32 results for Bookkeeper Admin Assistant in Miami, FL

Bookkeeper

Pinecrest, FL
onsite
Permanent
75000 - 80000 USD / Yearly
We are looking for an experienced Bookkeeper to join our team in Miami, Florida FOR AN IN PERSON ROLE IN THE DADELAND AREA. The ideal candidate will have a strong grasp of financial operations and possess advanced skills in SALESFORCE and bookkeeping practices. This role requires attention to detail and the ability to manage various human resource and accounting tasks efficiently on small, but mighty team. Responsibilities:• Handle daily administrative tasks, ensuring smooth set up for daily operations • Manage accounts payable and accounts receivable processes promptly and accurately.• Perform bank reconciliations to ensure all transactions are properly accounted for.• Utilize Salesforce to organize and track customer information.• Generate and analyze financial reports to support business operations.• Collaborate with team members to streamline accounting procedures.• Ensure compliance with financial regulations and company policies.• Address and resolve discrepancies in financial records.• Assist in the development and implementation of accounting systems, including Salesforce integrations if applicable. QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS AT 786-897-7903
2026-03-03T00:00:00Z

Bookkeeper

Tamarac, FL
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for an experienced Bookkeeper to join our team on a contract basis in Tamarac, Florida. In this role, you will play a key part in maintaining accurate financial records, ensuring compliance with accounting principles, and supporting day-to-day finance operations. If you are detail-oriented and skilled in bookkeeping practices, we encourage you to apply. Responsibilities: • Accurately record financial transactions and maintain updated general ledger entries. • Manage accounts payable and accounts receivable processes, ensuring timely payments and collections. • Perform regular bank reconciliations to verify the accuracy of financial data. • Prepare journal entries and ensure they are posted correctly into accounting systems. • Utilize QuickBooks Online to handle bookkeeping tasks efficiently and accurately. • Generate periodic financial reports to support decision-making processes. • Analyze financial records to identify discrepancies and resolve them promptly. • Assist with audits and ensure compliance with established accounting standards. • Maintain organized records for financial documentation and reporting purposes.
2026-03-11T00:00:00Z

Accounting Clerk

Boca Raton, FL
onsite
Contract / Temporary to Hire
18 - 20 USD / Hourly
We are looking for an organized and detail-oriented Accounting Clerk to join our team in Boca Raton, Florida. In this Contract to permanent position, you will play a vital role in managing financial records, processing payments, and ensuring accuracy in data entry. This opportunity offers competitive pay, growth potential, and the chance to work with a company that has been thriving for over 100 years. Responsibilities:• Batch and compile checks for search fees and prepare them for submission to the appropriate office.• Enter financial data into the company software and ensure all records are up-to-date and correct.• Scan and ship financial documents to designated locations as required.• Maintain detailed and organized records for reconciliation and reporting purposes.• Follow up on outstanding checks and ensure timely entry into the system.• Respond to inquiries regarding financial transactions and provide necessary documentation.• Assist with assembling and delivering escrow documents as part of daily operations.• Use software tools such as Microsoft Excel, QuickBooks, and Oracle to streamline accounting processes.
2026-03-13T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Contract / Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a highly organized Administrative Assistant to join our team in Boca Raton, Florida. This is a Contract to permanent position, offering an excellent opportunity to contribute to daily office operations and support various administrative functions. The ideal candidate excels in multitasking and is committed to maintaining a detail-oriented and efficient work environment. Responsibilities: • Manage and organize daily administrative tasks to ensure smooth office operations. • Handle inbound calls, directing inquiries to the appropriate departments. • Perform accurate data entry and maintain records of essential information. • Provide receptionist services, including greeting visitors and handling correspondence. • Coordinate schedules and appointments to support team productivity. • Assist in preparing and distributing documents, reports, and presentations. • Maintain office supplies inventory and place orders as needed. • Support the team with general office duties, ensuring a clean and organized workspace. • Collaborate with colleagues to improve workflow and administrative processes.
2026-03-13T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to join our team in Deerfield Beach, Florida. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and is passionate about delivering excellent customer service. The role involves supporting a busy medical practice with a variety of administrative tasks essential to its daily operations. Responsibilities: • Serve as the first point of contact at the front desk, welcoming patients and visitors professionally and courteously. • Handle incoming phone calls, directing inquiries appropriately and providing accurate information. • Manage patient scheduling, ensuring appointments are efficiently organized and updated. • Perform data entry tasks with precision, maintaining accurate records in electronic health and practice management systems. • Verify insurance information and assist with patient check-in and check-out processes. • Utilize electronic medical record (EMR) systems, such as Allscripts, to manage patient data effectively. • Support the practice with general administrative tasks to ensure smooth daily operations. • Maintain confidentiality and adhere to privacy regulations by signing a confidentiality agreement. • Collaborate with team members to provide coverage as needed and adapt to varying workloads. • Uphold a strong commitment to patient care and customer service in all interactions.
2026-03-13T00:00:00Z

Administrative Assistant

Hollywood, FL
onsite
Temporary
18 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Hollywood, Florida. This is a long-term contract position ideal for someone who excels in organizational tasks and thrives in a dynamic environment. The role involves supporting administrative operations to ensure the seamless execution of office activities and client interactions. Salesforce experience is required. Responsibilities:• Manage daily administrative tasks such as scheduling meetings, coordinating calendars, and organizing documentation.• Prepare tenant statement, reports, and assist with daily tenant issues.• Answer incoming calls with attention to detail and provide accurate information or redirect inquiries to appropriate departments.• Perform data entry tasks efficiently to maintain accurate and up-to-date records.• Utilize the Salesforce platform to support sales processes and maintain client account information.• Assist with sales support activities, including preparing reports and tracking client interactions.• Ensure smooth operation of office functions by maintaining supplies and addressing operational needs.• Collaborate with team members to streamline workflows and improve administrative efficiency.• Prepare and distribute correspondence, such as emails and memos, as required.• Provide additional support to management and team leaders as needed.
2026-03-13T00:00:00Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. This contract position is ideal for someone who thrives in a fast-paced environment and is skilled at managing multiple administrative tasks. The role will involve supporting various processes and ensuring efficient communication with vendors and internal teams. Responsibilities: • Input customer purchase order details accurately into the internal system. • Prepare worksheets for quotes and review purchase orders to ensure accuracy. • Record supplier quotes and maintain organized documentation within the system. • Organize and file important documents systematically for easy retrieval. • Monitor order acknowledgments and follow up on delayed deliveries. • Communicate with vendors to obtain pricing updates and check order statuses. • Manage inbound and outbound calls, addressing inquiries and resolving issues. • Support the Account Manager with additional tasks as needed.
2026-03-13T00:00:00Z

Office Assistant

Miami Beach, FL
onsite
Temporary
18 - 20 USD / Hourly
We are seeking a dedicated and detail-oriented Office Assistant with leasing or property management experience to join our team in Miami Beach, Florida. This is a long-term contract opportunity within the non-profit sector and offers a great chance to contribute to meaningful work while supporting daily property and administrative operations. The ideal candidate will have strong communication skills, experience working in a property management or leasing environment, and a proactive attitude. Responsibilities• Provide general administrative support including filing, data entry, document management, and office organization • Answer inbound calls and respond to tenant and client inquiries in a professional and courteous manner • Assist with leasing activities, including scheduling showings, responding to leasing inquiries, and communicating with prospective tenants • Support property management operations, including tenant communications and coordination with vendors and maintenance teams • Process invoices and assist with billing functions while maintaining accurate financial records • Utilize accounting and property management software systems to track financial and operational data • Maintain and update CRM or property management systems to ensure accurate tenant and client records • Assist with real estate and property-related administrative tasks while ensuring compliance with company procedures • Translate and interpret communications in English and Spanish when assisting bilingual tenants or clients • Support marketing initiatives including the creation and management of banner ads or promotional materials when needed • Collaborate with team members to ensure smooth office and property operations
2026-03-13T00:00:00Z

Accounts Payable Clerk

Miami, FL
onsite
Contract / Temporary to Hire
22 - 24 USD / Hourly
We are looking for an experienced Accounts Payable Clerk to support our accounting team in Miami, Florida. This Contract-to-Permanent position offers the opportunity to contribute to a dynamic law office environment while enhancing your skills in accounts payable processes. The ideal candidate will bring exceptional attention to detail and a proactive approach to managing invoice processing and reconciliation. Responsibilities:• Process and code invoices accurately while ensuring compliance with company policies.• Reconcile accounts payable transactions to maintain accurate financial records.• Collaborate with attorneys' assistants to coordinate timely payments and resolve discrepancies.• Conduct regular check runs and manage payment schedules.• Assist in maintaining organized and up-to-date documentation of all accounts payable activities.• Provide support for other accounting tasks as needed, contributing to the overall efficiency of the department.• Utilize legal accounting software to streamline invoice entry and reconciliation processes.• Communicate effectively with team members to address queries and facilitate smooth workflows.• Identify opportunities for process improvement within accounts payable operations.• Ensure adherence to deadlines and prioritize tasks to meet organizational goals. If interested, please send your resume to Cristina.Arguello@roberthalf
2026-03-12T00:00:00Z

Accounts Payable Clerk

Fort Lauderdale, FL
onsite
Contract / Temporary to Hire
23.75 - 25 USD / Hourly
We are seeking a dedicated Accounts Payable Clerk to join our team in Fort Lauderdale, Florida. In this hybrid Contract to permanent role, you will play a vital part in handling financial transactions and claims processing, ensuring both accuracy and efficiency. The position involves a mix of onsite and remote work, with office attendance required on Mondays and Thursdays. Responsibilities: • Process approximately 250 invoices monthly, ensuring accuracy and compliance with organizational standards. • Manage claims payments, following established procedures to guarantee timely and correct processing. • Perform check runs and oversee the issuance of payments as needed. • Utilize Microsoft Dynamics NAV for financial data management and processing tasks. • Enter and code invoices accurately into the system for seamless reconciliation. • Conduct account reconciliations to maintain financial accuracy and resolve discrepancies. • Collaborate with internal teams to ensure smooth operations and address any payment-related concerns. • Maintain organized financial records and documentation for auditing purposes. • Follow business casual dress code and adhere to company policies during onsite work.
2026-03-11T00:00:00Z

Accounts Payable Clerk

Miami, FL
onsite
Permanent
48000 - 52000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Coral Gables, Florida. In this role, you will handle high-volume invoice processing and ensure accurate and timely payment of vendor accounts. This is an excellent opportunity to work in a fast-paced environment and contribute to the financial operations of a prominent retail organization. Responsibilities: • Process a high volume of invoices with accuracy, adhering to company policies and procedures. • Review and code invoices to ensure proper allocation to the correct accounts. • Perform regular check runs, ensuring timely payments to vendors. • Communicate with vendors to resolve discrepancies and address payment-related inquiries. • Maintain accurate records of all accounts payable transactions. • Reconcile vendor statements and resolve any outstanding balances or issues. • Assist with month-end closing activities related to accounts payable. • Ensure compliance with internal controls and financial regulations. • Collaborate with other departments to streamline the accounts payable process.
2026-03-14T00:00:00Z

Accounts Receivable Clerk

Boca Raton, FL
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Boca Raton, Florida. This role is ideal for someone who is highly organized, accurate, and capable of managing invoicing and payment processes efficiently. If you have strong attention to detail and thrive in a collaborative environment, we encourage you to apply. Responsibilities: • Process invoices and ensure accurate allocation to appropriate customer accounts. • Maintain detailed records of accounts receivable transactions and payment histories. • Collaborate with internal teams to address discrepancies and resolve customer account issues. • Utilize Microsoft Excel and Outlook to manage financial data and communication effectively. • Ensure timely collection of outstanding payments and follow up with commercial clients as needed. • Apply cash payments to the correct accounts and reconcile discrepancies. • Generate billing statements and reports to support business operations. • Adhere to company policies and procedures while managing sensitive financial information. • Provide exceptional customer service when interacting with internal and external stakeholders.
2026-03-13T00:00:00Z

Staff Accountant

Davie, FL
onsite
Permanent
50000 - 60000 USD / Yearly
We are looking for a skilled Staff Accountant to join our team in Davie, Florida. This role is ideal for someone with strong attention to detail who is eager to contribute to financial management within a dynamic and fast-paced environment. Reporting to the Director of Finance, you will play a key role in maintaining the accuracy of financial records, supporting month-end processes, and ensuring compliance across multiple entities. Responsibilities: • Manage and reconcile general ledger accounts to ensure accuracy. • Support month-end close activities and prepare financial reports. • Conduct balance sheet reconciliations and address discrepancies. • Assist with accounts payable and receivable processes as required. • Process and import financial transactions into the company's accounting system. • Perform variance analyses and generate reports using Excel. • Collaborate with internal teams to resolve billing or account issues. • Prepare for audits and maintain organized financial documentation. • Contribute to accounting operations for multiple entities.
2026-03-09T00:00:00Z

Staff Accountant

Boca Raton, FL
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a dedicated Staff Accountant to join our team in Boca Raton, Florida. This position offers a unique opportunity for a motivated individual to gain hands-on experience in both accounting and tax-related tasks while working closely with clients across various industries. If you are early in your accounting career and enjoy working in a dynamic environment, this role could be the perfect fit for you. Responsibilities: • Maintain accurate client accounting records and prepare financial statements. • Assist in month-end bookkeeping tasks and ensure timely cleanup of accounts. • Organize and manage financial documentation to support tax return preparation. • Perform account reconciliations and conduct financial analyses as needed. • Prepare tax filings for individuals and businesses, ensuring compliance with regulations. • Utilize and manage multiple accounting systems, including QuickBooks and NetSuite. • Support financial reporting and assist with consulting projects. • Communicate directly with clients to address inquiries and provide requested financial documentation. • Collaborate with team members to improve processes and ensure client satisfaction.
2026-03-13T00:00:00Z

Staff Accountant

Boca Raton, FL
onsite
Permanent
75000 - 85000 USD / Yearly
We are looking for a meticulous and analytical Staff Accountant to join our team in Boca Raton, Florida. This role is integral to managing customer deductions, reconciling accounts, and supporting various accounting functions. The ideal candidate is highly organized, detail-oriented, and thrives in a dynamic environment where accuracy and problem-solving are key. Responsibilities: • Oversee and manage the customer deduction process, ensuring timely resolution and accurate documentation. • Research and validate customer chargebacks and discrepancies, maintaining clear communication with internal teams and clients. • Perform account reconciliations to support accounts receivable operations. • Utilize QuickBooks to process transactions and generate financial reports. • Apply advanced Excel skills, including pivot tables and data imports, to analyze and manage financial data. • Conduct proactive follow-ups on unresolved issues to minimize revenue loss. • Assist with month-end close procedures and general ledger activities. • Provide support for additional accounting tasks as needed. • Collaborate with logistics and retail teams to handle deductions and accounts payable. • Ensure compliance with tax regulations and corporate financial policies.
2026-02-26T00:00:00Z

Staff Accountant

Miami, FL
onsite
Temporary
25 - 30 USD / Hourly
Our team is seeking a detail-oriented Staff Accountant to join our organization. This role is ideal for professionals who are passionate about accuracy, financial reporting, and supporting a dynamic accounting department. The Staff Accountant plays a key role in maintaining financial records, ensuring compliance, and providing timely insights to guide business decisions.Responsibilities<ul><li>Prepare, examine, and analyze accounting records and financial statements.</li><li>Ensure accuracy and compliance with accounting standards and regulatory requirements.</li><li>Manage general ledger entries, reconciliations, and month-end closing processes.</li><li>Assist with accounts payable and accounts receivable functions.</li><li>Support payroll management and processing.</li><li>Collaborate with internal teams to resolve discrepancies and answer financial queries.</li><li>Contribute to accounting controls and process improvements.</li><li>Assist with audit preparation and documentation.</li><li>Utilize software such as Microsoft D365, Oracle NetSuite, QuickBooks, SAP, SQL, and Workday as needed.</li></ul>please call 786.801.5830 or email your resume to [email protected]
2026-02-23T00:00:00Z

Staff Accountant

Miami, FL
onsite
Permanent
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to join our team in Miami, Florida. In this role, you will handle a variety of accounting tasks and collaborate closely with the Senior Accountant to ensure accuracy and efficiency in financial operations. This position offers an opportunity to contribute to full-cycle accounting processes and leverage your expertise in QuickBooks. Responsibilities: • Manage full-cycle accounting tasks, including accounts payable, accounts receivable, and general ledger reconciliations. • Collaborate with the Senior Accountant to prepare and review financial reports and statements. • Ensure accurate and timely recording of transactions in QuickBooks. • Handle intercompany accounting processes, ensuring proper documentation and reconciliation. • Monitor and maintain compliance with accounting policies and procedures. • Assist in month-end and year-end closing activities. • Conduct periodic audits to ensure financial data accuracy and integrity. • Provide support during external audits by preparing necessary documentation. • Identify opportunities for process improvements within accounting workflows. • Respond to inquiries regarding financial data and reporting.
2026-03-14T00:00:00Z

Staff Accountant

Miami, FL
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to join our team in Miami, Florida. In this role, you will play a key part in managing accurate financial records, supporting compliance, and assisting with financial reporting. Your contributions will help ensure the organization maintains sound financial practices and meets its operational goals. Responsibilities: • Record and post journal entries in compliance with organizational policies and accounting standards. • Reconcile accounts on a monthly, quarterly, and annual basis to ensure accuracy and completeness. • Assist with the month-end and year-end closing processes, including preparing necessary adjustments. • Maintain and update general ledger accounts to reflect accurate financial data. • Support the development of financial statements, budgets, and forecasts. • Process accounts payable and receivable transactions accurately and in a timely manner. • Provide necessary documentation and explanations for internal and external audits. • Manage fixed asset schedules and maintain accurate depreciation records. • Ensure adherence to company policies, accounting principles, and relevant regulatory requirements. • Identify opportunities to improve accounting processes for greater efficiency and accuracy.
2026-03-14T00:00:00Z

Staff Accountant

Delray Beach, FL
onsite
Permanent
70000 - 80000 USD / Yearly
We are looking for an experienced Staff Accountant to join a reputable real-estate development company in Delray Beach, Florida. In this role, you will support the controller and take on responsibilities across multiple entities, ensuring accurate financial management and reporting. This is an excellent opportunity to contribute to a company with over 25 years of industry presence while enjoying a competitive salary and benefits. Responsibilities: • Manage accounts payable and accounts receivable processes to ensure timely and accurate transactions. • Assist with month-end closing activities, including preparing and reconciling financial statements. • Perform account reconciliations to maintain accurate records across multiple entities. • Handle bookkeeping tasks and maintain organized financial documentation. • Generate financial statements and reports to support decision-making. • Monitor and apply accrual accounting principles to ensure compliance. • Collaborate with the controller to address financial discrepancies and improve processes. • Utilize Excel for financial analysis and data management. • Support property management accounting functions to align with industry standards. • Ensure compliance with company policies and regulatory requirements in all accounting operations.
2026-03-11T00:00:00Z

Staff Accountant

Boca Raton, FL
onsite
Permanent
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to join our dynamic team in Boca Raton, Florida. In this role, you will collaborate closely with operations and warehouse teams to ensure financial accuracy across purchasing, inventory management, and reconciliations. This position offers an excellent opportunity to contribute to process improvements within a growing organization. Responsibilities: • Conduct thorough account reconciliations, including bank and credit card accounts. • Support accounts payable processes and ensure the accuracy of purchasing transactions. • Audit purchase orders and invoices to confirm compliance and correctness. • Handle inventory-related accounting tasks, including cycle counts and discrepancy investigations. • Analyze and resolve inconsistencies between invoices, purchase orders, and receipts. • Assist in the month-end closing process and prepare financial reports. • Collaborate with cross-functional teams to enhance accounting workflows and operational efficiency. • Maintain accurate records in the general ledger and ensure compliance with company policies. • Provide insights and support for tax-related processes, including sales and corporate tax filings.
2026-03-10T00:00:00Z

Staff Accountant

Oakland Park, FL
onsite
Temporary
0 - 0 USD / Yearly
We are looking for a skilled and detail-oriented Staff Accountant to join our team on a contract basis in Oakland Park, Florida. This position is ideal for professionals who excel in handling corporate tax matters, general ledger tasks, and job costing. You will play a key role in ensuring accurate financial reporting and supporting the accounting department's overall operations. Responsibilities: • Perform general ledger reconciliations and ensure accuracy in financial records. • Prepare and manage corporate tax returns and sales tax filings. • Record and review journal entries to maintain compliance with accounting standards. • Provide support for job costing activities related to the company's operations. • Utilize Deltek ComputerEase software to manage accounting processes efficiently. • Collaborate with the accounting team to streamline workflows and enhance accuracy. • Analyze financial data to assist in decision-making and reporting. • Ensure compliance with tax regulations and other financial policies. • Maintain organized and detailed records of all accounting transactions. • Assist with special projects as needed to support the department's goals.
2026-03-11T00:00:00Z

Payroll Clerk

Boca Raton, FL
onsite
Temporary
28.5 - 31 USD / Hourly
We are looking for a dedicated Payroll Clerk to join our team in Boca Raton, Florida. This is a long-term contract position, offering an excellent opportunity to showcase your payroll expertise in a fast-paced environment. The role involves handling payroll processes for a construction company, including certified payroll and prevailing wage tasks. Responsibilities: • Manage full-cycle payroll operations, ensuring accuracy and compliance with company policies. • Process payroll for 101 to 500 employees, including certified payroll and prevailing wage calculations. • Handle garnishments and other payroll-related deductions with precision. • Maintain accurate payroll records and documentation for auditing purposes. • Collaborate with internal teams to address payroll discrepancies and resolve issues. • Ensure compliance with federal, state, and local regulations related to payroll. • Generate payroll reports and provide detailed analyses to management as needed. • Support payroll audits by preparing necessary documentation and data. • Stay updated on changes in payroll laws and regulations to maintain compliance. • Assist with special payroll projects or initiatives as required.
2026-03-13T00:00:00Z

Executive Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
We are looking for a detail-oriented Executive Assistant to provide high-level support to senior leadership in Sunny Isles Beach, Florida. This is a contract position that requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in calendar management, travel coordination, and executive-level communication. Responsibilities: • Manage and maintain executive calendars, ensuring appointments and meetings are organized seamlessly. • Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation. • Prepare detailed itineraries to ensure smooth travel experiences for executives. • Facilitate the organization and scheduling of executive meetings, including preparing agendas and materials. • Act as a point of contact for internal and external stakeholders, ensuring effective communication. • Handle confidential information with discretion and professionalism. • Assist with administrative tasks such as expense reporting and document preparation. • Proactively identify and resolve scheduling conflicts or logistical challenges. • Support executives in prioritizing tasks and managing deadlines. • Collaborate with other team members to ensure efficiency in operations.
2026-03-11T00:00:00Z

Executive Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is currently partnering with a growing organization seeking an experienced and highly organized Executive Assistant to support senior leadership. This role requires a professional who can operate in a fast-paced, high-expectation environment, manage multiple priorities simultaneously, and maintain a high level of discretion when handling confidential information.The ideal candidate is proactive, detail-oriented, and capable of anticipating the needs of executives while ensuring day-to-day operations run efficiently. Responsibilities<ul><li>Provide high-level administrative support to senior leadership and executive team members.</li><li>Manage complex calendar coordination, scheduling meetings, appointments, and events while resolving scheduling conflicts.</li><li>Coordinate and prepare for executive meetings, including conference room bookings, materials preparation, and follow-ups.</li><li>Serve as a primary point of contact for internal and external communications on behalf of leadership.</li><li>Organize and coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare and review reports, presentations, and professional correspondence.</li><li>Maintain and manage confidential documents and executive records.</li><li>Coordinate with internal departments and external vendors to support executive priorities.</li><li>Assist with special projects, office coordination, and operational initiatives as needed.</li><li>Anticipate executive needs and proactively address scheduling or administrative challenges.</li></ul>
2026-03-13T00:00:00Z

Executive Assistant

Miami, FL
onsite
Temporary
0 - 0 USD / Yearly
Robert Half is seeking a highly organized and proactive Bilingual Executive Assistant (Spanish/English) to provide direct support to senior leadership in a fast-paced professional environment. This role requires discretion, strong judgment, and the ability to anticipate needs while managing multiple priorities and confidential matters. Responsibilities<ul><li>Manage complex executive calendars, including coordinating internal and external meetings across multiple departments, prioritizing scheduling conflicts, and ensuring leadership time is allocated efficiently</li><li>Screen and respond to calls, emails, and correspondence in both English and Spanish, drafting professional communications on behalf of leadership while exercising sound judgment</li><li>Prepare detailed reports, presentations, and executive-level documents by gathering information from multiple stakeholders and ensuring accuracy and professionalism</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries, while tracking and submitting expense reports</li><li>Organize meetings by preparing agendas, compiling supporting documentation, recording notes, and following up on action items to ensure timely completion</li><li>Serve as liaison between executives, clients, vendors, and internal teams, facilitating communication and resolving administrative issues independently when appropriate</li><li>Maintain confidential files and sensitive company information while ensuring proper documentation and secure record management practices</li><li>Track ongoing projects, deadlines, and deliverables across departments, proactively reminding leadership of upcoming commitments and priorities</li><li>Assist with planning company events, leadership meetings, and special projects requiring coordination across multiple departments</li></ul>
2026-02-20T00:00:00Z