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23 results for Administrative Assistant in Manteca, CA

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports. Responsibilities:• Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination.• Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records.• Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes.• Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources.• Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications.• Support required transit reporting activities by compiling and organizing data used for annual performance tracking.• Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail. For immediate consideration please call Cortney at 209-225-2014
2026-08-26T17:33:47Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are seeking an organized Administrative Assistant to support daily office operations, manage schedules, and assist with communications and documentation. Responsibilities:<ul><li>Answer phones, emails, and general office correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other documents</li><li>Maintain filing systems and office records</li><li>Support internal teams with administrative tasks as needed</li></ul>
2026-08-28T17:38:41Z

Administrative Assistant

Merced, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a bilingual Spanish Administrative Assistant to provide dependable operational support for a busy team in Merced, California. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can keep administrative activities running smoothly. The role involves coordinating schedules, preparing business documents, and supporting meetings with accuracy and professionalism. Responsibilities: • Coordinate calendars for staff and board participants, arranging meetings, appointments, and travel details to support daily operations. • Develop and organize meeting materials, including agendas, reports, and follow-up documentation for internal and board-related discussions. • Record and distribute clear meeting notes and minutes to ensure accurate documentation of decisions and next steps. • Create and update presentations, spreadsheets, and written materials to support administrative and reporting needs. • Maintain organized electronic and physical records, ensuring documents are easy to retrieve and properly filed. • Provide bilingual Spanish-English administrative support to facilitate effective communication with internal and external stakeholders.
2026-09-10T15:38:49Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Bilingual Spanish Administrative AssistantJob DescriptionWe are seeking a bilingual Spanish Administrative Assistant to provide administrative support while assisting Spanish-speaking clients, customers, and stakeholders.Responsibilities<ul><li>Answer phones and respond to inquiries in English and Spanish</li><li>Schedule appointments and maintain records</li><li>Translate documents and correspondence as needed</li><li>Support office operations and reporting</li><li>Assist with client and customer communications</li></ul>
2026-09-04T20:13:35Z

Administrative Assistant to Executive Office

Oakland, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Administrative Assistant to Executive OfficeJob DescriptionExecutive Office seeking a polished Administrative Assistant to provide high-level administrative support to executive leadership and board-related activities.Responsibilities<ul><li>Manage complex calendars and meeting logistics</li><li>Coordinate executive communications</li><li>Prepare presentations and reports</li><li>Arrange travel and special events</li><li>Support board meetings and executive projects</li></ul>
2026-09-04T20:18:36Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in CA. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Responsibilities:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-11T18:23:44Z

Executive Assistant

Union City, CA
remote
Temporary / Contract
28.00 - 32.00 USD / Hourly
Position OverviewWe're seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role serves as a trusted partner, managing complex schedules, coordinating priorities, facilitating communication, and ensuring executives can focus on strategic business initiatives. The ideal candidate is highly organized, detail-oriented, and capable of anticipating needs, exercising sound judgment, and handling confidential information with discretion. This individual thrives in a fast-paced environment and excels at balancing competing priorities while maintaining professionalism and exceptional service. Day-to-Day Responsibilities<ul><li>Manage complex calendars, appointments, meetings, and travel arrangements.</li><li>Coordinate executive schedules and resolve scheduling conflicts proactively.</li><li>Prepare meeting agendas, materials, presentations, and supporting documentation.</li><li>Attend meetings as needed, capture notes, and track action items and follow-up activities.</li><li>Screen and prioritize emails, correspondence, and incoming requests on behalf of leadership.</li><li>Conduct research, gather information, and prepare reports for decision-making purposes.</li><li>Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.</li><li>Manage expense reports and reimbursement submissions.</li><li>Coordinate leadership meetings, offsites, client visits, and company events.</li><li>Maintain confidential records, contracts, and executive files.</li><li>Support budget tracking, vendor coordination, and invoice processing as needed.</li></ul>
2026-08-29T01:29:47Z

Executive Assistant

Fremont, CA
onsite
Temporary / Contract
31.66 - 36.66 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning. • Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items. • Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates. • Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities. • Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
2026-08-21T17:53:40Z

HR assistant

Oakland, CA
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
We are looking for an organized HR Assistant to support daily administrative and human resources operations in Oakland, California. This Long-term Contract position offers approximately 18 hours per week, Monday through Thursday, with a flexible start time for an on-site schedule. The ideal candidate will handle confidential information with care while assisting with records management, payroll related tasks, staff support, and office coordination across multiple locations. Responsibilities:• Manage recurring payroll-related reporting and assist with employee benefits administration in a timely and accurate manner.• Digitize, file, and maintain HR, financial, and administrative records across both paper and electronic systems.• Receive, sort, and distribute incoming mail, faxes, and other office communications.• Conduct credential and background-related verification activities for clinical personnel as required.• Track inventory and replenish office and janitorial materials for two operational sites.• Support internal meetings by preparing rooms, arranging audio/visual equipment, and coordinating refreshments and post-meeting cleanup.• Assist with county account coordination along with facilities, technology, and other assigned operational projects.• Provide coverage for other administrative team members and contribute to additional support tasks as business needs evolve.• Safeguard sensitive employee and organizational information in compliance with confidentiality expectations. If you are interested in this role, please apply today and call us at (510) 470-7450
2026-09-09T05:38:40Z

Program Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
Program AssistantJob DescriptionWe are seeking a Program Assistant to provide administrative support for program operations, communications, and scheduling.Responsibilities<ul><li>Schedule meetings and maintain calendars</li><li>Process documentation and maintain records</li><li>Assist with data entry and reporting</li><li>Respond to participant inquiries</li><li>Provide general administrative support</li></ul>
2026-09-04T20:13:35Z

Property Assistant

Oakland, CA
onsite
Temporary / Contract
26.00 - 31.00 USD / Hourly
Property AssistantBrief Job Description:We are hiring a Property Assistant to support day-to-day property operations, tenant communications, leasing administration, and office coordination.Responsibilities:<ul><li>Assist with tenant correspondence and service requests</li><li>Prepare lease documents, notices, and reports</li><li>Maintain property and tenant files</li><li>Coordinate with vendors and maintenance teams</li><li>Support property managers with administrative tasks and scheduling</li></ul>
2026-08-28T17:38:41Z

Project Assistant

Mountain View, CA
remote
Temporary / Contract
20.59 - 23.84 USD / Hourly
Temporary Development Assistant100% Remote | ContractCreative Commons is seeking a detail-oriented Temporary Development Assistant to support the Fundraising Team during its busiest year-end giving season. This role will assist with donation processing, donor data management, acknowledgment letters, prospect research, and general administrative support while collaborating with a fully remote team.Key Responsibilities:<ul><li>Process and track donor gifts and contributions</li><li>Maintain accurate records in Salesforce and donor management databases</li><li>Prepare donor acknowledgment and thank-you correspondence</li><li>Conduct donor and prospect research</li><li>Support fundraising operations and administrative projects</li><li>Collaborate effectively with remote team members across time zones</li></ul>
2026-08-21T22:08:46Z

Case Manager Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 29.00 USD / Hourly
Case Manager AssistantBrief Job Description:We are seeking a Case Manager Assistant to provide administrative and client support to case management teams.Responsibilities:<ul><li>Schedule appointments and maintain client files</li><li>Assist with intake paperwork and documentation collection</li><li>Enter case notes and update records in internal systems</li><li>Communicate with clients regarding appointments and follow-ups</li><li>Provide general administrative support to case managers</li></ul>
2026-08-28T17:38:41Z

Mail & Print Services Assistant - Level 1

Pleasanton, CA
onsite
Temporary / Contract
20.00 - 22.56 USD / Hourly
We are looking for a dependable Mail & Print Services Assistant - Level 1 to support daily onsite mailroom and print operations. This is a contract position covering a short-term leave assignment for approximately 4–5 weeks, with the possibility of extension. The person in this role will help keep deliveries, package distribution, and internal mail services organized while providing responsive service to building staff and visitors. Responsibilities: • Manage incoming and outgoing mail, parcels, and courier shipments to maintain smooth daily mailroom operations. • Accept deliveries from carriers and other courier providers, then sort items accurately for distribution. • Deliver packages, mail, and related materials to designated departments or nearby buildings in a timely manner. • Assist with print and office support tasks as needed to ensure uninterrupted workplace services. • Communicate with employees and visitors clearly and courteously when handling shipping, pickup, and delivery questions. • Use basic computer applications, including Outlook, Teams, and Excel, to track activity and support routine administrative tasks. • Maintain an orderly mailroom environment and follow established procedures for receiving, handling, and distributing items. • Support coverage needs during the contract assignment and adapt to changing daily mail and print service demands.
2026-09-08T15:58:38Z

Development Assistant

Oakland, CA
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
We are hiring a Development Assistant to support fundraising, donor relations, and administrative activities for the development team.Responsibilities:<ul><li>Maintain donor records and update contribution databases</li><li>Prepare donor acknowledgments and fundraising materials</li><li>Assist with event planning and campaign coordination</li><li>Generate reports and track fundraising activity</li><li>Provide administrative support to development leadership</li></ul>
2026-08-28T17:38:41Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-09-09T20:43:40Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-09-10T17:53:41Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
27.00 - 30.00 USD / Hourly
Assistant Property ManagerJob DescriptionEstablished property management company seeking an Assistant Property Manager to support leasing, resident relations, and daily property operations.Responsibilities<ul><li>Assist with lease administration and renewals</li><li>Respond to resident inquiries and concerns</li><li>Coordinate maintenance requests</li><li>Support rent collections and reporting</li><li>Maintain resident files and compliance documentation</li></ul>
2026-09-04T20:13:35Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Our nonprofit housing client is seeking an Assistant Property Manager to support two affordable housing communities in Oakland: . This role will assist with daily property operations, resident relations, leasing, rent collection, compliance, and maintenance coordination while supporting the Property Manager across both sites.Key Responsibilities<ul><li>Provide administrative and operational support for two affordable housing communities</li><li>Assist with leasing activities, applications, move-ins, move-outs, and lease renewals</li><li>Collect and track rent payments and maintain accurate resident records</li><li>Coordinate maintenance requests, work orders, vendor services, and unit inspections</li><li>Support affordable housing compliance, recertifications, and resident documentation</li><li>Respond to resident inquiries and help resolve tenant concerns</li><li>Maintain property files, reports, and general office administration</li><li>Assist with marketing vacancies and scheduling property tours</li></ul>
2026-09-10T02:03:49Z

Human Resources (HR) Assistant

Fremont, CA
onsite
Permanent / Full Time
- USD / Yearly
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
2026-09-02T23:48:40Z

Broker Assistant

Walnut Creek, CA
onsite
Temporary to Hire
28.00 - 28.50 USD / Hourly
Robert Half client is looking for a Broker Assistant to provide high-level support to a busy commercial real estate team. This temporary opportunity is ideal for someone who thrives in a fast-moving environment, handles confidential information with discretion, and can keep multiple priorities organized. The person in this role will help streamline daily operations, support brokers and team members with documentation and research, and contribute to effective communication across the business unit. Broker Assistant Responsibilities:• Coordinate day-to-day administrative activities for brokers and team members to keep work moving efficiently and deadlines on track.• Prepare and edit documents such as correspondence, presentations, spreadsheets, reports, proposals, and internal communications.• Create and process leasing packages, consulting agreements, and related transactional documents using established company templates and approved resources.• Maintain data and reporting through office applications, ensuring information is organized, accurate, and easy to access.• Support transaction tracking and distribution activities in partnership with the Operations Manager and other internal stakeholders.• Conduct online and database research to gather market, property, ownership, and comparable information that supports brokerage activity.• Update property listings and related records across commercial real estate platforms, including CoStar and Buildout.• Assist with basic updates to marketing materials and provide document formatting support using design and presentation tools.• Participate in team and business unit meetings and provide cross-coverage for colleagues to ensure consistent administrative support.• Arrange schedules, conference calls, travel logistics, and other coordination tasks as needed to support team operations. If you are interested in this Broker Assistant position, please submit your resume today!
2026-09-11T18:23:44Z

Administrative Coordinator

Stockton, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
Responsibilities:• Coordinate administrative support for environmental health and safety programs, including scheduling, recordkeeping, and follow-up activities.• Review work areas for potential risks, document observations, and help track corrective actions to improve workplace safety.• Organize and support employee safety training sessions covering safe work methods, equipment use, and emergency response practices.• Assist with incident and accident reviews by gathering information, maintaining files, and helping prepare required reports.• Maintain accurate safety, environmental, and quality documentation to support compliance and audit readiness.• Support site standards for workplace organization and cleanliness by helping monitor established 5S expectations.• Communicate with employees and supervisors to reinforce safety procedures and provide administrative coordination for related initiatives.• Handle additional coordination duties as needed to support departmental and site objectives. For immediate consideration please contact Cortney 209-225-2014
2026-08-26T17:33:47Z

Corporate Paralegal

San Jose, CA
onsite
Permanent / Full Time
115000.00 - 175000.00 USD / Yearly
Inhouse legal team is seeking a Corporate Paralegal/Senior Legal Assistant to join their team in San Jose, CA. This role offers an exciting opportunity to contribute to a company that is reshaping the future of energy. As a key member of the Legal Department, you will provide advanced administrative and legal support, ensuring the smooth operation of corporate governance and legal processes. This role offers excellent benefits package including medical, dental, vision, paid time off, and 401k. Responsibilities:• Provide direct administrative and legal support to the Chief Legal Officer and Corporate Secretary.• Manage legal invoices, set up purchase orders, and track expenses to maintain alignment with budgetary goals.• Prepare and distribute Board of Directors meeting materials, draft agendas and consents, and oversee compliance with governance requirements.• Maintain corporate records, assist with entity formation, and handle annual filings to support subsidiary governance.• Organize, draft, review, and archive contracts, agreements, and other critical legal documents.• Coordinate document execution processes, including electronic signatures and contract lifecycle management systems.• Update and maintain legal knowledge databases and systems to ensure accessibility and accuracy.• Conduct research on legal matters and create summaries or reports to support decision-making.• Facilitate onboarding and training for new Legal team members to ensure seamless integration.• Collaborate with internal teams and external vendors to address legal inquiries and improve department processes.
2026-09-10T17:53:41Z