We are looking for a skilled Legal Secretary to join our team in Woodland Hills, California. This is a contract position, offering a hybrid work environment with the flexibility to work remotely for up to three days a week. The ideal candidate will have experience in insurance defense litigation and be proficient in legal documentation, e-filing, and transcription tasks.<br><br>Responsibilities:<br>• Prepare and format discovery documents, pleadings, and other legal materials with precision.<br>• Manage state and federal e-filing processes to ensure timely and accurate submissions.<br>• Maintain and organize litigation calendars, ensuring deadlines and schedules are consistently met.<br>• Transcribe legal documents and correspondence using dictation tools.<br>• Collaborate with attorneys and staff to support various insurance defense cases.<br>• Draft and edit legal documents, letters, and pleadings as required.<br>• Handle administrative tasks related to civil and defense litigation.<br>• Ensure compliance with legal procedures and protocols throughout case management.<br>• Provide general support to attorneys in insurance defense matters.
<p>We are looking for a Legal Secretary for an est. 6-week assignment (medical leave coverage) in Ventura, California. This position requires an organized, detail-oriented individual who can assist with administrative and clerical duties in support of legal operations.</p><p><br></p><p>Responsibilities:</p><p>• Manage court date calendaring and ensure all schedules are accurate and up-to-date.</p><p>• Prepare and type thorough correspondence, including legal letters and documents.</p><p>• Handle e-filing and court filings efficiently and in compliance with required standards.</p><p>• Provide one-on-one desk support to the attorney, addressing additional administrative needs as required.</p><p>• Coordinate daily operations and assist with receptionist duties as needed.</p>
<p>We are looking for a skilled Legal Secretary to join an established defense firm in downtown Los Angeles. This role requires a detail-oriented individual with strong experience in insurance defense and personal injury cases who can effectively manage legal documentation and court filings. The ideal candidate thrives in a dynamic environment and is committed to supporting attorneys with exceptional organizational and administrative skills.</p><p><br></p><p>Robert Half has made successful placements at this firm!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Prepare and manage legal documents, including tables of authorities (TOAs), tables of contents (TOCs), and trial-related materials.</p><p>• Handle e-filing processes in state and federal courts, with emphasis on appellate e-filing.</p><p>• Coordinate and maintain accurate calendaring for court dates, deadlines, and meetings.</p><p>• Assist with trial preparation by organizing exhibits, documents, and other necessary materials.</p><p>• Communicate effectively with clients and insurance carriers to address inquiries and provide updates.</p><p>• Support attorneys with traditional legal secretary duties, ensuring smooth operations in the office.</p><p>• Collaborate with paralegals and other staff to ensure thorough handling of cases.</p><p>• Adapt to flexible working hours with options for varied start and end times.</p><p>• Maintain a high level of confidentiality and attention to detail in all tasks.</p>
<p>We are looking for a skilled Legal Secretary to join a General Practitioner on a long-term contract basis in Encino, California. This position requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is adept at managing a heavy workload. The ideal candidate will have strong expertise in civil litigation and be proficient in dictation, document preparation, and e-filing tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily calendar activities, including scheduling hearings, appointments, and deadlines.</p><p>• Prepare and format legal documents with precision, ensuring all requirements are met.</p><p>• Handle e-filing processes for court submissions and maintain accurate filing records.</p><p>• Perform dictation and transcription tasks efficiently to support attorneys.</p><p>• Monitor deadlines and court schedules to ensure timely submissions.</p><p>• Provide administrative support, including answering calls, drafting correspondence, and managing office supplies.</p><p>• Assist with civil litigation tasks, including research and document reviews.</p>
<p>A business litigation, real estate, and employment defense firm in Sherman Oaks has partnered with Robert Half Legal in their search for a contract Legal Secretary. This is a high-end, mid-sized firm looking for a sharp and skilled legal assistant who is comfortable supporting attorneys handling complex legal matters.</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Supporting 2-3 attorneys</li><li>Handling calendaring (Outlook)</li><li>Assist with court e-filings (Federal and State)</li><li>Document formatting (Prolaw) and TOA’s & TOC’s</li><li>Assist with Discovery</li></ul><p><strong>Details:</strong></p><ul><li>4 days in office, 1 day work from</li><li>Hours: 8:30am - 5:30pm</li><li>Contract - covering a 4+ month leave</li><li>Starts in February</li></ul>
<p><strong><em>Top Downtown LA Law Firm Seeks Experienced Legal Secretary</em></strong></p><p><br></p><p>A firm with a strong litigation practice is seeking a <strong>Legal Secretary</strong> to join their team. The firm is known for its high-caliber attorneys, collaborative environment, and long-standing reputation in state and federal court matters. This role will support a group of 4 attorneys in litigation.</p><p><br></p><p>Legal Secretary Responsibilities:</p><ul><li>Manage litigation calendaring deadlines (secretaries handle their own calendaring).</li><li>File both hard copy and electronic court documents in state and federal courts.</li><li>Prepare subpoenas and request medical records.</li><li>Draft pleadings, including TOAs and TOCs.</li><li>Research and ensure compliance with state and federal rules of court.</li><li>Handle filings for MSJs (motions for summary judgment).</li><li>Schedule depositions, court reporters, and travel for attorneys.</li><li>Enter attorneys’ billable time accurately.</li><li>Utilize NetDocs as the document management system.</li></ul><p>Hours: 8:30 a.m. – 5:00 p.m. Overtime is rare but may be required depending on deadlines.</p><p>Perks:</p><p>We have successfully placed multiple legal secretaries with this firm—several have been there for years and thrive in the supportive culture.</p><p>Salary:</p><p>Up to $100,000 </p><p>Benefits:</p><p>Comprehensive benefits package including medical, dental, and vision insurance. Additional benefits such as 401(k), paid time off, and firmwide perks.</p><p><br></p><p><strong><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></strong></p>
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>· Ensure all three elements of the patent application is correct (such as claims set)</p><p>· Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o Ability to multitask and jump from one thing to another.</p><p>o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o Someone who is not a social butterfly, but is drama free!</p><p>o Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· The IP attorneys are approachable, polite, and a congenial group.</p><p>· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>· High level of respect for staff, no micromanaging, no drama.</p><p>· Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>· The firm administrator offers 1:1 career coaching.</p>
<p>Position Overview</p><p><br></p><p>A well-established and growing Orange County law firm is seeking an experienced <strong>Litigation Secretary</strong> to support a high-performing team handling sophisticated litigation matters. This role offers the opportunity to work closely with accomplished attorneys in a collaborative environment, while also stepping into a more <strong>senior, leadership-oriented support role</strong> within the firm.</p><p><br></p><p>The ideal candidate is detail-driven, highly organized, and confident managing litigation support from case inception through trial. This is an excellent opportunity for a seasoned litigation secretary who enjoys being a go-to resource for attorneys and contributing to the overall efficiency of the practice.</p><p><br></p><p>Practice Areas</p><ul><li>Complex commercial litigation</li><li>Intellectual property</li><li>Class actions</li><li>White collar defense</li><li>Government and regulatory matters</li></ul><p>Key Responsibilities</p><ul><li>Handle <strong>e-filing in federal court</strong>, ensuring accuracy and compliance with all filing requirements</li><li>Support attorneys throughout all phases of litigation, from case opening through trial</li><li>Maintain and organize case files to ensure deadlines, filings, and materials are properly tracked</li><li>Manage and maintain <strong>litigation calendars</strong>, including court deadlines and key case milestones</li><li>Prepare, revise, and format pleadings, motions, discovery, and correspondence in accordance with applicable rules and civil procedure</li><li>Provide hands-on support for hearings, mediations, arbitrations, and trial preparation</li></ul><p><br></p>
<p><b><u>One of the most well-known Law Firms Seeks Legal Secretary--want to work for the BEST?</u></b></p><p><br></p><p>The Legal Secretary will work with some of the BEST attorneys in nation! </p><p><br></p><p>The Legal Secretary will handle:</p><ul><li>Court filings (state & federal)</li><li>Drafting legal documents including pleadings</li><li>Ordering medical records</li></ul><p>There is growth! I've placed two legal assistants who are here 8+ years!</p><p><br></p><p>40 hours per week. This is a fully onsite position--entire firm is onsite.</p><p><br></p><p>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</p>
<p><strong>Defense Firm Seeks Legal Secretary HYBRID onsite</strong></p><p><br></p><p>Legal Secretary responsibilities:</p><ul><li>3:1 desk</li><li>Calendaring, drafting pleadings, TOA’s & TOC’s, scheduling hearings, depositions, meetings</li><li>Calendaring program syncs with Outlook</li></ul><p><br></p><p>Legal Secretary hours:</p><ul><li>8:30-5:00 or 9-5:30 w/ 1 hour lunch</li><li>7.5 hour day</li><li>3 days onsite (after 90 day training period)</li></ul><p><br></p><ul><li>Benefits:</li><li>HMO is 100% paid for employee. Can upgrade plans.</li><li>Kicks in 1st of the month following 60 days of employment.</li><li>401k kicks in after 1 year of employment</li><li>Parking or monthly transportation allowance</li><li>Paid holidays</li><li>Paid time off</li></ul><p><strong><em>We placed an attorney a year ago and he LOVES it here! Exciting cases and work! </em></strong></p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p><strong><u>In House Corporate Legal Team Seeks Junior Corporate Transactional Paralegal or Legal Assistant (Hybrid onsite 3 days)</u></strong></p><p>A well-established GLOBAL company is seeking a <strong>Corporate Legal Assistant</strong> to join its in-house legal department. </p><p><br></p><p>This newly created <strong>Corporate Legal Assistant</strong> role was carved out of a broader paralegal function due to company growth and increased regulatory demands. The Corporate Legal Assistant will work closely with senior legal leadership and cross-functional departments to support multi-state compliance initiatives. This is a hybrid position (3 days onsite) based in Pasadena, California.</p><p><br></p><p><strong>Corporate Legal Assistant Responsibilities:</strong></p><p> • Track renewal deadlines and compliance requirements to ensure timely submissions and prevent lapses.</p><p> • Research and monitor regulatory changes across jurisdictions, including evolving state requirements impacting operations.</p><p> • Communicate with state agencies, training providers, and internal stakeholders to facilitate onboarding and ongoing compliance.</p><p> • Support corporate legal leadership with administrative and compliance-related initiatives.</p><p>The Corporate Legal Assistant will play a critical role in ensuring regulatory continuity across a large operational footprint. This position offers strong visibility within the legal team and exposure to sophisticated corporate compliance matters.</p><p><br></p><p><strong>Hours:</strong></p><p> Monday–Friday, 8:00 a.m. – 5:00 p.m. (Hybrid: 3 days onsite in Pasadena)</p><p><br></p><p><strong>Perks:</strong></p><ul><li>GROWTH into paralegal position</li><li> Established, stable organization with a national footprint</li><li> Friendly and collaborative legal team</li><li>We have successfully placed professionals with this group who report strong satisfaction and positive culture</li><li>Hybrid flexibility</li></ul><p><strong>Salary: up to $78,000 (DOE)</strong></p><p> Up to $78,000 base salary</p><p><br></p><p><strong>Benefits:</strong></p><p> • 401(k) (no employer match)</p><p> • Medical, dental, and vision insurance</p><p> • Health savings account (HSA)</p><p> • Life insurance</p><p> • Paid time off (2 weeks) plus sick time</p><p><br></p><p><strong><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></strong></p>
We are looking for a dedicated Legal Assistant to join our team in Los Angeles, California. This role offers an opportunity to contribute to a collaborative and well-established firm recognized for its excellence in meticulous services. The ideal candidate will support attorneys in various administrative and legal tasks while enjoying a positive and growth-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to 4-5 attorneys, ensuring workloads are balanced and manageable.<br>• Manage legal documents and filings, including e-filing and processing court submissions accurately and efficiently.<br>• Maintain attorneys’ calendars, scheduling meetings, deadlines, and court appearances to ensure efficient time management.<br>• Coordinate communication between attorneys, clients, and external parties to facilitate case progress.<br>• Prepare and organize case files, ensuring all necessary materials are readily accessible and up to date.<br>• Collaborate with team members to uphold the firm’s standards of service and attention to detail.<br>• Assist in drafting and proofreading legal correspondence and documents.<br>• Utilize firm resources to streamline processes and maintain consistency across administrative tasks.<br>• Uphold confidentiality and compliance with legal protocols and procedures.<br>• Participate in firm-wide initiatives and activities to foster a collaborative work environment.
<p>A real estate law firm is seeking a Litigation Secretary / Paralegal to join their team. This is a contract-to-hire opportunity supporting a dynamic litigation practice with responsibilities across secretarial, legal research, and administrative functions. The position will be primarily onsite in Encino, with the flexibility of one remote day per week.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• E-filing with state and federal courts.</p><p>• Maintain attorney calendars, schedule deadlines, and coordinate hearings and meetings (experience with MyCase or similar systems preferred).</p><p>• Support a 3 to 1 desk.</p><p>• Draft, prepare, and format pleadings, motions, oppositions, briefs, and other legal documents.</p><p>• Create templates and standard forms based on attorney guidance.</p><p>• Assist with both litigation and transactional matters as needed.</p>
<p>A growing construction and development firm in Oceanside is seeking a proactive and energetic <strong>Administrative Assistant</strong> to support project managers and office leadership. This role is ideal for someone who thrives in a fast-paced environment where organization and communication drive success. You’ll play a key role in keeping projects moving forward, ensuring documentation is accurate, and supporting both field and office operations.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Coordinate project documentation and maintain organized job files</li><li>Assist with scheduling meetings, site visits, and subcontractor coordination</li><li>Prepare proposals, contracts, and change order documentation</li><li>Track project timelines and assist with status reporting</li><li>Communicate with vendors, subcontractors, and internal teams</li><li>Maintain office supplies and coordinate administrative logistics</li><li>Support accounting with invoice tracking and document collection</li></ul>
<p>We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.</p><p>This full-time, field-based position focuses on:</p><p>• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)</p><p>• Assisting with independent living skills and daily routines</p><p>• Promoting client dignity, safety, and autonomy</p><p>• Providing structured support in employment and community settings</p><p>• Maintaining accurate documentation and progress notes</p><p><br></p><p>Pay: $18–$20/hr</p><p>Location: Los Angeles area (90043)</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Anaheim, California. In this role, you will provide essential support to the Property Manager, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position with the potential for conversion based on performance.<br><br>Responsibilities:<br>• Assist the Property Manager in collecting overdue rent payments and other charges.<br>• Collaborate with legal counsel to provide accurate information for default letters and assist in their preparation.<br>• Process and code vendor invoices with precision and timeliness.<br>• Contribute to the initial preparation of various components for monthly reports.<br>• Keep service contracts for all properties updated and well-organized.<br>• Maintain current tenant and contractor lists to support seamless communication.<br>• Monitor and implement rental increases in coordination with accounting and the Property Manager.<br>• Respond promptly to inquiries and ensure the organization is equipped to handle emergencies effectively.
We are looking for a skilled Administrative Assistant to join our team at a property management company in Glendale, California. This position requires a dedicated individual who excels at managing multiple tasks, maintaining organization, and providing exceptional support to the team. As a Contract to permanent opportunity, this role offers the potential for long-term growth and stability within the company.<br><br>Responsibilities:<br>• Facilitate tenant onboarding, coordinating move-in and move-out processes with efficiency.<br>• Prepare and manage leases, notices, and other property-related documentation.<br>• Maintain accurate and accessible digital and physical filing systems.<br>• Process rent payments, invoices, and perform essential data entry tasks.<br>• Coordinate maintenance requests and serve as a liaison between tenants and vendors.<br>• Schedule appointments and provide assistance to property managers when required.<br>• Perform general office duties, including handling mail, copying, scanning, and ordering supplies.<br>• Ensure smooth daily operations by responding to inquiries and addressing administrative needs promptly.<br>• Support team members by maintaining organized workflows and meeting deadlines.
We are looking for an Administrative Assistant to support document updates, file management, and organizational tasks. This is a contract position for 4-6 weeks, based in Newport Beach, California. The ideal candidate will excel in administrative duties, ensuring accuracy and consistency across templates and documents while providing efficient organizational support.<br><br>Responsibilities:<br>• Revise and update listing agreement templates with accurate entity and organizational information specific to each state.<br>• Integrate required agency disclosures into relevant agreements and documents.<br>• Standardize entity-related language across multiple document sets to ensure uniformity.<br>• Maintain formatting consistency throughout all templates to uphold high standards.<br>• Develop and optimize templates for various listing documents.<br>• Organize folders and files within Egnyte to streamline access and management.<br>• Build comprehensive due diligence libraries and deal folders to support brokers effectively.<br>• Assist in creating and updating Standard Operating Procedures (SOPs) as necessary.
We are looking for a detail-oriented Office Assistant to join our team in Pasadena, California. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a passion for supporting efficient office workflows.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic filing systems to ensure quick and easy access to important documents.<br>• Perform document scanning and digital archiving to keep records up-to-date and secure.<br>• Support office operations by handling administrative tasks such as scheduling, data entry, and correspondence.<br>• Assist in managing office supplies and inventory to ensure resources are readily available.<br>• Provide support to the Office Manager by coordinating meetings and preparing necessary materials.<br>• Respond to inquiries and provide assistance to staff and clients with professionalism and efficiency.<br>• Ensure workplace organization and cleanliness by overseeing basic office maintenance.<br>• Collaborate with team members to improve and streamline administrative processes.<br>• Handle confidential information with discretion and professionalism.<br>• Perform additional office duties as required to support the team.
We are looking for a detail-oriented Administrative Assistant to join our team in Orange, California. This role involves providing comprehensive administrative support within a fast-paced service department, ensuring smooth operations and efficient workflow. As a Contract to permanent position, this opportunity offers the potential for long-term growth and development within the organization.<br><br>Responsibilities:<br>• Accurately input data and maintain organized records using Excel and other Microsoft Office Suite tools.<br>• Handle special billing requests by uploading invoices and ensuring proper documentation.<br>• Dispatch information and coordinate work orders efficiently to support departmental activities.<br>• Manage incoming calls, providing attentive and courteous assistance to clients and team members.<br>• Assist with general administrative tasks to support daily operations.<br>• Maintain a business casual appearance in accordance with company guidelines.<br>• Collaborate with team members to uphold high morale and a positive work environment.<br>• Ensure compliance with company policies, including drug testing prior to starting.<br>• Demonstrate adaptability and a proactive attitude in a dynamic service department environment.
<p>We’re currently hiring for a <strong>Part-Time Office Assistant</strong> role in <strong>Artesia, CA.</strong></p><p>This is a public-facing, administrative support role ideal for someone who enjoys helping people, staying organized, and working in a calm, professional office environment.</p><p><strong>Position Details:</strong></p><ul><li><strong>Title:</strong> Part-Time Office Assistant</li><li><strong>Location:</strong> Artesia, CA</li><li><strong>Pay:</strong> $18/hour</li><li><strong>Schedule:</strong> M-F 12pm-4pm</li></ul><p><strong>Responsibilities include:</strong></p><ul><li>Greeting visitors and assisting walk-ins</li><li>Answering and directing phone calls</li><li>Scheduling appointments and supporting office operations</li><li>Data entry, filing, and maintaining records</li><li>Assisting with paperwork, customer forms, and payments</li><li>Keeping the front office organized and professional</li></ul><p><br></p>
<p>A technology services company located in West LA is hiring an Executive Assistant on a contract-to-hire basis. As the Executive Assistant, you will support the Owner of the technology firm and also support the office with administrative tasks. Your main job duties will include calendar management for the Owner, acting as a gatekeeper, and daily monitoring of a very busy email inbox. You will also greet guests and clients, answer the phones, receive packages, set up for office lunches, and complete special administrative projects for the office. This is a great opportunity for someone who is interested in working for a growing IT company serving local clients primarily. Robert Half is looking for a tech savvy individual who is detail oriented and organized. Hours are 9am-6pm Mon-Thursday and Friday from 9am-5pm. This is a contract to hire position, and the salary range is $75-$85k. Our client provides free lunch 3x per week, excellent benefits, and annual salary increases! </p>
<p>A well-known, national law firm's Los Angeles office is looking to grow their complex litigation team!</p><p><br></p><p>The firm has excellent technology, processes & procedures, and we've placed numerous happy legal assistants at this firm! </p><p><br></p><p><strong><u>Must-Haves: </u></strong></p><p>o Calendaring litigation deadlines</p><p>o E-filing pleadings in State and Federal court </p><p>o Generating TOAs and TOCs</p><p>o Keeping track of attorney time (in a legal software and/or document management system).</p><p><br></p><p><strong><u>Logistics:</u></strong></p><ul><li>This litigation assistant will work 40 hours a week with occasional (but not regular) overtime. </li><li>The role is onsite 4 days in DTLA with one work from home day, after the 90 day training period. </li><li>This litigation assistant will support a partner and two associates. </li></ul>
<p><strong>Now Hiring: Front Desk Rockstar / Office Assistant 🌟</strong></p><p> 📍 El Segundo | 🕗 Monday–Friday, 8:00 AM–5:00 PM | 💲$23/hour | 📅 Start Next Week – Through June (Long-Term Opportunity!)</p><p>Are you the kind of person who walks into a room and instantly lifts the energy? Do you love being around smart, motivated people and keeping things running smoothly? If you’re extremely social, bubbly, polished, and organized — we want to meet you!</p><p>Our client in El Segundo is looking for a dynamic Front Desk / Office Assistant to be the welcoming face and heartbeat of their office. This is an onsite role in a collaborative, high-energy environment with a fantastic team.</p><p>✨ What You’ll Be Doing:</p><ul><li>Greet guests and clients with warmth and professionalism</li><li>Manage front desk operations and incoming calls</li><li>Support daily office administrative tasks</li><li>Coordinate lunches (yes, lunch is provided on certain days 🙌)</li><li>Help keep the office organized, stocked, and running smoothly</li><li>Be the go-to person for creating a positive, welcoming vibe</li></ul><p> </p><p><br></p>
We are looking for a motivated Office Assistant to join our team on a contract basis in Santa Ana, California. This role is ideal for an individual with strong organizational skills who can thrive in a dynamic office environment. The position requires a proactive approach to handling administrative tasks and supporting the team effectively.<br><br>Responsibilities:<br>• Coordinate and schedule interviews, ensuring smooth communication with candidates.<br>• Perform receptionist duties such as answering inbound calls and greeting visitors.<br>• Manage clerical tasks, including document scanning, filing, and maintaining records.<br>• Utilize QuickBooks Desktop for basic payroll and accounting tasks.<br>• Handle mail deliveries and errands, including weekly trips to the post office.<br>• Maintain an organized workspace and assist with general office upkeep.<br>• Support the HR team with prevailing wage documentation and compliance.<br>• Collaborate with colleagues to address questions and ensure efficient operations.<br>• Uphold business casual dress code while maintaining a detail-oriented approach.
