We are looking for a detail-oriented Administrative Assistant to provide high-level support to the President in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless organizational operations. This position offers an opportunity to work closely with senior leadership while contributing to the smooth functioning of office activities.<br><br>Responsibilities:<br>• Coordinate the President’s calendar, including scheduling meetings, appointments, and events.<br>• Organize travel arrangements such as accommodations, transportation, and dining for the President.<br>• Maintain office records and files, ensuring all documents are organized and easily accessible.<br>• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.<br>• Facilitate internal communications and plan meetings and events, including staff appreciation initiatives and retreats.<br>• Assist in managing donor records, processing acknowledgments, and conducting donor research.<br>• Support executive meetings by preparing presentations, scheduling, setting up rooms, and recording minutes.<br>• Act as a liaison with organizational members and committee representatives.<br>• Handle general office tasks, including ordering supplies, managing subscriptions, and maintaining both digital and physical records.<br>• Provide support for special projects and initiatives as assigned by the President.
<p>Administrative Assistant</p><p><br></p><p>If you're a talented, ambitious Administrative Assistant who's looking for a new challenge - RobertHalf has an exciting opportunity for you to check out. You will perform a number of different administrative and office support duties in this Administrative Assistant position. This Administrative Assistant opportunity is located in the Miami area.</p><p><br></p><p>Your responsibilities in this role:</p><p><br></p><p>Receive and direct visitors</p><p>Answer telephone calls (multi-line phone system) and return voicemails</p><p>Tend to word processing, filing, and faxing duties</p><p>Back various projects for other employees</p><p><br></p><p>Please send your resume to: Jacqueline.Mejia@RobertHalf And call Jacqueline @ 786-698-7072</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. In this role, you will provide essential support to ensure the smooth operation of our office and deliver exceptional service to both internal teams and external clients. This position is based in Miami, Florida, and offers the opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Handle incoming calls with professionalism and direct inquiries to the appropriate team members.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage day-to-day administrative office tasks, including scheduling, filing, and correspondence.<br>• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.<br>• Coordinate and organize meetings, including preparing materials and booking facilities.<br>• Maintain office supplies inventory by tracking stock and placing orders as needed.<br>• Support various departments with clerical tasks to ensure efficient workflow.<br>• Assist in creating and distributing internal and external communications.
<p>Are you an organized and proactive individual with strong administrative skills? Robert Half is seeking an experienced Administrative Assistant for a reputable company in the Miami area. This position offers a fantastic opportunity to support a dynamic team while honing your office and organizational skills. This role is offered through Robert Half and is a long-term contract/temporary-to-hire position.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support to ensure efficient office operations.</li><li>Manage calendars, schedule appointments, and coordinate meetings for team members.</li><li>Prepare, format, and edit documents, reports, and presentations.</li><li>Answer and direct phone calls, emails, and other inquiries in a professional manner.</li><li>Assist with data entry, record-keeping, and maintaining office filing systems.</li><li>Order office supplies and manage inventory to ensure smooth day-to-day operations.</li><li>Support the preparation and coordination of company meetings, events, and travel arrangements.</li><li>Process and track expense reports, invoices, and other financial documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Collaborate with various departments to support cross-functional projects.</li><li>Assist with additional administrative tasks and special projects as needed.</li></ul><p>Please send your resume to: Jacqueline.Mejia@RobertHalf and call Jacqueline @ 786-698-7072</p>
<p><br></p><p><strong> Robert Half is seeking a Bilingual Administrative Assistant to provide professional administrative support for a busy office environment. The ideal candidate will be fluent in both Spanish and English, highly organized, and capable of handling multiple tasks while maintaining a high level of accuracy and professionalism.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative tasks including answering phones, responding to emails, and managing correspondence in Spanish and English</li><li>Prepare, edit, and proofread documents, reports, and presentations</li><li>Schedule meetings, coordinate calendars, and arrange travel as needed</li><li>Maintain and organize physical and digital filing systems</li><li>Assist with data entry, record-keeping, and database management</li><li>Translate documents and facilitate communication between Spanish-speaking clients and staff</li><li>Support various departments with project coordination and administrative needs</li><li>Handle sensitive and confidential information with discretion</li></ul><p><br></p>
<p><strong><u>Description of the Role</u></strong></p><p>An established organization is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure smooth workflow across departments. This role involves managing schedules, handling communications, and assisting with various administrative tasks. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment. Bilingual (English/Spanish) preferred to better serve a diverse team and clientele.</p><p><br></p><p><strong><u>What You’ll Be Responsible For</u></strong></p><ul><li>Providing administrative support to managers and staff, including scheduling meetings and managing calendars</li><li>Preparing and editing documents, reports, and presentations</li><li>Handling incoming calls, emails, and correspondence professionally</li><li>Maintaining organized filing systems and office records</li><li>Assisting with travel arrangements and expense reporting</li><li>Ordering office supplies and coordinating maintenance requests</li><li>Supporting onboarding and internal communications</li><li>Ensuring all administrative processes comply with company policies and procedures</li></ul>
