<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Senior Client Associate</strong></p><p>A highly respected multi‑family office is seeking a <strong>Senior Client Associate</strong> to support ultra‑high‑net‑worth client relationships and partner closely with senior leadership on complex planning and service initiatives. This is an opportunity to join a sophisticated, client‑centric firm that values excellence, collaboration, and long‑term relationship building.</p><p><br></p><p><strong>About the Firm</strong></p><p>This multi‑family office provides comprehensive wealth management services, including investment management, financial and retirement planning, lending strategy, and bespoke family office solutions. The culture is collaborative, innovative, and grounded in delivering exceptional service through deep, multi‑generational client relationships. The team values proactive problem solvers, continuous learners, and professionals who thrive in a high‑touch environment.</p><p><br></p><p><strong>About the Role</strong></p><p>As a Senior Client Associate, you will serve as a primary point of contact for designated client relationships and play a critical role in executing complex client requests. You’ll collaborate closely with senior management, partner with internal teams, and help support planning, investment, and family office activities. This role is ideal for someone who enjoys being a trusted resource, solving problems with precision, and contributing to a strong, supportive team culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the main contact for client service needs across assigned relationships</li><li>Execute requests with accuracy, urgency, and a high level of professionalism</li><li>Partner with senior leadership on strategic client initiatives and firm-wide projects</li><li>Build strong relationships by understanding client preferences and anticipating needs</li><li>Lead and mentor team members, providing guidance and oversight</li><li>Assist clients and their tax/estate advisors with wealth transfer, philanthropic, and tax-advantaged planning projects</li><li>Maintain strong relationships with clients’ extended professional teams (executive assistants, personal CFOs, chiefs of staff, etc.)</li><li>Work with investment teams on cash deployment, portfolio construction, and transaction support</li><li>Contribute to special internal projects and operational improvements</li></ul>
<p>Our client, a nonprofit legal services organization serving Marin County, is seeking a Bilingual Legal Assistant (Spanish/English) to provide temporary coverage in its Housing Unit while a team member is on leave. This role supports attorneys handling housing and general civil litigation matters, with a strong emphasis on client-facing work and Spanish-language communication. This is a hands-on, fast-paced position ideal for a legal assistant or paralegal who is comfortable working directly with clients, supporting discovery, and assisting with litigation workflows in a mission-driven environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support housing and civil litigation attorneys with day-to-day case activities</li><li>Communicate directly with potential and existing clients, including Spanish-speaking clients</li><li>Conduct client intakes in the office, by phone, and occasionally at off-site locations</li><li>Assist with discovery responses for plaintiff-side matters using established templates</li><li>Prepare, compile, and file legal documents and court pleadings</li><li>Maintain complete and accurate client files and data in case management systems</li><li>Apply California Civil Code and civil procedure under attorney direction</li><li>Assist with administrative tasks, including document organization, data entry, and resource materials</li><li>Participate in community outreach activities approximately 1–2 times per month</li><li>Complete additional mission-aligned tasks as needed to support the legal team</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support two founders of a dynamic startup in San Francisco, California. In this contract role with the potential for a long-term position, you will play a critical part in ensuring the smooth operation of daily activities, acting as a trusted partner in managing schedules, logistics, and communications. This position is ideal for someone who thrives in a fast-paced environment and is eager to grow alongside a rapidly scaling company.<br><br>Responsibilities:<br>• Manage complex calendars, scheduling, and email inboxes for two founders to ensure seamless daily operations.<br>• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.<br>• Organize logistics for meetings, including board and investor sessions, and provide executive-level communication support.<br>• Oversee office operations to maintain an efficient and productive work environment.<br>• Anticipate potential conflicts or challenges and proactively address them before they arise.<br>• Execute personal assistant tasks such as running errands and managing personal travel for the founders.<br>• Act as a reliable point of contact for sensitive matters, maintaining discretion and professionalism.<br>• Adapt to changing priorities and contexts, ensuring flexibility while maintaining high standards of organization.<br>• Assist in blending executive and personal assistant responsibilities to support founders effectively.
<p><strong>Client Associate / Client Service Associate</strong></p><p>A reputable and growing wealth management firm is seeking a <strong>Client Associate</strong> to support advisory teams and deliver a high‑touch client experience for high‑net‑worth households. This role blends client service, operational support, relationship management, and light financial planning tasks—ideal for someone who enjoys being client‑facing, detail‑oriented, and a key part of a collaborative team.</p><p><br></p><p><strong>About the Role</strong></p><p>The Client Associate will work closely with financial advisors, serving as a primary point of contact for clients and helping manage day‑to‑day account activity. You’ll assist with onboarding, account maintenance, financial documentation, meeting preparation, and ongoing service needs. The ideal candidate is proactive, and eager to grow within the wealth management industry.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Client Service & Relationship Support</strong></p><ul><li>Serve as a primary contact for client inquiries, account activity questions, online access, and service needs</li><li>Support client onboarding, account opening, transfers, and ongoing account maintenance</li><li>Assist with financial planning data gathering and client meeting preparation</li><li>Attend client meetings and help present relevant materials when needed</li><li>Manage life‑event updates and ensure all client information is current and accurate</li></ul><p><strong>Account Operations</strong></p><ul><li>Process cashiering requests (wires, journals, checks, deposits, redemptions)</li><li>Complete subscription documents, cash management tasks, and RMD support</li><li>Reconcile account activity, transfers, and daily transactions for accuracy</li><li>Maintain client files and documentation in accordance with compliance standards</li></ul><p><strong>Administrative & Team Support</strong></p><ul><li>Prepare reports, presentations, and client correspondence</li><li>Assist with internal projects, marketing initiatives, and event support</li><li>Provide general administrative assistance to the advisory team</li><li>Participate in required compliance and continuing‑education sessions</li></ul><p><strong>Skills & Key Attributes</strong></p><ul><li>Exceptional communication and relationship‑building skills</li><li>Highly analytical, organized, and detail‑oriented</li><li>Professional presence and strong client‑facing demeanor</li><li>Friendly telephone manner and strong service orientation</li><li>Self‑motivated, flexible, reliable, and eager to learn</li><li>Able to handle confidential information with discretion</li><li>Thrives in a fast‑paced, dynamic work environment</li></ul>
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like the right fit, apply today and send your resume to JC del Rosario via LinkedIn—I’d love to connect and learn more about you!</p><p><br></p><p><strong>Client Associate / Client Service Associate</strong></p><p>A growing and reputable wealth management firm is seeking a <strong>Client Associate</strong> to support advisory teams and deliver a high‑touch experience to high‑net‑worth clients. This role blends client service, operational support, relationship management, and light financial planning—perfect for someone who enjoys being client‑facing, detail‑oriented, and an integral part of a collaborative team.</p><p><br></p><p><strong>About the Role</strong></p><p>As a Client Associate, you’ll partner closely with financial advisors and serve as a primary point of contact for clients. You’ll assist with onboarding, account maintenance, meeting preparation, and day‑to‑day service needs. The ideal candidate is proactive, professional, and eager to grow within the wealth management field.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Client Service & Relationship Support</strong></p><ul><li>Serve as a main point of contact for client inquiries and service needs</li><li>Support onboarding, account opening, transfers, and maintenance</li><li>Assist with financial planning data gathering and meeting preparation</li><li>Attend client meetings and help prepare or present supporting materials</li><li>Manage life‑event updates and ensure accurate, up‑to‑date client information</li></ul><p><strong>Account Operations</strong></p><ul><li>Process cashiering requests (wires, journals, deposits, redemptions)</li><li>Handle subscription documents, cash management, and RMD support</li><li>Reconcile daily transactions and account activity for accuracy</li><li>Maintain compliant, organized client records and documentation</li></ul><p><strong>Administrative & Team Support</strong></p><ul><li>Prepare reports, presentations, and client correspondence</li><li>Support internal projects, marketing efforts, and client events</li><li>Provide general administrative support to the advisory team</li><li>Participate in compliance and continuing‑education activities</li></ul><p><br></p><p><strong>Skills & Attributes</strong></p><ul><li>Strong communication and relationship‑building skills</li><li>Highly organized, analytical, and detail‑oriented</li><li>Professional presence with a strong client‑facing demeanor</li><li>Friendly phone manner and strong service orientation</li><li>Self‑motivated, reliable, and adaptable in a fast‑paced environment</li><li>Ability to handle confidential information with discretion</li></ul>
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
<p>We are looking for a highly motivated and detail-oriented Senior Executive Assistant to join our team in San Francisco, California. In this Contract to permanent role, you will provide essential support to company leadership, ensuring smooth operations and helping drive organizational success. This is a dynamic opportunity to work closely with executives in a fast-paced, high-growth environment, while contributing to impactful initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Manage and optimize the CEO’s calendar, coordinating appointments, meetings, and events with precision to maximize productivity.</p><p>• Prepare agendas, briefing materials, and follow-up notes for meetings, ensuring all action items are addressed in a timely manner.</p><p>• Organize and oversee complex travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Coordinate key administrative tasks such as event planning, office logistics, and document management to support seamless operations.</p><p>• Act as a liaison between executives and internal teams, fostering clear communication and collaboration.</p><p>• Represent the leadership team with professionalism and build strong relationships across the organization.</p><p>• Provide guidance and oversight to other administrative staff, ensuring alignment and operational efficiency.</p><p>• Proactively identify challenges and implement solutions to streamline processes and enhance productivity.</p><p>• Maintain confidentiality when handling sensitive information and decision-making processes.</p><p>• Support leadership in prioritizing tasks and focusing on high-impact initiatives that align with company goals.</p>
<p>Reach out to<strong> <u>Michelle Espejo via email or LinkedIn</u></strong> for additional information or questions.</p><p> </p><p><strong>Operations Associate| Boutique Wealth Management Firm| Mill Valley| Hybrid | $80-140k base, depending on experience + bonus</strong></p><p> </p><p>Our client is a boutique wealth management firm serving <strong>ultra-high-net-worth families and private foundations</strong>. The team operates in a highly collaborative, high-integrity environment and is known for delivering exceptional service to a select client base.</p><p> </p><p>This role offers the chance to join a close-knit team and <strong>gain hands-on exposure to sophisticated wealth management operation</strong>s. You’ll work closely with senior leadership, have <strong>real ownership of your work</strong>, and be part of a<strong> growing firm that values balance,</strong> flexibility, and quality.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Execute trades across custodian and trading platforms and resolve settlement issues</li><li>Maintain and reconcile portfolio, transaction, and cost basis data across systems</li><li>Support account setup, data feeds, and reporting platform accuracy</li><li>Prepare and distribute quarterly client performance reports</li><li>Provide operational support to advisors and assist with ad hoc projects</li><li>Help improve and streamline operational processes</li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
<p>We are looking for a highly skilled Full Charge Bookkeeper to join our team on a contract-to-permanent basis in Walnut Creek, California. This position offers an exciting opportunity to manage financial operations for a growing medical practice. The ideal candidate will be thorough, reliable, and adaptable to the dynamic needs of a busy office environment.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee financial reporting for two office locations, ensuring accuracy and timeliness.</p><p>• Manage accounts payable, accounts receivable, and bank reconciliations using Quicken software.</p><p>• Process payroll for 28 hourly employees, including 401(k) contributions.</p><p>• Assist with administrative tasks, such as back-office support and training medical assistants.</p><p>• Handle office equipment maintenance, including troubleshooting issues with specialized devices.</p><p>• Coordinate deliveries and ensure flexibility to meet scheduling demands.</p><p>• Provide accurate and reliable bookkeeping services while maintaining confidentiality and trust.</p><p>• Collaborate with the owner and other team members to streamline financial processes.</p><p>• Support ongoing training initiatives to improve administrative workflows.</p><p>• Adapt to changing priorities and maintain composure under pressure.</p>
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
<p>We are representing a statewide plaintiff trial firm seeking an attorney with 7+ years of plaintiff employment litigation experience. This firm exclusively handles a small number of high-value cases (six, seven, and eight-figures). This firm handles primarily single-plaintiff employment cases, although they also handle a few select personal injury cases. We have worked with this firm for 8 years. Every attorney we have placed here has had a wonderful experience!</p><p> </p><p>The ideal attorney will have experience litigating a case from inception through to trial. The ideal attorney will have taken and defended depositions and have 1st or 2nd chair trial experience. </p><p> </p><p>The firm has a bonus structure and an excellent benefits package, including 100% firm-paid healthcare, 401K, PTO, cell phone and internet reimbursement, and more!</p><p> </p><p>This firm has embraced remote work! <strong>This attorney can permanently work 100% remotely from anywhere in CA.</strong></p><p><br></p><p>For immediate consideration for this exciting Plaintiff Employment Trial Attorney opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p>
<ol><li>Provide chairside assistance to dentists during exams, cleanings, restorative procedures, extractions, and minor oral surgery</li><li>Communicate with patients in <strong>Spanish and English</strong>, including explaining procedures, obtaining patient history, and reviewing post-operative instructions</li><li>Take and process dental radiographs in compliance with state regulations</li><li>Prepare treatment rooms and sterilize instruments following OSHA, CDC, and infection control standards</li><li>Assist with expanded functions permitted under RDA licensure (per state scope of practice)</li><li>Maintain accurate documentation in the electronic dental record (EDR) system</li><li>Support patient education on oral hygiene, preventive care, and treatment plans</li><li>Monitor and maintain dental equipment; assist with supply inventory and ordering</li><li>Ensure compliance with HIPAA, clinic policies, and nonprofit regulatory requirements</li><li>Collaborate with providers and front office staff to ensure efficient clinic flow</li></ol><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-01222026**</p>
<p>We are looking for a skilled Finance Admin to join our team in San Mateo, California on a part-time basis. This long-term contract position offers an excellent opportunity to contribute to financial operations and administrative tasks within a dynamic organization. The ideal candidate will have a strong background in accounting and finance, coupled with the ability to handle multiple responsibilities efficiently. The hours may fluctuate from 8 hours per week to 25 hours per week. This requires onsite work in San Mateo and the duration of assignment may go through July 2026.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and track organizational expenses to ensure accurate reporting.</p><p>• Collaborate closely with the Bookkeeper to review and approve bills.</p><p>• Manage cash flow processes, including invoicing, receiving funds, and recording donations or grants.</p><p>• Handle incoming physical mail and maintain accurate document filing through scanning and organization.</p><p>• Conduct bank reconciliations using platforms such as major financial institutions and Charles Schwab.</p><p>• Process accounts payable and accounts receivable transactions in QuickBooks.</p><p>• Ensure proper coding of invoices for accurate financial documentation.</p><p>• Support financial reporting and provide administrative assistance as required.</p><p>• Utilize company-provided equipment with dedicated technical support to maintain efficient operations.</p>
<p>We are looking for a dependable and detail-driven Administrative Records Specialist to join us on a contract basis in San Francisco, California. This contract position will focus on organizing and digitizing personnel files while ensuring the highest level of confidentiality and accuracy. The role requires a strong commitment to professionalism and the ability to handle sensitive information with care.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize physical personnel files for efficient scanning.</p><p>• Scan documents and convert paper records into a secure electronic format.</p><p>• Ensure electronic files are accurately labeled, indexed, and stored.</p><p>• Maintain strict confidentiality and adhere to data protection policies.</p><p>• Support file organization and overall record management tasks as needed.</p><p>• Follow established protocols for handling sensitive employee information.</p><p>• Collaborate with team members to ensure all processes are completed on time.</p><p><br></p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#31000-0013377973*</p><p><br></p>
<p>We are looking for an experienced Legal Secretary in San Rafael, California. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys, including managing active litigation cases.</p><p>• Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked.</p><p>• Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements.</p><p>• Handle e-filing and court submissions for state and federal courts with precision and timeliness.</p><p>• Maintain client files and case management systems, ensuring all records are organized and up-to-date.</p><p>• Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact.</p><p>• Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations.</p><p>• Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations.</p><p>• Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment.</p><p>• Uphold confidentiality and discretion in handling sensitive information and financial transactions.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ASSISTANT CONTROLLER/CONTROLLER</strong></p><p><strong>155K-175K+BONUS</strong></p><p><br></p><p>Well established real estate development company is seeking an Assistant Controller/Controller to join their expanding team. The position will be managing all aspects of financial reporting and compliance and will play a key role in preparing financial statements, analyzing financial data, and ensuring accuracy and completeness in the company's financial records. The Assistant Controller may also collaborate with auditors, support budgeting and forecasting activities, and help implement internal controls to safeguard the organization's financial integrity. Provide Controller support in managing the financial operations of the accounting department.</p><p><br></p><p>Responsibilities:</p><p>-Manage all aspects of financial reporting for construction projects, ensuring accuracy and adherence to deadlines.</p><p>-Prepare and analyze financial statements (income statements and balance sheets)</p><p>-Review/manage work-in-progress quarterly, working closely with project managers.</p><p>-Manage cash flow with line of credit</p><p>-Oversee accounts payable and accounts receivable processes.</p><p>-Ensure timely and accurate processing of invoices, payments, and collections.</p><p>-Manage payroll functions and compliance with payroll tax requirements.</p><p>-Ensure compliance with local, state, and federal regulatory requirements.</p><p>-Coordinate audits and financial reviews, providing necessary documentation and explanations.</p><p>-Communicate financial information effectively to non-financial stakeholders.</p><p><br></p><p><br></p>
<p>We are looking for a dynamic and detail-oriented Administrative Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will provide essential support to the operations manager while also managing front-facing tasks and vendor coordination. This position requires a proactive individual with strong organizational skills and a customer-focused approach.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the operations manager, including handling ad hoc tasks as needed.</p><p>• Serve as the primary point of contact for visitors and vendors, ensuring smooth coordination and communication.</p><p>• Utilize tools like Gmail and Slack to efficiently manage communications and workflows.</p><p>• Maintain a meticulous and approachable demeanor while addressing inquiries and resolving issues.</p><p>• Organize and manage schedules, including calendar management and appointment coordination.</p><p>• Uphold high standards of accuracy and attention to detail in all administrative tasks.</p><p>• Collaborate with team members to ensure seamless daily operations.</p><p>• Take initiative to identify areas for improvement and propose solutions.</p><p>• Deliver excellent customer service by addressing concerns and providing timely assistance.</p><p>• Work on-site five days a week, maintaining a consistent presence in the office.</p>
<p>We are looking for an organized and detail-oriented Administrative Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will provide essential support to ensure smooth operations, focusing on administrative tasks and coordination within a dynamic environment. This position is ideal for someone with a strong ability to manage schedules, handle inbound communication, and maintain efficiency in a fast-paced setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate daily schedules and calendars to ensure smooth workflow.</p><p>• Answer incoming calls professionally, providing accurate information and assistance as needed.</p><p>• Support the team with administrative tasks such as document preparation and data entry.</p><p>• Organize and maintain records to ensure accessibility and compliance with company standards.</p><p>• Collaborate with team members to address operational needs and resolve issues promptly.</p><p>• Schedule appointments and meetings, ensuring all logistics are handled effectively.</p><p>• Assist with tasks related to home health services, ensuring accurate communication and coordination.</p><p>• Monitor and prioritize tasks to meet deadlines and organizational goals.</p><p>• Serve as a reliable point of contact for internal and external inquiries.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at allison.jacques - at - roberthalf - .com with your word resume and reference job ID#00410-0013376044 **</p>
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Atherton, California. In this role, you will provide key administrative support, ensuring smooth operations and effective scheduling for various activities. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Manage and maintain schedules, including calendar coordination and proctor scheduling.<br>• Respond to inbound calls promptly, providing excellent customer service and addressing inquiries effectively.<br>• Support home health operations by organizing documentation and assisting with administrative tasks.<br>• Coordinate meetings and appointments, ensuring timely communication and preparation.<br>• Handle administrative duties, such as data entry, filing, and maintaining records for accuracy and accessibility.<br>• Assist in managing daily workflows to improve operational efficiency.<br>• Collaborate with team members to ensure seamless communication and task completion.<br>• Monitor and prioritize tasks to meet deadlines and organizational goals.<br>• Provide support for special projects as needed, ensuring quality results.
<p>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p> - Assist other departments such as Hospitality and Reception when needed. </p><p><br></p>
<p>We are looking for a detail-oriented Office Services Associate to join our team on a contract basis in Palo Alto, California. The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception. </p><p>Responsibilities:</p><p>• Handle reprographics and mail services tasks, ensuring timely and accurate completion of all projects.</p><p>• Utilize and maintain logs for office services activities, tracking progress and outcomes.</p><p>• Operate and troubleshoot office equipment, including copiers, scanners, and fax machines.</p><p>• Load machines with necessary supplies such as paper and toner, ensuring smooth operation.</p><p>• Follow established procedures to prioritize and execute workflow efficiently.</p><p>• Communicate with supervisors or clients to address deadlines or job-related concerns.</p><p>• Perform quality assurance checks on completed work to maintain high standards.</p><p>• Maintain confidentiality when handling sensitive documents and information.</p><p>• Adhere to company and client site policies while optimizing the use of resources.</p><p>• Assist with reception, hospitality, and other service lines as needed to support the team.</p>
<p>Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). </p><p><br></p><p>The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. </p><p><br></p><p>The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work!</p><p><br></p><p>Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Oakland, California. In this role, you will oversee tenant relations and maintenance operations for a portfolio of properties, ensuring smooth processes and excellent service delivery. This position is ideal for someone who thrives in a dynamic environment and possesses strong organizational and communication skills.<br><br>Responsibilities:<br>• Act as the primary point of contact for tenant inquiries, resolving issues promptly and professionally to maintain satisfaction.<br>• Coordinate move-in and move-out processes, including property inspections and lease renewals.<br>• Organize and schedule maintenance and repair activities across managed properties, ensuring timely completion.<br>• Communicate with contractors, vendors, and maintenance staff to facilitate quality service.<br>• Conduct regular property inspections to identify maintenance needs and uphold safety standards.<br>• Maintain accurate tenant records and documentation related to property operations.<br>• Respond to emergency maintenance requests, including outside standard working hours, to ensure tenant safety.<br>• Collaborate with property managers to address tenant concerns and operational challenges effectively.<br>• Manage inventory for supplies and equipment required for maintenance tasks.<br>• Prepare and submit detailed reports on maintenance operations and tenant satisfaction.
<p>We are looking for an experienced Controller to join our team in San Mateo, California. In this role, you will oversee financial operations, ensuring accuracy and compliance while leading a team of accounting professionals. You will play a key role in providing financial insights, managing internal controls, and partnering with cross-functional teams to support strategic initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and present monthly, quarterly, and annual financial statements to clients, working closely with an Assistant Controller and a team of property accountants.</p><p>• Establish and communicate financial metrics and key performance indicators to senior leadership.</p><p>• Monitor clients' cash flow and positions daily, compiling management reports with clear cash flow indicators.</p><p>• Conduct monthly reviews of financial statements for various entities and support tax return preparation in coordination with external partners.</p><p>• Develop and enforce internal controls to safeguard assets and ensure financial accuracy through audits and compliance efforts.</p><p>• Oversee all accounting activities, including accounts payable and receivable reviews, client distributions, and supervising bank reconciliations.</p><p>• Provide accounting support for complex property transactions, including ledger corrections, transfers, and resolving exceptions.</p><p>• Evaluate and optimize financial processes, systems, and controls to enhance operational efficiency.</p><p>• Build strong relationships with cross-department leaders to ensure effective communication and support for transactions, including due diligence and client onboarding.</p><p>• Lead and develop the accounting team by hiring, training, and mentoring staff, while fostering a high-performing and motivated work environment.</p>
