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9 results for Executive Assistant in Manteca, CA

Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a mix of clerical, records management, and front-office responsibilities. The role will involve document preparation, permit and application coordination, and report support while helping maintain efficient administrative workflows. Responsibilities: • Coordinate the processing and monitoring of various applications and permits, including documentation related to building and transportation requests. • Organize, update, and maintain department records to ensure documents are accurately stored and easy to retrieve. • Prepare correspondence, forms, and other business documents based on verbal direction and brief written notes. • Compile administrative information and produce routine reports to support departmental activities and tracking needs. • Provide front-desk and general office support, including answering inbound calls and assisting visitors professionally. • Perform data entry tasks with accuracy and timeliness while keeping office information current. • Support day-to-day administrative operations by managing files, routing paperwork, and assisting with office coordination.
2026-07-27T00:00:00Z

Administrative Assistant

Fremont, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Fremont, California. This Long-term Contract position is ideal for someone who is organized, detail oriented, and comfortable managing front-desk activities while keeping administrative processes running smoothly. The role involves communication support, record maintenance, and general coordination across routine office functions. Responsibilities: • Manage day-to-day administrative tasks to help maintain an efficient and organized office environment. • Serve as the first point of contact by greeting visitors and handling incoming phone calls in a courteous manner. • Enter, update, and maintain records with accuracy to support reporting and documentation needs. • Coordinate general front-desk and receptionist activities, including message taking and directing inquiries to the appropriate contacts. • Assist with office correspondence, scheduling, filing, and other routine clerical duties as needed. • Support administrative workflows by preparing documents and ensuring information is properly organized and accessible.
2026-08-07T00:00:00Z

Sr. Executive Assistant

Oakdale, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in California. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-moving office setting and brings sound judgment, professionalism, and strong follow-through to every task. The person in this role will help keep executive priorities on track by managing schedules, coordinating travel, preparing materials, and handling sensitive administrative matters with discretion. Responsibilities: • Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate business travel from start to finish, including transportation, lodging, flight arrangements, and detailed itineraries for domestic and international trips. • Create and organize presentations, reports, agendas, and written communications that support meetings and leadership initiatives. • Maintain accurate and confidential records, files, and documentation in an orderly and accessible manner. • Plan meeting logistics by securing rooms, arranging catering when needed, and confirming all materials and setup requirements are in place. • Monitor deadlines, action items, and follow-up tasks to help executives stay aligned on priorities and deliverables. • Review and submit expense reports, invoices, and related administrative paperwork with accuracy and timeliness. • Act as a point of coordination between senior leaders, internal departments, and external contacts to support smooth communication. • Contribute to special assignments and provide additional administrative support as business needs evolve.
2026-07-21T00:00:00Z

Junior Legal Assistant

San Jose, CA
onsite
Temporary / Contract
24 - 35 USD / Hourly
Ready to kickstart your legal career?We're looking for a motivated, detail-oriented Legal Assistant who is eager to learn, grow, and support a busy legal team. Whether you're pursuing a paralegal certificate, recently graduated, or have some legal support experience, this is a great opportunity to gain hands-on exposure to the legal field while working alongside experienced attorneys and legal professionals.If you love staying organized, enjoy helping people, and can juggle multiple tasks at once, we'd love to meet you! What You'll Be Doing<ul><li>Support attorneys and legal staff with day-to-day administrative and legal tasks</li><li>Draft, edit, and format legal correspondence and documents</li><li>Maintain client files and organize case information</li><li>Schedule meetings, appointments, and deadlines</li><li>Communicate professionally with clients, courts, and third parties</li><li>Assist with document management, scanning, filing, and recordkeeping</li><li>Track important dates and ensure deadlines are met</li><li>Conduct basic legal and factual research as needed</li><li>Help keep the office running smoothly and efficiently</li></ul>
2026-07-24T00:00:00Z

Human Resources (HR) Assistant

Stockton, CA
onsite
Temporary / Contract
24.7 - 26 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support daily HR operations for a Contract position based in Stockton, California. In this role, you will serve as a key point of contact for employee questions, assist with onboarding activities, and provide administrative support across core HR functions. The ideal candidate brings at least 2 years of experience in human resources and is comfortable interacting with employees and leaders at all levels of the organization. Familiarity with Paycom is important to help respond to system-related inquiries and support routine HR processes effectively. Responsibilities: • Respond to day-to-day employee questions and provide timely guidance on HR-related matters. • Support onboarding activities by coordinating documentation, communications, and orientation-related tasks. • Assist with employee relations matters by helping route inquiries and maintain appropriate follow-up. • Conduct and track candidate screening activities to support the hiring process. • Provide administrative support for a range of HR functions, including record maintenance and routine correspondence. • Use Paycom to help address user questions, review information, and support HR team processes within the system. • Work closely with employees, supervisors, and leadership to ensure clear communication and consistent HR support.
2026-07-27T00:00:00Z

Case Assistant

Walnut Creek, CA
remote
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a highly organized Case Assistant to support civil litigation matters for a legal team in Walnut Creek, California. This Long-term Contract position is ideal for someone who can keep case materials accurate, move work forward under tight deadlines, and communicate effectively with attorneys, clients, and court contacts. The person in this role will help maintain case documentation, contribute to legal research and drafting, and assist with filings and trial preparation in a fast-paced, fully-remote environment. Responsibilities:• Maintain and organize litigation files so records, correspondence, and supporting documents remain current and easy to retrieve.• Perform legal and case-related research to help attorneys prepare for hearings, motions, and other proceedings.• Support the creation and revision of legal documents such as pleadings, briefs, motions, and related case materials.• Coordinate schedules and communications with clients, witnesses, attorneys, and court personnel for meetings, appearances, and deadlines.• Assemble exhibits, binders, and other trial preparation materials needed for court proceedings and case presentations.• Manage electronic document systems, including scanning, storing, and tracking confidential case records with accuracy.• Monitor filing timelines and assist with preparing materials for submission to various courts in compliance with procedural requirements.• Provide administrative and documentation support to the legal team to ensure case activity is handled efficiently and deadlines are met.
2026-07-31T00:00:00Z

Marketing and Office Assistant

Walnut Creek, CA
onsite
Temporary to Hire
27 - 37 USD / Hourly
Robert Half's construction client is looking for a Marketing Assistant to join a construction industry team in Walnut Creek, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing marketing coordination with administrative support in a fast-paced office setting. In this role, you will contribute to proposals, promotional materials, social media activity, event planning, and day-to-day executive support while gaining the opportunity to grow within a dynamic work environment. Marketing Assistant Responsibilities:• Develop and format proposals, presentation decks, qualification packages, and other branded materials with a strong eye for accuracy and visual consistency.• Refresh and organize marketing content such as staff bios, project summaries, case studies, and collateral used for business development efforts.• Support content development by researching information, editing copy, and preparing materials needed for client-facing submissions and campaigns.• Coordinate social media activity by preparing posts, managing publishing schedules, and helping maintain an active presence across key platforms.• Maintain marketing and sales support resources, track ongoing initiatives, and assist with reporting related to engagement and campaign performance.• Help organize corporate events, industry conferences, sponsorships, and networking activities by handling logistics, communications, and execution details.• Provide administrative assistance to leadership through calendar coordination, meeting scheduling, travel planning, and related office support tasks.• Assist with general office operations, respond to correspondence and inbound inquiries, and contribute to special projects as needed.• Use business development, CRM, and AI-enabled tools to support marketing workflows, content preparation, and operational efficiency where appropriate. If you are interested in this Marketing Assistant position, please submit your resume today!
2026-08-06T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
A well-established East Bay law firm is seeking a Litigation Secretary to join its growing team. This position will provide direct support to a busy attorney and play a key role in keeping litigation matters organized, on track, and moving efficiently. The ideal candidate is an experienced litigation support professional who can step in with minimal training, manage competing priorities, and serve as a reliable resource for the legal team.This is a contract-to-hire opportunity with a firm that values work-life balance, offers flexibility, and genuinely treats employees as part of the team. Responsibilities<ul><li>Manage attorney calendars, deadlines, and court appearances</li><li>Prepare, file, and serve legal documents in state and federal courts</li><li>Handle e-filing and monitor filing deadlines</li><li>Draft, revise, proofread, and format correspondence and pleadings</li><li>Maintain and organize electronic and physical case files</li><li>Assist with document management and records organization</li><li>Conduct conflict checks, if experienced</li><li>Provide general litigation administrative support as needed</li></ul>
2026-08-07T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Keep the Office Running. Keep the Attorneys Sane. Be the Hero Behind the Scenes.We're looking for a rockstar Legal Secretary who thrives on organization, enjoys staying one step ahead, and knows how to keep a busy legal team on track.If you're someone who loves calendars, can juggle multiple priorities without breaking a sweat, and takes pride in making sure everything is where it should be, we'd love to meet you. What You'll Be Doing✅ Manage attorney calendars, meetings, and appointments✅ Draft, edit, proofread, and format legal correspondence and documents✅ Prepare client files and maintain organized records✅ Coordinate court filings, deadlines, and scheduling✅ Communicate with clients, courts, vendors, and opposing counsel✅ Handle incoming calls, emails, and correspondence✅ Schedule depositions, mediations, and client meetings✅ Process expense reports and administrative requests✅ Keep attorneys organized and on top of deadlines✅ Be the go-to person who helps keep the office running smoothly
2026-07-24T00:00:00Z