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12 results for Administrative Assistant in Milwaukee, WI

Executive Assistant

Waukesha, WI
onsite
Permanent / Full Time
70000 - 83000 USD / Yearly
We are looking for an Executive Assistant to support daily administrative operations for a Waukesha, WI area organization. This position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities with discretion. The right candidate will play a key role in keeping schedules, travel plans, and executive communications running smoothly. Responsibilities:• Coordinate complex calendars, schedule meetings, and resolve scheduling conflicts to keep leadership activities organized• Arrange business travel, including transportation, lodging, and itinerary preparation for executives or team members• Prepare and submit expense reports with accuracy and attention to company guidelines and deadlines• Draft, edit, and distribute correspondence, presentations, and other administrative documents• Provide day-to-day administrative support by handling routine requests, maintaining records, and following up on action items• Serve as a point of contact for internal and external communications while maintaining discretion and confidentiality
2026-09-10T00:00:00Z

Executive Assistant

Waukesha, WI
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Waukesha, Wisconsin. This Long-term Contract position is ideal for someone who excels at keeping executives organized, maintaining smooth communication, and handling a wide range of administrative priorities with professionalism. The role requires strong judgment, attention to detail, and the ability to coordinate fast-moving schedules, meetings, and documentation in a dynamic corporate environment. Responsibilities: • Oversee and prioritize complex calendars for senior leaders, ensuring schedules align with business goals and shifting demands. • Coordinate meetings across executive, board, shareholder, and strategic groups, including logistics, materials, and follow-up actions. • Act as a key point of contact for internal teams and external partners, helping maintain clear and timely communication. • Prepare and refine presentations, reports, correspondence, and other executive-facing documents with accuracy and discretion. • Record meeting notes, maintain organized documentation, and track next steps to support completion of commitments. • Arrange business travel, build detailed itineraries, and manage related scheduling needs for leadership. • Support recruiting efforts for executive-level hiring through interview coordination and candidate communication. • Process expense reports, invoices, and vendor-related administrative tasks while helping maintain efficient office operations. • Assist with conference rooms, visitor reception, mail handling, supplies, employee events, plant tours, and other corporate activities. • Recommend and apply workflow improvements, administrative best practices, and technology-based solutions to enhance executive support, including occasional coordination needs tied to leadership transition activity.
2026-09-11T00:00:00Z

Accounting Assistant

Waukesha, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to join a team in Waukesha, Wisconsin on a Contract basis. This onsite opportunity is well suited for someone who thrives in a detail-focused accounting environment and can take ownership of accounts payable activities with minimal direction. The position supports a busy workflow with a strong emphasis on invoice processing, payment coordination, and documentation accuracy. Responsibilities: • Manage the complete accounts payable cycle, from reviewing incoming invoices to preparing them for timely payment. • Assign proper coding to invoices, enter transaction details accurately, and route items through the approval process. • Prepare and issue checks, including payments that require coordination with third-party joint check arrangements. • Oversee lien waiver collection and tracking, ensuring required documentation is complete and organized. • Confirm vendor records and supporting tax forms such as W-9s before setting up or updating payment information. • Maintain organized accounts payable logs, files, and supporting records for audit readiness and internal reference. • Contribute to month-end close activities by compiling payment data, assisting with reconciliations, and supporting reporting needs. • Provide additional accounting support related to tax documentation and account balancing as needed.
2026-09-09T00:00:00Z

Accounting Assistant

Waukesha, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Accounting Assistant to provide dependable financial and administrative support for a long-term contract assignment in Waukesha, Wisconsin. This position is fully onsite and offers a steady Monday through Friday schedule, making it a strong fit for someone who enjoys structured work and consistent expectations. The ideal candidate brings prior accounting experience, works with integrity, and is comfortable managing a high volume of billing and invoice activity with accuracy and follow-through. Responsibilities: • Prepare and process customer billing accurately and on schedule to support ongoing accounts receivable operations. • Submit a large weekly volume of invoices through customer portals and internal systems while maintaining attention to detail. • Review invoice information for completeness, proper coding, and compliance with established procedures before final submission. • Assist with accounts payable and accounts receivable tasks to help maintain timely financial processing. • Reconcile bank activity and related financial records to ensure transactions are recorded correctly. • Use Excel, Microsoft Office applications, and accounting platforms such as QuickBooks and Fast AP to organize and track financial data. • Partner with the Credit and Collections Manager to support daily accounting priorities and resolve documentation issues promptly. • Maintain organized records and follow defined company processes closely in a hands-on, ethics-driven work environment.
2026-09-10T00:00:00Z

Legal Assistant

Milwaukee, WI
onsite
Permanent / Full Time
62000 - 85000 USD / Yearly
Robert Half is partnering with a highly respected, full-service law firm in Madison, Wisconsin, to identify a Legal Assistant to join its growing team. This is an excellent opportunity to work with a collaborative group of attorneys across litigation, corporate/business, and real estate matters while enjoying a strong culture, competitive compensation, and outstanding benefits. Responsibilities:<ul><li>Provide comprehensive administrative support to attorneys, including document preparation, formatting, proofreading, and correspondence management.</li><li>Coordinate attorney calendars, meetings, depositions, appointments, and deadlines.</li><li>Prepare, organize, and maintain electronic and physical case files.</li><li>Assist with court filings and document management.</li><li>Manage client communications with professionalism, discretion, and responsiveness.</li><li>Support billing processes, time entry, expense tracking, and invoice review.</li><li>Work closely with attorneys, paralegals, and administrative staff to ensure efficient workflow and client service.</li><li>Ensure compliance with firm policies, confidentiality requirements, and legal procedures.</li><li>Monitor deadlines and assist with workload prioritization across multiple matters.</li></ul>
2026-08-26T00:00:00Z

Sr Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Administrative Assistant for an organization based in Milwaukee, Wisconsin. This position is ideal for someone who excels at coordinating schedules, managing records with accuracy, and providing responsive assistance to internal and external stakeholders. The successful candidate will bring strong organizational judgment, attention to detail, and the ability to handle a wide range of administrative priorities in a fast-paced environment. Responsibilities:• Coordinate calendars, meetings, and appointments to keep the team organized and on schedule.• Provide timely, attentive support to employees, vendors, and other contacts by answering questions and directing requests appropriately.• Maintain accurate records through consistent data entry, document updates, and routine verification of information.• Prepare ad hoc reports and summaries to support operational tracking, decision-making, and department needs.• Organize files, correspondence, and documentation so information is easy to access and compliant with department standards.• Support day-to-day office operations by prioritizing tasks, following up on outstanding items, and helping resolve administrative issues.• Collaborate with team members across the organization to ensure smooth execution of recurring and special projects
2026-09-04T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin. This contract opportunity offers the chance to contribute in a fast-moving environment where organization, accuracy, and strong communication are essential. The position is ideal for someone with construction industry administrative experience who can keep schedules, travel plans, records, and daily office activities running efficiently. This assignment is set for 2.5 years and may lead to ongoing employment based on business needs and performance. Responsibilities: • Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations. • Organize domestic and international travel plans, including transportation, lodging, and related logistics. • Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time. • Prepare, format, and organize documents, reports, presentations, and files for internal stakeholders. • Monitor office and project supply levels and place orders to maintain smooth workflow. • Answer inbound calls, direct inquiries appropriately, and provide general administrative support to the team. • Assist with special assignments and additional office tasks as priorities shift across the department.
2026-09-10T00:00:00Z

Accounting & Administrative Coordinator

Racine, WI
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Accounting & Administrative Coordinator to support daily financial and office operations for a public utility team in Racine, Wisconsin. This Long-term Contract position is ideal for someone who brings strong accounting support experience, enjoys keeping records organized, and can manage a mix of clerical and administrative work in a fast-paced environment. The role will handle core tasks across payables, receivables, invoicing, and coordination activities while helping maintain smooth internal processes. Responsibilities: • Process accounts payable transactions accurately and on schedule, including reviewing invoices and preparing items for payment. • Support accounts receivable activities by recording incoming payments, maintaining balances, and assisting with follow-up on outstanding items. • Enter, monitor, and organize invoice records to ensure complete tracking and proper documentation. • Reconcile procurement card activity and resolve discrepancies by comparing receipts, statements, and internal records. • Maintain vendor information by updating profiles, verifying details, and ensuring records remain current. • Coordinate meetings, events, or department activities by assisting with scheduling, logistics, and related administrative support. • Organize digital and physical files to improve record accuracy, accessibility, and retention. • Provide clerical and executive-level administrative assistance to support day-to-day department operations. • Use financial or municipal software tools, including Munis when applicable, to complete accounting and administrative tasks efficiently.
2026-09-10T00:00:00Z

Receptionist

West Bend, WI
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a personable and dependable Receptionist to support the daily front desk operations of a business center in West Bend, Wisconsin. This Contract position is a part-time opportunity suited to someone who enjoys creating a welcoming atmosphere, assisting visitors, and keeping shared office spaces running smoothly. The ideal candidate brings strong communication skills, sound organization, and a customer-focused approach to service. Responsibilities: • Welcome tenants, clients, and guests with a courteous and attentive presence while serving as the first point of contact at the front desk. • Sort, accept, and distribute incoming mail, deliveries, and packages in a timely and organized manner. • Monitor reception, meeting rooms, and shared spaces to ensure they remain neat, orderly, and ready for daily use. • Provide light administrative assistance, including handling routine office support tasks as needed. • Help create a positive and efficient experience for everyone visiting or working within the business center. • Answer general inquiries and direct visitors to the appropriate person or area with accuracy and courtesy.
2026-09-11T00:00:00Z

Receptionist

Brookfield, WI
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support a Financial Services office in Brookfield, Wisconsin. This Long-term Contract position is ideal for someone who thrives in a client-facing environment and can balance front desk coverage with routine administrative support. You will serve as the first point of contact for visitors while helping maintain an organized, well-run workplace. The role offers a steady weekday schedule and the opportunity to contribute to daily office operations in a collaborative setting. Responsibilities: • Welcome visitors, employees, and external guests with a courteous and attentive approach while managing the front desk experience. • Handle incoming calls and direct inquiries to the appropriate contacts in a timely and accurate manner. • Oversee conference room calendars, coordinate room usage, and assist with setup and reset needs for meetings. • Assemble onboarding or welcome materials for new team members and ensure items are prepared on schedule. • Complete administrative assignments during slower front desk periods, including support for light office projects. • Provide dependable front desk coverage independently throughout assigned business hours. • Partner with office staff on day-to-day operational needs such as workplace coordination, mail handling, and supply-related tasks. • Support knowledge transfer and cross-training activities to help maintain continuity of front office operations.
2026-09-11T00:00:00Z

Paralegal

Milwaukee, WI
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
Robert Half is looking for a full-time Litigation Paralegal to support a busy legal team in Milwaukee, Wisconsin. This position plays a key role in advancing matters from early case assessment through trial preparation and appellate support, with a strong focus on organization, research, and document management. The ideal candidate brings sound judgment, technical proficiency, and the ability to manage multiple priorities in a fast-paced litigation environment. Responsibilities:<ul><li>Support attorneys throughout the full course of litigation, including early fact development, discovery, motion practice, trial preparation, and appellate matters.</li><li>Coordinate the collection, review, and production of case documents while helping prepare materials for depositions, court appearances, hearings, and trial proceedings.</li><li>Maintain accurate and well-structured electronic case files to ensure documents, deadlines, and matter records remain organized and accessible.</li><li>Use legal research tools and case databases to locate filings, retrieve supporting materials, and verify citations for briefs and other legal documents.</li><li>Perform online and factual research related to witnesses, prospective experts, and jurors to assist case strategy and preparation.</li><li>Draft and assemble litigation materials such as pleadings, discovery requests and responses, records summaries, exhibit sets, and trial notebooks.</li><li>Manage evidence and supporting documentation for hearings and trials, ensuring materials are complete, properly organized, and ready for attorney use.</li></ul>
2026-09-08T00:00:00Z

Paralegal

Pleasant Prairie, WI
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
Robert Half is partnering with a well-established and growing corporate organization seeking an experienced Litigation Paralegal to join its in-house legal team. This is an excellent opportunity for a detail-oriented legal professional who enjoys managing litigation matters, collaborating with business stakeholders, and supporting a dynamic legal department. The organization offers long-term stability, career growth opportunities, and a collaborative work environment. Key Responsibilities<ul><li>Manage a variety of litigation and pre-litigation matters, including maintaining case files, tracking deadlines, and ensuring timely progression of legal matters.</li><li>Support the intake and management of new claims by gathering information, assisting with investigations, and preparing reports for insurance carriers.</li><li>Coordinate responses to subpoenas, document requests, and other legal inquiries.</li><li>Assist with document collection, organization, and production for litigation matters.</li><li>Maintain communication with outside counsel, insurers, vendors, and other third-party partners.</li><li>Monitor legal deadlines and ensure compliance with court and regulatory requirements.</li><li>Support the legal team with case management, reporting, and administrative functions as needed.</li></ul>
2026-08-17T00:00:00Z