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61 results for Executive Assistant in Manhattan Beach, CA

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Accounting Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume AND call 626.463.2030 to schedule an interview.Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-09-02T00:00:00Z

Sr. Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide day-to-day support within a financial services setting in Costa Mesa, California. This Long-term Contract position is ideal for someone who can manage documentation, maintain accurate records, and keep administrative processes moving efficiently across multiple systems. The role requires strong attention to detail, sound judgment with sensitive information, and the ability to coordinate smoothly with advisors, internal teams, clients, and external partners. Responsibilities: • Support financial advisors and related teams by handling daily administrative and operational activities that keep client service functions running effectively. • Maintain accurate client profiles and account records in Redtail and other financial platforms, ensuring information is current and properly organized. • Oversee digital document filing by uploading, categorizing, and retaining client and account materials in an orderly and compliant manner. • Administer electronic signature processes through DocuSign, including preparing documents, tracking completion status, and preserving finalized records. • Assist with portfolio and investment-related administrative work using Morningstar and similar industry tools. • Process account and operational tasks within financial services systems such as CRM and payment-related platforms, including Docupay where needed. • Prepare and review paperwork, perform data entry, and support account maintenance activities with a high degree of accuracy. • Communicate with advisors, internal departments, clients, and third-party providers to help resolve documentation and workflow needs promptly. • Safeguard confidential financial and client information by following established handling procedures and workplace standards.
2026-09-10T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-08-19T00:00:00Z

IT Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is currenlty seeking an IT Assistant for a client located in Los Angeles, CA. The IT Assistant will provide first-level support to Pathways employees, helping resolve and route IT tickets, troubleshoot basic hardware issues, assist with onboarding/offboarding, and support day-to-day technology needs. This role handles approximately 5-6 tickets per day and is ideal for someone looking to start or grow their IT career. Extensive training will be provided, making this a great opportunity for someone who is eager to learn technology and develop hands-on IT skills in a supportive environment.
2026-09-08T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-09-02T00:00:00Z

Legal Practice Assistant

Irvine, CA
onsite
Temporary to Hire
37.4965 - 43.417 USD / Hourly
We are looking for a highly organized Legal Practice Assistant to support a busy Commercial Litigation team in Irvine, California. This contract opportunity is ideal for a legal support specialist with strong civil litigation experience who can manage court-related deadlines, prepare well-crafted legal documents, and provide dependable assistance to attorneys handling complex matters. The role offers the chance to work in a highly regarded law firm environment with exposure to both state and federal court procedures. Success in this position requires strong organizational skills, accuracy, and the ability to balance competing priorities in a fast-paced practice. Responsibilities: • Support one partner and two associates by coordinating daily administrative and litigation support activities across active matters. • Prepare, revise, and finalize legal documents to ensure formatting, citation style, and overall presentation meet court and firm standards. • Manage litigation calendars using calendaring software, track deadlines, and help attorneys stay current on key filing and court dates. • File pleadings and other case documents electronically with state courts and assist with filings in federal court as needed. • Research and confirm applicable court procedures, filing requirements, and local rules to support compliant submissions. • Organize case materials, maintain matter files, and monitor documentation for completeness and accuracy before submission. • Provide day-to-day practice support for commercial and civil litigation matters, helping the team stay organized and responsive. • Review documents carefully for errors in formatting, spacing, fonts, and other presentation details prior to filing or distribution.
2026-09-03T00:00:00Z

Bilingual Spanish Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a legal organization in Norwalk, California. This Contract position is onsite and will serve as a key resource for administrative coordination, front-office support, and communication with clients, visitors, and vendors. The role also provides direct assistance to local leadership while helping maintain an organized, responsive, and detail-focused office environment. Responsibilities:• Manage routine office support activities such as document preparation, filing, copying, data entry, and outgoing mail to keep administrative processes organized.• Welcome clients, guests, and service providers while handling front-desk interactions with courtesy and a strong service focus.• Assist the onsite director by organizing calendars, coordinating meetings, and helping track day-to-day priorities.• Support efficient office operations by monitoring workflow needs and helping ensure administrative tasks are completed accurately and on time.• Partner with the Office Manager to align local office activities with broader administrative expectations and procedures.• Answer inbound calls in English and Spanish, route inquiries appropriately, and provide clear information to internal and external contacts.• Maintain orderly records and office materials so staff can access information and resources efficiently.
2026-09-08T00:00:00Z

Spanish Speaking Jr. Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a bilingual Spanish-speaking Jr. Administrative Assistant to support an employee survey program at a hotel in Los Angeles, California. This is a contract position focused on helping team members complete an electronic survey in a smooth and organized setting. The person in this role will provide front-line assistance in a training room environment, answer basic questions, and ensure employees feel comfortable using the computers during the survey process. Responsibilities:• Welcome employees as they arrive for the survey and provide clear directions on how to begin the electronic process.• Monitor computers in the designated survey room to keep stations organized, accessible, and ready for use.• Offer bilingual support in Spanish and English to assist employees who need help navigating the survey system.• Troubleshoot routine technical or user issues during survey sessions and escalate concerns when needed.• Maintain an orderly flow of participants so the survey experience remains efficient and positive.• Communicate professionally with hotel staff and survey participants while representing the assignment with courtesy and discretion.• Track basic participation activity and report any recurring issues or room needs to the appropriate on-site contact.
2026-09-02T00:00:00Z

People Operations Assistant

Chatsworth, CA
onsite
Temporary to Hire
26 - 27 USD / Hourly
We are looking for a detail-oriented People Operations Assistant to support day-to-day HR activities for a manufacturing organization in Chatsworth, California. This contract opportunity with potential for a permanent role is ideal for someone with at least 3 years of experience who enjoys balancing employee support, records administration, payroll coordination, benefits assistance, and recruiting operations. The person in this role will help keep HR processes organized, accurate, and compliant while delivering a positive experience for employees and candidates. Responsibilities:• Manage and organize employee personnel documentation and digital HR files to ensure records remain accurate, complete, and up to date.• Prepare a range of employment documents, including offer materials, onboarding forms, employment changes, and verification requests.• Support the employee lifecycle by assisting with onboarding activities, orientation coordination, offboarding steps, and required separation paperwork.• Communicate with employees regarding policies, benefits, payroll matters, training assignments, and required compliance acknowledgments.• Contribute to payroll operations by reviewing timesheets, assisting with weekly payroll processing, updating employee changes, and helping resolve pay-related discrepancies with managers.• Maintain payroll and HR records in alignment with internal standards and applicable legal or compliance requirements.• Assist with benefits administration by supporting enrollments, qualifying life event updates, leave documentation, and open enrollment communications.• Coordinate recruiting logistics by scheduling interviews, tracking applicant activity, maintaining recruiting records, and supporting pre-employment screening and onboarding requirements.• Help plan and support employee engagement initiatives, recognition efforts, and company events while handling sensitive information with a high level of confidentiality.
2026-08-27T00:00:00Z

Administrative Assistant/Accounting Clerk

Cerritos, CA
onsite
Permanent / Full Time
20 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant/Accounting Clerk to support daily office operations and provide administrative assistance to the accounting team in Cerritos, California. This position combines front-office coordination, document handling, and data entry with accounting support tasks that help keep records organized and deposits processed accurately. The ideal candidate is organized, attentive to detail, and comfortable managing multiple administrative priorities in an office environment. Responsibilities: • Manage incoming and outgoing mail by collecting, sorting, opening, and distributing correspondence to the appropriate departments. • Review received checks, identify the correct related entity, and document the information accurately on supporting records. • Prepare and organize bank deposits for remote deposit processing while maintaining clear and complete documentation. • Enter deposit and financial tracking details into spreadsheets and other internal records with a high level of accuracy. • Coordinate shipping activity, including handling package preparation and supporting courier services such as FedEx. • Scan office and accounting documents, confirm image quality and completeness, and maintain properly organized electronic records. • Provide administrative support to accounts payable by assisting with invoice and expense report copying, filing, and document organization. • Draft letters, reports, and routine business correspondence as requested by managers and department staff. • Maintain office and accounting files, including preparing year-end records for storage and supporting special projects assigned by leadership.
2026-08-10T00:00:00Z

Human Resources (HR) Assistant

Orange, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Human Resources Assistant to support daily administrative operations for the HR team. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable handling a high volume of clerical and employee-related documentation in an on-site setting. The person in this role will help keep records accurate, respond to routine inquiries, and assist with essential HR paperwork that supports the employee lifecycle. Responsibilities: • Maintain accurate employee and department records by entering information into HR systems and spreadsheets with strong attention to detail. • Organize, scan, and file personnel documents so records remain current, accessible, and compliant with department standards. • Answer incoming calls and direct HR-related questions to the appropriate team members while providing front-line support with careful attention to detail. • Prepare and complete routine employment documents, including separation paperwork, unemployment-related forms, and employment verification requests. • Assist with onboarding and general HR administrative activities to support employees and internal stakeholders. • Support pre-employment screening procedures and related documentation as part of employee record processes. • Use Microsoft Office tools and, when applicable, HRIS platforms to update and manage information efficiently.
2026-09-10T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
A healthcare company is looking for a detail-oriented Human Resources Assistant to support daily HR operations. This Human Resources Assistant will help maintain accurate employee records, coordinate onboarding activities, and assist with key administrative tasks that keep the HR function running smoothly. The HR Assistant is organized, dependable, and comfortable handling confidential information in a fast-paced environment. Key Responsibilities:• Organize, review, and digitize personnel documents to maintain complete and accessible employee records• Provide administrative support across HR activities, including file maintenance, document tracking, and routine follow-up• Assist with onboarding coordination to help new hires complete required paperwork and pre-employment steps• Support employment screening processing and monitor completion of required screening items• Enter and update employee information in HR systems with a high level of accuracy and confidentiality• Respond to general employee inquiries and direct questions to the appropriate HR team members when needed• Help prepare HR documentation and ensure records align with internal policies and compliance standards Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-09T00:00:00Z

Office Manager

El Segundo, CA
remote
Temporary / Contract
30 - 45 USD / Hourly
Recruiting Coordinator – Temp-to-PermLocation: 100% RemoteEmployment Type: Temp-to-PermStart Date: ASAPWe are seeking a highly organized and proactive Recruiting Coordinator to join a growing team. This is a 100% remote, temp-to-perm opportunity with a fast-paced organization that is expanding due to continued business growth.The ideal candidate will have previous recruiting or talent acquisition coordination experience, preferably within a media, advertising, digital marketing, or agency environment. We are looking for someone who is resourceful, detail-oriented, and comfortable taking ownership of their work with minimal supervision.Key Responsibilities:<ul><li>Coordinate and schedule interviews between candidates, recruiters, and hiring managers</li><li>Manage high-volume calendars and interview logistics</li><li>Communicate with candidates throughout the interview process to ensure a positive candidate experience</li><li>Support recruiters and hiring managers throughout the recruiting lifecycle</li><li>Maintain accurate candidate information and recruiting activity within the ATS</li><li>Track interviews, candidate status, and other recruiting-related information</li><li>Assist with job postings and general recruiting administration</li><li>Follow up with candidates and internal stakeholders to keep the hiring process moving</li><li>Manage multiple priorities and deadlines in a fast-paced environment</li><li>Provide additional recruiting and talent acquisition support as needed</li></ul>
2026-08-31T00:00:00Z

Office Manager

Altadena, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for an organized and dependable Office Manager to support daily business operations. This position is ideal for someone who can balance administrative coordination, financial tasks, and front-office support while maintaining a positive experience for customers and staff. The role will also include a structured knowledge transfer period to ensure a smooth handoff of responsibilities over the first few months. Responsibilities: • Oversee day-to-day office activities to keep administrative functions running efficiently and accurately. • Process payroll for a small team of five employees on a bi-monthly schedule while maintaining careful attention to detail. • Prepare customer invoices, track billing activity, and follow up as needed to support timely payments. • Handle daily bank deposits and maintain organized financial records for routine transactions. • Provide front-desk and customer service support by answering inquiries and assisting visitors in a helpful and attentive manner. • Monitor office inventory, order needed supplies, and ensure workspaces remain stocked for daily operations. • Support accounts payable tasks, including reviewing and organizing vendor payments and related documentation. • Participate in cross-training and knowledge-sharing activities during the transition period to ensure continuity in office operations.
2026-08-25T00:00:00Z

Office Manager

Woodland Hills, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting. Responsibilities: • Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained. • Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted. • Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs. • Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within established guidelines. • Coordinate deliveries, incoming mail, repair requests, and other essential office services to support smooth day-to-day operations. • Refine administrative workflows and maintain clear documentation for office procedures and internal processes. • Ensure conference rooms, reception areas, and shared spaces are consistently well maintained and ready for daily use. • Oversee front desk coverage, welcome guests, and help create a welcoming and service-focused experience for visitors and staff. • Manage complex calendars for three co-founding Partners, including scheduling meetings, resolving conflicts, and organizing related logistics. • Prepare meeting materials, coordinate travel arrangements, and provide responsive administrative support for time-sensitive executive needs.
2026-09-04T00:00:00Z

Office Manager

Rancho Cucamonga, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Position OverviewA growing, fast-paced manufacturer and distributor in Rancho Cucamonga, CA is seeking a dynamic, full-time Staff Accountant & HR Administrator. This crucial role reports directly to the Chief Financial Officer (CFO) and owners, overseeing day-to-day accounting, full-cycle payroll, and essential human resources functions for a close-knit team of 15 employees.The ideal candidate is an agile, intellectually curious professional who thrives in a warehouse/manufacturing setting, loves continuous improvement, and can transition seamlessly between complex financial analyses and personnel administration. This position offers a direct path for professional growth into a senior-level role as the company scales. Key ResponsibilitiesAccounting & Financial Operations:Core Accounting: Perform day-to-day accounting functions across accounts payable (AP), accounts receivable (AR), and general ledger (GL).Reconciliations: Manage and execute monthly balance sheet reconciliations across 14 dedicated accounts.Inventory & Cost Accounting: Collaborate with the Operations team to implement an inventory cycle count program and investigate variances. Assist the CFO and external support firms in building out robust cost accounting frameworks (labor, freight-in, duty).Import Administration: Track, monitor, and account for imported inventories, coordinating closely with freight forwarders regarding duties and inbound freight costs.Analysis: Review aging and inventory reports; research variances between actual performance and budget, delivering actionable analyses directly to ownership.Expenses: Oversee the administration of employee expense reimbursements and prepare corresponding journal entries. Payroll & Human Resources:Administration: Confidently and competently administer bi-weekly payroll and core human resources functions with absolute confidentiality.Personnel Support: Serve as the primary HR touchpoint for 15 internal employees, utilizing bilingual skills to support team member communication.
2026-09-02T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-09-08T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-09-02T00:00:00Z

Office Admin

Seal Beach, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Admin to support resident and membership records, stock transfer activities, and front-office service in California. This is a Long-term position within a non-profit environment, ideal for someone who can balance administrative accuracy with courteous day-to-day support for residents, visitors, and internal teams. The role involves coordinating documentation, maintaining organized records, and helping ensure a smooth experience for ownership transfers, member services, and related office processes. Responsibilities: • Welcome visitors to the office, answer routine questions, and provide attentive assistance to residents, staff, and external partners. • Review and process ownership withdrawal and transfer paperwork, including preparation of supporting documents and fee collection. • Coordinate inspections and document flow with sales, escrow, finance, and property teams to keep transactions moving efficiently. • Prepare financial requests and route payments or related materials to the appropriate departments for handling. • Maintain accurate resident, shareholder, and membership records, including file updates, certificate preparation, and general records administration. • Issue and replace identification cards, distribute new-member materials, and support onboarding items such as keys, packets, and assigned access materials. • Track sensitive resident status updates, including deceased resident reporting, and assist with pass eligibility verification for authorized family members or representatives. • Support annual meeting activities, year-end mailings, and administrative processing for member programs such as pet registration and caregiver passes. • Provide backup support for general office and copy supply tasks as needed and assist with other administrative duties assigned by leadership.
2026-09-10T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
Our client is seeking a detail-oriented Legal Secretary to provide administrative and legal support to attorneys in a fast-paced environment. The ideal candidate will have strong knowledge of state and federal rules, administrative procedures, and legal support functions, with the ability to work independently on a variety of litigation-related tasks.Responsibilities<ul><li>Provide administrative support to attorneys, including managing documents, correspondence, and case-related materials.</li><li>Prepare and revise pleadings, discovery, motions, and other legal documents with a high level of accuracy.</li><li>Handle e-filing in both state and federal courts.</li><li>Manage case files, docketing, document review, exhibit preparation, and e-discovery processes.</li><li>Maintain organized records and ensure deadlines are tracked and met.</li><li>Support attorneys with day-to-day case management and related legal administrative tasks.</li></ul>
2026-08-28T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Secretary to support a busy civil litigation team in Santa Ana, California. This role is well suited for someone who thrives in a fast-paced law firm environment, brings strong organizational judgment, and can manage multiple attorney needs with accuracy and professionalism. The position offers the opportunity to contribute to a respected national practice while working closely with attorneys on civil litigation matters. Responsibilities:• Support a group of attorneys by coordinating day-to-day administrative and litigation-related tasks across an active caseload.• Prepare, format, revise, and finalize legal documents, correspondence, tables of contents, and tables of authorities with close attention to detail.• Handle electronic court filings in state and, when needed, federal courts while ensuring submissions meet procedural requirements and deadlines.• Maintain attorney schedules by organizing meetings, tracking commitments, and helping keep calendars and priorities aligned.• Process attorney expense reports and related administrative documentation in a timely and accurate manner.• Assist with client-facing materials, including drafting and editing routine correspondence and other legal support documents.• Work within document management platforms to organize files, retrieve records, and maintain efficient document control practices.• Provide dependable office support that helps attorneys stay prepared, responsive, and organized throughout the litigation process.
2026-09-09T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

Legal Secretary

West Los Angeles, CA
onsite
Temporary / Contract
33.725 - 39.05 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy civil litigation practice in Los Angeles, California. This Contract position is best suited for a highly organized, detail-oriented individual who can balance competing deadlines, produce accurate legal documents, and provide dependable administrative support in an in-office setting. The role offers the opportunity to contribute to a respected litigation team while handling a broad range of court filing and case coordination duties. Responsibilities: • Prepare, revise, and finalize litigation documents for submission, ensuring accuracy, consistency, and compliance with court rules. • Manage electronic and traditional filings in California state and federal courts, tracking deadlines and confirming timely submissions. • Develop Tables of Contents and Tables of Authorities manually for briefs, motions, and other court-ready materials. • Draft, process, and coordinate service of subpoenas for matters within California and in other jurisdictions. • Organize and maintain client records, case materials, and supporting documentation so files remain current and accessible. • Handle incoming telephone calls courteously, routing messages and inquiries to the appropriate parties. • Oversee attorney calendars, monitor key case dates, and assist with day-to-day litigation support activities to keep matters on schedule.
2026-08-17T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We're partnering with a highly respected Am Law firm seeking an experienced Legal Secretary to join its collaborative team. This is an exceptional opportunity to join a prestigious firm that truly values its staff. We've successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth. Qualifications:<ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul>What the Firm Offers:<ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul>We've placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm's culture and commitment to its employees.If you're an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we'd love to speak with you. To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-04T00:00:00Z

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