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42 results for Executive Personal Assistant in Long Beach, CA

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-06-04T00:00:00Z

Office Assistant

Beverly Hills, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for an Office Assistant to join a luxury travel agency in Beverly Hills on a contract basis. This role supports daily office operations while serving as an experienced first point of contact for clients, guests, and business partners. The position combines front desk coordination, calendar support, administrative assistance, and general office organization in a fast-paced, client-focused setting. Hours are 9:00am - 5:30pm, onsite Monday - Friday. Responsibilities:• Welcome visitors and represent the office with a detail-oriented, service-oriented presence at the front desk.• Manage busy calendars, arrange meetings, and coordinate scheduling details for internal staff and external contacts.• Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members.• Support administrative workflows by handling document scanning, filing, data entry, and other clerical tasks as needed.• Coordinate with vendors and service providers to help maintain smooth day-to-day office operations.• Assist with office events, meeting preparation, and on-site logistics to ensure a well-organized environment.• Monitor shared spaces, supplies, and facilities-related needs to help keep the office orderly and functional.• Provide ongoing operational support to the team by addressing time-sensitive administrative requests efficiently.
2026-06-22T00:00:00Z

Administrative Office Assistant

Brea, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Administrative Office Assistant (Temp-to-Hire) Location: Brea, CA Schedule: Monday-Friday, 8:00 AM-5:00 PM (Onsite) Employment Type: Temporary-to-HireA well-established and highly respected CPA firm in Brea is seeking a dependable Administrative Office Assistant to join their team. This is an excellent opportunity for a professional who values stability, enjoys supporting a busy office environment, and takes pride in following through on responsibilities with accuracy and consistency.Key Responsibilities<ul><li>Answer and direct incoming phone calls in a professional manner</li><li>Greet clients and visitors while providing exceptional customer service</li><li>Manage incoming and outgoing mail, packages, and correspondence</li><li>Schedule appointments and maintain calendars for accounting staff</li><li>Prepare, organize, scan, and file client documents and records</li><li>Assist with data entry and updating client information in company databases</li><li>Support tax season administrative projects and document management</li><li>Order and maintain office supplies and coordinate vendor requests</li><li>Assist with special projects and general office support as needed</li><li>Ensure confidentiality of client and financial information</li></ul> We are looking for someone who:<ul><li>Is dependable and committed to long-term employment</li><li>Consistently follows through on assigned tasks and responsibilities</li><li>Takes ownership of their work and pays close attention to detail</li><li>Thrives in a structured office environment</li><li>Is proactive, organized, and willing to assist wherever needed</li><li>Enjoys being part of a collaborative and professional team</li></ul>
2026-06-16T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together. The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment. This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period. What you will do:<ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul> What they are looking for:<ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul> Compensation:<ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-05-29T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-06-12T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for a Legal Assistant to provide dependable support to a criminal defense team handling matters ranging from misdemeanors to complex criminal and white-collar cases in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable managing both legal documentation and day-to-day case support. The role offers the opportunity to contribute to a fast-paced practice by keeping filings, calendars, correspondence, and case materials accurate and well coordinated. Responsibilities: • Coordinate attorney schedules by tracking hearings, court appearances, and critical deadlines through Clio to help keep cases on pace. • Prepare, revise, and distribute legal letters and other written communications with a high degree of accuracy and professionalism. • Support case development by gathering basic legal research and arranging discovery records so materials are easy to review and access. • Assemble pleadings and related documents for submission, ensuring filings are complete and properly formatted. • Maintain orderly digital case records across SharePoint, cloud-based storage platforms, and PDF file repositories. • Review legal documents carefully to catch formatting issues, spelling mistakes, and inconsistencies before finalization. • Provide administrative and case coordination support for a diverse criminal defense caseload, including misdemeanor, serious criminal, and white-collar matters.
2026-06-04T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Temporary / Contract
21.85 - 23 USD / Hourly
We are looking for a Legal Assistant to provide contract administrative support to an attorney in Los Angeles, California through the end of May. This Contract position focuses on day-to-day clerical assistance, meeting support, document preparation, and accurate case file upkeep. The ideal candidate is organized, detail-oriented, and comfortable handling a steady flow of administrative tasks in a legal setting. Responsibilities: • Capture clear written notes during virtual and in-person meetings to support attorney follow-up and documentation. • Assist with communication needs during online meetings, phone calls, and related events to help information flow smoothly. • Read documents, reports, and correspondence aloud when needed to support content accessibility and review. • Review drafted materials for grammar, formatting, and consistency before finalization by the supervising attorney. • Assemble, prepare, and coordinate outgoing mail and shipment materials in a timely manner. • Create and maintain electronic project or case records within case management systems, including entry of required demographic information and routine updates. • Perform general clerical duties that help keep daily legal administrative operations organized and efficient.
2026-06-17T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
18.05 - 20.9 USD / Hourly
We are looking for a part-time Office Assistant to join a compassionate team in Cerritos, California in a Contract to Permanent position. This role supports daily office operations by assisting visitors, organizing records, coordinating schedules, and helping maintain accurate administrative processes. The ideal candidate brings strong clerical skills, a detail-oriented communication style, and the ability to handle sensitive interactions with care and respect. Responsibilities: • Welcome visitors, respond to incoming questions, and provide courteous front-office support. • Help guests locate property areas and offer clear directions when needed. • Coordinate appointments and assist with arranging service-related schedules, including burial planning with funeral homes. • Prepare customer documentation, support payment collection activities, and organize daily work and service orders. • Create and maintain both physical and electronic files for customers and decedents while entering accurate information into internal databases. • Manage filing, sort and distribute mail, and assist with proofreading and general administrative tasks. • Keep the lobby and office presentable by restocking materials, tidying shared spaces, and monitoring basic supply levels. • Track headstone deliveries and placements, and communicate with customers regarding missing markers or related updates. • Participate in staff meetings and provide administrative support across departments as needed.
2026-06-18T00:00:00Z

Part Time Administrative Assistant

Beverly Hills, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Part Time Administrative Bookkeeper / Office Support Coordinator (Beverly Hills)A wholesale trade company is seeking a part-time Administrative Bookkeeper / Office Support Coordinator to provide administrative and operational support with a strong emphasis on bookkeeping and financial recordkeeping. This role requires you to be onsite 2 days a week, the days are flexible. Key Responsibilities:<ul><li>Prepare customer invoices and maintain accurate billing records</li><li>Compile and distribute weekly accounts receivable reports</li><li>Follow up with customers regarding outstanding invoices and payment status</li><li>Assist with order-related profit analysis and reporting</li><li>Support accounts payable processing, including preparation of vendor checks</li><li>Perform bank reconciliations and maintain cash flow tracking</li><li>Prepare weekly and monthly financial and administrative reports</li><li>Assist with monthly profit and loss statements and balance sheet reporting</li><li>Process payroll-related documentation, including 941 payroll preparation</li><li>Coordinate with the external accountant regarding year-end financial statements</li><li>Maintain organized financial files, spreadsheets, and administrative records</li><li>Provide general administrative support related to accounting and office operations</li></ul>Compensation:<ul><li>$30-$35 per hour</li></ul>Qualifications:<ul><li>Minimum Associate degree required</li><li>At least 5 years of experience in a corporate environment</li><li>Strong proficiency in Outlook, Excel, Microsoft Office Suite, and advanced QuickBooks Desktop</li><li>Advanced spreadsheet and reporting skills</li><li>Strong organizational, follow-up, and administrative coordination skills</li></ul>
2026-06-05T00:00:00Z

Sr. Administrative Assistant

Azusa, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support leadership and operational teams in a fast-paced non-profit environment in California. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage executive coordination, maintain confidential records, and keep critical activities on track. The ideal candidate will bring strong administrative judgment, excellent communication skills, and the ability to handle multiple priorities with accuracy. Responsibilities: • Serve as a key point of coordination between leadership and internal teams, helping ensure clear communication and strong working relationships across departments. • Manage calendars, scheduling needs, and shifting priorities for leadership while tracking upcoming deadlines, meetings, and commitments. • Organize leadership and operations meetings by preparing agendas and materials, arranging meeting space, coordinating attendees, and supporting presentation needs. • Record meeting notes, document follow-up items, and help drive completion of action steps after discussions and planning sessions. • Arrange travel, conference registration, lodging, and related expense documentation for leadership and contracted personnel. • Create, update, and safeguard electronic files, reports, correspondence, and other business documents using Microsoft Office and related tools. • Provide administrative support for events and departmental activities, including presentation materials, attendance tracking, meeting packets, and external speaker coordination. • Submit service requests for office equipment, technical support, and facility maintenance issues to ensure timely resolution of operational needs. • Maintain organized records, support compliance tracking for required staff education, and carry out assigned projects in alignment with organizational policies and safety standards.
2026-06-22T00:00:00Z

Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Administrative Support Duration: Temporary Assignment (June 2026 – October 2026)Position OverviewA nonprofit organization is seeking an Administrative Support professional to provide direct support to the Chief Compliance Officer/General Counsel. This role is ideal for someone with prior experience supporting attorneys, legal teams, or executives in a professional office environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information.Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare meeting agendas, minutes, correspondence, and other administrative documents</li><li>Maintain filing systems and organize electronic and physical records</li><li>Process invoices, timesheets, and expense tracking</li><li>Route contracts and other documents for signatures and execution</li><li>Assist with subpoenas, liens, document requests, and legal documentation</li><li>Support meeting, event, and training logistics</li><li>Provide administrative assistance to executive leadership as needed</li><li>Communicate professionally with internal departments, Board members, and external stakeholders</li></ul>
2026-06-19T00:00:00Z

Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Administrative Support (Legal Department)Duration: Temporary Assignment (June 2026 – October 2026)Position OverviewA nonprofit organization is seeking an Administrative Support professional to provide direct support to the Chief Compliance Officer/General Counsel. This role is ideal for someone with prior experience supporting attorneys, legal teams, or executives in a professional office environment. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information.Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare meeting agendas, minutes, correspondence, and other administrative documents</li><li>Maintain filing systems and organize electronic and physical records</li><li>Process invoices, timesheets, and expense tracking</li><li>Route contracts and other documents for signatures and execution</li><li>Assist with subpoenas, liens, document requests, and legal documentation</li><li>Support meeting, event, and training logistics</li><li>Provide administrative assistance to executive leadership as needed</li><li>Communicate professionally with internal departments, Board members, and external stakeholders</li></ul>
2026-06-12T00:00:00Z

Accounting Assistant

Fullerton, CA
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for an Accounting Assistant to join a manufacturing organization in Fullerton, California on a contract basis with the potential for a permanent role. This position supports both payables and receivables operations, helping maintain accurate financial records and timely transaction processing. The ideal candidate is detail-oriented, organized, and comfortable handling a mix of invoice, payment, and general accounting tasks in a fast-paced environment. Responsibilities: • Enter supplier invoices into the accounting system with a high degree of accuracy and attention to detail. • Reconcile purchase orders, invoices, and payment records to confirm transactions are complete and properly supported. • Maintain organized digital records by scanning and filing invoice documentation for audit readiness and future reference. • Work with vendors and internal purchasing teams to investigate and resolve billing differences or pricing issues. • Coordinate scheduled and off-cycle payment runs while ensuring disbursements are processed correctly and on time. • Secure approvals for invoices outside the purchase order process and apply appropriate general ledger classifications. • Record incoming customer payments promptly and allocate receipts accurately within the accounting system. • Prepare customer billing from shipping documentation and issue invoices on a daily basis. • Review employee expense submissions for required support and policy compliance, and assist with journal entry processing or other accounting projects as needed.
2026-06-19T00:00:00Z

Accounting Assistant

Monrovia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please apply today!Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-06-04T00:00:00Z

Jr. Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a detail-oriented Jr. Administrative Assistant to support daily office operations in Santa Monica, California. This is a Contract position suited for someone who can keep schedules organized, coordinate travel, and provide dependable administrative support across a busy team. The ideal candidate is comfortable handling meeting logistics, maintaining documentation, and helping communication flow smoothly throughout the workday. Responsibilities: • Manage calendars for team members by arranging meetings, updating schedules, and resolving timing conflicts • Provide day-to-day administrative support, including preparing materials, organizing information, and assisting with routine office tasks • Coordinate travel plans such as transportation, lodging, and itinerary details to support business needs • Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines • Schedule and support conference calls by confirming participants, distributing details, and helping meetings run efficiently • Track appointments, follow-ups, and key deadlines to help the team stay organized and on schedule
2026-06-17T00:00:00Z

Human Resources (HR) Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized Human Resources Assistant to support daily HR operations in Los Angeles, California. This Human Resources Assistant position will help maintain employee records, coordinate onboarding documentation, and provide administrative assistance across a range of personnel activities. The ideal candidate is detail-oriented, comfortable handling confidential information, and able to keep multiple tasks moving efficiently in a fast-paced environment. Key Responsibilities:• Process check requests and record related expenses accurately within budget tracking processes.• Assemble and prepare onboarding packets and personnel folders for incoming employees.• Maintain organized filing systems for both new employee and separation documentation.• Draft and update employee letters related to transfers, status changes, and other personnel actions.• Keep organizational charts current by reflecting staffing updates and reporting changes.• Gather, review, and upload required compliance documents to ensure records remain complete.• Coordinate the distribution of employee recognition items for milestones such as birthdays and work anniversaries. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-06-22T00:00:00Z

Human Resources (HR) Assistant

Van Nuys, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support a short-term Contract assignment in Van Nuys, California. This role will focus on organizing employee records, verifying documentation, and assisting with onboarding-related paperwork in a fast-paced healthcare environment. The assignment is expected to last at least two weeks, with the potential to continue until the project is completed. Key Responsibilities:• Review a high volume of employee files each day to confirm records are complete and properly organized.• File and maintain licenses, certifications, and other personnel documents with accuracy and confidentiality.• Examine HR records for missing forms or incomplete paperwork and flag items that require follow-up.• Support the onboarding process by helping prepare and complete orientation documentation for new hires.• Enter and update license and credential details within the HR information system.• Maintain orderly file management practices to help the team process a large backlog of personnel records.• Handle sensitive employee information in accordance with privacy and compliance standards. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-06-22T00:00:00Z