<p>We are looking for a dedicated Senior administrative assistants provide high-level support to executives and department leaders by managing schedules, coordinating communications and overseeing daily operations. This role requires exceptional organizational skills, discretion and the ability to handle multiple priorities with professionalism. Senior administrative assistants serve as key points of contact within the organization, helping streamline workflows and ensure efficient execution of operational activities. This is an onsite position located in Louisville, KY.</p><p><br></p><p>Responsibilities:</p><p>· Manage calendars, schedule meetings and coordinate travel arrangements for senior leaders</p><p>· Sit in on-board meetings with executive leaders and plan materials/presentations in advance for these meetings</p><p>· Prepare and edit correspondence, reports, presentations and other documents</p><p>· Organize and maintain confidential files, records and databases</p><p>· Serve as a liaison between executives, staff and external stakeholders</p><p>· Assist with planning and execution of department initiatives and events</p><p>· Monitor deadlines and follow up on action items to ensure timely completion</p><p>· Support budget tracking and expense reporting processes</p><p>· Handle incoming communications and prioritize responses as needed</p><p>· Maintain office procedures and ensure compliance with company standards</p><p>· Support executive leaders in driving fun work environment and support planning events to drive office engagement and company culture.</p>
<p>Robert Half is looking for a dedicated and organized Administrative Assistant to join our team on a long-term contract basis in Lexington, Kentucky. In this role, you will play a vital part in supporting daily operations, coordinating events, and providing assistance to staff and visitors. This position requires excellent communication skills, attention to detail, and the ability to handle multiple tasks effectively.</p><p><br></p><p>This is a part time position - 22 hours per week. Monday - Thursday 9a-3p</p><p><br></p><p>Responsibilities:</p><p>• Provide welcoming and attentive support at the front desk, serving as a key point of contact for visitors and staff.</p><p>• Assist with scheduling and coordination of meetings, worship services, and special events.</p><p>• Manage hotel reservations and ensure smooth arrangements for visiting guests.</p><p>• Coordinate event logistics, including setup, billing, and attendance tracking.</p><p>• Prepare, print, and distribute correspondence such as envelopes, labels, and letters.</p><p>• Oversee office supply inventory, placing orders as necessary to ensure smooth operations.</p><p>• Reset and organize facilities, including setting up supplies and preparing spaces for services.</p><p>• Act as a liaison for technology needs, troubleshooting issues and ensuring proper setup during meetings and events.</p><p>• Maintain compliance records and coordinate staff training sessions, including abuse prevention training documentation.</p>
<p>We are looking for a detail-oriented and dependable Part-time Accounting Assistant to support the financial operations of a well-established organization in Lexington, Kentucky. This part-time role offers the opportunity to contribute to key accounting functions, including accounts payable, accounts receivable, and reconciliations, while ensuring the accuracy and integrity of financial records. As a Contract to permanent position, this role provides flexibility while offering potential for long-term growth.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions with accuracy and attention to detail.</p><p>• Perform bank reconciliations to ensure financial records align with account balances.</p><p>• Utilize QuickBooks to manage financial data and maintain organized records.</p><p>• Code invoices and ensure proper documentation for accounting purposes.</p><p>• Assist with payroll processing and related administrative tasks.</p><p>• Prepare and send acknowledgment letters for donations and contributions.</p><p>• Organize and maintain financial documentation, both digitally and physically.</p><p>• Support compliance-related filings and ensure timely submission of necessary documents.</p><p>• Collaborate with team members to ensure efficient financial operations and reporting.</p><p>• Conduct routine audits of financial records to uphold accuracy and integrity.</p>
<p>We are looking for a detail-oriented Legal Assistant to join a prominent firm in Lexington, Kentucky. In this role, you will support attorneys by managing litigation tasks, organizing schedules, and handling essential filings. This position requires a proactive individual with a strong understanding of legal processes and excellent organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit court filings, including e-filing, ensuring accuracy and timeliness.</p><p>• Coordinate and manage attorney schedules, including hearings, depositions, and client meetings.</p><p>• Assist in litigation processes related to medical malpractice and personal injury cases.</p><p>• Maintain organized records and case files to ensure easy access and compliance.</p><p>• Communicate effectively with clients, attorneys, and court personnel to facilitate case progress.</p><p>• Conduct research and gather necessary documents to support legal proceedings.</p><p>• Monitor deadlines and ensure all tasks are completed within required timeframes.</p><p>• Provide administrative support, including drafting correspondence and managing calendars.</p><p>• Handle confidential information with discretion and professionalism.</p>
