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3 results for Administrative Assistant in Memphis, TN

Administrative Assistant

Proctor, AR
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a commercial construction team in West Memphis, Arkansas. This Long-term Contract opportunity is ideal for someone who thrives in a fast-paced site office environment and can balance day-to-day administrative coordination with hands-on workplace support. The person in this role will work closely with onsite team members and client representatives, helping keep schedules, meetings, supplies, and shared spaces organized. Success in this position requires professionalism, strong attention to detail, and comfort working alongside construction personnel in a trailer-based office setting. Responsibilities: • Coordinate daily administrative activities for the onsite construction team, including scheduling, tracking site-related requests, and maintaining organized spreadsheets and records. • Support client-facing operations by arranging meetings, preparing seating plans, managing calendars, and ensuring workspaces are ready for new team members. • Process expense documentation and reports using tools such as Concur or similar platforms while maintaining accuracy and timeliness. • Oversee food and beverage logistics for the site office, including ordering catering, setting up meals, replenishing coffee and kitchen items, and cleaning shared kitchen and work areas afterward. • Assist with reception and office support tasks such as answering inbound calls, responding to routine inquiries, and directing requests to the appropriate team members. • Maintain Outlook calendars and other Microsoft Office documents to help the team stay aligned on meetings, bookings, and daily priorities. • Help coordinate onsite and offsite gatherings by confirming logistics, preparing materials, and ensuring smooth execution of each event. • Work collaboratively with existing administrative staff and construction personnel to keep the trailer office running efficiently and professionally.
2026-08-20T00:00:00Z

Administrative Associate 1

Memphis, TN
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Administrative Associate 1 to support daily office operations in Memphis, Tennessee. This Long-term Contract position is ideal for someone who can balance clerical work, document preparation, and communication support while maintaining accuracy and confidentiality. The person in this role will help keep administrative processes running smoothly by managing records, responding to routine inquiries, and preparing business documents for internal use. Responsibilities: • Coordinate day-to-day administrative activities, including supply tracking, document handling, and general office support • Create and format business materials such as invoices, reports, letters, memos, and financial documents with a high level of accuracy • Maintain organized filing systems and retrieve records, reports, and other company documentation as needed • Draft and send responses to routine correspondence, ensuring inquiries are directed appropriately and handled promptly • Support recordkeeping activities by updating administrative logs, files, and related office documentation • Assist with basic bookkeeping tasks and help ensure office information is current and properly documented
2026-08-18T00:00:00Z

Office Manager/Bookkeeper

Olive Branch, MS
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Office Manager/Bookkeeper to support daily financial operations and keep administrative processes running smoothly in Olive Branch, Mississippi. This position blends hands-on bookkeeping with office coordination, making it ideal for someone who is comfortable managing records, supporting reporting needs, and serving as a key point of contact across the business. The right candidate will bring strong accounting knowledge, sound organizational skills, and confidence working independently with QuickBooks. Responsibilities: • Manage incoming invoices and outgoing payments while overseeing customer billing and collections to maintain accurate accounts payable and receivable records. • Complete monthly bank and account reconciliations to ensure financial transactions are recorded correctly and discrepancies are resolved promptly. • Prepare and submit sales and use tax documentation along with required local government filings in accordance with reporting deadlines. • Support year-end accounting activities by organizing records, assisting with closing tasks, and helping ensure documentation is ready for review. • Produce financial summaries, statements, and other reporting materials as requested to support business decision-making. • Monitor commission balances and maintain accurate tracking of amounts owed for timely processing. • Oversee office-related administrative needs, including managing insurance coverage records and keeping required policies current. • Maintain active relationships with outside safety compliance providers and ensure subscriptions and related documentation remain up to date. • Act as a central communication link between customers and internal staff while coordinating and updating the field service schedule.
2026-08-17T00:00:00Z