9 Results for Sr Executive Assistant Jobs in Miami, FL

Add your latest resume to match with open positions.

Executive Assistant

Palmetto Bay, Florida
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in Palmetto Bay, Florida. This role is ideal for someone who is organized, proactive, and confident managing shifting priorities in a fast-paced environment. The successful candidate will help keep executive schedules, meetings, and travel plans running smoothly while supporting day-to-day business operations. Preference for a candidate that has experience in the education, government, or foundation industry. Responsibilities:• Manage complex executive calendars, resolve scheduling conflicts, and ensure appointments are prioritized effectively.• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.• Coordinate meeting logistics by securing conference rooms, preparing agendas, and confirming attendee availability.• Support executives with day-to-day administrative tasks to improve efficiency and maintain organization across activities.• Track schedule changes and communicate updates promptly to internal and external stakeholders.• Prepare and organize materials needed for executive meetings, presentations, and business discussions.• Maintain accurate records related to travel plans, meeting schedules, and administrative correspondence. INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-09-10T00:00:00Z

Executive Assistant

Miami, Florida
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in Miami, Florida TO WORK ONSITE IN WEST KENDALL/ CUTLER BAY. This role focuses on keeping schedules organized, coordinating travel logistics, and ensuring meetings run smoothly. The ideal candidate brings sound judgment, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Oversee complex executive calendars, resolving scheduling conflicts and prioritizing appointments effectively.• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation.• Coordinate meeting logistics for leadership, including scheduling, agenda support, and follow-up on action items.• Prepare executives for internal and external engagements by organizing materials and maintaining accurate schedules.• Serve as a reliable point of coordination for time-sensitive administrative requests and shifting business needs.BONUS POINTS FOR CANDIDATES THAT HAVE EXPERIENCE IN CONTRACT REVIEW • Monitor travel details and adjust arrangements as needed to support changes in availability or business priorities. INTERESTED AND QUALIFIED INDIVIDUALS SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-09-14T00:00:00Z

Senior Administrative Assistant

Deerfield Beach, Florida
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized and detail oriented Part-Time Senior Administrative Assistant to provide direct support to the Assistant Director. This role requires exceptional calendar management skills, advanced proficiency in Microsoft Outlook and Microsoft Word, and the ability to handle multiple priorities with accuracy and discretion. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced detail oriented environment. Key Responsibilities Manage and maintain the Assistant Director's calendar, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts. Monitor and prioritize emails, ensuring timely responses and follow-up on important matters. Prepare, edit, format, and proofread correspondence, reports, presentations, and other business documents using Microsoft Word. Coordinate meetings, prepare agendas, and distribute meeting materials. Maintain confidential records and information with a high level of discretion. Assist with special projects, research, and administrative initiatives as needed. Organize and maintain electronic files and documentation. Serve as a liaison between internal departments and external contacts. Track deadlines and ensure timely completion of assigned tasks.
2026-09-15T00:00:00Z

Administrative Assistant

Miami, Florida
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This contract opportunity with potential for a long-term role is ideal for someone who enjoys balancing front-desk interaction, administrative coordination, and accurate record management in a fast-paced environment. The person in this role will help keep workflows moving smoothly by managing communications, maintaining documentation, and providing dependable support across office functions. Responsibilities: • Greet visitors and serve as a reliable first point of contact for incoming office and phone inquiries. • Handle inbound calls, direct messages to the appropriate contacts, and respond to routine questions with courtesy and efficiency. • Maintain organized records by entering, updating, and reviewing information across administrative documents and internal systems. • Provide day-to-day office support such as scheduling, filing, document preparation, and coordination of general administrative tasks. • Assist with front-desk and receptionist coverage to ensure smooth daily operations and a positive experience for guests and staff. • Track paperwork and support project-related administrative activities to help teams stay aligned on deadlines and priorities. • Help organize office materials, correspondence, and shared information so that resources remain accessible and up to date.
2026-10-02T00:00:00Z

Administrative Assistant

Miami, Florida
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors. Candidates must be bilingual in English and Spanish. The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment. Responsibilities:<ul><li>Greet clients, guests, and team members and provide a professional and welcoming first impression.</li><li>Answer and route incoming calls using a multi-line phone system.</li><li>Assist callers and visitors in both English and Spanish as needed.</li><li>Provide general administrative and clerical support to the sales office.</li><li>Maintain and update calendars, meetings, appointments, and office schedules.</li><li>Enter and update information in spreadsheets, internal systems, and office records.</li><li>Assist the sales team and office leadership with daily administrative needs.</li><li>Help coordinate office activities and keep workflows organized.</li><li>Maintain the reception area and common office spaces so they remain clean and presentable.</li><li>Handle general correspondence, filing, scanning, and document preparation as needed.</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Pompano Beach, Florida
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a Contract position based in Pompano Beach, Florida. This opportunity is ideal for someone who is comfortable managing inventory-related records, handling data entry tasks, and using standard office software with accuracy and consistency. The role offers a steady Monday through Friday schedule, with occasional weekend support as needed. Responsibilities: • Maintain and update paper inventory records with a high level of accuracy using internal tracking tools and spreadsheets. • Enter, review, and organize operational data to help keep office and inventory information current. • Support front-office activities by assisting with general administrative tasks and day-to-day office coordination. • Answer incoming calls professionally and direct inquiries to the appropriate team members when needed. • Prepare, edit, and manage documents using Microsoft Word, Excel, and other standard office applications. • Help ensure inventory-related information is properly documented and easily accessible for business use. • Provide receptionist-style support, including greeting visitors and assisting with routine office communication. • Offer additional coverage outside the regular schedule on an occasional weekend basis when business needs require it.
2026-10-01T00:00:00Z

Administrative Assistant

Delray Beach, Florida
onsite
Permanent / Full Time
19 - 20 USD / Hourly
We are seeking a detail-oriented and customer-focused Administrative Assistant to join a growing team. This role is responsible for supporting clients, business partners, and customers by providing timely updates, resolving documentation-related issues, and ensuring transactions are processed accurately and efficiently.This is a fast-paced environment that requires strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities while delivering outstanding customer service. Responsibilities<ul><li>Handle inbound and outbound customer communications via phone, email, and other channels.</li><li>Provide status updates and respond to inquiries regarding client accounts and documentation.</li><li>Research and resolve account discrepancies and documentation issues.</li><li>Process and review incoming electronic and physical documents for accuracy and completeness.</li><li>Maintain accurate records and update account information within internal systems.</li><li>Schedule and perform follow-up activities to ensure timely account resolution.</li><li>Collaborate with internal departments and external partners to obtain required information and documentation.</li><li>Review and submit account approvals in accordance with established procedures.</li><li>Deliver a high level of customer service while managing a high-volume workload.</li></ul>
2026-09-23T00:00:00Z

Administrative Assistant

Miami, Florida
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
The Service Manager will oversee the day-to-day servicing and administration of Skymar's commercial loan portfolio. This position requires someone who is exceptionally organized, dependable, detail-oriented, and comfortable managing multiple priorities and deadlines. THIS IS AN ONSITE, FULL TIME ROLE IN MIAMI, in the DADELAND AREA. The Service Manager will work closely with borrowers, lenders, financial institutions, internal team members, and other professionals involved in the commercial lending process. The role involves maintaining accurate loan records, monitoring payments and documentation, responding to inquiries, preparing correspondence, and ensuring that loan servicing activities are handled accurately and efficiently.Skymar frequently works with commercial loans involving established companies and businesses, including U-Haul-related transactions, making professionalism, discretion, and strong written communication particularly important. Key Responsibilities<ul><li>Manage the day-to-day servicing and administration of a portfolio of commercial loans.</li><li>Maintain accurate and up-to-date loan records, documentation, payment information, and correspondence.</li><li>Process and monitor loan payments, transactions, and other servicing activities.</li><li>Communicate professionally with borrowers, lenders, banks, attorneys, title companies, and other third parties.</li><li>Prepare clear, professional written correspondence, notices, statements, and other loan-related documentation.</li><li>Monitor important loan dates, payment schedules, insurance requirements, documentation, and other deadlines.</li><li>Follow up on outstanding items and ensure issues are resolved in a timely manner.</li><li>Review loan documentation for accuracy and completeness.</li><li>Enter, update, and maintain information within Real Synergy, Skymar's loan processing and servicing software.</li><li>Generate reports and retrieve loan information as needed.</li><li>Assist with loan administration from closing through the servicing life of the loan.</li><li>Maintain organized electronic and physical files.</li><li>Handle confidential financial and client information with discretion.</li><li>Identify discrepancies or potential issues and bring them to the appropriate team member's attention.</li><li>Provide administrative and operational support to the President and Senior Vice President as needed.</li><li>Work collaboratively within a small office environment and be willing to assist with a variety of responsibilities as business needs arise.</li></ul> INTERSTED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 THIS IS A FULL TIME EMPLOYMENT THAT REQUIRES ONSITE WORK. THE COMPANY DOES NOT CURRENTLY OFFER MEDICAL INSURANCE
2026-09-24T00:00:00Z

Administrative Assistant

Miami, Florida
onsite
Temporary / Contract
0 - 0 USD / Yearly
Project Coordinator / Administrative Coordinator – MiamiWe are seeking an organized, proactive coordinator to support our Miami office and senior-level team. This role is primarily administrative, with additional office operations and project coordination responsibilities. Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities needs.</li><li>Coordinate travel, interviews, and team schedules.</li><li>Format and proofread resumes, reports, and other documents.</li><li>Track project updates and assist with reporting.</li><li>Post content on LinkedIn and other social media platforms.</li><li>Organize monthly team events and assist with company celebrations and trips.</li><li>Provide administrative support to Associates, Consultants, and Partners.</li></ul>
2026-10-02T00:00:00Z

9 results for Sr Executive Assistant in Miami, FL