22 Results for Front Desk Assistant Jobs in Livermore, CA

Add your latest resume to match with open positions.

Front Desk Support - Start-up Company

Mountain View, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
What You'll Do<ul><li>Greet and assist visitors, clients, and employees</li><li>Manage incoming calls, emails, and front desk inquiries</li><li>Coordinate conference rooms, meetings, and office logistics</li><li>Handle mail, packages, and office supplies</li><li>Support workplace events and day-to-day office operations</li><li>Maintain a polished, organized, and guest-ready office</li></ul>
2026-10-30T00:00:00Z

Receptionist

Redwood City, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations for a non-profit living community in Redwood City, California. This contract-to-permanent opportunity is well suited for someone who enjoys creating a positive first impression, delivering attentive service, and keeping a busy reception area running smoothly. The ideal candidate brings a thoughtful approach, patience, and strong communication skills when assisting residents, guests, and internal staff throughout the day. Responsibilities: • Welcome residents, family members, visitors, and service providers while maintaining a courteous and detail-oriented front desk presence. • Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and relay messages in a timely manner. • Provide helpful day-to-day assistance to residents by answering questions and responding to routine requests with care and respect. • Coordinate communication with maintenance and grounds personnel using a walkie-talkie to address operational needs efficiently. • Perform administrative support tasks such as invoice coding, basic record handling, and general office organization. • Keep the reception area and front desk activities organized, ensuring smooth daily operations in a fast-paced environment.
2026-11-03T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are seeking a Part-Time Office Assistant to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.Key ResponsibilitiesAdministrative Support<ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul>Resource Library & Special Projects<ul><li>Organize, catalog, and maintain the firm's materials and resource library</li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
2026-10-21T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a detail-oriented and dependable Receptionist to support daily front desk operations for a boutique law firm in Oakland. This contract position is ideal for someone who enjoys creating a welcoming first impression, managing incoming communications, and assisting with intake-related tasks. The right candidate will be comfortable working on-site, handling a steady flow of phone activity, and providing organized administrative support in a fast-paced environment. Responsibilities:• Welcome visitors and create a positive, welcoming experience at the front desk.• Manage incoming calls through a multi-line phone system, directing each inquiry to the appropriate contact or department.• Support intake activities by gathering basic information accurately and ensuring records are organized.• Monitor front office operations and maintain an orderly, efficient reception area.• Respond to general questions from callers and guests with clear, courteous communication.• Coordinate routine administrative support tasks that help keep daily office operations running smoothly.• Handle part-time reception coverage with flexibility based on scheduling needs.
2026-10-29T00:00:00Z

Receptionist

Hillsborough, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half is working with on of our top clients in Hillsborough who is looking for an organized, professional, and proactive Administrative Assistant to support the City Manager’s Office. This is an excellent opportunity for an experienced administrative professional who enjoys working in a professional environment and takes pride in providing exceptional organizational, administrative, and customer service support. The ideal candidate will be detail-oriented, resourceful, and comfortable handling confidential information while balancing multiple priorities in a fast-paced public-sector setting. This individual will play an important role in supporting executive leadership, coordinating departmental activities, maintaining accurate records, and ensuring the smooth day-to-day operations of the office. If interested, please see the description below and if interested, please apply now! We are looking to fill this role immediately. Do wait! Apply now. Key Responsibilities<ul><li>Provide comprehensive administrative support to the City Manager’s Office, including correspondence, document preparation, filing, and general office coordination.</li><li>Assist with preparing, proofreading, formatting, and distributing reports, presentations, memorandums, agendas, and other official documents.</li><li>Manage calendars, coordinate meetings, schedule appointments, and assist with meeting logistics for executive leadership.</li><li>Serve as a professional point of contact for internal departments, residents, community members, and external stakeholders.</li><li>Handle incoming phone calls, emails, inquiries, and requests, ensuring timely and professional responses.</li><li>Maintain organized electronic and physical filing systems, ensuring documents and municipal records are accurate, accessible, and properly maintained.</li><li>Assist with coordinating City Council meetings, public meetings, and special events, including preparation of meeting materials and supporting documentation.</li><li>Track correspondence, departmental requests, deadlines, and follow-up items to ensure timely completion.</li><li>Process invoices, purchase orders, expense reports, and other administrative documentation as needed.</li><li>Handle sensitive and confidential information with discretion, professionalism, and sound judgment.</li><li>Provide backup administrative support to other departments and assist with special projects and assignments as needed.</li></ul>
2026-11-02T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in California. This Contract position will provide short-term on-site coverage for approximately 4-6 weeks, with the timeline subject to business needs. The ideal candidate will create a welcoming experience for employees, clients, and guests while handling calls, visitor coordination, and general office support with care. Responsibilities: • Serve as the first point of contact at the front desk, ensuring consistent and courteous reception coverage throughout the workday. • Welcome employees, clients, and guests in a detail-oriented manner and help direct them to the appropriate destination. • Answer incoming calls on a multi-line phone system, respond to general inquiries, and route messages accurately. • Oversee visitor sign-in procedures and help maintain an organized and secure arrival process. • Provide administrative assistance and light office support to help keep daily operations running smoothly. • Respond to employee and workplace needs with a service-oriented approach and a high level of care. • Maintain an orderly front desk area that reflects a positive and business-appropriate environment. • Learn office procedures quickly and adapt to changing priorities during the contract assignment.
2026-10-26T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly. Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract opportunity is ideal for someone who can manage administrative workflows, maintain accurate records, and provide detail-oriented front-desk support. The role requires strong attention to detail, clear communication, and the ability to handle multiple tasks in a busy office environment. Schedule: Monday–Friday, 8 AM–5 PM Assignment: permanent Contract, 3–6 Months Seeking an organized and dependable Administrative Assistant to support a busy Public Works Department. Responsibilities: Process purchase orders and invoices Order supplies and maintain office inventory Answer and route incoming calls Assist customers and respond to vendor inquiries Provide general administrative and clerical support
2026-10-30T00:00:00Z

Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-11-02T00:00:00Z

Administrative Assistant

Hayward, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
2026-10-01T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for a detail-focused Administrative Assistant to support labor compliance operations for construction projects in Stockton, California. This contract opportunity with potential for a permanent role is ideal for someone who can coordinate records, manage reporting timelines, and communicate effectively with internal teams and subcontractors. The role centers on helping maintain compliance with prevailing wage and certified payroll requirements while keeping documentation organized and accurate. Responsibilities: • Prepare and submit recurring certified payroll and prevailing wage documentation for public and government-funded projects. • Examine project setup materials to determine reporting obligations, wage rules, and required compliance steps. • Monitor deadlines and maintain organized files to support adherence to labor regulations and contract requirements. • Review subcontractor payroll submissions for completeness, accuracy, and proper supporting documentation. • Communicate with subcontractors and project stakeholders to resolve missing details, corrections, and outstanding compliance items. • Maintain tracking logs and project records related to certified payroll, labor reporting, and audit support activities. • Investigate payroll discrepancies and coordinate with payroll or accounting teams to address compliance-related issues. • Assist with audits, union-related reporting, labor statistics, invoicing follow-up, and distribution of payroll-related reports as needed.
2026-10-26T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26.125 - 30.25 USD / Hourly
We are looking for a highly organized Administrative Assistant to support senior leadership within a mission-driven non-profit organization in Oakland, California. This Contract position will play a central role in keeping executive priorities, communications, meetings, and project activities moving efficiently across the organization. The ideal candidate brings strong judgment, effective communication skills, and the ability to manage sensitive information while coordinating multiple deadlines in a fast-paced environment. Responsibilities: • Provide day-to-day administrative support to executive leadership, ensuring schedules, communications, and priority items are managed with accuracy and discretion. • Coordinate calendars, meetings, and follow-up actions while helping keep strategic and time-sensitive initiatives on track. • Create, revise, and proofread presentations, reports, correspondence, and briefing materials for leadership, board, committee, partner, alumni, and student audiences. • Organize meeting logistics and prepare materials needed for internal and external stakeholder discussions. • Track multiple projects at once, monitor milestones, and help address administrative roadblocks that could affect deadlines or deliverables. • Work closely with teams across programs, operations, development, communications, and finance to support cross-functional initiatives. • Assist with the preparation of dashboards, summaries, and other project documentation for a variety of business needs. • Support event coordination and stakeholder engagement activities, including scheduling, document preparation, and communication follow-through.
2026-10-30T00:00:00Z

Administrative Assistant

Los Gatos, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position focused on administrative coordination, front-desk support, and accurate data handling within a district office environment. The role will assist with records management, communication tasks, and system-related administrative processes while helping maintain efficient office workflows. Responsibilities: • Provide day-to-day administrative support for district office activities, ensuring tasks are completed accurately and on schedule. • Enter, update, and maintain records in internal databases and student information systems with a high level of accuracy. • Assist with Aeries and CalPADS-related administrative processing, including data review and record support. • Manage absence tracking activities and maintain organized logs for office reporting and follow-up. • Support the volunteer clearance process by reviewing documentation and coordinating processing steps. • Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate staff members. • Perform receptionist and general front-office duties to help maintain an organized office environment.
2026-11-02T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We're seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure a seamless experience for both internal teams and external stakeholders. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping processes organized and running efficiently. Key Responsibilities:<ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails professionally</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, record management, and document preparation</li><li>Coordinate office supplies, vendor relationships, and facility requests</li><li>Support travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for visitors, clients, and employees</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-11-02T00:00:00Z

Bilingual Spanish Receptionist

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Greet visitors, clients, and community members professionally</li><li>Answer and route phone calls in English and Spanish</li><li>Schedule appointments and support front desk coordination</li><li>Assist with intake forms, filing, scanning, and document organization</li><li>Maintain the reception area and support office presentation</li><li>Enter and update information in office systems accurately</li><li>Support staff with administrative and client-facing communication tasks</li><li>Maintain professionalism and confidentiality in all interactions</li></ul>
2026-10-16T00:00:00Z

Facilities Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're looking for a hands-on, proactive Facilities Assistant to help create an exceptional workplace experience in a fast-growing startup environment. This role is ideal for someone who enjoys wearing multiple hats, solving problems on the fly, and ensuring the office runs smoothly so employees can do their best work. Fast paced medical device company! Key Responsibilities<ul><li>Support day-to-day office and facilities operations</li><li>Conduct office walkthroughs to maintain a clean, organized, and fully stocked workplace</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, workstation setups, and onboarding logistics</li><li>Manage office, kitchen, and facilities supplies and inventory</li><li>Support company events, all-hands meetings, and employee engagement activities</li><li>Respond to facility requests and troubleshoot workplace issues</li><li>Help maintain a safe, welcoming, and employee-focused office environment</li></ul>
2026-10-30T00:00:00Z

Facilities Assistant

Menlo Park, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
AI/Start-up Environment Key Responsibilities<ul><li>Support daily office and facilities operations</li><li>Respond to employee facility requests and work orders</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, conference room setups, and event support</li><li>Monitor and replenish office, kitchen, and facilities supplies</li><li>Conduct routine office walkthroughs to ensure a clean and functional workplace</li><li>Support safety, security, and workplace standards</li></ul>
2026-10-30T00:00:00Z

Office Services Clerk

San Francisco, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Robert Half is partnering with a national law firm to identify a reliable and proactive Office Services Clerk to support daily operations in its San Francisco office on a long-term contract basis. This position involves hands-on office services, document processing, mailroom operations, supply management, and general administrative support to ensure the office runs efficiently.The ideal candidate has prior experience in office services or administrative support within a law firm or professional office environment. This opportunity is well-suited for someone who is dependable, organized, comfortable managing multiple responsibilities, and capable of working independently while supporting the day-to-day needs of attorneys and staff.Key Responsibilities<ul><li>Perform daily document production and processing tasks, including copying, scanning, printing, binding, and distributing documents to attorneys and staff.</li><li>Manage incoming and outgoing mail, packages, deliveries, shipping, receiving, and internal document distribution.</li><li>Monitor, order, organize, and replenish office supplies, kitchen essentials, and other shared office resources.</li><li>Maintain the organization and functionality of common areas, conference rooms, kitchens, and shared office spaces.</li><li>Coordinate conference room setups and breakdowns for meetings, including preparing materials, equipment, and refreshments as needed.</li><li>Operate copiers, scanners, printers, and other office equipment, assisting with basic troubleshooting and equipment-related requests.</li><li>Assist with general office operations, including supporting routine facilities needs, coordinating equipment maintenance, and responding to internal service requests.</li><li>Provide reception coverage as needed, including greeting visitors, answering phones, responding to emails, and directing inquiries.</li><li>Support attorneys, legal secretaries, and administrative staff with special projects, document handling, and general office services requests.</li><li>Assist with basic electronic document management, file organization, and transferring files from external storage devices as needed.</li></ul>
2026-10-29T00:00:00Z

Data Entry Clerk

San Carlos, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Robert Half is working with a reputable company in San Carlos. They are seeking a detail-oriented Data Entry Specialist to support its production operations. This role is responsible for accurately transferring and maintaining production scheduling information from Excel spreadsheets into Microsoft Dynamics 365 (D365), helping ensure production records remain current, accurate, and organized. The ideal candidate is highly organized, comfortable working with spreadsheets and data management systems, and able to maintain a high level of accuracy while meeting daily deadlines. This is an excellent opportunity for someone who enjoys structured, detail-focused work and understands the importance of accurate production data in a manufacturing environment. Key Responsibilities<ul><li>Enter production scheduling data from Excel spreadsheets into Microsoft Dynamics 365 (D365).</li><li>Verify the accuracy of information before and after data entry to ensure records are complete and reliable.</li><li>Review production schedule records for missing information, inconsistencies, and discrepancies.</li><li>Update existing records in D365 to reflect current production scheduling information.</li><li>Organize and maintain Excel spreadsheets, source documents, and supporting production records.</li><li>Identify and report data errors, missing information, or scheduling discrepancies to the appropriate supervisor.</li><li>Maintain data integrity and ensure company information is handled confidentially and securely.</li><li>Meet established daily and weekly data entry goals while maintaining a high level of accuracy.</li><li>Provide administrative support related to production scheduling data and record maintenance as needed.</li></ul>
2026-10-27T00:00:00Z

Part-Time Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Answer phones and respond to routine administrative inquiries</li><li>Provide clerical and scheduling support to office staff</li><li>Perform filing, scanning, data entry, and document organization</li><li>Prepare spreadsheets, reports, and correspondence</li><li>Help maintain records and databases accurately</li><li>Assist with event logistics and special projects</li><li>Support general office operations and administrative workflow</li></ul>
2026-10-16T00:00:00Z

22 results for Front Desk Assistant in Livermore, CA