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4 results for Records Specialist in Manhattan Beach, CA

Collections Specialist

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Collections Specialist to join a growing organization in California and support the accounts receivable function with a strong focus on collections. This contract-to-permanent opportunity is well suited for someone who communicates confidently, works with precision, and takes initiative in managing outstanding balances. The ideal candidate will help strengthen cash flow by partnering with internal teams and customers to address billing concerns and secure timely payments. Responsibilities:• Manage a portfolio of customer accounts by contacting clients regarding overdue balances and driving timely payment resolution.• Investigate payment gaps, disputed charges, and invoice variances while coordinating with billing and service teams to reach accurate outcomes.• Keep thorough documentation of collection outreach, customer responses, and promised payment dates within company records.• Review aging data regularly and share clear updates on delinquent accounts, collection progress, and risk areas with leadership.• Follow up consistently on unpaid invoices to improve receivable performance and reduce the length of time balances remain outstanding.• Provide support with applying incoming payments and reconciling account activity when additional assistance is needed.• Contribute to month-end activities by reporting on overdue accounts and anticipated collections.• Maintain a precise, solutions-oriented approach in all customer interactions to preserve strong business relationships while securing payment.
2026-04-25T00:00:00Z

Accounts Specialist

Los Angeles, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Location: Onsite About the FirmOur client is a well-established law firm with more than five decades serving the community, fostering a collegial and professional environment. With approximately 54 employees, including 20 attorneys, the firm is recognized for its stability, teamwork, and high standards.Team StructureThe Accounts Specialist reports directly to the Accounting Manager and works closely with a second Accounts Specialist and a part-time Accounts Receivable team member. The Accounting Manager oversees all accounting operations of the firm. Key Responsibilities<ul><li>Process high-volume accounts payable (AP) and accounts receivable (AR) transactions, including weekly check runs, credit card payments, and ACH/wire transfers.</li><li>Accurately enter up to 100 invoices and checks per day into the accounting system, ensuring timely and precise data entry.</li><li>Oversee e-billing, invoice verification, and proper general ledger (GL) coding for all transactions.</li><li>Handle client and internal reimbursements, adhering to firm guidelines and compliance standards.</li><li>Print and prepare checks, coordinate deposits, research invoice discrepancies, and resolve issues with attorneys and vendors.</li><li>Support general ledger entries, month-end and year-end reconciliations, and assist with year-end closing processes (fiscal year ends in January).</li><li>Maintain organized electronic and physical files in accordance with audit and compliance requirements.</li><li>Ensure effective communication and customer service with attorneys, staff members, and external vendors.</li><li>Proactively support ongoing system and process improvements as the firm implements new technology and best practices.</li><li>Perform other duties as assigned by the Accounting Manager or Chief Administrative Officer.</li></ul>Software & Tools<ul><li>Prior experience with legal accounting systems preferred (e.g., FinanceCor, Shorepoint, Coyotae, or similar).</li><li>Ability to learn legacy and less automated accounting platforms, and adapt quickly to possible future upgrades.</li></ul>
2026-04-10T00:00:00Z

Routing Specialist

South Gate, CA
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for a Routing Specialist to support logistics operations in California. This contract opportunity with potential for a permanent position is ideal for someone who can organize transportation activity, maintain shipment visibility, and keep delivery plans on schedule in a fast-moving environment. The role works closely with drivers, warehouse teams, and business partners to improve routing efficiency, track freight activity, and maintain accurate operational records. Responsibilities: • Build and adjust daily routing plans to improve transit efficiency and support on-time delivery performance. • Use Excel and logistics systems to track shipments, analyze transportation data, and prepare operational reports. • Coordinate with drivers, dispatch, warehouse staff, and external partners to keep freight moving according to schedule. • Monitor loads in transit, identify service disruptions early, and take action to resolve delays or exceptions. • Maintain organized records related to routes, shipment activity, billing details, and transportation costs. • Communicate status updates clearly to internal stakeholders and customers while supporting a high level of service. • Support compliance with transportation procedures, customer requirements, and applicable industry regulations. • Work within business platforms such as ERP, CRM, and CargoWise to manage logistics information accurately.
2026-04-24T00:00:00Z

AR/AP specialist

West Hollywood, CA
remote
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a detail-oriented and experienced Bookkeeper to join our team on a long-term contract basis. This role is based in West Hollywood, California, and offers an excellent opportunity to manage essential financial functions for a dynamic organization. If you have a knack for accuracy and a strong understanding of bookkeeping principles, we encourage you to apply. Responsibilities: • Maintain accurate financial records, including accounts payable and accounts receivable processes. • Utilize QuickBooks to manage and update financial data efficiently. • Perform bank reconciliations to ensure accurate tracking of transactions. • Prepare and review financial statements to support organizational planning and decision-making. • Monitor and record daily financial transactions, ensuring compliance with company policies. • Address discrepancies and resolve issues related to financial records in a timely manner. • Collaborate with team members to support audits and financial reviews. • Generate reports and summaries to assist with budgeting and forecasting processes. • Ensure proper documentation and organization of financial records for easy access.
2026-04-20T00:00:00Z