57 Results for Executive Assistant Jobs in Manhattan Beach, CA

Add your latest resume to match with open positions.

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We're partnering with a prestigious Am Law firm with multiple offices nationwide to identify an experienced Legal Secretary for its Downtown Los Angeles office.This is an exceptional opportunity to join a well-established firm known for its collaborative culture, extensive administrative support, and long-term career opportunities. We've partnered with this firm for years and have successfully placed numerous professionals who continue to thrive and speak highly of the firm's culture and leadership.Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to manage competing priorities while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Comprehensive benefits package.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus opportunity.</li><li>Am Law platform with multiple offices and abundant administrative resources and support.</li><li>Stable, team-oriented environment with excellent opportunities for long-term career growth.</li></ul>This is an excellent opportunity for an experienced legal secretary looking to join a top-tier firm where you'll have the support, resources, and infrastructure to be successful.Apply today or contact me confidentially to learn more about this opportunity. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-22T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support legal operations. This is a Long-term Contract position suited for someone who can manage administrative priorities in a fast-paced legal environment while maintaining accuracy and professionalism. The ideal candidate will bring strong organizational skills, confidence handling court-related documentation, and the ability to keep calendars and correspondence moving efficiently. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems in accordance with court rules and deadlines. • Coordinate attorney calendars by scheduling hearings, meetings, deadlines, and other case-related commitments. • Produce high-quality legal correspondence and documentation from dictation, notes, and other source materials. • Track important filing dates and follow up on time-sensitive court submissions to help maintain compliance. • Organize case files, records, and supporting materials so information is easy to access and up to date. • Communicate with courts, clients, and internal team members regarding scheduling, filings, and document status.
2026-10-14T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily administrative and operational service needs for a client site in Newport Beach, California. This is a Contract position that focuses on document production, mail handling, scanning, and front-end office support within a detail-oriented, fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing logs and confirming all job instructions are complete before starting assignments. • Handle day-to-day reprographics, scanning, mailroom, and intake activities across both physical and digital workflows. • Sequence and process work according to turnaround expectations, ensuring completed materials are delivered accurately and on time. • Communicate proactively with clients and leadership regarding deadlines, request updates, and any issues that could affect service delivery. • Perform basic troubleshooting on copiers, scanners, and related office equipment, escalating more complex problems when needed. • Monitor quality by checking completed work for accuracy and consistency, including reviewing output produced by team members when required. • Replenish paper, toner, and other production supplies while using materials carefully and efficiently. • Support additional workplace service functions such as hospitality, reception, or audio/visual assistance based on site needs. • Maintain compliance with company and client workplace policies, including confidentiality, appropriate conduct, and safety expectations.
2026-09-30T00:00:00Z

Litigation Assistant

Los Angeles, CA
onsite
Permanent / Full Time
70000 - 95000 USD / Yearly
A well-known, equity-minded, national law firm's Los Angeles office is looking to grow their complex commercial litigation and employment litigation team! The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! Must-Haves: o Calendaring litigation deadlineso E-filing pleadings in State and Federal courto Generating TOAs and TOCso Keeping track of attorney time (in a legal software and/or document management system). Logistics:<ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime.</li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period.</li><li>This litigation assistant will support a partner and two associates.</li></ul>
2026-09-18T00:00:00Z

Purchasing Assistant

Signal Hill, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Purchasing Assistant to support procurement operations for a manufacturing organization in Signal Hill, California. This Long-term Contract position will help coordinate material and service purchases, manage internal transfer activity, and maintain strong communication with suppliers and internal teams. The role is well suited for someone who thrives in a fast-moving environment, handles transactional work accurately, and delivers responsive service to both branch locations and corporate stakeholders. Responsibilities: • Process and release purchase orders and inter-branch transfer requests based on daily reports and direction from purchasing leadership. • Coordinate special-order purchasing needs and ensure requested materials are entered and routed accurately within required timeframes. • Monitor assigned product categories for internal transfers and keep order activity moving efficiently across locations. • Review open and overdue orders each day, follow up on pending items, and help resolve delays with vendors or internal contacts. • Communicate order status, changes, and exceptions clearly to branch teams, office staff, and other internal customers. • Enter purchasing information with a high level of accuracy and update records to reflect current order details and availability. • Build and maintain strong working relationships with suppliers and colleagues while supporting smooth purchasing department operations. • Assist with additional procurement and administrative tasks as needed to meet business priorities.
2026-10-14T00:00:00Z

Legal Assistant (Corporate M&A + Trial)

Costa Mesa, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
CORPORATE M&A LEGAL ASSISTANT - COSTA MESAA highly respected international law firm is seeking an experienced Legal Assistant to support their corporate M&A practice. M&A experience is required. Please do not apply if you have not worked on mergers & acquisitions in the past. This role is 4 days on site in Costa Mesa, 1 day remote. Responsibilities<ul><li>Prepare and organize M&A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul> Compensation + Benefits<ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.</li></ul>
2026-10-02T00:00:00Z

Library Assistant

Los Angeles, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an organized Library Assistant to work on a long-term contract through March of 2027. This long-term contract position is ideal for someone who enjoys detailed and meticulous work and is extremely organized. The role will involve front-desk support, phone coverage, record maintenance, and accurate data handling to help the office run smoothly. Candidate will be lifting, carrying and shelving books. This role is onsite daily. Responsibilities:• Manage day-to-day administrative activities to ensure office operations remain organized and efficient.• Respond to incoming calls, direct inquiries appropriately, and provide courteous support to callers and visitors.• Perform front-desk and receptionist functions, including greeting guests and maintaining a welcoming office presence.• Enter, update, and maintain information in company records with a high level of accuracy and attention to detail.• Prepare, organize, and file documents so materials are easy to access and properly maintained.• Support staff with general office coordination, scheduling, and routine clerical tasks as needed.
2026-10-13T00:00:00Z

57 results for Executive Assistant in Manhattan Beach, CA