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3 results for Medical Executive Assistant in Memphis, TN

Executive Assistant

Memphis, TN
onsite
Temporary / Contract
28 - 28.5 USD / Hourly
The Senior Executive Assistant is responsible for performing a variety of administrative support functions for senior executive management. Ensures the smooth and efficient operation of the office for President.• Must be proficient in the Microsoft Office program (Word, Excel, PowerPoint, and Outlook) or programs as indicated in the specific function within the department.• Ability to understand and compose moderately complex written materials.• Ability to type at a moderately high speed (55-65 wpm).• Ability to work without close supervision, exercise independent judgment, and communicate effectively with high-level personnel where tact, diplomacy, and good judgment are essential.• Ability to operate standard office equipment.• Ability to perform basic arithmetic calculations as would be acquired through completion of high school.• Demonstrated interpersonal verbal and written communication skills including being proficient in spelling, punctuation, grammar, and other English language skills.• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.• Strong interpersonal skills and the ability to build relationships with internal executives, other departments, and external clients or vendors.• Ability to handle confidential information with discretion.• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. • Performs a wide variety of administrative duties to support the work of the senior executive and staff. Answers the telephone and screens calls, processes incoming and outgoing mail, and forwards messages and correspondence to the appropriate staff. Prepares requisitions and orders supplies and equipment for the office; assures proper functioning of office equipment. Reviews mail of the executive and arranges essential mail in priority action order for the senior executive.• Assists senior executive in monitoring and controlling budget by maintaining expenses of office supplies, subscriptions, travel, etc. Maintains records on budget expenditures for assigned cost centers.• Proactively creates and maintains effective workflow and communications to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously.• Acts as an administrative liaison for the executive and staff by making appropriate decisions in their absence.• Maintains confidentiality, tact and respect at all times.• Manages complex calendars, schedules and coordinates meetings and appointments and travel arrangements for the senior executive and staff.• Manages meeting materials and documentation, including agenda planning, note taking, synthesizing outcomes, and distribution of materials as well as follow-on action items.• Prepares and/or reviews, formats, and proofreads correspondence, reports, presentation materials, and other documents to ensure accuracy and completeness.• Establishes and maintains efficient filing systems for departmental and confidential materials.• Performs other job functions as requested or needed.
2026-04-13T00:00:00Z

Executive Assistant

Memphis, TN
onsite
Temporary to Hire
28.5 - 28.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced healthcare environment in Tennessee. This contract opportunity is ideal for an experienced administrative specialist who can manage competing priorities, protect confidential information, and keep executive operations running efficiently. The role will work closely with nursing leadership and related teams, serving as a key point of coordination for schedules, communications, documentation, and office workflow. Responsibilities: • Oversee complex executive calendars by arranging appointments, coordinating leadership meetings, and ensuring priorities are managed effectively. • Organize business travel and related logistics, including itineraries, reservations, and supporting documentation for executive staff. • Prepare, edit, and proofread reports, presentations, correspondence, and other business materials to maintain accuracy, consistency, and a high standard of quality. • Support meeting execution by developing agendas, assembling materials, documenting key discussions, and tracking follow-up actions. • Monitor departmental administrative expenses such as office supplies, subscriptions, and travel costs while maintaining budget records for assigned cost centers. • Serve as a dependable point of contact on behalf of leadership, helping facilitate communication and making sound administrative decisions when executives are unavailable. • Create and maintain organized filing and recordkeeping systems for departmental documents and sensitive information. • Coordinate multiple projects and office priorities simultaneously to keep daily operations efficient and on schedule. • Handle confidential matters with discretion while building effective working relationships with internal teams, leaders, and external partners.
2026-04-24T00:00:00Z

Executive Assistant

Memphis, TN
onsite
Temporary to Hire
28.5 - 28.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management within the healthcare industry. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the office for the Chief Nursing Officer. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment. Responsibilities: • Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives. • Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy. • Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks. • Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism. • Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel. • Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items. • Establish and maintain efficient filing systems for departmental and confidential materials. • Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook. • Handle confidential information with discretion, applying tact and diplomacy in all interactions. • Perform additional administrative tasks as required to support the executive team.
2026-04-24T00:00:00Z