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8 results for Administrative Assistant in Lynnwood, WA

Executive Administrative Assistant

Federal Way, WA
remote
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for an organized and proactive Executive Administrative Assistant to provide high-level support to leadership. This role focuses on keeping priorities on track through thoughtful schedule management, clear communication, and seamless coordination of meetings and travel. The ideal candidate is adaptable, attentive to detail, and confident handling sensitive information while building strong working relationships across internal and external stakeholders. Responsibilities: • Manage complex executive calendars, anticipate scheduling conflicts, and adjust priorities to support changing business needs. • Organize leadership meetings, conference calls, and appointments while ensuring all logistics, materials, and follow-up actions are handled efficiently. • Capture clear and accurate meeting notes, summarize key decisions, and distribute documentation to support accountability and next steps. • Arrange domestic and/or international travel plans, including itineraries, lodging, transportation, and related logistics. • Prepare and manage expense submissions and supporting records in a timely and accurate manner. • Draft, review, and coordinate correspondence on behalf of executives with a high degree of discretion and accuracy. • Serve as a dependable point of contact for business partners and stakeholders, helping maintain productive working relationships. • Provide broad administrative support to leadership, including document preparation, information tracking, and assistance with organizational priorities.
2026-06-11T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-06-12T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently. Responsibilities: • Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines. • Review and process rosters, attendance details, and certification documents submitted by employees and field personnel. • Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities. • Prepare standard reports from internal platforms and provide status updates to team members as needed. • Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations. • Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions. • Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review. • Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries. • Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation.
2026-06-09T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations at a storage and property facility in Seattle, Washington. This Contract position will play a central role in creating a clean, secure, and welcoming environment while assisting customers with rentals, account questions, and onsite needs. The ideal candidate brings strong administrative skills, sound judgment, and a proactive approach to keeping office and site activities running smoothly. Responsibilities: • Coordinate day-to-day office and site operations to promote a well-maintained, efficient, and customer-ready facility. • Welcome customers, respond to questions, and provide guidance on account details, rental options, and general service requests. • Lead tours of available units or spaces and assist customers through leasing documentation and related administrative steps. • Process daily payments, reconcile transactions, and support accurate financial recordkeeping for routine office activities. • Monitor office supply levels, place orders as needed, and maintain organized inventory for administrative operations. • Perform regular property checks to verify cleanliness, safety, security, and overall operational preparedness. • Work closely with onsite team members and leadership to address issues, improve workflows, and support business objectives. • Handle front desk and receptionist responsibilities, including directing visitors, answering calls, and managing basic office correspondence.
2026-06-12T00:00:00Z

Receptionist

Kirkland, WA
onsite
Temporary / Contract
21 - 24 USD / Hourly
~ 1 WEEK CONTRACT ~ We are looking for an experienced Receptionist to join our team in Kirkland, Washington. This fully onsite position follows an 8:00 AM to 5:00 PM schedule, Monday through Friday, and serves as the welcoming point of contact for employees, visitors, and business partners. The ideal candidate brings a hospitality-driven approach, strong attention to detail, and the skills needed to support front desk operations, workplace access, and a positive onsite experience. Responsibilities:• Welcome employees, guests, and vendors with a courteous and attentive presence while creating a positive first impression at the front desk.• Manage visitor arrival procedures, including check-in activities, badge coordination, and communication with internal contacts.• Support daily reception operations by answering inquiries, directing individuals appropriately, and maintaining an organized lobby environment.• Assist with workplace access and security-related tasks to help ensure only authorized individuals enter designated areas.• Monitor front-of-house activity and respond promptly to routine issues, questions, or service needs during business hours.• Coordinate with onsite teams to help maintain smooth day-to-day office operations and a high standard of guest service.• Uphold established safety, compliance, and screening-related procedures as required for the assignment.• Maintain a consistent onsite presence for all five workdays during the 8:00 AM to 5:00 PM schedule.• Handle administrative support tasks connected to reception services while maintaining accuracy and confidentiality.
2026-06-10T00:00:00Z

Paralegal

Tacoma, WA
onsite
Temporary / Contract
30 - 37 USD / Hourly
Robert Half is partnering with a boutique law firm in Tacoma, WA looking for a Paralegal to jump in and assist their team! This is a contract opportunity with potential for permanent hire. Responsibilities:<ul><li>Communicate with clients to gather case details, provide updates, and help maintain a responsive service experience.</li><li>Prepare and revise legal documents related to guardianship, probate, and trust matters with close attention to accuracy and formatting.</li><li>Submit court filings electronically in Pierce County and ensure all documents meet local filing requirements.</li><li>Track important case dates, hearings, and deadlines to support timely progression of legal matters.</li><li>Organize case materials and maintain orderly records for active files across estate and guardianship proceedings.</li><li>Assist attorneys with case coordination, document handling, and general paralegal support throughout each stage of a matter.</li></ul>
2026-05-28T00:00:00Z

Office Services Associate

Seattle, WA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Seattle, Washington. This Contract position focuses on document production, mail handling, and general office support while helping maintain a responsive and detail-oriented workplace experience. The role is well suited to someone who can manage multiple priorities, work accurately with confidential materials, and deliver dependable service in a fast-paced environment. Responsibilities: • Manage incoming office service requests by reviewing work logs and confirming that all job instructions are complete before processing tasks. • Provide day-to-day support across copy, scanning, printing, mail distribution, and document intake activities in both physical and digital formats. • Organize assignments by urgency and service expectations to ensure work is completed and delivered within required timeframes. • Communicate promptly with supervisors or client contacts regarding deadlines, job status, and any issues that may affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and related supplies to keep operations running smoothly. • Check completed work for accuracy and presentation quality, and contribute to maintaining high standards across team output. • Handle sensitive files and business information with discretion while following site procedures and company policies. • Assist with additional front-office or workplace support functions, including reception, hospitality, or audio/visual coordination, as needed.
2026-06-05T00:00:00Z

Class Action Legal Assistant

Seattle, WA
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
Our client, a nationally recognized plaintiff-side litigation firm, is seeking a Legal Assistant to join its growing Seattle office. This firm is widely regarded for handling complex, high-impact litigation-including class actions, antitrust, consumer protection, securities, and employment matters-often taking on large corporations in cases that drive meaningful outcomes for consumers and public entities. This is an excellent opportunity for someone who wants exposure to sophisticated, high-stakes litigation in a collaborative, mission-driven environment.
2026-06-09T00:00:00Z