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2 results for Administrative Assistant in Madison, WI
- Madison, WI
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for an organized Receptionist to support daily front-desk operations in Madison, Wisconsin. This contract position is ideal for someone who enjoys creating a welcoming environment while managing incoming calls and visitor interactions effectively. The role requires strong communication skills, attention to detail, and the ability to handle a steady flow of administrative tasks in a part-time capacity.<br><br>Responsibilities:<br>• Greet visitors and direct them to the appropriate staff or department in a courteous and efficient manner.<br>• Manage a multi-line phone system, answering incoming calls promptly and routing each inquiry accurately.<br>• Maintain an orderly reception area that reflects a detail-oriented and welcoming office environment.<br>• Provide general front-office support, including relaying messages and assisting with routine administrative tasks.<br>• Handle inbound calls with a calm and service-oriented approach, ensuring callers receive timely assistance.<br>• Support part-time scheduling needs while maintaining consistent coverage for front-desk operations.
- 2026-08-04T00:00:00Z
- Sun Prairie, WI
- onsite
- Temporary / Contract
- 19 - 22 USD / Hourly
- We are looking for a detail-oriented Receptionist to support daily front desk operations for a food processing organization in Sun Prairie, Wisconsin. This Long-term Contract position is ideal for someone who can balance customer-facing service, administrative coordination, and shipping support in a fast-paced office setting. The person in this role will help create an organized, welcoming environment while ensuring documents, deliveries, and internal communications are handled accurately and on schedule.<br><br>Responsibilities:<br>• Welcome visitors and direct them appropriately, ensuring employees are promptly informed when guests arrive.<br>• Manage incoming calls and front desk activity while maintaining an efficient flow of communication throughout the office.<br>• Review and process new customer credit application paperwork with accuracy and timely follow-through.<br>• Receive, sort, and distribute mail and parcel deliveries, and prepare outgoing shipments through approved carriers.<br>• Check the company post office box and handle related postal pickups as part of routine office support.<br>• Prepare meeting documentation and complete general word processing tasks, including recording notes for Monday morning meetings.<br>• Support payroll distribution and assist with uniform ordering and shipment coordination for employees.<br>• Complete daily data downloads, assist with Friday ingredient inventory reporting, and scan and file bills of lading for the shipping team.<br>• Respond to customer concerns in a courteous manner, route issues to the appropriate contacts, and help maintain a positive service experience.<br>• Identify opportunities to improve front desk processes and provide additional administrative support as needed.
- 2026-08-05T00:00:00Z