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53 results for Executive Assistant in Martinez, CA
- San Francisco, CA
- onsite
- Temporary / Contract
- 23 - 28 USD / Hourly
- <p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
- 2026-10-12T00:00:00Z
- Benicia, CA
- onsite
- Temporary / Contract
- 23.75 - 27.5 USD / Hourly
- We are looking for a Purchasing Assistant to join our team in Benicia, California on a Contract basis to provide coverage during a maternity leave. This role supports day-to-day purchasing and accounting-related coordination in a fully onsite office setting, with a focus on accurate order processing, vendor follow-up, and invoice support. The ideal candidate is highly organized, communicates effectively with both internal teams and external suppliers, and can manage changing priorities with care and efficiency.<br><br>Responsibilities:<br>• Create and enter purchase orders accurately while supporting requests for materials, supplies, and related purchasing needs.<br>• Monitor open orders and provide timely updates on purchasing activity, delivery timing, and order progress.<br>• Work closely with vendors to gather status information, resolve routine issues, and maintain clear communication regarding shipments and availability.<br>• Assist with invoice handling by reviewing documentation and forwarding items through Accounts Payable processes.<br>• Partner with Project Managers and internal stakeholders to help ensure purchasing activity aligns with project requirements and timelines.<br>• Maintain organized records, perform data entry, and support general administrative tasks that keep office operations running smoothly.<br>• Respond effectively to shifting priorities and provide flexible support across purchasing and clerical functions as needed.
- 2026-10-15T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p><strong>Office Specialist</strong></p><p><strong>Brief Job Description</strong></p><p>We are hiring an Office Specialist to support daily administrative operations and ensure the office runs efficiently. This role involves clerical support, scheduling, document management, and front-office coordination.</p><p><strong>Responsibilities</strong></p><ul><li>Answer phones, greet visitors, and manage incoming correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare, file, and organize documents</li><li>Order office supplies and support general office operations</li><li>Assist with data entry, reports, and administrative projects</li><li>Provide support to multiple departments as needed</li></ul>
- 2026-10-09T00:00:00Z