27 results for Scheduling Manager in Maple Grove, MN

Project Manager

Eagan, MN
onsite
Permanent
90000.00 - 120000.00 USD / Yearly
We are looking for a skilled and detail-oriented Project Manager to oversee and execute low voltage commercial construction projects in Eagan, Minnesota. This role requires a strong ability to manage budgets, schedules, and teams while maintaining high standards of quality and efficiency. The ideal candidate will excel in financial control, resource coordination, and end-to-end project delivery. Responsibilities: • Manage multiple active low voltage projects ranging from $250K to $8M annually, ensuring timely delivery and budget adherence. • Develop and implement installation schedules while executing responsibility matrices effectively. • Handle submittals, RFIs, change orders, daily reports, as-built documentation, and project closeout packages with precision. • Monitor job economics, including labor productivity, material forecasting, and cost-to-complete tracking. • Lead construction crews, assign work packages, and coordinate specialty subcontractors to optimize resource allocation. • Maintain accountability through clear installation standards, quality checks, and punch list completion. • Ensure seamless procurement processes and plan around lead times to avoid delays. • Deliver end-to-end project management, including testing, certification, programming, and commissioning. • Collaborate with clients, security directors, IT teams, and other stakeholders to ensure smooth integration and project turnover. • Provide comprehensive turnover packages, including training, manuals, warranty documentation, and acceptance testing.
2026-03-10T15:58:46Z

Litigation Legal Assistant

Minneapolis, MN
onsite
Permanent
65000.00 - 95000.00 USD / Yearly
We are looking for a skilled Litigation Legal Assistant to join our team in Minneapolis, Minnesota. This position requires an individual with strong attention to detail and extensive experience supporting attorneys in commercial litigation matters. The ideal candidate excels in managing legal documentation, court filings, and scheduling, and is adept at navigating e-filing systems. Responsibilities: • Prepare, proofread, and organize legal documents and correspondence to ensure accuracy and compliance with court standards. • Manage case calendars, including scheduling hearings, depositions, and deadlines, while keeping attorneys informed of upcoming commitments. • Handle e-filing procedures for court documents, ensuring timely submissions and adherence to legal requirements. • Coordinate court filings and ensure all materials are submitted correctly and on time. • Support attorneys in commercial litigation cases by conducting research and managing case-specific documentation. • Maintain organized records and files, both physical and electronic, for seamless retrieval and reference. • Communicate with clients, court personnel, and opposing counsel to facilitate case progress. • Assist in preparing for trials and hearings, including compiling exhibits and other essential materials. • Monitor and track case developments and deadlines to ensure timely action. • Provide general administrative support, including scheduling meetings and managing correspondence.
2026-02-20T14:58:44Z

Executive Administrative Assistant

Maple Grove, MN
onsite
Temporary
20.59 - 23.84 USD / Hourly
We are looking for a detail-oriented Executive Administrative Assistant to join our team in Maple Grove. In this long-term contract position, you will play a key role in supporting executives through effective organization, communication, and administrative expertise. This is an onsite role requiring a proactive individual who can prioritize tasks and manage complex schedules efficiently. Responsibilities:• Coordinate and manage executive calendars, ensuring seamless scheduling of meetings and resolving conflicts.• Prepare, edit, and format various documents including presentations, reports, memos, and spreadsheets.• Handle sensitive and confidential information with discretion and a high level of attention to detail.• Organize and support board meetings by preparing agendas, distributing materials, and documenting minutes.• Track and manage expenses, submit detailed reports, and maintain organized filing systems.• Oversee office operations, including managing supplies and equipment, and supervising clerical staff when necessary.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation, and preparing comprehensive itineraries.• Provide excellent customer service and build strong relationships with internal and external stakeholders.
2026-02-23T22:18:43Z

Legal Assistant, Transactions

Minneapolis, MN
onsite
Permanent
55000.00 - 85000.00 USD / Yearly
We are looking for a skilled Legal Assistant to support transactional legal matters in a detail-oriented services environment. This role requires meticulous attention to detail, strong organizational skills, and the ability to work collaboratively with attorneys and other team members. The ideal candidate will have extensive experience with closing packages and digital document management systems. Responsibilities: • Prepare and organize closing packages for various transactions, ensuring all documentation is accurate and complete. • Manage electronic documents and workflows using tools such as DocuSign to facilitate efficient processing. • Coordinate with attorneys and clients to finalize transaction-related paperwork and address any outstanding requirements. • Maintain detailed and organized records of all legal documents and correspondence. • Conduct preliminary reviews of legal documents to ensure compliance with applicable standards and regulations. • Assist in drafting, editing, and proofreading legal documentation as needed. • Communicate effectively with internal teams and external parties to ensure deadlines are met. • Provide administrative support, including scheduling meetings, managing calendars, and handling correspondence. • Stay updated on best practices and relevant legal procedures to enhance productivity. • Ensure confidentiality and secure handling of sensitive legal information.
2026-02-20T14:48:44Z

Administrative Coordinator

Edina, MN
onsite
Temporary
23.00 - 27.00 USD / Hourly
We are looking for an Administrative Coordinator to join our team on a long-term contract basis in Edina, Minnesota. This role requires a detail-oriented individual who excels at vendor research, data tracking, and maintaining relationships with service providers. The ideal candidate is tech-savvy, proactive, and comfortable using AI tools to enhance efficiency. Responsibilities: • Conduct thorough research to identify suitable vendors for various services, including plumbing, HVAC, landscaping, and electrical needs. • Utilize online tools such as Google Maps and other technologies to evaluate vendor options and compile data into organized trackers. • Develop and maintain strong relationships with vendors by ensuring contracts are updated annually and service quality is monitored. • Collaborate with internal teams to script processes and implement efficient workflows. • Apply creative problem-solving strategies to locate vendors in challenging geographical areas. • Stay updated on advancements in AI technology and leverage tools such as co-pilot to optimize vendor sourcing. • Handle administrative tasks such as scheduling, calendar management, and answering inbound calls. • Ensure all documentation and databases related to vendor contracts are accurate and up-to-date. • Provide consistent support in managing soft service lines to meet organizational needs. • Monitor and report on vendor performance to ensure compliance with service agreements.
2026-02-25T16:34:01Z

Administrative Coordinator

Minneapolis, MN
onsite
Temporary
27.00 - 30.00 USD / Hourly
We are looking for a Senior Administrative Assistant to join our team in Minneapolis, Minnesota. This position offers an exciting opportunity to contribute to a dynamic and collaborative environment within the nonprofit industry. As a key partner supporting executive operations, you will manage administrative tasks, coordinate projects, and ensure seamless communication. This is a long-term contract role for a detail-oriented individual ready to make a meaningful impact. Responsibilities:• Provide comprehensive administrative support to executive leadership, ensuring precision, organization, and timely execution of tasks.• Manage the executive calendar, handling scheduling requests and ensuring efficient prioritization of meetings and commitments.• Prepare and distribute meeting agendas, materials, and notifications while taking minutes and ensuring follow-up actions are completed.• Organize travel arrangements for the executive, including accommodations, itineraries, and expense reporting.• Maintain confidentiality in all aspects of work, safeguarding sensitive information and supporting secure office operations.• Assist in researching, developing, and implementing projects, tracking progress, and ensuring deadlines are met.• Collaborate with diverse teams and workgroups, providing coordination and support for equity initiatives and employee resource groups.• Monitor and report on project milestones, ensuring compliance with deadlines and reporting requirements.• Maintain organized filing systems and ensure accessibility while adhering to confidentiality protocols.• Oversee office supply inventory, budget tracking, and correspondence management to support efficient operations.
2026-03-05T22:48:48Z

Administrative Assistant

Richfield, MN
remote
Temporary
18.00 - 20.00 USD / Hourly
Join a mission-driven nonprofit organization dedicated to making a positive impact in our community. We are seeking an enthusiastic and detail-oriented Administrative Assistant to support our operations team and help further our cause in Richfield, MN.As a contract Administrative Assistant with our organization, you will have the opportunity to make a meaningful impact by supporting our mission and directly contributing to the well-being of our community. You’ll be part of a collaborative and supportive team environment where your skills and contributions are valued. Additionally, this contract position offers exposure to a variety of nonprofit operations and provides opportunities for professional development and personal growth while making a difference.Key Responsibilities:<ul><li>Manage the organization’s general inbox, ensuring timely and professional responses and prioritization of emails.</li><li>Draft, format, and send out internal and external communications, including newsletters, donor updates, and event reminders.</li><li>Support scheduling for meetings, workshops, and events; coordinate room bookings and virtual meeting links.</li><li>Maintain and update digital and paper filing systems to ensure records are current and accessible.</li><li>Prepare regular reports and tracking documents in Excel, leveraging functions and templates for data analysis and presentations.</li><li>Enter and update information in databases, such as donor management and volunteer scheduling systems.</li><li>Greet guests, answer incoming phone calls, and provide information or connect callers with appropriate staff members.</li><li>Order office supplies and manage inventory to ensure smooth day-to-day operations.</li><li>Support other project-based and administrative duties as assigned.</li></ul>
2026-03-09T15:44:30Z

Legal Assistant - Litigation

Minneapolis, MN
onsite
Permanent
50000.00 - 85000.00 USD / Yearly
Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm! 1 day/week remote after initial training. 4 days on-site in downtown Minneapolis. The responsibilities for this position will include, but are not limited to: <ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul>
2026-02-27T14:23:41Z

Executive Legal Assistant

Minneapolis, MN
onsite
Permanent
75000.00 - 115000.00 USD / Yearly
We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group. Responsibilities:<ul><li>Practice Management: Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li>Client and Professional Relationships: Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li>Calendar Management: Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li>Travel Coordination: Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li>Billing Oversight: Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li>Team Coordination: Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li>Meeting Preparation: Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li>Administrative Support: Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
2026-03-06T14:48:41Z

Litigation Legal Assistant

Minneapolis, MN
onsite
Permanent
50000.00 - 80000.00 USD / Yearly
Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. Responsibilities: • Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts• Docketing of court orders, schedules, and other litigation requirements• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings• Review and finalization of time entries for attorneys and paralegals and handling of client invoices• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence• Using Case Management Software and Microsoft Office Suites for various tasks• Delivering quality, responsive customer service to clients, attorneys, and team members. Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO
2026-03-06T14:48:41Z

Project Manager

Minneapolis, MN
onsite
Permanent
120000.00 - 140000.00 USD / Yearly
This position will be responsible for supervising our client's construction team while overseeing and managing commercial construction projects from preconstruction through closeout. This role ensures projects are completed safely, on time, within budget, and in alignment with client expectations. Key Responsibilities<ul><li>Lead and oversee the Construction team as well as all phases of construction projects from planning through completion.</li><li>Provide leadership, delegation, and mentorship to project coordinators, engineers, and other team members.</li><li>Develop and manage project schedules, budgets, cost projections, and profit forecasts.</li><li>Direct and coordinate field teams, subcontractors, vendors, and support staff.</li><li>Prepare, review, and manage owner contracts and subcontract agreements.</li><li>Negotiate and award subcontracts and vendor agreements.</li><li>Participate in design development, preconstruction planning, and budget preparation.</li><li>Lead project milestone meetings including kickoff, progress, and closeout meetings.</li><li>Conduct jobsite coordination meetings and prepare status reports.</li><li>Manage change orders and ensure accurate documentation and budget adjustments.</li><li>Oversee project closeout including punch list, final cost reconciliation, billing, and fee collection.</li><li>Ensure compliance with building codes, safety regulations, labor laws, and environmental requirements.</li><li>Enforce safety standards and promote a strong safety culture onsite.</li></ul>
2026-02-24T20:18:43Z

Digital Project Manager | Producer

Cottage Grove, MN
onsite
Temporary
47.50 - 55.00 USD / Hourly
We are looking for a highly skilled Digital Project Manager | Producer to join our team on a long-term contract basis in Cottage Grove, Minnesota. In this role, you will oversee the planning, execution, and successful delivery of video production projects, ensuring they meet brand standards, deadlines, and budget requirements. This position offers an exciting opportunity to work with creative teams and vendors while maintaining a strong focus on project management and video production expertise. Responsibilities: • Manage the intake and evaluation of video project requests to ensure alignment with goals and priorities. • Oversee the progression of projects from initiation to completion, providing regular updates on status and milestones. • Track and supervise processes, production schedules, resource allocation, and deliverables while coordinating vendor contracts and scopes. • Handle all aspects of video pre-production, including planning, scheduling, and resource coordination. • Secure photo shoot locations, negotiate contracts, and collaborate effectively with vendors to meet project needs. • Build, maintain, and expand a network of creative professionals and partners in video production. • Ensure all deliverables are brand-compliant, high-quality, and completed on time and within budget. • Troubleshoot production and workflow challenges, implementing effective solutions to ensure smooth operations. • Proactively address client and partner needs, providing timely responses and support. • Assist with on-set production activities to ensure creative visions are executed within defined project scopes.
2026-02-17T21:58:48Z

Front Desk Receptionist

Minneapolis, MN
onsite
Temporary
19.00 - 23.00 USD / Hourly
Are you a friendly, organized professional looking to make a positive first impression for a dynamic organization? We are seeking an onsite Receptionist to join our team in Minneapolis. Key Responsibilities:<ul><li>Greet visitors and clients professionally, providing exceptional customer service as the first point of contact.</li><li>Answer, screen, and direct incoming calls promptly and efficiently.</li><li>Manage front desk operations, including maintaining a tidy reception area and handling incoming/outgoing mail and deliveries.</li><li>Assist with administrative tasks such as scheduling, filing, data entry, and document management.</li><li>Support various departments with general office duties as needed.</li><li>Handle sensitive information with confidentiality and professionalism.</li></ul>
2026-03-02T18:52:48Z

Front Desk Coordinator

Golden Valley, MN
onsite
Temporary
22.00 - 25.00 USD / Hourly
We are looking for a dedicated Front Desk Coordinator to join our team in Golden Valley. In this role, you will serve as the first point of contact, ensuring smooth front desk operations while providing exceptional administrative support. This is a contract position offering an excellent opportunity to contribute to a dynamic and fast-paced environment. Responsibilities:• Greet and direct visitors, ensuring a welcoming and attentive experience.• Perform accurate data entry tasks to maintain organized and up-to-date records.• Scan, index, and file documents efficiently to support office operations.• Handle basic administrative duties, including managing correspondence and scheduling.• Provide support for multi-line phone systems by answering and calls promptly.• Collaborate with team members to streamline front desk and administrative processes.• Maintain the front desk area, ensuring it is clean and organized at all times.• Uphold business casual dress code standards to align with the detail-oriented environment.• Support special projects and additional workload as directed by management.
2026-03-05T22:54:01Z

Sr. Financial Analyst

Saint Paul, MN
onsite
Permanent
80000.00 - 110000.00 USD / Yearly
Robert Half is partnering with an east metro organization in search of an Sr. FP& A Analyst.Our client is an established professional services organization that supports complex, project-based work across multiple business units. With decades of operational experience, the company focuses on delivering high-quality solutions while maintaining strong standards around safety, innovation, and operational excellence. The organization offers a collaborative environment where employees work closely with project teams and leadership to drive financial visibility, operational efficiency, and strategic decision-making. Our client offers a competitive base salary, full benefits, as well as a 401k w/ match. Position OverviewThe Sr. FP& A Analyst will manage the financial lifecycle of projects—from setup and budgeting through reporting and closeout. This role partners closely with project managers, operations teams, and finance leadership to ensure financial accuracy, provide insights for decision-making, and improve reporting processes.Candidates coming from engineering, construction, manufacturing, or other project-based professional services environments are especially well suited for this role. Key ResponsibilitiesFinancial Planning & Analysis<ul><li>Manage the financial lifecycle of projects within the company’s ERP system, including project setup, budgeting, tracking, and closeout.</li><li>Align project financial structures with contract terms, revenue recognition requirements, and project budgets.</li><li>Develop and maintain project budgets, forecasts, and financial models.</li><li>Track project costs, commitments, and expenditures against approved budgets.</li><li>Perform variance analysis and identify financial risks or opportunities.</li><li>Support long-term planning and project expenditure forecasting.</li><li>Conduct Work in Progress (WIP) analysis and reporting.</li></ul>Project Reporting<ul><li>Prepare financial reports for project stakeholders, including cost reports, progress billing, and KPI dashboards.</li><li>Ensure accurate accruals and cost allocations according to company policies.</li><li>Partner with project managers to interpret financial results and support project decisions.</li><li>Serve as a financial liaison between project teams, operations, and finance leadership.</li><li>Provide financial guidance and support to project managers and operational teams.</li><li>Participate in project review meetings, providing insight into budgets, forecasts, and financial risk.</li></ul>Risk Management & Analysis<ul><li>Identify potential financial risks in project execution and recommend mitigation strategies.</li><li>Monitor the financial impact of changes in project scope, schedule, or resources.</li><li>Support scenario modeling and cost-benefit analysis for strategic planning.</li></ul>Systems & Process Improvement<ul><li>Maintain project financial data within ERP and project management systems.</li><li>Develop and enhance dashboards, reporting templates, and automated reporting tools.</li><li>Identify system or process improvements that improve reporting accuracy and operational efficiency.</li><li>Generate ad hoc financial and operational reports as needed.</li></ul>
2026-03-11T21:23:41Z

Administrative Coordinator

Hudson, WI
remote
Temporary
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Hudson, Wisconsin. In this Contract to permanent position, you will play a vital role in supporting administrative operations while delivering exceptional service to clients and team members. Your ability to manage tasks efficiently and maintain effective communication will be key to success in this role. Responsibilities:• Deliver outstanding customer service to both internal and external clients, ensuring their needs are met with attention to detail.• Resolve customer concerns and de-escalate challenging situations by providing thoughtful assistance and solutions.• Perform administrative tasks such as scanning, mailing, faxing, and data entry with accuracy and efficiency.• Process forms and documents within relevant systems to support organizational workflows.• Audit service authorizations for accuracy, collaborating with representatives to address discrepancies effectively.• Communicate clearly and effectively to ensure smooth coordination and workflow management.• Adhere to legal requirements, organizational policies, and established procedures in daily tasks.• Maintain intermediate-level proficiency in computer applications to support administrative functions.• Apply strong problem-solving and decision-making skills to address challenges and improve processes.• Engage in training and ongoing development opportunities to enhance skills and knowledge.
2026-03-03T22:58:47Z

Administrative Coordinator

Saint Paul, MN
onsite
Temporary
20.00 - 23.00 USD / Hourly
We are looking for an Administrative Coordinator to join our team on a contract basis in Saint Paul, Minnesota. This position ensures efficient management of administrative functions, coordination of patient services, and effective communication between staff and patients. The Medical Administrative Coordinator helps maintain a positive patient experience by prioritizing excellent customer service and attention to detail. Key Responsibilities:<ul><li>Coordinate and oversee daily administrative operations for the medical office or clinic.</li><li>Schedule patient appointments, manage calendars for healthcare providers, and ensure proper documentation is maintained.</li><li>Facilitate communication between patients, providers, and staff to address needs and resolve issues promptly.</li><li>Manage patient records including data entry, retrieval, and storage in electronic medical record (EMR) systems, ensuring confidentiality and compliance with HIPAA regulations.</li><li>Verify insurance information and handle pre-authorizations or referrals as required.</li><li>Support billing and payment processing, addressing patient inquiries, and assisting with claims submission or resolution.</li><li>Maintain supply inventory, order office and medical supplies, and coordinate with vendors as necessary.</li><li>Assist in onboarding and training new administrative staff members.</li><li>Prepare reports, correspondence, and other documents as required by management.</li><li>Contribute to ongoing improvements in processes and patient access initiatives.</li></ul>
2026-02-27T19:08:40Z

EUC Engineer

Woodbury, MN
onsite
Contract / Temporary to Hire
55.00 - 64.71 USD / Hourly
I’m partnering with a well-established organization to add an Endpoint / End User Computing Engineer to their IT team. This role will focus on designing, building, and supporting enterprise devices while helping shape the direction of endpoint technology across the environment. This position works closely with senior engineers and architects to improve how devices are deployed, managed, and secured. This person in this position will play an important role in technical decision-making and endpoint strategy. <ul><li>Designing and maintaining enterprise device configurations across multiple operating systems</li><li>Building and packaging desktop images for large-scale device deployments</li><li>Supporting enterprise endpoint management and software deployment processes</li><li>Helping define standards for device security, connectivity, and system management</li><li>Troubleshooting complex endpoint issues and partnering with support teams on resolution</li><li>Contributing to process improvements that enhance efficiency and stability across the environment</li><li>Participating in a rotating on-call schedule for critical support needs</li></ul>This is a great opportunity for someone who enjoys working on endpoint strategy, improving device management processes, and solving complex technical challenges in a large enterprise environment.If you have experience in enterprise endpoint engineering, device imaging, and endpoint management tools, I’d love to connect.
2026-03-10T22:38:46Z

Administrative Assistant

St. Louis Park, MN
onsite
Temporary
25.65 - 29.70 USD / Hourly
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position that offers the opportunity to support daily operations and contribute to the overall efficiency of the office environment. If you excel at multitasking, communication, and organization, this role is perfect for you. Responsibilities: • Manage incoming calls and provide thorough responses to inquiries. • Perform accurate data entry tasks to maintain records and databases. • Coordinate and oversee office supplies, including inventory management and ordering as needed. • Assist with receptionist duties, such as greeting visitors and directing them to the appropriate personnel. • Support the preparation of business proposals and other administrative documents. • Organize and maintain office files, ensuring easy access and confidentiality. • Provide administrative support to team members and leadership as required. • Schedule and coordinate meetings, appointments, and travel arrangements. • Ensure the office environment is well-maintained and functional. • Handle additional administrative tasks to facilitate smooth office operations.
2026-03-05T22:48:48Z

Estate Planning Paralegal (Hybrid)

Minneapolis, MN
onsite
Permanent
70000.00 - 110000.00 USD / Yearly
A downtown Minneapolis law firm is seeking an experienced Estate Planning Paralegal to support its trusts and estates practice. This is a great opportunity to join a long-standing, growing law firm that offers hybrid flexibility, with at least two days per week working from home. The ideal candidate has 3–10+ years of experience working in a law firm or in-house legal department, supporting estate planning, probate, and/or trust administration matters. Responsibilities: Provide paralegal support to attorneys in estate planning, probate, and trust administration matters Prepare, review, and organize legal documents, correspondence, and client files Assist with the administration of probate estates and trusts, including tracking assets, deadlines, and required filings Coordinate court filings, notices, and service requirements Communicate with clients, beneficiaries, courts, and third parties as needed Maintain and update case management systems and calendars Assist with the preparation of tax-related documents, including estate and gift tax returns, as applicable Ensure compliance with court rules, filing deadlines, and firm procedures
2026-02-27T14:28:45Z

Supply Chain Planner

Minneapolis, MN
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a dedicated Supply Chain Planner to join our team on a long-term contract basis in Minneapolis, Minnesota. This role offers the opportunity to work with a dynamic team, ensuring smooth material flow and supporting production operations. Ideal candidates will thrive in a fast-paced environment and possess strong organizational and analytical skills. Responsibilities: • Manage vendor sales order material requests, ensuring material availability through detailed analysis and coordination with other planners. • Communicate changes to production plans and proactively address scheduling, material, and manufacturing challenges to prevent work stoppages. • Process inventory reservations from approved requisitions, create sales orders, and ensure accurate material allocation to cost centers. • Generate and share key performance metrics related to schedule commitments, material status, and documentation accuracy with relevant stakeholders. • Collaborate with purchasing staff to expedite material shortages and maintain efficient inventory management. • Coordinate with cross-functional teams to adapt to changing schedules and prioritize tasks effectively. • Utilize supply chain systems, including Oracle, to streamline production scheduling and inventory processes. • Maintain high levels of accuracy and attention to detail when handling numbers, dates, and inventory data. • Support global supply chain operations by managing logistics and ensuring timely delivery of materials. • Identify and implement process improvements to enhance supply chain efficiency and responsiveness.
2026-03-02T16:48:40Z

Paralegal - Personal Injury

Minneapolis, MN
onsite
Permanent
60000.00 - 85000.00 USD / Yearly
We are partnered with a long-standing Minneapolis law firm that is looking to add an experienced Personal Injury Paralegal to its team. This is an ideal position for a paralegal with plaintiff-side personal injury experience to join a well-established law firm and support senior attorneys through all phases of litigation. Key Responsibilities<ul><li>Manage a caseload of personal injury matters from pre-litigation through trial preparation</li><li>Draft and file pleadings, discovery, and routine correspondence</li><li>Obtain and organize medical records, billing statements, and lien information</li><li>Summarize medical records and assist with preparation of demand packages</li><li>Communicate with clients, medical providers, insurance adjusters, and experts</li><li>Support attorneys with depositions, mediations, and trial preparation</li><li>Monitor deadlines and ensure compliance with court rules and scheduling orders</li><li>Maintain organized and accurate electronic case files</li></ul>
2026-02-17T21:58:48Z

Contracts Paralegal

Dayton, MN
onsite
Permanent
75000.00 - 95000.00 USD / Yearly
The Contracts Paralegal is responsible for reviewing, implementing, and negotiating individual contracts. This position plays a key role in managing and facilitating contracts with suppliers and subcontractors, serving as the primary point of contact for internal and external stakeholders on all matters related to contract terms and conditions. A Day in the Life• Review and negotiate a broad range of commercial contracts including but not limited to client agreements, subcontracts, purchase orders, and confidentiality agreements, to ensure compliance with established company financial, operational and risk tolerance guidelines.• Conduct negotiations directly with the client, supplier or subcontractor submitting the contract for review with changes.• Exercise sole discretion to make contract changes within the parameters of risk based on company guidelines.• Analyze and interpret contract terms, draft alternate language, and propose redline changes exercising discretion to make changes within the parameters of risk based on company guidelines.• Recognize and understand contract relationships to ensure all documents incorporated by reference are “in house”.• Inform internal departments of specific contract provisions to ensure compliance (EEO, prevailing wage, use of certain unions, etc.).• Provide support and guidance for Project Managers/Coordinators during the formation and execution of contracts.• Establish rapport and maintain good collaborative working relationships with clients, contractors, suppliers, and subcontractors with respect to the administration of contracts.• Keep manager and General Counsel up to date on any significant contract matters.• Escalate legal issues for further review and approval when appropriate.• Other projects or duties assigned by management. What You'll Need• Degree or certification in Paralegal Studies and strong legal contracts experience or any equivalent combination of education, experience, or training• Minimum of 5+ years of prior relevant experience• Experience with Microsoft Windows, spreadsheets, word processing and email applications (preferably Microsoft Office applications).• Strong communication skills, both oral and written when working with all levels of management, employees, clients, suppliers, vendors and other business associates.• Ability to clearly communicate directions and information; have strong negotiation skills; and solid understanding of contractual language and the contracting process.• Ability to comprehend, analyze, and interpret various contracts in a fast paced, time sensitive environment.• Must be a self-starter with strong time management skills.• Proficient in reading and comprehending instructions, short correspondence, and memos.• Competent in presenting information in one-on-one and small group situations to customers, clients, and other employees of the organization.• Adept at effectively and efficiently resolving issues.• Quickly and objectively interpret specifications, contract documents, along with having a working knowledge of project scheduling.• Ability to function in a fast-paced environment with minimal supervision.• Ability to work under pressure and meet deadlines while maintaining a positive attitude
2026-02-24T15:03:55Z

Receptionist

St Paul, MN
remote
Temporary
17.00 - 25.00 USD / Hourly
The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul>
2026-03-10T13:43:45Z

Litigation Legal Assistant

Edina, MN
onsite
Permanent
50000.00 - 75000.00 USD / Yearly
A well-established and busy law firm in Edina, MN is seeking a Litigation Legal Administrative Assistant to join its growing team. This is an expansion role offering the opportunity to contribute meaningfully to the success of the firm in a collaborative and supportive environment. Hybrid schedule: 1 day/week remote after training. Responsibilities:<ul><li>Provide comprehensive administrative and litigation support to attorneys</li><li>Prepare, format, and file legal documents, including electronic filing in state and federal courts</li><li>Review, organize, and summarize medical records</li><li>Track and manage deadlines related to court filings, discovery responses, and other case milestones</li><li>Coordinate communication with clients, witnesses, insurance adjusters, court personnel, and opposing counsel</li><li>Maintain electronic and physical case files and assist with general litigation-related administrative tasks</li><li>Other administrative duties as assigned</li></ul>
2026-02-27T14:28:45Z