<p>We are looking for a dedicated Accounting Specialist to join our team in Bethel, Connecticut. In this role, you will support one of our sister companies by managing daily transactional accounting functions and contributing to the organization's financial efficiency. This is an excellent opportunity to play a crucial part in maintaining accurate records and ensuring smooth accounting operations in a fast-paced, multi-entity environment.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions with accuracy and timeliness.</p><p>• Maintain detailed and organized financial records to ensure accuracy and compliance.</p><p>• Reconcile accounts regularly to verify balances and identify discrepancies.</p><p>• Assist with month-end closing tasks, ensuring all necessary documentation is complete.</p><p>• Utilize QuickBooks Online to manage and monitor financial data effectively.</p><p>• Handle invoice processing, ensuring payments are issued and recorded properly.</p><p>• Support the implementation and improvement of accounting workflows.</p><p>• Collaborate with other departments to streamline financial operations and reporting.</p><p>• Address and resolve accounting issues and inquiries as they arise.</p><p>• Ensure adherence to industry-specific accounting standards and practices.</p>
<p><strong>Job Overview:</strong></p><p>We are seeking an <strong>Accounting Clerk</strong> for a <strong>3–6 month temporary assignment</strong> with the potential for hire. Based on general knowledge.</p><p>This is a great opportunity for someone with <strong>entry-level or clerk-level accounting experience</strong> who is looking to grow their career in a hands-on accounting support role. Based on general knowledge.</p><p>The ideal candidate will have a <strong>degree in Accounting or a related field preferred</strong> and be comfortable supporting <strong>accounts payable, accounts receivable, and general accounting functions</strong>. Based on general knowledge.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support day-to-day accounting operations, including AP and AR processing. Based on general knowledge.</li><li>Assist with invoice entry, payment processing, and account reconciliations. Based on general knowledge.</li><li>Help apply payments, track outstanding balances, and support collections follow-up as needed. Based on general knowledge.</li><li>Maintain accurate financial records and update accounting systems with relevant transaction details. Based on general knowledge.</li><li>Assist with general ledger support, data entry, and other administrative accounting tasks. Based on general knowledge.</li><li>Partner with internal team members to resolve discrepancies and ensure timely processing of transactions. Based on general knowledge.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Specialist to join our team in Stamford, Connecticut. In this role, you will play a key part in supporting financial reporting, assisting clients with accounting processes, and ensuring smooth operational workflows. This position requires strong organizational skills, a proactive attitude, and the ability to collaborate effectively with both clients and internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inquiries regarding financial reporting and accounting processes with accuracy and professionalism.</p><p>• Guide new and prospective clients in understanding accounting integration models, configurations, and best practices to meet reporting needs.</p><p>• Conduct live training sessions and develop self-help resources to enhance client knowledge.</p><p>• Troubleshoot and resolve reporting and reconciliation issues on behalf of clients.</p><p>• Manage client support cases and oversee specialized projects to ensure successful outcomes.</p><p>• Collaborate with support teams to streamline implementation processes and deliver seamless solutions.</p><p>• Provide the engineering team with relevant insights and guidance on accounting-related matters.</p><p>• Engage with stakeholders to scope future projects and offer recommendations for improvement.</p>
<p>Robert Half has partnered with a growing organization in the Waterbury area to bring on a contract to permanent Office Manager!</p><p><br></p><p>This role will have high visibility as you will be responsible for many different tasks</p><ul><li>Accounts payable and accounts receivable processing</li><li>Month end support functions</li><li>Processing payroll</li><li>Performing reconciliations</li><li>Administrative tasks </li><li>Performing operational tasks</li></ul>
We are looking for a Billing Clerk to join a construction-focused organization in Islip, New York. This position supports accurate client invoicing and project-related billing activities, with a strong emphasis on precision and timely follow-through. The ideal candidate is organized, attentive to detail, and comfortable managing billing tasks in a fast-paced business environment.<br><br>Responsibilities:<br>• Prepare and issue customer invoices for construction-related projects with a high degree of accuracy.<br>• Review project documentation to ensure billing reflects approved charges, contract terms, and supporting details.<br>• Process change orders and incorporate updated costs into client billing records.<br>• Maintain organized billing files, statements, and account documentation within computerized systems.<br>• Monitor outstanding balances and assist with collection-related follow-up when needed.<br>• Reconcile billing information and resolve discrepancies by coordinating with internal teams and customers.<br>• Generate billing statements and provide account updates to support timely payment processing.
<p>Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records.</p><p><br></p><p>The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred).</p><p><br></p><p>Key Responsibilities:</p><ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul><p>Qualifications:</p><ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul><p>Additional Requirements:</p><ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul><p>Benefits:</p><ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul><p>Work Conditions / Schedule:</p><ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and organized <strong>Accounts Receivable Specialist</strong> to join their accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, reconciling accounts, and supporting the overall collections process. The ideal candidate will have strong analytical skills, excellent communication abilities, and prior experience in accounts receivable or general accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and post customer payments accurately and in a timely manner</li><li>Prepare and send invoices to customers</li><li>Monitor customer accounts for overdue balances and follow up on outstanding payments</li><li>Reconcile accounts receivable ledger to ensure all payments are accounted for</li><li>Investigate and resolve billing discrepancies and payment issues</li><li>Maintain accurate customer account records and documentation</li><li>Assist with cash applications, account reconciliations, and month-end close activities</li><li>Generate aging reports and provide updates on collection status</li><li>Collaborate with internal departments and customers to resolve account issues</li><li>Support other accounting and administrative functions as needed</li></ul><p><strong>Qualifications:</strong></p><ul><li>2+ years of accounts receivable, billing, or related accounting experience</li><li>Proficiency in Microsoft Excel and accounting software/ERP systems</li><li>Strong attention to detail and accuracy</li><li>Excellent organizational and time management skills</li><li>Effective written and verbal communication skills</li><li>Ability to work independently and meet deadlines</li><li>Associate or bachelor’s degree in accounting, finance, or related field preferred</li></ul><p><strong>Preferred Skills:</strong></p><ul><li>Experience with cash applications and collections</li><li>Knowledge of general accounting principles</li><li>Ability to analyze account activity and identify discrepancies</li><li>Experience working in a fast-paced environment</li></ul><p><br></p>
<p><strong>Accounts Receivable (AR) Specialist</strong></p><p>📍 Cheshire, CT</p><p>💼 Full-Time | Permanent</p><p>💰 $55,000–$65,000 (based on experience)</p><p><br></p><p>A well-established and highly regarded company in Cheshire, CT is seeking a <strong>permanent Accounts Receivable Specialist</strong> to join its growing team. This organization offers a professional work environment, strong leadership, and a collaborative culture where employees are truly valued.</p><p><br></p><p>The AR Specialist will play a key role in managing cash applications and supporting the overall accounts receivable function. This is an excellent opportunity for someone who enjoys working in a structured, team-oriented setting with strong systems and processes in place.</p><p>Key Responsibilities</p><ul><li>Handle high-volume <strong>cash applications</strong> accurately and efficiently</li><li>Post customer payments (ACH, wires, checks, credit cards)</li><li>Reconcile accounts and research discrepancies</li><li>Maintain accurate AR records and customer accounts</li><li>Collaborate with internal departments to resolve payment issues</li><li>Support month-end close activities related to AR</li></ul><p>Qualifications</p><ul><li><strong>2+ years of experience</strong> in accounts receivable, with direct cash application experience is preferred </li><li>OR would consider a candidate with a completed degree in accounting, business or a related field and an internship in Accounts Receivable (MUST have the internship) </li><li>Strong system skills (ERP experience preferred)</li><li>Excellent attention to detail and organizational skills</li><li>Professional communication skills</li></ul><p>Compensation & Benefits</p><ul><li>Competitive salary range of <strong>$55,000–$65,000</strong>, depending on experience</li><li>Excellent healthcare coverage</li><li>Outstanding 401(k) contributions</li><li>Generous PTO package</li><li>Positive, professional culture with strong team support</li></ul><p>If you meet the above qualifications, we’d love to hear from you.</p><p>📧 <strong>Apply directly to:</strong> Daniele.Zavarella@roberthalf(com)</p>
We are looking for an Accounts Receivable Clerk to support day-to-day receivables operations in White Plains, New York. This position focuses on accurate billing, timely cash application, and consistent follow-up on outstanding balances while helping maintain reliable financial records. The ideal candidate is organized, detail-oriented, and comfortable working with reporting, reconciliations, and cross-functional communication in a fast-paced accounting environment.<br><br>Responsibilities:<br>• Create and issue customer invoices promptly, ensuring charges align with agreed billing terms and supporting documentation.<br>• Record and apply incoming payments from multiple sources, including checks, credit cards, and wire transfers, while keeping customer accounts current.<br>• Review receivable balances on a routine basis, investigate variances, and work directly with customers or internal teams to resolve account issues.<br>• Produce aging schedules, collections updates, and other accounts receivable reports to support management review and decision-making.<br>• Provide documentation and transaction details needed for internal and external audit requests related to receivables activity.<br>• Evaluate existing receivables workflows, identify opportunities to reduce errors or delays, and recommend practical process improvements.<br>• Follow up on past-due commercial accounts to support collection efforts and encourage timely payment.<br>• Maintain organized financial records and ensure receivables activity is documented accurately for month-end and ongoing account review.
We are looking for an Accounts Payable Clerk to support daily financial operations in Yonkers, New York. This role is responsible for keeping invoice and payment activity accurate, organized, and on schedule while working closely with vendors and internal teams. The ideal candidate brings strong attention to detail, sound judgment, and a practical understanding of accounts payable processes.<br><br>Responsibilities:<br>• Manage the full invoice cycle by reviewing submitted bills, confirming supporting details, and entering approved items accurately into the accounting system.<br>• Prepare and issue payments through approved methods, ensuring vendors are paid according to established timelines and addressing exceptions without delay.<br>• Examine employee expense submissions for accuracy and policy adherence, then coordinate timely reimbursement processing.<br>• Serve as a point of contact for vendors by responding to payment questions, clarifying account details, and helping resolve billing concerns professionally.<br>• Maintain complete and up-to-date accounts payable documentation so financial records remain accurate and easy to audit.<br>• Support monthly close activities by reconciling payable balances and assisting with reports related to outstanding obligations and payment activity.<br>• Identify gaps or inefficiencies in current workflows and suggest practical improvements that strengthen accuracy and processing speed.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team. In this role, you will play a critical part in ensuring the accuracy and efficiency of our accounts payable processes. The ideal candidate will excel in managing invoices, maintaining organized documentation, and fostering strong relationships with vendors.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices with accuracy and efficiency, ensuring compliance with company standards.</p><p>• Manage bill payments by verifying, coding, and securing necessary approvals.</p><p>• Supervise accounts payable clerks, providing corrections, guidance, and workflow improvement strategies.</p><p>• Follow up proactively on pending approvals and obtain verbal confirmations as needed.</p><p>• Maintain comprehensive and organized records for all accounts payable transactions.</p><p>• Build strong vendor relationships, addressing inquiries and resolving discrepancies promptly.</p><p>• Monitor vendor accounts to ensure timely payments and identify potential issues.</p><p>• Collaborate with internal teams to clarify purchase details and support efficient workflows.</p><p>• Assist in refining accounts payable procedures and strengthening internal controls.</p>
We are looking for an Accounts Payable Clerk to support day-to-day invoice review, payment processing, and financial record accuracy for a waste and environmental services organization in Stamford, Connecticut. This Long-term Contract position is fully onsite and is ideal for someone who is organized, detail-focused, and comfortable handling high-volume transactional work. The role will contribute to efficient accounts payable operations by validating information, resolving discrepancies, and maintaining strong communication with internal teams and external contacts.<br><br>Responsibilities:<br>• Review invoices and supporting documents to confirm accuracy, completeness, and proper approval before processing.<br>• Enter accounts payable transactions into financial systems with a high level of speed and precision.<br>• Reconcile expenses and payment records to identify inconsistencies and ensure financial data is up to date.<br>• Communicate with vendors and internal stakeholders to address billing questions, missing details, and payment-related issues.<br>• Assist with audit-related accounts payable activities by verifying documentation and organizing records for review.<br>• Monitor outstanding items and follow up on discrepancies to support timely and accurate payment cycles.<br>• Maintain organized financial files and documentation in accordance with company procedures and recordkeeping standards.<br>• Support ongoing accounts payable operations by providing responsive service and helping resolve transactional concerns efficiently.
<p>We are looking for an Accounts Payable Clerk to support a high-volume finance function for a large organization in Garden City, New York. This position is responsible for reviewing vendor invoices, maintaining accurate coding, and helping ensure timely payment processing across multiple sites. The ideal candidate brings strong attention to detail, solid spreadsheet skills, and hands-on experience managing payables through a structured accounting workflow.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices using a three-way matching process to confirm alignment with purchase documentation and receipts.</p><p>• Assign appropriate accounting codes and prepare invoice batches for efficient entry and approval across multiple locations.</p><p>• Process vendor invoices accurately and on schedule while maintaining organized payable records.</p><p>• Support payment activities, including check run preparation and related documentation.</p><p>• Use Sage Intacct and Microsoft Excel to track transactions, monitor outstanding balances, and maintain reporting accuracy.</p><p>• Reconcile accounts payable activity to the general ledger and investigate discrepancies to support clean financial records.</p><p>• Communicate with internal teams and vendors to resolve invoice issues, payment questions, and coding inconsistencies.</p>
We are looking for an Accounts Payable Clerk to support day-to-day payment operations in Yonkers, New York. This role is responsible for keeping invoice processing organized, maintaining accurate financial records, and helping ensure vendors and employees are paid on time. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment.<br><br>Responsibilities:<br>• Review incoming invoices, confirm supporting documentation, and prepare them for timely and accurate payment in accordance with company guidelines.<br>• Coordinate payment activities, including check runs and electronic disbursements, while addressing any discrepancies that could delay processing.<br>• Examine employee expense submissions for compliance with established policies and arrange prompt reimbursement when approved.<br>• Serve as a point of contact for vendors by responding to payment questions, clarifying account details, and resolving billing concerns professionally.<br>• Maintain complete and accurate accounts payable records in the accounting system to support audit readiness and reporting needs.<br>• Reconcile payable balances and assist with month-end close activities by preparing reports and supporting documentation.<br>• Monitor invoice coding and account assignment to help ensure transactions are recorded correctly.<br>• Identify opportunities to improve efficiency within the accounts payable cycle and suggest practical process enhancements.
<p>Our client in <strong>Hartford, Connecticut</strong> is seeking an <strong>Administrative Assistant</strong> for a contract opportunity. This role is ideal for a polished and organized professional who enjoys supporting day-to-day office operations and helping a team stay efficient and productive. Based on general knowledge.</p><p><strong>Position Overview:</strong></p><p>The Administrative Assistant will provide clerical and administrative support to the team, assist with scheduling and correspondence, maintain records, and help ensure smooth daily office operations. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a professional environment. Based on general knowledge.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to staff and department leadership. Based on general knowledge.</li><li>Answer phones, respond to emails, and direct inquiries appropriately. Based on general knowledge.</li><li>Schedule meetings, maintain calendars, and coordinate appointments. Based on general knowledge.</li><li>Prepare correspondence, reports, and other documents as needed. Based on general knowledge.</li><li>Maintain organized filing systems and accurate records. Based on general knowledge.</li><li>Support data entry, document management, and general office tasks. Based on general knowledge.</li><li>Order office supplies and assist with other operational needs. Based on general knowledge.</li><li>Greet visitors and help ensure a professional office environment. Based on general knowledge.</li></ul><p><br></p>
<p>We are looking for a dependable Administrative Assistant to support daily office operations and deliver responsive service to customers. This Long-term Contract position is ideal for someone who enjoys managing front-desk activity, handling communications, and keeping administrative tasks organized and accurate. The role requires a detail-oriented approach, strong attention to detail, and the ability to balance customer interaction with routine office support.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls and greet visitors courteously, ensuring each inquiry is directed appropriately and handled with care.</p><p>• Provide day-to-day administrative support by organizing records, preparing documents, and maintaining an efficient office environment.</p><p>• Enter and update information in internal systems with a high level of accuracy and attention to detail.</p><p>• Support customer service activities by responding to questions, relaying messages, and assisting with general requests.</p><p>• Perform reception-related duties such as monitoring the front desk, coordinating communications, and maintaining a welcoming atmosphere.</p><p>• Assist with scheduling, filing, and other clerical tasks to help keep daily operations running smoothly.</p>
<p><strong>Job Title:</strong> QuickBooks Bookkeeper/ Office Manager</p><p><strong>Location:</strong> local to Orange, CT (Onsite)</p><p><strong>Job Type:</strong> Full-Time, Permanent</p><p><strong>Salary:</strong> $70,000–$85,000 (DOE) + Benefits</p><p><br></p><p>We are seeking a detail-oriented and highly organized professional to join our client's team as a QuickBooks Bookkeeper & Office Manager. This is a full-time, onsite position local to Orange, CT. The ideal candidate will bring strong QuickBooks bookkeeping expertise, experience managing office operations, and the ability to lead a small team effectively. Experience within a professional services environment is highly preferred.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day bookkeeping functions using QuickBooks, including accounts payable/receivable, bank reconciliations, and general ledger maintenance</li><li>Handle weekly payroll processing and ensure compliance with applicable regulations</li><li>Handle general office administration, including vendor coordination, supplies management, and maintaining office systems</li><li>Supervise and support a small administrative team, ensuring efficient workflow and productivity</li><li>Assist with process improvements and implementation of best practices</li><li>Coordinate with external accountants and support audit processes as needed</li></ul><p><strong>Qualifications:</strong></p><ul><li>Proven experience with QuickBooks (required)</li><li>3–5+ years of bookkeeping and office administration experience</li><li>Prior experience managing or supervising a team</li><li>Strong organizational, multitasking, and communication skills</li><li>High level of accuracy and attention to detail</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook)</li><li>Experience in a professional services environment strongly preferred</li></ul><p><strong>Benefits:</strong></p><ul><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Retirement plan options</li><li>Supportive and collaborative work environment</li></ul><p><strong>How to Apply: Please apply here or submit your resume to Daniele.Zavarella@roberthalf(com)</strong></p>
We are looking for an organized Inventory Clerk to support day-to-day inventory and administrative operations in New York. This position is ideal for someone who can balance accurate data handling, customer support, and return processing in a fast-paced construction-related environment. The successful candidate will help maintain inventory accuracy, enter orders efficiently, and contribute to smooth operational workflows across the team.<br><br>Responsibilities:<br>• Enter and update order information and inventory records with a high degree of accuracy.<br>• Monitor stock activity, reconcile item counts, and help maintain reliable inventory data.<br>• Support return processing by reviewing incoming materials, documenting transactions, and coordinating next steps.<br>• Respond to customer inquiries related to orders, product availability, and status updates in a clear and attentive manner.<br>• Assist with physical inventory counts and annual inventory activities to verify stock levels and identify discrepancies.<br>• Prepare spreadsheets and reports in Microsoft Excel to track inventory movement and operational performance.<br>• Work with internal teams to keep materials, asset records, and related documentation organized and current.<br>• Help identify inventory issues and support process improvements that strengthen control and efficiency.
<p>We are seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing day-to-day office operations. This individual will serve as a key administrative partner to executives, helping manage schedules, communications, meetings, travel coordination, and operational workflows in a fast-paced professional environment.</p><p><br></p><p>The ideal candidate is polished, detail-oriented, resourceful, and capable of balancing executive support responsibilities with hands-on office coordination. Bilingual Spanish/English communication skills are required for this role.</p><p><br></p><p>Key Responsibilities</p><p>Executive Support</p><ul><li>Provide high-level administrative support to senior leadership and cross-functional teams</li><li>Manage complex calendars, scheduling, and meeting coordination</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare presentations, reports, meeting materials, and executive correspondence</li><li>Track follow-up items and ensure timely completion of action items from meetings</li><li>Maintain confidential records, files, and sensitive business information</li><li>Serve as a liaison between leadership, employees, vendors, and external stakeholders</li><li>Support expense reporting and reimbursement processes through expense management systems</li></ul><p>Office Management & Operations</p><ul><li>Oversee daily office operations to maintain an organized and efficient workplace</li><li>Coordinate office vendors, suppliers, and service providers</li><li>Manage office supply inventory and purchasing processes</li><li>Process purchase orders and support administrative procurement activities</li><li>Assist with planning internal meetings, company events, and leadership gatherings</li><li>Identify opportunities to improve administrative and operational efficiencies</li><li>Support a collaborative and professional office environment</li></ul>