<p>We are looking for an organized and detail-oriented part time Receptionist to join our team in Stockton, California. This role requires someone with excellent communication skills and the ability to manage multiple tasks in a fast-paced environment. As this is a long-term contract position, we are seeking a candidate who is committed to delivering exceptional service and maintaining a welcoming atmosphere for clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Greet clients and visitors warmly and ensure they are directed to the appropriate person or department.</p><p>• Operate and manage a multi-line phone system efficiently, ensuring calls are answered promptly and routed correctly.</p><p>• Handle incoming calls with courtesy, addressing inquiries or redirecting them as necessary.</p><p>• Maintain the reception area, ensuring it is clean, organized, and welcoming at all times.</p><p>• Provide support to administrative staff by performing basic clerical duties, such as filing and data entry.</p><p>• Schedule appointments and manage the company calendar to ensure smooth operations.</p><p>• Assist in managing incoming and outgoing mail and deliveries.</p><p>• Uphold company standards by providing exceptional customer service in every interaction.</p><p>• Maintain accurate records of visitor logs and other reception-related documentation.</p><p>• Collaborate with team members to support office operations and resolve any issues promptly.</p>
<p>Robert Half is working with a leading educational organization in the South San Francisco who is seeking a <strong>Bilingual Spanish Front Desk Receptionist</strong> to serve as the first point of contact. The ideal candidate will be fluent in <strong>English and Spanish</strong>, highly organized, and capable of managing front office operations while providing exceptional customer service to a diverse school community.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist students, parents, visitors, and staff in a professional and welcoming manner in both <strong>English and Spanish</strong></li><li>Answer and route incoming phone calls, respond to inquiries, and provide general information regarding school programs and services</li><li>Manage front desk operations including visitor check-in, badge distribution, and maintaining security procedures</li><li>Provide administrative support such as filing, data entry, scanning documents, and preparing correspondence</li><li>Assist with scheduling appointments and coordinating meetings for school administrators and staff</li><li>Maintain accurate records and support office operations related to student services, attendance, and general administrative tasks</li><li>Translate basic communications and assist Spanish-speaking families with forms, school information, and resources</li></ul><p><br></p>
<ul><li>Greet and assist visitors and callers promptly and professionally.</li><li>Answer, screen, and direct incoming phone calls; take and relay accurate messages as needed.</li><li>Manage appointment scheduling, meeting room bookings, and maintain visitor logs.</li><li>Provide information about the organization and its services to guests and callers.</li><li>Handle daily mail, deliveries, and maintain office supply inventory.</li><li>Keep the reception area clean, organized, and welcoming.</li><li>Assist with administrative tasks and support other departments when required.</li></ul>
We are looking for a dedicated Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and exceptional service. The ideal candidate will thrive in a collaborative environment and possess strong organizational and communication skills.<br><br>Responsibilities:<br>• Greet and assist visitors with attention to detail and courtesy.<br>• Manage multi-line phone systems, including answering and transferring calls promptly.<br>• Maintain accurate records and handle sensitive or confidential documents securely.<br>• Collaborate with team members to complete assigned projects efficiently.<br>• Communicate effectively with managers and clients, addressing any job-related concerns or deadlines.<br>• Provide concierge-style services to ensure a seamless experience for guests.<br>• Organize and maintain the reception area to uphold a meticulous image.<br>• Operate switchboard systems efficiently to support office communications.<br>• Support additional administrative tasks as needed to meet organizational goals.
We are looking for a detail-oriented and personable Receptionist to join our team on a short-term contract basis in Los Gatos, California. This role will span 2–4 weeks and offers the opportunity to support the smooth operation of our office while serving as the first point of contact for visitors. The ideal candidate will be adept at multitasking, have strong communication skills, and be proficient in using Slack for internal coordination.<br><br>Responsibilities:<br>• Welcome guests warmly, ensuring they feel comfortable upon arrival.<br>• Notify team members of visitor arrivals using Slack and manage visitor sign-in procedures.<br>• Maintain a neat and organized reception area to uphold a well-maintained office environment.<br>• Monitor Slack channels to respond promptly to messages and coordinate team updates.<br>• Schedule conference rooms, assist with meeting arrangements, and provide basic calendar support.<br>• Process incoming and outgoing mail and packages, ensuring timely handling.<br>• Order office supplies and ensure inventory is restocked as necessary.<br>• Support facilities-related requests and communicate office issues effectively through Slack.<br>• Assist with special projects or administrative tasks during the contract period.<br>• Maintain common areas and uphold office organization standards.
<p>We are seeking an Accounts Receivable (AR) Clerk with a minimum of 6 months or more of relevant experience for a temp-to-hire opportunity. This role is ideal for someone who thrives in a collaborative team environment and demonstrates professional and clear communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts receivable transactions and maintain accurate records.</li><li>Reconcile accounts, research discrepancies, and follow up on outstanding balances.</li><li>Generate and analyze AR reports using MS Excel, including working with large data sets.</li><li>Support cash application and assist with month-end closing activities.</li><li>Collaborate closely with internal teams to resolve payment issues.</li><li>Provide updates and reporting as needed.</li></ul>
<p>We are seeking an Accounts Receivable (AR) Clerk with at least 2 years of relevant experience for a temp-to-permanent opportunity. The ideal candidate works well in a collaborative, team-oriented environment, communicates professionally and clearly, and has hands-on experience with large data sets using Microsoft Excel.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts receivable transactions and maintain accurate records</li><li>Reconcile accounts, investigate discrepancies, and follow up on outstanding balances</li><li>Create and analyze AR reports in Microsoft Excel, including large data sets</li><li>Support cash application and assist with month-end closing activities</li><li>Work closely with internal teams to resolve payment issues</li><li>Provide timely updates and reporting as needed</li></ul><p><br></p>
<p>Our company is looking for a detail-oriented Accounts Receivable Specialist to support our growing accounting operations. If you thrive in a fast-paced environment and enjoy working with numbers, we invite you to apply and become an essential member of our finance department.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage invoicing, billing, and collections to ensure timely receipt of payments</li><li>Monitor outstanding accounts and follow up with clients regarding overdue balances</li><li>Apply payments to customer accounts and reconcile discrepancies</li><li>Assist with month-end closing procedures and prepare aging reports</li><li>Communicate professionally with internal teams and customers to resolve payment issues</li><li>Support audits and ensure compliance with company policies and regulatory requirements</li><li>Maintain accurate and organized records for all accounts receivable transactions</li></ul><p><br></p><p>For immediate consideration, please contact Dennis at 925-271-4809</p><p><br></p>
<p>Robert Half is seeking an <strong>Accounts Receivable Clerk </strong>to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li> Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li></ul>
<p>We are looking for a detail-oriented Billing Clerk to join our team in Stockton, California. This is a long-term contract position ideal for candidates who excel in managing high-volume billing operations and are adept at working with invoicing systems. The role offers an opportunity to contribute to billing processes for construction-related projects while ensuring accuracy and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Enter large volumes of billing data with precision and attention to detail.</p><p>• Generate and process invoices using JD Edwards software.</p><p>• Utilize billing templates and pivot tables to streamline invoicing procedures.</p><p>• Provide support for the billing aspects of construction projects.</p><p>• Collaborate with team members to ensure timely and accurate billing operations.</p><p>• Verify and reconcile billing statements to ensure consistency with company records.</p><p>• Maintain organized records of billing transactions for easy retrieval and auditing.</p><p>• Assist in troubleshooting and resolving billing discrepancies.</p><p>• Adapt and adhere to company billing guidelines and procedures.</p><p><br></p><p>For immediate consideration please contact 209-225-2014 </p>
We are looking for a meticulous Billing Clerk to join our team in Martinez, California. This Contract to permanent position offers an exciting opportunity to contribute to the financial operations of a reputable organization in the electrical construction industry. If you are detail-oriented and experienced in billing processes, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare and organize billing packages, ensuring all required supporting documents such as labor reports, material invoices, and subcontractor records are included.<br>• Review invoices for compliance with client billing guidelines and verify accuracy before submission.<br>• Submit invoices through company and client systems, adhering to established procedures.<br>• Monitor and validate electronic time reports weekly to ensure payroll and billing accuracy.<br>• Upload required documentation into client platforms to facilitate timely payments.<br>• Collaborate with project managers to review and finalize invoice details.<br>• Follow up with clients to ensure payments are received on time and maintain accounts receivable aging reports.<br>• Respond promptly to audit requests from both internal teams and external customers.<br>• Assist with project cost analysis and support pricing for additional work using company systems.<br>• Compile and distribute weekly productivity reports and metrics related to commercial projects.
<p>Our client is seeking to hire two (2) Receptionists for their Redwood City, CA operations. These roles have possibilities to become contract to hire and requires onsite work daily. You will have perks such as access to a gym and fitness classes. Apply today to join this winning team!</p><p><br></p><p><strong>Position Overview:</strong></p><p><br></p><p>As a Receptionist, you will play a key role in ensuring the smooth operation of daily office activities, offering both administrative and front desk support.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Serve as the welcoming point of contact for clients, visitors, and employees, consistently creating a positive experience.</li><li>Answer and route incoming telephone calls promptly and in accordance with company procedures, directing inquiries to the proper departments.</li><li>Distribute mail and process both incoming and outgoing packages, coordinating courier pickups and deliveries, and promptly resolving any related issues.</li><li>Issue and track security badges to visitors and staff as required.</li><li>Maintain clear and accurate flow of communications and correspondence within the office.</li><li>Monitor office supply levels and process requisition orders as needed.</li><li>Support the Facility Manager and Facility Coordinator with clerical and administrative duties related to building operations.</li><li>Respond to routine client and general questions, escalating complex matters to the appropriate contacts.</li><li>Participate in training and facility programs to continually develop your professional skills.</li><li>Maintain a tidy, organized, and secure work environment.</li><li>Uphold all company and client policies, practices, and procedures.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Stockton, California. In this Contract position, you will play a key role in managing financial transactions and providing excellent customer service. This role offers the opportunity to contribute to essential accounting processes while gaining valuable experience in a collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable and accounts receivable transactions efficiently.</p><p>• Handle customer inquiries and provide support to ensure a positive experience.</p><p>• Reconcile accounts to ensure accurate financial records.</p><p>• Prepare and process invoices, ensuring timely billing and documentation.</p><p>• Maintain accurate data entry for all financial transactions.</p><p>• Record and track cash receipts with precision and attention to detail.</p><p>• Utilize accounting software such as QuickBooks, SAP, and Oracle to manage financial data.</p><p>• Collaborate with team members to streamline accounting processes.</p><p>• Generate financial reports and summaries as required.</p><p>• Ensure compliance with company policies and accounting regulations.</p>
<p>Our client is seeking a talented Accounting Clerk who can provide accounting and clerical assistance to their accounting department. This position is contract-to-hire and is looking to start immediately.</p><p> </p><p>Expectations:</p><ul><li>Typing accurately, preparing and maintaining accounting documents and records</li><li>Preparing bank deposits, general ledger postings and statements</li><li>Reconcile accounts and bank statements by comparing statements with the general ledger in a timely manner</li><li>Daily enter key data of financial transactions in database</li><li>Maintains accounting records by making copies and filing documents</li></ul><p><br></p>
<p>Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk with strong GAAP knowledge, excellent communication skills, and a proactive mindset. In this full-time role, you will support accounts payable (AP), accounts receivable (AR), account reconciliations, and day-to-day financial operations across diverse client projects. Apply today to grow your career with our team.</p><p><br></p><p>To learn more about this unique opportunity, please contact via my email address on LinkedIn -Tawnia Kirshen.</p><p><br></p><p><strong>Key responsibilities include </strong></p><ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p>Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk with strong GAAP knowledge, excellent communication skills, and a proactive mindset. In this full-time role, you will support accounts payable (AP), accounts receivable (AR), account reconciliations, and day-to-day financial operations across diverse client projects. Apply today to grow your career with our team.</p><p><br></p><p>To learn more about this opportunity, please contact Tawnia Kirshen via LinkedIn to obtain my email and share your resume.</p><p><br></p><p><strong>Key Job Duties:</strong></p><ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Accurately input and maintain data records in databases and systems.<br>• Perform numerical and alphanumeric data entry tasks with speed and precision.<br>• Organize and manage data to ensure accessibility and reliability.<br>• Generate reports and summaries based on data inputs and operational needs.<br>• Provide administrative support to streamline operations and processes.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Monitor and verify information to minimize errors and discrepancies.<br>• Handle sensitive data with confidentiality and professionalism.<br>• Assist in maintaining documentation and tracking updates effectively.
We are looking for an experienced Sr. Receptionist to join our team in Los Gatos, California. This is a long-term contract position offering the opportunity to contribute to an engaging and dynamic environment. The role requires exceptional organizational skills and the ability to manage multiple tasks effectively, ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Welcome and assist visitors, vendors, and internal employees in a detail-oriented and friendly manner.<br>• Coordinate and oversee vendor activities, including managing their entry and exit at various locations.<br>• Utilize Slack channels to communicate effectively across multiple departments and locations.<br>• Handle catering arrangements and scheduling requests to meet organizational needs.<br>• Travel between nearby campus buildings to support administrative tasks, all within a two-block radius.<br>• Operate and manage a multi-line phone system, ensuring calls are answered promptly and efficiently.<br>• Provide administrative support by maintaining schedules and managing office procedures.<br>• Facilitate communication using tools like Gmail and G Chat, ensuring timely responses and streamlined workflows.<br>• Assist with day-to-day office operations, ensuring the workplace runs smoothly and efficiently.
<p>Join Robert Half’s Full-Time Engagement Professionals team as an Accounts Payable Clerk. In this permanent role, you’ll manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support timely financial reporting. Work with a variety of clients across industries while enjoying the stability and benefits of full-time employment with Robert Half. Apply today to take your AP career to the next level.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p>Job Duties:</p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
<p>Are you detail-oriented and thrive in a fast-paced environment? Our company is seeking an Accounts Payable Specialist to join our accounting team and ensure timely and accurate processing of vendor invoices and payments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process invoices and expense reports efficiently and accurately</li><li>Manage vendor accounts, including setup and maintenance</li><li>Verify, code, and post accounts payable transactions</li><li>Prepare and process payments, ensuring compliance with company policies</li><li>Reconcile accounts and resolve discrepancies on a regular basis</li><li>Assist with month-end closing procedures and prepare supporting documentation</li><li>Respond to internal and external inquiries regarding accounts payable matters</li><li>Contribute to process improvement initiatives as needed</li></ul><p>For immediate consideration, please contact Dennis at 925-271-4809</p><p><br></p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p>Join Robert Half’s Full-Time Engagement Professionals Team as an Accounts Payable Clerk and take your AP expertise to the next level. We’re looking for a detail-oriented and reliable professional to manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support accurate and timely financial reporting. In this unique, full-time role, you’ll provide essential accounting support to a variety of clients across different industries—while enjoying the consistency and benefits of permanent employment with Robert Half.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p>Job Duties:</p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in San Jose, California. This role involves managing financial transactions and ensuring the accuracy and efficiency of invoice processing and payment activities. The ideal candidate will bring strong organizational skills and a thorough understanding of accounts payable processes.<br><br>Responsibilities:<br>• Accurately process invoices by reviewing, coding, and entering them into the system.<br>• Conduct regular check runs to ensure timely payments to vendors.<br>• Verify invoice details to ensure compliance with company policies and resolve discrepancies.<br>• Maintain organized records of transactions and accounts payable activities.<br>• Collaborate with internal teams to address payment-related queries and issues.<br>• Prepare reports and summaries related to accounts payable operations.<br>• Assist in reconciling accounts payable transactions to ensure accuracy.<br>• Follow up with vendors regarding outstanding invoices or payment concerns.<br>• Support month-end closing activities by providing necessary accounts payable data.<br>• Continuously review and improve accounts payable workflows for efficiency.
<p>Join Robert Half’s Full-Time Engagement Professionals Team as an Accounts Payable Clerk and take your AP expertise to the next level. We’re looking for a detail-oriented and reliable professional to manage outgoing payments, process high-volume invoices, reconcile vendor accounts, and support accurate and timely financial reporting. In this unique, full-time role, you’ll provide essential accounting support to a variety of clients across different industries—while enjoying the consistency and benefits of permanent employment with Robert Half.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p>Job Duties:</p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>