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5 results for Administrative Assistant in Memphis, TN

Administrative Assistant

Memphis, TN
remote
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support for an organization in downtown Memphis, Tennessee. This Long-term Contract position is ideal for someone who can keep schedules organized, manage documentation and reports accurately, and help with event preparation, and coordinate day-to-day administrative operations. The person in this role will work closely with internal teams to support meetings, reporting, office activities, and general departmental needs in a timely manner. This role is part-time, 20 hours per week, working M-F during normal business hours. Responsibilities:o Managing calendars and scheduling meetingso Coordinating travel arrangementso Preparing, formatting, and editing documentso Ordering office supplies and maintaining vendor contractso Handling incoming calls, voicemails, and message communicationo Collaborating with internal teams for coordination and supporto Support departmental events and activities, including:o Meetings, conferences, workshops, symposiums, and special eventso Event setup, catering coordination, execution, and close-out processeso Perform daily administrative tasks such as:o Email and Outlook inbox managemento Data entry and documentationo Maintaining and formatting operational documentso Prepare and maintain routine reports related to clerical and operational activities, seeking guidance when neededo Assist with operational administrative functions, including: database tracking, monitoring, and follow-up, data collection and aggregation for reporting purposes, provide general administrative support across the department as needed within scope.
2026-06-29T00:00:00Z

Executive Assistant

Memphis, TN
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior management. This role requires exceptional organizational abilities and interpersonal skills to ensure the efficient operation of the leadership team. As a contract-to-permanent position based in Memphis, Tennessee, this opportunity is ideal for professionals seeking to contribute to a dynamic and fast-paced environment. Responsibilities:• Manage complex calendars, schedule meetings and appointments, and coordinate travel arrangements for senior executives.• Prepare and proofread correspondence, reports, presentations, and other documents with attention to detail and accuracy.• Create and maintain effective workflows and communication channels to facilitate the completion of various projects and tasks.• Act as an administrative liaison, making informed decisions in the executive's absence while maintaining discretion and professionalism.• Monitor and control office budgets, tracking expenditures related to supplies, subscriptions, and travel.• Organize and manage meeting materials, including agenda planning, note-taking, and follow-up on action items.• Establish and maintain efficient filing systems for departmental and confidential materials.• Operate standard office equipment and utilize Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.• Handle confidential information with discretion, applying tact and diplomacy in all interactions.• Perform additional administrative tasks as required to support the executive team.
2026-07-21T00:00:00Z

Administrative Associate 1

Memphis, TN
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Administrative Associate 1 to support daily office operations in Memphis, Tennessee. This Long-term Contract position is ideal for someone who can balance clerical work, document preparation, and communication support while maintaining accuracy and confidentiality. The person in this role will help keep administrative processes running smoothly by managing records, responding to routine inquiries, and preparing business documents for internal use. Responsibilities: • Coordinate day-to-day administrative activities, including supply tracking, document handling, and general office support • Create and format business materials such as invoices, reports, letters, memos, and financial documents with a high level of accuracy • Maintain organized filing systems and retrieve records, reports, and other company documentation as needed • Draft and send responses to routine correspondence, ensuring inquiries are directed appropriately and handled promptly • Support recordkeeping activities by updating administrative logs, files, and related office documentation • Assist with basic bookkeeping tasks and help ensure office information is current and properly documented
2026-07-23T00:00:00Z

Paralegal

Memphis, TN
onsite
Temporary to Hire
0 - 0 USD / Yearly
Robert Half is seeking a highly skilled Corporate Paralegal to support multiple attorneys with a broad range of mergers and acquisitions, finance, and general corporate matters. This role will play a key part in managing transactional documentation, maintaining corporate records, assisting with governance matters, and supporting financing activities. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced legal environment. Key Responsibilities:<ul><li>Support attorneys with all phases of mergers and acquisitions, including due diligence, organization of data rooms, review of corporate documents, and preparation of closing checklists and transaction binders.</li><li>Assist with finance matters, including preparation and review of loan documents, UCC filings, lien searches, and closing deliverables.</li><li>Provide support on a variety of general corporate matters, including entity formation, dissolutions, foreign qualifications, annual filings, and maintenance of corporate records.</li><li>Draft, revise, and manage corporate documents such as resolutions, consents, incumbency certificates, and secretary’s certificates.</li><li>Maintain legal entity databases, minute books, and corporate governance records.</li><li>Coordinate signatures, notarizations, and document execution for transactions and corporate actions.</li><li>Monitor deadlines and assist with post-closing matters, including filing and record retention.</li><li>Partner with internal and external stakeholders, including attorneys, finance teams, executives, and outside counsel, to ensure timely completion of projects.</li><li>Support compliance, contract management, and corporate governance initiatives as needed.</li></ul>
2026-07-22T00:00:00Z

Office Manager - Bookkeeper

Memphis, TN
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are working with a well-known client who is looking for an organized and service-minded Office Manager - Bookkeeper to support daily financial and administrative operations for a residential design and construction firm. This position is ideal for someone who can balance accounting duties with office coordination while maintaining a thoughtful and attentive experience for clients. The role offers the opportunity to work closely with leadership in a small, high-touch environment where accuracy, responsiveness, and adaptability are essential. Responsibilities:• Prepare customer invoices, record incoming and outgoing financial activity, and maintain accurate bookkeeping records across projects and office operations.• Manage accounts payable by reviewing vendor bills, entering payment details, and keeping weekly invoice processing on schedule.• Support accounts receivable functions by tracking outstanding balances, monitoring aging accounts, and helping keep collections organized.• Process project-related agreements and update job costing records to ensure expenses are properly assigned and documented.• Reconcile bank activity and financial records regularly to maintain clean and reliable accounting data.• Use QuickBooks and Excel extensively to organize information, build spreadsheets, and support day-to-day reporting needs.• Serve as a key point of contact for office and client communication, responding effectively and helping resolve concerns with tact and care.• Assist with a variety of operational and administrative tasks in a small team environment, shifting priorities effectively as business needs change.
2026-07-21T00:00:00Z