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13 results for Sr Executive Assistant in Miami, FL

Executive Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Are you a highly organized professional who thrives in a fast-paced environment and enjoys being the go-to person for executive support? Robert Half is seeking a Bilingual Executive Assistant to support senior leadership with calendar management, communications, project coordination, and day-to-day business operations. This is an excellent opportunity for someone who enjoys working closely with leadership, managing multiple priorities, and making a meaningful impact on the success of an organization. What You'll Do<ul><li>Provide high-level administrative support to executives and leadership teams.</li><li>Manage complex calendars, meetings, and scheduling priorities.</li><li>Coordinate travel arrangements, accommodations, and meeting logistics.</li><li>Prepare professional correspondence, reports, presentations, and business documents.</li><li>Serve as a key point of contact between executives, clients, vendors, and internal teams.</li><li>Screen calls, emails, and inquiries while ensuring timely follow-up.</li><li>Maintain confidential records and handle sensitive information with discretion.</li><li>Assist with special projects, event coordination, and operational initiatives.</li><li>Track expenses, process administrative paperwork, and support office operations.</li></ul>
2026-06-19T00:00:00Z

Remote Executive Assistant

Miami Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive business and personal support to a senior executive. This is a fully remote opportunity; however, candidates must reside in the Miami, FL area to accommodate occasional in-person meetings, errands, and local responsibilities as needed. The ideal candidate is a polished professional who thrives in a fast-paced environment, exercises sound judgment, anticipates needs before they arise, and enjoys serving as a trusted partner to executive leadership.Responsibilities Executive & Administrative Support<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments.</li><li>Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentations, reports, and correspondence.</li><li>Screen, prioritize, and respond to emails, phone calls, and other communications on behalf of the executive.</li><li>Coordinate meetings, conference calls, and virtual events.</li><li>Maintain confidential files, records, and executive documentation.</li><li>Track deadlines, follow up on action items, and ensure timely completion of projects.</li><li>Assist with expense reports, reimbursements, invoice processing, and other administrative functions.</li></ul>Business Operations<ul><li>Serve as the primary liaison between the executive and internal teams, clients, vendors, and business partners.</li><li>Coordinate special projects, research assignments, and operational initiatives.</li><li>Manage vendor relationships and service providers.</li><li>Assist with planning company events, executive meetings, and off-site functions.</li><li>Support daily business operations and administrative processes.</li></ul>Personal Assistant Responsibilities<ul><li>Manage the executive's personal calendar, appointments, and scheduling.</li><li>Coordinate personal travel arrangements and itineraries.</li><li>Schedule and oversee household vendors, maintenance appointments, and service providers.</li><li>Handle personal errands and special projects.</li><li>Assist with family scheduling, reservations, gift purchasing, and event planning.</li><li>Track personal expenses and assist with bill payments as requested.</li><li>Handle highly confidential personal and business matters with professionalism and discretion.</li></ul>
2026-06-26T00:00:00Z

Legal Assistant/Scheduler

Miami, FL
onsite
Temporary / Contract
20.9 - 23 USD / Hourly
Legal SchedulerLocation: Coral Gables, FLA company in Coral Gables is seeking an organized and detail-oriented Legal Scheduler to support its litigation team by coordinating all aspects of attorney scheduling.Schedule:<ul><li>Monday – Friday</li><li>8:30 a.m. – 5:30 p.m.</li></ul>Responsibilities:<ul><li>Schedule hearings, mediations, depositions, and trials.</li><li>Coordinate calendars with attorneys, opposing counsel, court personnel, mediators, and court reporters.</li><li>Monitor court deadlines and maintain accurate attorney calendars.</li><li>Confirm appointments and provide scheduling updates as needed.</li><li>Ensure all scheduling activities are completed accurately and in a timely manner.</li><li>Provide administrative support to attorneys and the legal team as needed.</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-06-25T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a professional and detail-oriented Administrative Assistant to support a busy office environment in South Florida. This is an excellent opportunity for someone who enjoys staying organized, providing exceptional support, and serving as a key resource for both internal teams and external clients. The ideal candidate will be proactive, highly organized, and comfortable managing multiple priorities in a fast-paced environment.Responsibilities<ul><li>Provide administrative support to management and office staff.</li><li>Answer and direct incoming phone calls and emails in a professional manner.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Prepare, organize, and maintain files, reports, and other documentation.</li><li>Assist with data entry, record keeping, and database management.</li><li>Coordinate office supplies, vendor communications, and general office operations.</li><li>Greet visitors and provide a positive customer service experience.</li><li>Support special projects and assist with various administrative tasks as needed.</li><li>Maintain confidentiality when handling sensitive information.</li></ul>
2026-06-12T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is seeking a professional and detail-oriented Bilingual Administrative Assistant (English/Spanish) to support a busy office environment in South Florida. This contract-to-hire opportunity is ideal for someone who enjoys providing administrative support, delivering exceptional customer service, and keeping daily office operations organized and running efficiently. Responsibilities<ul><li>Provide administrative support to office staff and management.</li><li>Answer and direct incoming phone calls in both English and Spanish.</li><li>Greet clients, visitors, and vendors in a professional and welcoming manner.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, organize, and maintain files, records, and other office documents.</li><li>Perform data entry with a high level of accuracy.</li><li>Draft correspondence, emails, and reports using Microsoft Office.</li><li>Assist with scanning, copying, filing, and other general clerical duties.</li><li>Process incoming and outgoing mail and coordinate shipments.</li><li>Maintain office supplies and assist with day-to-day office operations.</li><li>Provide exceptional customer service while handling inquiries and resolving routine issues.</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary to Hire
26.6 - 28 USD / Hourly
We are looking for an Administrative Assistant to support the Service Department of an organization in Deerfield Beach, Florida. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced office setting and can manage service coordination, documentation, and customer communication with accuracy and professionalism. The person in this role will help keep service activity organized, maintain timely records, and support billing and scheduling tasks that keep projects and service requests moving forward. Responsibilities:• Coordinate service requests, warranty activity, and small-scale work orders to help the department meet deadlines and maintain smooth operations.• Maintain current service records in company systems, including updating job details, tracking progress, and organizing supporting documentation.• Communicate with subcontractors, technicians, customers, managers, and internal team members to arrange service work and provide ongoing status updates.• Manage daily scheduling for field carpenters in partnership with the Service Manager and distribute schedule changes through email as needed.• Create and maintain job files.• Collect, organize, and attach paperwork needed to support customer invoicing and internal recordkeeping.• Monitor subcontractor compliance documentation, including workers’ compensation and liability insurance requirements, before work proceeds.• Build spreadsheets and periodic reports to monitor open service items, project costs, and other department metrics for management review.
2026-06-26T00:00:00Z

Administrative Assistant

Coconut Creek, FL
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for an experienced and service-oriented Administrative Assistant to join our team in Coconut Creek, Florida on a Contract basis. This role is ideal for someone who enjoys creating a welcoming office environment, supporting daily administrative operations, and assisting an experienced client population with care. The successful candidate will help keep the office organized, manage front-desk interactions, and provide dependable support using Salesforce and Microsoft Office tools. Responsibilities: • Welcome visitors warmly, provide a detail-oriented front-desk experience, and assist guests as they arrive for appointments or office activities. • Answer incoming phone calls promptly, direct inquiries appropriately, and relay messages with accuracy and discretion. • Coordinate workshop sign-ups by entering participant information into the database and maintaining accurate registration records. • Help maintain an orderly, presentable office by monitoring shared spaces and ensuring the environment remains clean and inviting. • Support day-to-day administrative tasks such as preparing documents, updating records, and handling routine office correspondence. • Assist with hospitality duties for visitors, including offering refreshments and creating a comfortable in-office experience. • Use Salesforce and Microsoft Office applications to manage information, track administrative activity, and complete clerical assignments efficiently.
2026-06-26T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are seeking a reliable and organized Administrative Assistant to support daily office operations. This role is ideal for someone who is detail-oriented, professional, and comfortable handling a variety of administrative tasks in a fast-paced environment. Key Responsibilities:<ul><li>Answer and direct phone calls and emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare documents, reports, and correspondence</li><li>File, scan, and organize records</li><li>Greet visitors and provide general office support</li><li>Order office supplies and maintain inventory</li><li>Assist with data entry and other clerical tasks</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-06-26T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a growing organization in Florida. This contract opportunity with permanent potential is ideal for someone who brings strong administrative judgment, professionalism, and the ability to keep processes organized and on schedule. The position will also contribute to people-related administrative work, including coordinating recruitment activities and supporting onboarding efforts. Responsibilities: • Coordinate interviews, schedule meetings, and manage calendars to keep recruitment and office activities running efficiently. • Prepare and maintain employee and office records with accuracy, organization, and attention to confidentiality. • Support onboarding for new employees by gathering documentation, arranging orientation logistics, and ensuring required materials are ready. • Assist with general administrative tasks such as document preparation, correspondence, filing, and data entry using Microsoft Word and other office tools. • Serve as a point of contact for internal administrative requests and help route questions to the appropriate team members. • Track recruitment and personnel-related paperwork to help maintain timely and compliant workflows. • Provide day-to-day office support that helps leadership and staff stay organized, informed, and productive.
2026-06-26T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
17 - 18 USD / Hourly
Are you the kind of person who loves keeping things organized, checking tasks off your list, and helping a team stay on track? We’re looking for a Clerical Assistant who brings energy, attention to detail, and a can-do attitude to the workday for our client in Deerfield Beach, FL! In this role, you’ll be an important part of the team, helping with the day-to-day tasks that keep the office running smoothly. If you enjoy variety in your work, take pride in being dependable, and like supporting others, this could be a great fit.What You’ll Do<ul><li>Help with day-to-day office and administrative tasks</li><li>Answer phones, route calls, and respond to basic emails</li><li>File, scan, copy, and organize documents</li><li>Enter and update information accurately</li><li>Assist with scheduling, calendars, and meeting preparation</li><li>Maintain office supplies and support general office organization</li><li>Pitch in wherever needed to help the team succeed</li></ul>
2026-06-16T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy non-profit team in Florida. This contract position with the potential to become permanent is ideal for someone who enjoys detailed administrative work, manages multiple priorities with accuracy, and communicates effectively in a fast-paced office environment. The role focuses on document preparation, data management, donor-related correspondence, and day-to-day office support. Candidates who are highly proficient in Word and Excel and comfortable handling time-sensitive tasks will thrive in this position. Responsibilities:• Maintain accurate records by entering, updating, and verifying data across spreadsheets and administrative files.• Prepare, organize, and sort reports, lists, and other documents using Excel and Word to support team operations.• Coordinate the timely processing of tribute and donor acknowledgment cards, ensuring materials are sent within established turnaround expectations.• Generate and refine data lists provided by internal team members for tracking, reporting, and outreach needs.• Monitor and manage tracking information for assigned activities, keeping records current and easy to reference.• Provide general office assistance for a six-person team, helping to keep daily administrative workflows on schedule.• Handle receptionist and inbound call support as needed while maintaining an attentive and service-oriented presence onsite.
2026-06-26T00:00:00Z