We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Miami, Florida. This role is ideal for someone who excels in multitasking, communication, and handling confidential information in a fast-paced environment. As the first point of contact, you will play a key role in ensuring smooth office operations and providing exceptional service.<br><br>Responsibilities:<br>• Greet and assist visitors upon arrival, ensuring a welcoming and organized atmosphere.<br>• Answer and direct incoming calls using multi-line phone systems, transferring calls appropriately.<br>• Manage incoming and outgoing mail, sorting and distributing items efficiently.<br>• Handle sensitive documents with discretion and maintain confidentiality at all times.<br>• Coordinate deliveries and ensure packages are routed to the appropriate recipients.<br>• Communicate effectively with managers and clients regarding deadlines, tasks, and other job-related issues.<br>• Support additional office projects and administrative tasks as assigned.<br>• Operate and manage switchboard systems to streamline communication processes.<br>• Maintain an organized workspace and ensure all office supplies are replenished as needed.
<p>We are looking for a detail-oriented Administrative Assistant to support daily operations in a dynamic and focused environment. This Contract-to-Permanent position requires a proactive individual with strong organizational skills and the ability to manage multiple tasks efficiently. Located in Miami, Florida, this role offers an opportunity to work closely with property management and administrative teams.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage day-to-day office operations, including handling incoming mail and maintaining inventory of supplies.</li><li>Organize and track invoice submissions to ensure prompt payment processing.</li><li>Operate property management software to facilitate rent collection and monitor daily banking activity.</li><li>Compile and deliver monthly financial reports with precision and clarity.</li><li>Maintain and update contracts, investment files, and tenant documentation.</li><li>Serve as the primary point of contact for vendors, service providers, tenants, and project teams.</li><li>Evaluate prospective tenants and oversee move-in and move-out procedures.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis. In this role, you will provide essential support to ensure the smooth operation of our office and deliver exceptional service to both internal teams and external clients. This position is based in Miami, Florida, and offers the opportunity to contribute to a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Handle incoming calls with professionalism and direct inquiries to the appropriate team members.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage day-to-day administrative office tasks, including scheduling, filing, and correspondence.<br>• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.<br>• Coordinate and organize meetings, including preparing materials and booking facilities.<br>• Maintain office supplies inventory by tracking stock and placing orders as needed.<br>• Support various departments with clerical tasks to ensure efficient workflow.<br>• Assist in creating and distributing internal and external communications.
<p><strong><u>Description of the Role</u></strong></p><p>An established organization is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure smooth workflow across departments. This role involves managing schedules, handling communications, and assisting with various administrative tasks. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment. Bilingual (English/Spanish) preferred to better serve a diverse team and clientele.</p><p><br></p><p><strong><u>What You’ll Be Responsible For</u></strong></p><ul><li>Providing administrative support to managers and staff, including scheduling meetings and managing calendars</li><li>Preparing and editing documents, reports, and presentations</li><li>Handling incoming calls, emails, and correspondence professionally</li><li>Maintaining organized filing systems and office records</li><li>Assisting with travel arrangements and expense reporting</li><li>Ordering office supplies and coordinating maintenance requests</li><li>Supporting onboarding and internal communications</li><li>Ensuring all administrative processes comply with company policies and procedures</li></ul>
<p>We are looking for a dynamic and organized Personal Administrative Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. <strong>WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE.</strong></p><p><br></p><p>Responsibilities:</p><p> Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency</p><p> Serve as a liaison between the CEO and internal departments, clients, partners, and investors Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality;</p><p> Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries;</p><p> Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups;</p><p> Ensure the smooth flow of sensitive information and documents with discretion and professionalism;</p><p> Assist with administrative tasks related to office operations and executive routines</p><p><br></p><p><strong>INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903 </strong></p>
We are looking for a detail-oriented Administrative Assistant to provide high-level support to the President in Fort Lauderdale, Florida. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless organizational operations. This position offers an opportunity to work closely with senior leadership while contributing to the smooth functioning of office activities.<br><br>Responsibilities:<br>• Coordinate the President’s calendar, including scheduling meetings, appointments, and events.<br>• Organize travel arrangements such as accommodations, transportation, and dining for the President.<br>• Maintain office records and files, ensuring all documents are organized and easily accessible.<br>• Prepare and edit correspondence, reports, and presentations with a high degree of accuracy.<br>• Facilitate internal communications and plan meetings and events, including staff appreciation initiatives and retreats.<br>• Assist in managing donor records, processing acknowledgments, and conducting donor research.<br>• Support executive meetings by preparing presentations, scheduling, setting up rooms, and recording minutes.<br>• Act as a liaison with organizational members and committee representatives.<br>• Handle general office tasks, including ordering supplies, managing subscriptions, and maintaining both digital and physical records.<br>• Provide support for special projects and initiatives as assigned by the President.
<p>Robert Half is seeking a Bilingual Spanish Office Clerk to support our client’s daily operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple administrative tasks efficiently while providing excellent support to the team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, copying, scanning, and data entry</li><li>Handle incoming calls, emails, and in-person inquiries in both English and Spanish</li><li>Process incoming and outgoing mail and packages</li><li>Assist with scheduling, calendar management, and meeting preparation</li><li>Maintain accurate records, update databases, and organize documents</li><li>Provide support to staff with various administrative projects as needed</li></ul><p><br></p>
We are looking for a dedicated General Office Clerk to join our team on a contract basis in Surfside, Florida. In this role, you will provide essential support to our municipal office by assisting clients, managing data entry tasks, and ensuring smooth day-to-day operations. This position offers an excellent opportunity to showcase your organizational skills in a local government environment.<br><br>Responsibilities:<br>• Greet and assist clients visiting the municipal office, ensuring their needs are addressed promptly and professionally.<br>• Perform accurate data entry tasks, maintaining organized and up-to-date records.<br>• Deliver exceptional customer service by responding to inquiries and resolving issues efficiently.<br>• Utilize Microsoft Excel to generate reports, track data, and support administrative functions.<br>• Support office operations by managing correspondence, filing documents, and maintaining supplies.<br>• Collaborate with colleagues to ensure seamless communication and workflow.<br>• Handle phone calls and emails, directing them to the appropriate departments as needed.<br>• Ensure compliance with office policies and procedures at all times.
