5 results for Document Management Specialist in Los Angeles, CA

Content Systems Manager

Woodland Hills, CA
onsite
Temporary
47.5 - 55 USD / Hourly
We are looking for a skilled Content Systems Manager to join our team in Woodland Hills, California. This long-term contract position requires a proactive, detail-oriented individual who can oversee the development, implementation, and maintenance of content models, data schemas, and taxonomy structures. You will collaborate extensively with internal teams and external vendors to ensure the seamless integration and consumption of content within our systems. Responsibilities: • Manage and prioritize user stories and backlog capacity to ensure timely delivery of high-priority features while reducing technical and content-related debt. • Translate business stakeholder needs into actionable acceptance criteria that align with enterprise branding and technology standards. • Assist in overseeing enterprise-wide content architecture and automation projects while developing a comprehensive understanding of the content lifecycle. • Coordinate and oversee successful data imports, content audits, and manual content entry tasks, providing direct assistance when needed. • Collaborate with technical editors and managers to maintain data hygiene and ensure content accuracy. • Troubleshoot basic issues for business users and escalate unresolved matters to appropriate technical teams. • Build rapport and foster cross-functional collaboration to streamline processes and achieve team goals. • Ensure adherence to workplace policies, meeting preparation, and timely responsiveness to supervisor and staff requests. • Document workflows and technical specifications, including annotated wireframes and diagrams, for diverse audiences.
2026-03-24T00:00:00Z

Digital Marketing Specialist

Costa Mesa, CA
onsite
Temporary
22.1635 - 25.663 USD / Hourly
We are looking for a skilled Digital Marketing Specialist to join our team on a contract basis in Costa Mesa, California. In this role, you will play a key part in executing and coordinating various marketing initiatives, including digital campaigns, social media efforts, and content updates. The ideal candidate is detail-oriented, organized, and adept at using marketing tools and platforms to drive success.Responsibilities:Creative Brief & Content Coordination<ul><li>Developing and organizing creative briefs</li><li>Managing updates to: </li><li>Autoreply emails</li><li>Venue-specific newsletters</li><li>Marketing communications</li></ul>Digital & Social Marketing<ul><li>Social media coordination and review</li><li>Supporting digital marketing execution</li><li>Pulling reports and updating marketing scorecards that help track marketing performance and demand generation</li></ul> Marketing Collateral Coordination Marketing Tools & Asset Management<ul><li>Uploading and organizing marketing assets</li><li>Supporting platform usage and digital tools</li></ul> Administrative & Operational Support<ul><li>General marketing administrative support</li><li>Accounting coordination related to marketing initiatives</li><li>Scheduling and documentation support</li></ul>
2026-03-11T00:00:00Z

Collections Specialist

Orange, CA
onsite
Contract / Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced Collections Specialist to join our team in Orange, California. In this Contract to permanent position, you will play a pivotal role in managing client accounts and ensuring the timely collection of outstanding balances. The ideal candidate will bring exceptional organizational skills, a proactive attitude, and a customer-focused approach to resolving billing issues and maintaining accurate financial records. Responsibilities: • Investigate and resolve invoice discrepancies, payment shortfalls, and disputes by collaborating with internal teams such as billing and customer success. • Keep detailed records of collection activities, payment agreements, and customer interactions. • Analyze aging reports regularly and present updates on overdue accounts to management. • Conduct follow-ups on open accounts to minimize Days Sales Outstanding and improve cash flow. • Assist in applying and reconciling customer payments as needed. • Contribute to month-end closing processes by providing insights on delinquent accounts and expected recoveries. • Communicate professionally with clients while collecting payments and addressing concerns. • Support the team in maintaining compliance with company policies and financial procedures.
2026-03-27T00:00:00Z

Collections Specialist

Westwood, CA
onsite
Contract / Temporary to Hire
70000 - 75000 USD / Yearly
Accounts Receivable | Collections SpecialistThe Accounts Receivable (AR) Collections Specialist is responsible for managing and collecting outstanding accounts receivable balances from existing clients, resolving customer billing issues, and reducing delinquency in accounts receivable. This role supports the accurate and timely application of payments and ensures a high standard of customer service. Key Responsibilities:<ul><li>Collaborate with collections team members to maintain and manage assigned accounts.</li><li>Conduct daily client outreach through phone and email, ensuring an organized and consistently scheduled follow-up process.</li><li>Process and apply payments, conduct account reconciliations, and perform research as needed to resolve discrepancies.</li><li>Gain a strong understanding of different client account types and contractual terms to accurately interpret invoicing practices.</li><li>Prepare and present reports for monthly internal meetings as assigned.</li><li>Communicate clearly and promptly with internal teams regarding account adjustments, terminations, and disputes, following established procedures.</li><li>Work with leadership to escalate accounts that require additional attention beyond initial collection efforts.</li><li>Perform other duties as needed to support the AR department.</li></ul>Requirements:<ul><li>Bachelor’s degree required; Accounting or Business-related focus preferred.</li><li>Experience with high-volume collections required; previous accounts receivable experience a plus.</li><li>At least 1 year of customer service experience required.</li><li>Experience with Salesforce and NetSuite preferred but not required.</li><li>Proficiency in Microsoft Office Suite, especially Excel and Word.</li><li>Strong oral and written communication skills.</li><li>Excellent reading comprehension.</li><li>Professional and customer service-oriented phone demeanor.</li><li>Exceptional attention to detail, organization, and time management.</li><li>Proactive self-starter who works well independently and as part of a team.</li></ul>Compensation & Work Environment:<ul><li>This position operates on a hybrid schedule, with in-office work Monday through Thursday and remote work on Fridays.</li><li>A comprehensive benefits package, annual bonus, and dynamic, creative workplace environment are offered.</li><li>$70-$75K once full time</li></ul>
2026-03-16T00:00:00Z

Collections Specialist

West Hollywood, CA
onsite
Temporary
30 - 35 USD / Hourly
Collections Specialist - Commercial Real Estate:Monday to Friday, 8:30am-5:30pm on-site in West Hollywood<ul><li>Prior experience managing billing and collections processes within commercial real estate, including the ability to review and interpret leases for tenant payment compliance. Capable of understanding complex monthly rent statements and miscellaneous charge billings.</li><li>Strong communication skills (verbal and written) are essential for interacting professionally with tenants via phone and email, addressing outstanding balances, and effectively updating senior management on the progress of collections and tenant account status.</li><li>Comfortable working with digital platforms and productivity tools, such as Microsoft Word, Excel, email, and digital file organization, to streamline work and maintain efficiency.</li><li>Responsible for maintaining clear, comprehensive records of all collection actions, such as tenant conversations, call logs, and documented payment histories.</li><li>Highly detail-oriented and methodical; expected to keep tenant ledgers current and prepare precise account notes in arrears reports prior to weekly review meetings.</li><li>Proactive in identifying and investigating variances or inconsistencies in tenant billings, executing adjustments, and resolving account issues as required.</li><li>Collaborates frequently with Property Accountants and support staff to ensure the accuracy and consistency of financial data and tenant account records.</li></ul>
2026-03-27T00:00:00Z