168 results for Accounts Payable Specialist in Milpitas, CA

Accounts Payable Specialist

Concord, CA
onsite
Permanent
25.5 - 30.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist. In this permanent role, you’ll take ownership of managing outgoing payments, processing high-volume invoices, reconciling vendor accounts, and supporting accurate, timely financial reporting. You’ll have the unique opportunity to work with a variety of clients across multiple industries—gaining diverse experience while enjoying the stability, benefits, and support of full-time employment with Robert Half. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-20T00:00:00Z

Accounts Payable Specialist

Livermore, CA
onsite
Temporary
28.5 - 34.5 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Livermore, California. In this contract role (potentially contract to hire), you will be responsible for ensuring the efficient and accurate processing of invoices, payments, and vendor accounts within a dynamic manufacturing environment. Your work will play a vital role in supporting operations and maintaining compliance with company policies and industry standards. Responsibilities:• Process a high volume of invoices by performing tasks such as batching, coding, and matching with purchase orders.• Maintain and update vendor records to ensure accuracy and resolve any discrepancies promptly.• Reconcile vendor statements and contribute to the month-end close process.• Collaborate with procurement, inventory, and production teams to secure approvals for payments.• Ensure adherence to internal controls and compliance with industry regulations.• Address manufacturing-specific challenges, including three-way matching of purchase orders, receipts, and invoices.• Utilize accounting software, such as Epicor or Microsoft D365, to manage accounts payable workflows efficiently.• Conduct check runs and execute Automated Clearing House (ACH) payments.• Identify opportunities to improve processes and streamline accounts payable operations.• Support audits and provide documentation as required.
2026-03-19T00:00:00Z

Accounts Payable Specialist

Martinez, CA
onsite
Permanent
25.5 - 32.5 USD / Hourly
Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Specialist. In this permanent role, you’ll take ownership of managing outgoing payments, processing high-volume invoices, reconciling vendor accounts, and supporting accurate, timely financial reporting. You’ll have the unique opportunity to work with a variety of clients across multiple industries—gaining diverse experience while enjoying the stability, benefits, and support of full-time employment with Robert Half. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Job Duties:· Process and verify invoices for accuracy and proper authorization· Match purchase orders, receipts, and invoices· Ensure timely and accurate payment of vendor bills· Reconcile vendor statements and resolve discrepancies· Maintain organized and up-to-date financial records· Assist with month-end closing and reporting· Communicate with vendors regarding payment status or issues· Prepare and process electronic transfers and payments· Support audits by providing necessary documentation· Follow internal controls and company policies for AP procedures
2026-03-20T00:00:00Z

Accounts Payable Specialist

Oakland, CA
onsite
Temporary
30 - 32 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Oakland, California. This role is ideal for someone who is detail-oriented, excels in managing financial transactions, and ensures the accuracy of accounts payable processes. If you have over 5 years of relevant experience and enjoy working in a fast-paced service industry environment, we encourage you to apply. Responsibilities: • Process and validate accounts payable transactions, ensuring accuracy and compliance with company policies. • Review and code invoices efficiently while maintaining proper documentation. • Manage Automated Clearing House (ACH) payments and ensure timely and accurate processing. • Conduct regular check runs to meet payment deadlines and resolve discrepancies. • Maintain detailed records of transactions and reconcile accounts as needed. • Collaborate with vendors and internal teams to resolve payment or invoice-related issues. • Perform account coding to allocate expenses appropriately. • Monitor and report on accounts payable metrics, contributing to process improvements. • Ensure compliance with financial regulations and company standards. • Support month-end and year-end closing activities related to accounts payable.
2026-03-18T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
32 - 40 USD / Hourly
Overview:The AP Specialist is responsible for overseeing and optimizing accounts payable operations through the implementation and utilization of AI automation tools. This role emphasizes process efficiency, technology-driven solutions, and ensuring compliance with accounting standards and company policies.Key Responsibilities:<ul><li>Process, review, and validate invoices leveraging AI-powered automation platforms, ensuring accurate coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements using automated reconciliation tools; promptly resolve discrepancies and vendor queries.</li><li>Execute automated payment runs (ACH, wires, checks), review payment exceptions, and maintain audit trails generated by AI solutions.</li><li>Assist with month-end close activities, including AP accruals, reconciliations, and generating AI-assisted reporting.</li><li>Maintain and update vendor records within AI-enabled AP systems, ensuring data integrity and compliance.</li><li>Identify opportunities for process improvement and optimization through AI automation and workflow enhancements.</li><li>Support audit requests by providing documentation and AI-generated audit logs for AP transactions.</li><li>Collaborate with technology, purchasing, operations, and accounting teams to address technical issues, facilitate adoption of AI tools, and resolve invoice/payment challenges.</li></ul>
2026-03-23T00:00:00Z

Accounts Payable Specialist

Livermore, CA
onsite
Temporary
25 - 35 USD / Hourly
We are seeking an experienced Accounts Payable Specialist to join a growing construction company on a temp-to-hire basis. This role is ideal for someone who thrives in a fast-paced, project-based environment and has hands-on experience with job cost coding, subcontractor invoices, and lien waivers. This position offers strong potential for permanent hire based on performance and business needs. Key Responsibilities Accounts Payable (Core Duties)<ul><li>Process high-volume vendor invoices with a focus on accuracy and timeliness</li><li>Perform 3-way matching (invoice, purchase order, receiving documentation)</li><li>Ensure proper job cost coding and allocation to projects/phases</li><li>Review and process subcontractor invoices and progress billings</li><li>Track and manage lien waivers (conditional/unconditional)</li><li>Prepare and process weekly check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li></ul>Construction-Specific Functions<ul><li>Work closely with Project Managers to verify cost allocations and approvals</li><li>Ensure compliance with contract terms and payment schedules</li><li>Assist with tracking retainage and release payments</li><li>Support month-end close, including AP accruals</li><li>Maintain organized records for audits and project documentation</li></ul>
2026-03-20T00:00:00Z

Accounts Payable Specialist

South San Francisco, CA
onsite
Contract / Temporary to Hire
38 - 43 USD / Hourly
Growing Biotech company looking for a hybrid Accounts Payable Specialist. This role is contract to permanent and there will be opportunities for growth along with perks such as complementary lunches. Interviews start immediately. Apply today! How you will contribute:<ul><li>Manage accounts payable email inbox.</li><li>Review, code, and enter vendor invoices into the NetSuite accounting system. Ensure completeness, accuracy, and timeliness of processing vendor bills.</li><li>Prepare and verify payments to vendors in accordance with company policies. Monitor payment schedules to ensure timely disbursements to avoid business interruptions and late fees.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Assist in month-end close processes related to accounts payable.</li><li>Serve as the primary contact for vendor inquiries regarding payments and account status.</li><li>Collaborate with purchasing and receiving departments to resolve invoice questions.</li><li>Build and maintain positive relationships with vendors and internal teams.</li><li>Maintain organized and accurate records of invoices, payments, and correspondence.</li><li>Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).</li><li>Support internal and external audits by providing requested documentation and information.</li><li>Review and process employee expense reports in Concur and ensure compliance with the Company’s policy.</li><li>Identify opportunities to improve accounts payable processes and implement best practices.</li><li>Utilize accounts payable automation tools to enhance efficiency and accuracy.</li><li>Stay updated on industry trends and new technologies in accounts payable management.</li><li>Support audits by providing documentation and explanations as required.</li><li>Perform ad-hoc projects as needed.</li></ul>
2026-03-19T00:00:00Z

Accounts Payable Specialist

Burlingame, CA
onsite
Temporary
30 - 35 USD / Hourly
🧾 Accounts Payable Specialist – Consulting Role (Robert Half Loan Staff Practice) Robert Half is seeking a detail-oriented Accounts Payable Specialist to join our Loan Staff Practice. As a full-time employee of Robert Half, you’ll work as a consultant providing accounting support to a dedicated client base.This role offers the stability of full-time employment with the variety of consulting assignments. You’ll support clients with day-to-day accounts payable operations while gaining experience across different industries and systems. 💼 What You’ll Do:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Review and verify invoices, coding, and approvals prior to processing</li><li>Match invoices to purchase orders and receiving documentation (three-way match)</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers</li><li>Maintain vendor records and ensure proper documentation is on file</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Respond to vendor inquiries and maintain strong vendor relationships</li><li>Assist with month-end close by preparing AP accruals and reconciliation schedules</li><li>Ensure compliance with company policies and internal controls</li><li>Support audit requests and assist with documentation as needed</li></ul>
2026-03-09T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
32 - 40 USD / Hourly
Overview: The AP Specialist is responsible for managing the organization’s accounts payable processes, ensuring accuracy, efficiency, and compliance with company policies. This role requires proficiency in Oracle NetSuite and a strong understanding of accounting controls and best practices.Key Responsibilities:<ul><li>Process and enter invoices accurately and timely in NetSuite, ensuring proper coding and approvals.</li><li>Review and reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.</li><li>Manage weekly and monthly payment runs, including ACH, wires, and checks.</li><li>Assist with monthly close activities related to accounts payable, including accruals and reconciliations.</li><li>Maintain and update vendor records in NetSuite.</li><li>Ensure adherence to internal accounting controls and compliance procedures.</li><li>Support internal and external audit requests pertaining to AP.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment issues.</li></ul>
2026-03-23T00:00:00Z

Accounts Payable Specialist

Mountain View, CA
onsite
Temporary
32 - 40 USD / Hourly
The AP Specialist is responsible for efficiently managing the organization’s accounts payable operations using the Bill.com platform. This role focuses on processing invoices, ensuring payment accuracy, compliance, and maintaining effective relationships with vendors and internal departments.Key Responsibilities:<ul><li>Process, review, and enter invoices into Bill.com, ensuring proper coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements, promptly resolve discrepancies, and respond to vendor inquiries.</li><li>Execute weekly and monthly payment runs across ACH, wires, and check payments through Bill.com, maintaining audit trails and payment records.</li><li>Assist with month-end close activities, including accounts payable accruals and account reconciliations.</li><li>Maintain and update vendor information in Bill.com, ensuring data accuracy and compliance with company policies.</li><li>Enforce internal controls and accounting policies in AP processing.</li><li>Support internal and external audits related to AP documentation and records.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment-related issues.</li></ul>
2026-03-23T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
39.9 - 46.2 USD / Hourly
We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Menlo Park, California. The ideal candidate will bring expertise in full cycle accounts payable processes and possess proficiency in NetSuite accounting software. You will play a key role in ensuring the accuracy and efficiency of vendor payments, reconciliations, and supporting month-end closing activities. Responsibilities: • Oversee the complete accounts payable cycle, including invoice entry, coding, matching, approvals, and payment processing. • Process vendor invoices and employee expense reports promptly and accurately, adhering to company policies. • Maintain detailed vendor records and resolve any discrepancies with vendors or internal teams. • Prepare and execute weekly check runs, wire payments, and Automated Clearing House (ACH) transfers. • Reconcile accounts payable sub-ledger with the general ledger and contribute to account reconciliations. • Assist with month-end and year-end closing tasks by preparing schedules and reports. • Utilize NetSuite to perform data entry, generate financial reports, and manage accounts payable documentation. • Identify opportunities to improve accounts payable procedures and strengthen internal controls. • Provide support to the accounting team as needed, ensuring smooth financial operations.
2026-03-22T00:00:00Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
35 - 38 USD / Hourly
We are seeking an experienced Accounts Payable & General Ledger Specialist to manage full-cycle AP processes while supporting general ledger accounting functions. This role requires a detail-oriented professional who can ensure accurate financial records, timely vendor payments, and strong internal controls. The ideal candidate is comfortable working across multiple accounting functions in a fast-paced environment. <ul><li>Manage full-cycle AP, including invoice intake, coding, approvals, and payment processing.</li><li>Review, verify, and process vendor invoices with accuracy and proper documentation.</li><li>Maintain vendor records, including onboarding, W-9 collection, and 1099 tracking.</li><li>Prepare and process payments (ACH, wire, checks) in a timely manner.</li><li>Reconcile vendor statements and resolve discrepancies or disputes.</li><li>Monitor AP aging and ensure timely payment of obligations.</li><li>Ensure compliance with company policies and internal controls.</li><li>Prepare and post journal entries, including accruals, prepaids, and reclassifications.</li><li>Assist with month-end and year-end close processes.</li><li>Reconcile balance sheet accounts and investigate variances.</li></ul>
2026-03-20T00:00:00Z

Accounts Payable Specialist

Hayward, CA
onsite
Temporary
30 - 38 USD / Hourly
Our client in the manufacturing industry is seeking a detail-oriented Accounts Payable Specialist to join their accounting team on a temp-to-hire basis. This role will focus on processing vendor invoices, reconciling accounts, and ensuring timely and accurate payments.The ideal candidate will have experience working in a high-volume AP environment and be comfortable navigating ERP systems, with SAP experience highly preferred.Accounts Payable professionals play a critical role in ensuring vendor invoices are reviewed, recorded, and paid accurately while maintaining strong vendor relationships and financial records. Key Responsibilities <ul><li>Process high-volume vendor invoices and ensure proper documentation and approvals</li><li>Perform three-way matching of purchase orders, receipts, and invoices</li><li>Enter and maintain invoice data within the SAP ERP system</li><li>Prepare and process weekly check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Communicate with vendors regarding payment status and invoice inquiries</li><li>Maintain accurate accounts payable records and supporting documentation</li><li>Assist with month-end close and AP reconciliations</li><li>Partner with purchasing and receiving teams to resolve invoice issues</li></ul>
2026-03-04T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary
27 - 32 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Walnut Creek, California. In this role, you will manage crucial aspects of vendor invoice processing, payment execution, and account reconciliation. This is a long-term contract position ideal for someone with a strong background in financial operations and attention to detail. Responsibilities: • Review and verify vendor invoices to ensure accuracy and alignment with purchase orders and delivery receipts. • Process invoices by matching, batching, coding, and entering them into the accounting system. • Schedule and execute payments while maintaining compliance with agreed-upon terms. • Perform bank and credit card reconciliations to ensure financial records are accurate. • Prepare and post journal entries to document debts, credits, and other transactions. • Reconcile accounts payable sub-ledger with the general ledger to maintain accurate financial reporting. • Utilize QuickBooks Enterprise for processing and tracking financial transactions. • Collaborate with vendors and internal teams to resolve discrepancies and ensure smooth operations. • Maintain organized records of all accounts payable activities for audit and compliance purposes.
2026-03-19T00:00:00Z

Accounts Payable Specialist

Concord, CA
onsite
Temporary
25 - 35 USD / Hourly
We are seeking an experienced Accounts Payable Specialist to join a growing construction company on a temp-to-hire basis. This role is ideal for someone who thrives in a fast-paced, project-based environment and has hands-on experience with job cost coding, subcontractor invoices, and lien waivers. This position offers strong potential for permanent hire based on performance and business needs. Key Responsibilities Accounts Payable (Core Duties)<ul><li>Process high-volume vendor invoices with a focus on accuracy and timeliness</li><li>Perform 3-way matching (invoice, purchase order, receiving documentation)</li><li>Ensure proper job cost coding and allocation to projects/phases</li><li>Review and process subcontractor invoices and progress billings</li><li>Track and manage lien waivers (conditional/unconditional)</li><li>Prepare and process weekly check runs, ACH, and wire payments</li><li>Reconcile vendor statements and resolve discrepancies</li></ul>Construction-Specific Functions<ul><li>Work closely with Project Managers to verify cost allocations and approvals</li><li>Ensure compliance with contract terms and payment schedules</li><li>Assist with tracking retainage and release payments</li><li>Support month-end close, including AP accruals</li><li>Maintain organized records for audits and project documentation</li></ul>
2026-03-20T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Permanent
75000 - 80000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS AP SPECIALISTThe Accounts Payable (AP) Specialist will be responsible for managing the accounts payable function including processing a high volume of invoices, reconciling vendor accounts, and working closely with and vendors to ensure timely and accurate payments. Responsibilities:-Process full cycle AP for over 500 invoices per month-Match invoices to purchase orders to verify accuracy before processing payments -Track and manage invoice approvals across multiple entities -Ensure vendor invoices are coded accurately to the general ledger account-Maintain vendor records and ensure all required documentation (e.g., W-9s, insurance certificates, service contracts) is current -Reconcile vendor statements and resolve any discrepancies or billing issues promptly -Process weekly payments via check, ACH, or wire transfer in accordance with payment terms. -Review invoice dashboard daily to move invoices through appropriate workflows and follow up internally to ensure payments are made on time -Process intercompany payments on monthly basis
2026-03-20T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Palo Alto, California. As part of our accounting operations, you will play a key role in ensuring accurate financial processes and compliance with company policies. This is a long-term contract position that requires strong attention to detail and organizational skills. Responsibilities: • Review and process invoices in the accounts payable system, ensuring proper coding and approval workflows. • Monitor vendor compliance documentation for onboarding new vendors. • Generate and analyze accounts payable reports to provide insights and support decision-making. • Perform accounts payable accruals and reconciliations, including employee expenses and credit card transactions. • Audit credit card activities and ensure all receipts are properly collected and documented. • Assess expense reports to confirm adherence to company policies. • Prepare and organize audit support related to accounts payable and other accounting areas. • Contribute to month-end close processes by preparing journal entries and account reconciliations. • Investigate and resolve discrepancies in accounting records. • Support external audits by preparing necessary schedules and documentation.
2026-03-19T00:00:00Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
30 - 35 USD / Hourly
🧾 Accounts Payable Specialist – Consulting Role (Robert Half Loan Staff Practice) Robert Half is seeking a detail-oriented Accounts Payable Specialist to join our Loan Staff Practice. As a full-time employee of Robert Half, you’ll work as a consultant providing accounting support to a dedicated client base.This role offers the stability of full-time employment with the variety of consulting assignments. You’ll support clients with day-to-day accounts payable operations while gaining experience across different industries and systems. 💼 What You’ll Do:<ul><li>Process high-volume vendor invoices accurately and in a timely manner</li><li>Review and verify invoices, coding, and approvals prior to processing</li><li>Match invoices to purchase orders and receiving documentation (three-way match)</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers</li><li>Maintain vendor records and ensure proper documentation is on file</li><li>Reconcile vendor statements and resolve discrepancies or payment issues</li><li>Respond to vendor inquiries and maintain strong vendor relationships</li><li>Assist with month-end close by preparing AP accruals and reconciliation schedules</li><li>Ensure compliance with company policies and internal controls</li><li>Support audit requests and assist with documentation as needed</li></ul>
2026-03-09T00:00:00Z

Accounts Payable Specialist

Walnut Creek, CA
onsite
Temporary
30.5 - 35.5 USD / Hourly
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Walnut Creek, California. In this long-term contract position, you will play a vital role in managing accounts payable processes. This role requires a highly organized individual who thrives in a fast-paced environment and is adept at working with multiple accounting systems. Responsibilities:<ul><li>Process a high volume of invoices and payment requests across multiple companies/entities, ensuring accuracy and compliance with company policies and contract terms.</li><li>Perform weekly and/or bi-weekly check runs, prioritize urgent payments, and ensure payment deadlines are met.</li><li>Work closely with project managers to verify job costs, resolve invoice discrepancies, and support project billing workflows.</li><li>Reconcile vendor statements and respond promptly to vendor inquiries regarding payment status or discrepancies.</li><li>Set up new vendors, maintain current records, and ensure W-9 and compliance documentation is up to date.</li><li>Track lien waivers, certificates of insurance, and other construction-related documentation as needed.</li><li>Prepare and enter journal entries for AP accruals, adjustments, and intercompany transactions.</li><li>Assist with month-end close processes, account reconciliations, and reporting as they relate to payables.</li><li>Utilize multiple accounting and project management software platforms (e.g., Procore, Viewpoint, Sage 300, QuickBooks, or similar) to manage and track payables.</li></ul>
2026-03-23T00:00:00Z

Accounts Payable Specialist (Contract)

Oakland, CA
onsite
Temporary
30 - 35 USD / Hourly
Robert Half is seeking an experienced Accounts Payable Specialist to support their client's finance team during a busy period. This role is ideal for someone who thrives in a fast‑paced environment, brings strong attention to detail, and can manage full‑cycle AP responsibilities with accuracy and professionalism. Location: Oakland, CA (Fully Onsite, BART Accessible)Schedule: Full-Time, Monday–FridayDuration: 2–3 Months (Potential for Extension) Key Responsibilities<ul><li>Review, code, and process vendor invoices with accurate project and GL coding</li><li>Ensure compliance with accounting standards and support audit activities</li><li>Audit employee expense reports and transactions</li><li>Manage returned payments, voids, and resolve discrepancies</li><li>Assist with monthly AP reconciliations and month‑end close</li><li>Provide reports and respond to ad hoc requests from internal teams</li><li>Support full‑cycle accounts payable operations from entry to close</li></ul>
2026-03-12T00:00:00Z

Accounts Payable Accountant

San Francisco, CA
onsite
Permanent
80000 - 85000 USD / Yearly
Natalie Lue, Robert Half is seeking a detail‑oriented Accounts Payable Accountant to support AP operations for a mission‑driven non‑profit. This role handles invoice processing, coding, reconciliations, vendor communication, and month‑end support while ensuring accuracy and policy compliance. Ideal for someone organized, proactive, and comfortable working cross‑functionally in a hybrid environment. Responsibilities:• Process and code invoices accurately and on time• Maintain AP records and ensure policy compliance• Support procurement and vendor communication• Assist with month‑end close and reconciliations• Perform regular check runs and resolve discrepancies• Use AP/accounting systems (e.g., Intacct, Stampli or similar) Apply for confidential consideration now.
2026-03-12T00:00:00Z

Senior Accounts Payable Specialist

Morgan Hill, CA
onsite
Permanent
65000 - 85000 USD / Yearly
Colleen McAuliffe with Robert Half is looking for an experienced Senior Accounts Payable Specialist to join our client's team in South San Jose area, California. In this role, you will oversee the full accounts payable cycle, ensuring accuracy, compliance, and efficiency in processing high volumes of invoices and payments. The ideal candidate will have a proactive approach to problem-solving, strong organizational skills, and a commitment to improving processes within the AP function. Responsibilities:• Process a large volume of vendor invoices, including 2-way and 3-way match, as well as non-PO invoices, while ensuring proper coding and approval.• Manage weekly and monthly payment runs, including electronic transfers, wires, and checks.• Review and reconcile vendor statements, addressing discrepancies and resolving issues promptly.• Collaborate with the Procurement team to optimize purchasing and payment workflows.• Maintain vendor records by updating master data, collecting W-9 forms, and ensuring tax identification compliance.• Prepare and submit annual 1099 forms accurately and on time.• Assist with month-end closing activities, including AP accruals, reconciliations, and journal entries.• Act as the primary escalation point for complex accounts payable issues and vendor concerns.• Identify and implement improvements to AP processes, including automation initiatives.• Review and process employee expense reports, ensuring adherence to travel and expense policies.
2026-03-23T00:00:00Z

Accounts Payable Manager

Palo Alto, CA
remote
Temporary
60 - 75 USD / Hourly
If you are a an Accounts Payable Manager that enjoys working from home, I have the perfect role for you! Our client is looking for an experienced Accounts Payable Manager to join their team in The Bay Area, California. This 6-8 month W-2, contract position offers an exciting opportunity to IMPROVE accounts payable operations, optimize processes, and lead automation initiatives within a world class organization. The ideal AP Manager will have a strong background in Procure-2-Pay, coupled with the ability to implement strategic improvements and drive Workday Financial Management optimization. If you are in-between jobs or wrapping up a role in March, please apply to this role today! Responsibilities:• Oversee the AP function, ensuring accuracy, compliance, and timely processing of transactions within Workday Financial ERP system.• Design and maintain dashboards to monitor procurement-to-payment (P2P) metrics and provide actionable insights.• Lead automation projects to streamline workflows and enhance operational efficiency.• Along with the director, develop and deliver comprehensive training materials to improve team performance and understanding of processes.• Establish new and enforce current policies and procedures to optimize accounts payable operations.
2026-03-12T00:00:00Z

Accounts Payable Clerk

Belmont, CA
onsite
Permanent
37000 - 37440 USD / Yearly
Part-time AP Clerk$40-$41/hour18 - 20 hours per week● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. ● Match all purchase orders to invoices. ● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. ● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. ● Prepare analysis of vendor accounts, as required. ● Reconcile vendor statements and research and correct discrepancies. ● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. ● Maintain all accounts payable reports and respective vendor payable files. ● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. ● Match the AP aging report to the accounts payable general ledger balance monthly. ● Prepare and report 1099s to IRS and vendors at year-end. ● Manage and reconcile school credit card balances and payments. ● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. ● Review and follow up with outstanding checks and report unclaimed property. ● Maintain office supply inventory and order as needed. ● Manage postage & coffee/water machines and staff coffee/tea supplies. ● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. ● Ensure all reporting deadlines are met. ● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.
2026-03-20T00:00:00Z

Accounts Payable Clerk

Walnut Creek, CA
onsite
Temporary
26 - 31 USD / Hourly
Accounts Payable ClerkEmployment Type: ContractPay Rate: $26 – $31 per hour About the RoleAre you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client’s accounting team.In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>
2026-03-14T00:00:00Z