Results for Sr Executive Assistant Jobs in Miami, FL

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Sr. Administrative Assistant

North Miami Beach, FL
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication. Responsibilities:• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.• Assist with administrative documentation, including handling business records and related office files with discretion and care.• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.
2026-10-23T00:00:00Z

Executive Operations Assistant/Admin

Davie, FL
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment. Responsibilities:• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.
2026-10-19T00:00:00Z

Bilingual Spanish Executive Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a highly organized and polished Bilingual Spanish Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a key point of contact, manage complex schedules, coordinate meetings and travel, and help ensure day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment. Fluency in both English and Spanish is required, as this role will regularly communicate with internal and external contacts in both languages. Responsibilities<ul><li>Provide direct administrative support to executives and senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Handle incoming calls, emails, and requests with professionalism and discretion</li><li>Communicate with clients, vendors, employees, and business partners in both English and Spanish</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas, materials, and follow-up items</li><li>Track deadlines, action items, and important projects</li><li>Process expense reports, invoices, and other administrative documentation</li><li>Maintain confidential and sensitive information</li><li>Assist with special projects and additional administrative responsibilities as needed</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a team in Pompano Beach, Florida in a contract position with permanent potential. This role supports daily office operations through accurate data processing, responsive client communication, and dependable administrative coordination. The ideal candidate is comfortable working in a fast-paced environment, brings strong organizational skills, and can communicate effectively in either Spanish or Portuguese in addition to English. Responsibilities: • Enter orders and maintain data records with a high level of accuracy and attention to detail. • Provide timely customer support by answering inquiries and resolving routine issues professionally. • Assist with general administrative tasks to keep office workflows organized and efficient. • Communicate with customers and internal contacts in English and either Spanish or Portuguese as needed. • Review information for completeness and follow up on missing or incorrect details. • Prepare and update documents using Microsoft Word and other standard office tools.
2026-10-23T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 22 USD / Hourly
We are looking for an experienced Bilingual Administrative Assistant to support a busy sales office in Miami, Florida. This is a contract-to-permanent opportunity for someone who is organized, professional, and comfortable being the first point of contact for clients and visitors. Candidates must be bilingual in English and Spanish. The ideal candidate will have strong administrative and front desk experience and be comfortable supporting a fast-paced office environment. Responsibilities:<ul><li>Greet clients, guests, and team members and provide a professional and welcoming first impression.</li><li>Answer and route incoming calls using a multi-line phone system.</li><li>Assist callers and visitors in both English and Spanish as needed.</li><li>Provide general administrative and clerical support to the sales office.</li><li>Maintain and update calendars, meetings, appointments, and office schedules.</li><li>Enter and update information in spreadsheets, internal systems, and office records.</li><li>Assist the sales team and office leadership with daily administrative needs.</li><li>Help coordinate office activities and keep workflows organized.</li><li>Maintain the reception area and common office spaces so they remain clean and presentable.</li><li>Handle general correspondence, filing, scanning, and document preparation as needed.</li></ul>
2026-10-19T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Pompano Beach, Florida. This is a Contract position suited for someone who is comfortable handling clerical work, greeting visitors, managing incoming calls, and keeping administrative tasks organized. The ideal candidate brings strong accuracy, a detail-oriented approach, and the ability to keep pace in a busy office environment. Responsibilities: • Manage front-desk activities by welcoming visitors, directing inquiries, and maintaining a detail-oriented office presence. • Respond to inbound phone calls, route messages to the appropriate contacts, and provide timely assistance to callers. • Perform a range of clerical tasks such as filing, scanning, organizing records, and preparing routine documents. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Support day-to-day administrative operations by coordinating paperwork and helping maintain orderly office workflows. • Monitor general office communications, distribute correspondence, and assist with basic receptionist coverage as needed.
2026-10-21T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
The Service Manager will oversee the day-to-day servicing and administration of our commercial loan portfolio. This position requires someone who is exceptionally organized, dependable, detail-oriented, and comfortable managing multiple priorities and deadlines. THIS IS AN ONSITE, FULL TIME ROLE IN MIAMI, in the DADELAND AREA. The Service Manager will work closely with borrowers, lenders, financial institutions, internal team members, and other professionals involved in the commercial lending process. The role involves maintaining accurate loan records, monitoring payments and documentation, responding to inquiries, preparing correspondence, and ensuring that loan servicing activities are handled accurately and efficiently.We frequently work with commercial loans involving established companies and businesses, including U-Haul-related transactions, making professionalism, discretion, and strong written communication particularly important. Key Responsibilities<ul><li>Manage the day-to-day servicing and administration of a portfolio of commercial loans.</li><li>Maintain accurate and up-to-date loan records, documentation, payment information, and correspondence.</li><li>Process and monitor loan payments, transactions, and other servicing activities.</li><li>Communicate professionally with borrowers, lenders, banks, attorneys, title companies, and other third parties.</li><li>Prepare clear, professional written correspondence, notices, statements, and other loan-related documentation.</li><li>Monitor important loan dates, payment schedules, insurance requirements, documentation, and other deadlines.</li><li>Follow up on outstanding items and ensure issues are resolved in a timely manner.</li><li>Review loan documentation for accuracy and completeness.</li><li>Enter, update, and maintain information within Real Synergy, for loan processing and servicing software.</li><li>Generate reports and retrieve loan information as needed.</li><li>Assist with loan administration from closing through the servicing life of the loan.</li><li>Maintain organized electronic and physical files.</li><li>Handle confidential financial and client information with discretion.</li><li>Identify discrepancies or potential issues and bring them to the appropriate team member's attention.</li><li>Provide administrative and operational support to the President and Senior Vice President as needed.</li><li>Work collaboratively within a small office environment and be willing to assist with a variety of responsibilities as business needs arise.</li></ul> INTERSTED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 THIS IS A FULL TIME EMPLOYMENT THAT REQUIRES ONSITE WORK. THE COMPANY DOES NOT CURRENTLY OFFER MEDICAL INSURANCE
2026-10-23T00:00:00Z

8 results for Sr Executive Assistant in Miami, FL