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15 results for Executive Assistant in Manteca, CA

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a legal environment in California. This Long-term Contract position is ideal for someone who thrives in a fast-paced setting, stays organized under shifting priorities, and takes pride in keeping administrative workflows running smoothly. The role includes hands-on coordination of documents, mail, office supplies, meeting spaces, and front-office support while assisting the broader administrative team. Responsibilities:<ul><li>Oversee large-volume document handling tasks, including reproducing, digitizing, assembling, and preparing materials for internal and external use.</li><li>Manage incoming and outgoing mail, shipments, and deliveries to ensure timely distribution and accurate processing.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for regular use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to secure supplies and coordinate maintenance or service for office equipment.</li><li>Use printers, copiers, scanners, and related office technology effectively while resolving routine operating issues as they arise.</li><li>Provide day-to-day administrative support to the team, helping maintain an orderly, detail-focused, and efficient workplace.</li><li>Assist with reception-related and general administrative tasks such as answering inbound calls, data entry, and front-desk coverage when needed.</li></ul>
2026-05-08T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today!
2026-05-08T00:00:00Z

Office Assistant

Hayward, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today!
2026-05-08T00:00:00Z

Office Assistant

San Ramon, CA
onsite
Temporary to Hire
25 - 26 USD / Hourly
Robert Half client is seeking a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows. Office Assistant Duties:• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.• Organize follow-up activities by scheduling next steps and keeping task records current for the team.• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency. If you are interested in this Office Assistant position, please submit your resume today for immediate consideration.
2026-05-08T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Boutique law firm has an immediate opening for a Legal Assistant with 2+ years of civil litigation experience to support attorneys through all phases of the litigation lifecycle. This role requires a highly organized professional who can manage competing deadlines, maintain case files, and provide strong administrative and litigation support in a fast-paced environment. The firm is able to offer mentorship and growth opportunities. Key Responsibilities:<ul><li>Support attorneys in all phases of civil litigation from case inception through trial and resolution</li><li>Prepare, format, proofread, and file legal documents, including pleadings, motions, discovery, correspondence, and court filings</li><li>Manage case calendars, deadlines, hearings, depositions, and trial-related dates</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate service of process, court filings, and document production</li><li>Assist with discovery, including organizing documents, preparing responses, and tracking deadlines</li><li>Prepare trial binders, exhibits, witness files, and other trial preparation materials</li><li>Communicate with clients, courts, opposing counsel, and vendors in a professional manner</li><li>Provide general administrative support to attorneys and litigation teams as needed</li></ul>
2026-05-08T00:00:00Z

Legal Assistant/ Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment. Responsibilities: • Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule. • Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency. • Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements. • Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems. • Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed. • Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up. • Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team.
2026-05-04T00:00:00Z

Sr. Legal Administrative Assistant

San Jose, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week • Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence • Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering • Answer phones, take and relay messages • Coordinate and schedule travel • Prepare and submit expense reports and reconcile credit card transactions • Assist with submitting conflict checks and opening new matters • Enter time charges • Assist with onboarding tasks for new hires • Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository • Actively contribute to team meetings and other team related activities • Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues • Perform other related duties and projects as assigned
2026-05-05T00:00:00Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-05-04T00:00:00Z

Executive Briefing Manager

San Jose, CA
remote
Temporary / Contract
55 - 65 USD / Hourly
We are looking for an Executive Briefing Manager to create high-impact customer engagement experiences. This Long-term Contract position will partner closely with sales and customer-facing teams to design tailored executive briefings that align customer priorities with business goals. The ideal candidate brings strong presentation instincts, sound judgment, and the ability to adapt quickly while delivering effective in-person and hybrid interactions. Responsibilities:• Design customized briefing agendas and content strategies by connecting customer priorities, account objectives, and solution value.• Facilitate planning sessions with internal stakeholders and presenters to shape messaging, align expectations, and prepare for customer engagements.• Guide the flow of executive briefing sessions by working alongside account teams to keep discussions productive and customer-focused.• Capture key takeaways, recommended next steps, and meaningful insights after each briefing to support follow-up actions and continuous improvement.• Maintain communication with account teams after engagements to assess business impact, monitor outcomes, and document success metrics.• Select and coordinate the most effective speakers for each briefing based on expertise, communication style, and audience fit.• Resolve day-of event or room-related issues quickly to ensure a smooth and seamless customer experience.• Identify opportunities to refine briefing program operations and contribute to projects that strengthen the overall offering.
2026-05-08T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment. Responsibilities:• Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules.• Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments.• Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions.• Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records.• Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines.• Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings.• Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents.• Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs.
2026-04-29T00:00:00Z

Legal Secretary

Walnut Creek, CA
remote
Temporary / Contract
33 - 42 USD / Hourly
Our client, a well‑known and respected law firm, is seeking an experienced Litigation Secretary to support multiple attorneys in a fully remote environment. This role supports insurance defense and employment defense matters and is ideal for a highly organized legal support professional who can manage competing deadlines, work independently, and maintain precision in a fast‑paced litigation practice. Responsibilities<ul><li>Provide comprehensive litigation and administrative support to multiple attorneys simultaneously</li><li>Draft, revise, format, proofread, and finalize pleadings, motions, discovery, correspondence, and other legal documents</li><li>Handle state and federal court e‑filing, including monitoring filing deadlines, confirming acceptance, and resolving filing issues</li><li>Maintain and manage complex attorney calendars, litigation deadlines, hearings, depositions, and trial schedules</li><li>Track deadlines and ensure compliance with court rules, local rules, and internal procedures</li><li>Assist with discovery processes, including preparing shells, organizing exhibits, and managing incoming and outgoing discovery</li><li>Coordinate service of process, subpoenas, and filings with courts, vendors, and opposing counsel</li><li>Manage and organize electronic case files, documents, and correspondence in a remote environment</li><li>Communicate professionally with clients, courts, opposing counsel, and internal teams</li><li>Provide general administrative support including time entry, expense submissions, and attorney support as needed</li></ul>
2026-05-08T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Established law firm is seeking an experienced Legal Secretary to support attorneys handling federal and state court business litigation matters. This hybrid role is based in San Jose, California, and requires a highly organized professional with strong litigation support experience, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities:<ul><li>Provide high-level legal administrative support to attorneys in federal and state court business litigation matters</li><li>Prepare, revise, format, proofread, and file legal documents, including briefs, pleadings, and trial filings</li><li>Maintain and manage attorney calendars, including court deadlines, hearings, depositions, and other key dates</li><li>Handle electronic filing in federal and state courts using systems such as ECF, PACER, First Legal, OneLegal, and similar platforms</li><li>Ensure compliance with applicable court rules, filing procedures, and formatting requirements</li><li>Coordinate transcripts, exhibits, and litigation support materials</li><li>Assist with document management, discovery, and case-related administrative tasks</li><li>Communicate effectively with attorneys, court personnel, clients, and outside vendors</li></ul>
2026-05-05T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment. Responsibilities:• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.
2026-04-30T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
About the RoleWe’re seeking a seasoned legal secretary with litigation experience for a contract‑to‑hire role based in San Jose. This position supports attorneys handling complex matters in state and federal court and offers a bonus hybrid schedule. The ideal candidate is detail‑oriented, deadline‑driven, and comfortable supporting multiple attorneys in a fast‑paced litigation environment. Job Description• 5+ years of experience supporting attorneys in state and federal court litigation matters• Strong knowledge of court rules, procedures, and formatting requirements, including motion and trial filings• Extensive experience with calendaring, deadline tracking, and electronic filing systems such as ECF, PACER, OneLegal, First Legal, or similar platforms• Proficiency with Adobe Acrobat Pro, Microsoft Word, Outlook, Excel, and PowerPoint• Experience using litigation support tools including Law Toolbox, Lexis, transcript management software, and electronic discovery databases• Highly organized with the ability to manage competing priorities and tight deadlines• Strong written and verbal communication skills• Comfortable working in a high‑volume, deadline‑driven setting
2026-05-01T00:00:00Z

Purchasing Assistant

Hayward, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
Robert Half client is seeking a detail-oriented Purchasing Assistant to support daily procurement and administrative activities for a manufacturing client in Hayward, California. This Contract position is ideal for someone who is highly organized, comfortable working onsite, and confident managing purchasing records, vendor communication, and reporting tasks. The right candidate will help keep ordering processes accurate and on schedule while providing strong administrative support to the purchasing function. Purchasing Assistant Duties:• Enter purchasing details into Excel spreadsheets and maintain accurate procurement records.• Create, update, and track purchase orders to support timely ordering activity.• Communicate with vendors to confirm order status, resolve delays, and gather needed updates.• Monitor invoices and match purchasing information to ensure documentation remains organized and current.• Prepare and maintain reports related to purchasing activity, order progress, and vendor performance.• Request pricing, raw material samples, and packaging samples from suppliers as needed.• Support day-to-day administrative coordination through email, phone communication, and document management. If you are interested in this Purchasing Assistant position, please submit your resume today!
2026-05-08T00:00:00Z