<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume to schedule your interview. Responsibilities may include:</p><p>· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>· Maintaining comprehensive and accurate records </p><p>· Performing minor accounting duties </p><p>· Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>· Answering phone calls in a polite and professional manner</p><p>· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p><p><br></p>
We are looking for an Administrative/Executive Assistant to join our team on a contract basis in Irvine, California. In this role, you will provide essential administrative support, ensuring smooth office operations by managing tasks such as document preparation, record maintenance, and correspondence. This position requires strong organizational skills, effective communication, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Manage office supplies, maintain record-keeping systems, and handle basic bookkeeping tasks.<br>• Create and format invoices, reports, memos, letters, and financial statements.<br>• Organize and retrieve corporate records, documents, and reports as needed.<br>• Draft and respond to routine correspondence in a timely and thorough manner.<br>• Conduct research to support office functions and provide accurate information as requested.<br>• Coordinate communication within the office, ensuring timely distribution of faxes and other materials.<br>• Perform photocopying, scanning, and other clerical duties to support daily operations.<br>• Collaborate with team members to ensure efficient workflow and prioritize tasks effectively.
<p>We are looking for a skilled Administrative Coordinator to join our team on a contract basis in Simi Valley, California. In this role, you will take on a variety of responsibilities that support sales order processes and customer-related administrative tasks. Reporting directly to the Quality Assurance Manager and Administration, you will collaborate across departments to ensure smooth daily operations and exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage sales orders by obtaining customer purchase orders and accurately entering them into the enterprise resource planning system.</p><p>• Maintain up-to-date customer account information and ensure a high standard of customer service.</p><p>• Collaborate with Operations, Sales, and Shipping teams to verify the accuracy and timeliness of orders and acknowledgments.</p><p>• Partner with Finance and Sales departments to ensure customer records are properly updated and maintained.</p><p>• Handle incoming calls efficiently, directing them to the appropriate departments or personnel.</p><p>• Support administrative tasks such as preparing correspondence, creating presentations, and managing documentation.</p><p>• Assist in maintaining system data accuracy and resolving any discrepancies.</p><p>• Utilize software tools such as Microsoft Office Suite, SAP, and Sage to complete tasks effectively.</p><p>• Ensure compliance with organizational procedures and maintain attention to detail in all communications.</p><p>• Contribute to the team's overall productivity by managing time-sensitive tasks and prioritizing workload.</p>
<p>One of the nation's top 25 accounting firms is looking for a Scanning Clerk to complete a special project. You will be responsible for scanning and filing tax paperwork to help prepare for an office move. You may also be responsible for completing special administrative projects for the firm such as copying, faxing, and data entry. Robert Half is looking for an organized candidate who doesn't mind standing on their feet all day. The scanning project will take about 12 months, with the chance to extend! Hours are 9am-5pm with a 30-minute lunch and parking is covered. Pay is $20/hr-$21/hr</p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call 805-496-6443 to schedule your interview. </p>
<p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> • Assigning technicians to work orders.</p><p> • Reviewing hours worked before submission to payroll.</p><p> • Scheduling work with the client</p><p> • Maintain key access for the client sites</p><p> • Running reports for labor, variance report projects and others</p><p> • Maintain the office the office, answer general employee questions, </p><p> • Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1. Improve Internal and External Client Satisfaction</p><p> 2. Reduce Time from order receipt to Ready to Schedule</p><p> 3. Reduce Time to Close Orders</p><p> 4. Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> • Strong team management experience</p><p> • Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> • Strong interpersonal skills, excellent written and verbal communication.</p><p> • Ability to adjust quickly to new processes and procedures.</p><p> • Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> • Ability to interface effectively at all levels internally and with clients.</p>
<p>Client is seeking a tech-savvy Administrative Support professional to assist with new hire laptop setup, security compliance, SAP data entry, and ESG reporting. This role is ideal for someone who is detail-oriented, organized, and comfortable working with technology and corporate systems.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up laptops and workstations for new hires, ensuring all required software, user access, and configurations are properly installed.</li><li>Install and update security software per direction from Hyundai Rotem Headquarters.</li><li>Ensure compliance with internal cybersecurity and IT protocols.</li><li>Serve as the primary point of contact for basic technical support needs for new and existing staff.</li><li>Perform SAP data entry including invoice processing, document uploads, and administrative support for accounting functions.</li><li>Support ESG (Corporate Social Responsibility) reporting by collecting information, compiling data, and submitting required reports to HQ in Korea.</li><li>Assist the CFO with administrative tasks, documentation, and follow-up requests.</li><li>Maintain organized digital and physical records as needed.</li><li>Coordinate with HQ teams and internal departments to ensure timely completion of tasks.</li></ul><p><b> </b></p>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
We are looking for an experienced Workers’ Compensation Senior Claim Representative to join our team in Los Angeles, California. In this role, you will oversee the management of workers’ compensation lost time claims, ensuring compliance with statutory regulations and delivering exceptional customer service throughout the claims process. This is a Long-term Contract position requiring strong analytical, communication, and organizational skills.<br><br>Responsibilities:<br>• Manage all aspects of workers’ compensation lost time claims from initial setup to resolution, maintaining high standards of customer service.<br>• Conduct thorough investigations to gather facts, obtain statements, and assess compensability of claims.<br>• Administer statutory medical and indemnity benefits promptly and accurately throughout the duration of each claim.<br>• Collaborate with attorneys to oversee hearings and manage litigation processes effectively.<br>• Establish and adjust reserve amounts for medical, indemnity, and related expenses within authority limits.<br>• Coordinate with vendors, nurse case managers, and rehabilitation managers to ensure optimal medical management and return-to-work initiatives.<br>• Prepare detailed reports documenting investigation outcomes, claim settlements, denials, and evaluations.<br>• Ensure compliance with state regulations by accurately filing workers’ compensation forms and electronic data.<br>• Refer claims for subrogation and facilitate recovery opportunities by securing necessary documentation.<br>• Work closely with internal teams, including Technical Assistants and Special Investigators, to exceed customer expectations and deliver superior claims handling.
<p>Associate attorney opportunity in Pasadena!</p><p><br></p><p>Robert Half is working with a national defense firm looking to bring in an associate for the Pasadena office. The firm handles a wide range of practice areas, such as general liability, business litigation, products liability, insurance coverage, employment, financial institutions, toxic tort, construction, professional liability (non-med-mal), real estate & title claims. <strong><u>This associate attorney will NOT be siloed into a niche area and will have opportunities to work with partners doing varied litigation. </u></strong>It's a great opportunity for attorneys to experience new practice areas and grow - the firm has a proven track record of promoting from within for partnership!</p><p><br></p><p><strong><u>Associate Attorney Responsibilities</u>: </strong></p><ul><li>Depending on experience, this attorney will be running their own caseload with a good deal of autonomy allowed.</li><li>Appearances in court.</li><li>Discovery.</li><li>Taking and defending depositions.</li><li>Law and motion.</li><li><u>Billable Hours</u>: 1850</li></ul><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The managing partner started as an associate here! No “partner track” – people who show the ability can get it. One person just made partner in 3 years.</li><li>Not the type of firm where partners or senior associates will take all the depos or handle everything major. The associate can even argue big motions if the interest and aptitude are shown.</li><li>Lots of skilled attorneys to learn & get mentorship from across various practice areas. Open door policy & generally collegial office.</li><li>National firm – opportunities to collaborate come up.</li><li>Pre-covid there was a 1x month associate happy hour.</li><li>Catered lunch most Fridays. Sometimes it’s a lunch & learn with CLE, sometimes just to build community.</li><li>Regular/annual salary increases.</li><li>Remote flex! This associate will have the opportunity to work on a hybrid schedule. More experienced associate attorneys will be able to utilize the hybrid schedule with a shorter ramp up time, but there is a preference for new attorneys to work onsite for an adjustment period.</li></ul><p><br></p><p><strong><u>Compensation</u></strong>:</p><ul><li>Salary range: 120-150 for people around 2-4 year mark. Up to 160+ for more experienced candidates.</li><li>Bonus - discretionary based on billable hours, success on cases, and intangible factors.</li><li>Benefits kick in immediately.</li><li>They cover medical, dental, and vision, at least a portion of the premium depending on plan.</li><li>Attorneys have unlimited PTO when hitting billables.</li><li>401k w/ match.</li></ul>
<p>Our client is seeking a dedicated <strong>Office Services Associate</strong> to deliver essential back-office support services to teams and clients in a fast-paced detail-oriented environment. The successful candidate will manage daily services including reprographics, copy, and mail functions in both physical and digital formats, while providing support across hospitality, facilities, audio/visual, reception, and additional service lines as needed. This is a contract role ideal for a reliable, detail-oriented professional who excels at multitasking and client interaction.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Sort and distribute incoming and interoffice mail.</li><li>Make photocopies and deliver finished project according to schedule. Assist with trouble shooting technical problems with copiers.</li><li>Meters mail and packages for delivery to post office/mailbox.</li><li>Fill supply requests.</li><li>Stock, organize and clean supply rooms and pantries.</li><li>Conference room set up and clean up, including monitoring conference room schedule.</li><li>Back up for Receptionist – greet visitors, answer telephone screen and direct calls, reserve conference rooms.</li><li>Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.</li><li>Other administrative responsibilities as requested.</li></ul>
<p>We are looking for a dedicated and proactive Office Services Associate to join our team in Century City, Los Angeles, California. In this contract position, you will be responsible for handling a variety of office services, including reprographics, mail distribution, and supporting additional functions such as hospitality and reception as needed. This role is ideal for someone eager to learn, customer-focused, and comfortable working in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage office services tasks such as copying, scanning, and mail distribution, following established procedures.</p><p>• Provide support in hospitality, reception, and other service areas as required.</p><p>• Maintain accurate logs and ensure all job tickets are completed properly before starting assignments.</p><p>• Troubleshoot and resolve basic equipment issues to ensure smooth operations.</p><p>• Meet deadlines for processing and delivering office services while maintaining high-quality standards.</p><p>• Follow protocols to prioritize tasks and complete them in a timely manner.</p><p>• Communicate effectively with supervisors and clients regarding deadlines or project concerns.</p><p>• Handle sensitive documents and information with the utmost confidentiality.</p><p>• Contribute to a team-oriented environment by collaborating with colleagues and supporting their tasks when necessary.</p><p>• Lift and transport materials weighing up to 50 pounds as part of daily responsibilities.</p>
<p>We are looking for a detail-oriented General Office Clerk to work at a real estate company in West LA on a contract basis. In this role, you will provide essential support to office operations include creating and managing invoices, handling phone calls, uploading and downloading files, renaming and organizing documents, sorting mail, and writing checks. This position requires a proactive individual with excellent organizational skills and attention to detail. The initial schedule is Monday through Thursday, 9:00 a.m. – 6:00 p.m.</p><p><br></p><p>Responsibilities:</p><p>• Operate scanning equipment to digitize physical documents efficiently and accurately.</p><p>• Organize and maintain files to ensure easy access and retrieval of important records.</p><p>• Input data into various systems and databases, ensuring accuracy and completeness.</p><p>• Provide general back-office support to assist with administrative tasks.</p><p>• Perform routine checks on scanned documents to guarantee quality and consistency.</p><p>• Assist with compiling reports and documentation as needed.</p><p>• Collaborate with team members to improve workflow and optimize organizational processes.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Respond to internal inquiries regarding records and documentation.</p>
