendors.<br>• Provide support to team members in meeting individual and collective deadlines and objectives.<br>• Manage inbound and outbound communications, including calls and emails.<br>• Schedule and organize appointments effectively to support operational needs.<br>• Utilize Microsoft Office tools such as Word, Outlook, and Excel for documentation and communication.
We are looking for a skilled and organized Administrative Coordinator to join our team in Port Washington, Wisconsin. This Contract to permanent position offers a unique opportunity to showcase your administrative expertise while supporting a dynamic and fast-paced environment. The ideal candidate will bring a strong background in administrative tasks, particularly within the construction industry, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Manage and maintain team calendars, ensuring schedules are well-coordinated and updated regularly.<br>• Arrange domestic and international travel logistics, including bookings for flights, accommodations, and transportation.<br>• Accurately input payroll data and ensure timely submission of records.<br>• Organize and maintain documentation, prepare reports, and assist in creating presentations as needed.<br>• Monitor office supplies inventory and handle orders to meet the demands of ongoing projects.<br>• Provide support in answering inbound calls and addressing inquiries effectively.<br>• Assist with scheduling meetings and coordinating logistics to facilitate team operations.<br>• Perform general office duties and contribute to special projects as required.<br>• Ensure confidentiality and proper handling of sensitive information.<br>• Collaborate with the team to address evolving administrative needs and priorities.
We are looking for an experienced and highly organized Administrative Coordinator to join our team in Port Washington, Wisconsin. In this role, you will provide essential administrative support to a fast-paced team, handling tasks such as scheduling, travel arrangements, payroll data entry, and general office management. This position is Contract with the potential for long-term placement, offering an excellent opportunity for career growth in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate and manage team calendars, ensuring timely scheduling of meetings and appointments.<br>• Arrange domestic and international travel, including flights, accommodations, and transportation.<br>• Accurately input payroll data and maintain records in compliance with deadlines.<br>• Organize and maintain documentation, preparing reports and presentations as needed.<br>• Oversee office supply inventory and procurement to meet operational needs.<br>• Provide support for various administrative tasks and special projects as required.<br>• Answer inbound calls and assist with general inquiries or direct them to the appropriate team members.<br>• Ensure smooth day-to-day operations by handling scheduling and prioritizing tasks effectively.
<p>Robert Half is assisting a professional services firm in the recruiting for an Administrative Assistant to provide comprehensive administrative support within their organization. The ideal candidate will possess excellent communication skills, a professional demeanor, and the ability to effectively handle multiple deadlines in a fast-paced environment. This role focuses on delivering administrative support to enhance the efficiency of day to day operations while maintaining the highest standards of confidentiality and accuracy.</p><p><br></p><p>This is a permanent placement opportunity offering health insurance, paid time off, annual bonus eligibility and 401k match. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong></li><li>Manage calendars, schedule meetings, and coordinate travel arrangements </li><li>Prepare, edit, and format documents, correspondence, and presentations with a high degree of accuracy.</li><li>Assist in the preparation and filing of legal documents, contracts, and filings, ensuring filings align with deadlines</li><li>Handle sensitive and confidential legal correspondence.</li><li><strong>Client Interaction:</strong></li><li>Serve as a point of contact for clients and external stakeholders, managing communications professionally and efficiently.</li><li>Screen, route, and respond to incoming calls and emails, providing outstanding client service.</li><li><strong>File and Record Management:</strong></li><li>Maintain organized and up-to-date electronic and physical filing systems for documents.</li><li>Assist in tracking and logging billable hours for projects using timekeeping software</li><li><strong>Team Collaboration:</strong></li><li>Coordinate with other staff members to support projects and deliverables.</li><li>Assist with meeting preparations, agendas, and minutes when requested.</li><li><strong>Office Management Tasks:</strong></li><li>Oversee supply inventory and arrange procurement, ensuring smooth operation of the team’s workspace.</li><li>Manage incoming and outgoing mail, including deliveries and courier services.</li></ul>
