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9 results for Administrative Assistant in League City, TX

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an experienced Program Manager to oversee the operations of a university program or department in Houston, Texas. This role involves managing day-to-day activities, supervising staff, and ensuring compliance with regulatory standards. As a Long-term Contract position, this opportunity is ideal for professionals with a background in research oversight, regulatory compliance, or ethics. Responsibilities: • Manage daily operations of a university program or department, ensuring efficiency and alignment with organizational goals. • Supervise and provide guidance to staff members, including evaluating performance and coordinating tasks. • Develop and implement procedures for effective program administration. • Monitor program expenditures and ensure adherence to budgetary constraints. • Prepare and review reports, including budgets, activity summaries, and ad hoc analyses as needed. • Coordinate grant-related communications and oversee related processes such as scholarships and funding proposals. • Create and maintain comprehensive documentation, including abstracts, research reports, and procedural manuals. • Ensure compliance with policies, procedures, and conflict of interest regulations. • Collaborate with research faculty, staff, and university offices such as Contracts and Grants, Technology Transfer and Innovation, and Research Integrity and Oversight. • Perform additional duties as assigned to support program success.
2026-04-24T00:00:00Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000 - 72800 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-04-23T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a highly organized Executive Assistant to provide comprehensive administrative and personal support in Houston, Texas. This Long-term Contract position requires someone who can manage a fast-moving schedule, handle sensitive matters with discretion, and keep priorities on track in a detail-focused legal environment. The ideal candidate brings strong judgment, exceptional coordination skills, and the ability to anticipate needs while maintaining a reliable and dependable presence. Responsibilities: • Oversee complex business and personal calendars, ensuring appointments are accurately scheduled and time conflicts are prevented. • Coordinate meetings, calls, and events across multiple time zones while maintaining clear confirmations and timely updates. • Monitor upcoming deadlines, action items, and follow-through needs so commitments remain organized and completed on time. • Prepare clear written communications and manage confidential correspondence with attention to detail. • Arrange domestic and international travel, including transportation, lodging, and detailed itineraries that support smooth execution. • Support event coordination for business functions and other planned engagements as requested. • Conduct research on a range of business and personal matters, then summarize findings to help inform decisions. • Assist with errands, reservations, appointments, purchases, and household-related coordination while safeguarding private information. • Anticipate priorities and take initiative on next steps to provide proactive executive support in a fast-paced setting.
2026-04-28T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-04-17T00:00:00Z

Receptionist/Administrative Assistant

Houston, TX
onsite
Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily administrative operations for a church office in Houston, Texas. This Contract to Permanent opportunity is ideal for someone who is organized, service-oriented, and comfortable managing front desk responsibilities alongside facility, event, and membership-related coordination. The person in this role will help keep office functions running smoothly while providing dependable support to staff, visitors, and ministry activities. Responsibilities:• Manage membership records and update database information accurately, including processing membership changes and preparing transfer correspondence when requested.• Maintain facility schedules and coordinate space usage, parking arrangements, and related resources for church activities and partner events.• Conduct regular inspections of cemetery grounds to identify upkeep needs and work with external administration teams on burial arrangements and maintenance items.• Organize holiday flag placement at veterans’ graves and ensure commemorative observances are supported according to schedule.• Record attendance details for weekly events and maintain accurate administrative data for internal tracking.• Coordinate security coverage for events, oversee surveillance and access systems, and maintain key control, key fob distribution, and building permit records.• Handle incoming and outgoing mail and deliveries, and support office purchasing by ordering approved supplies and maintaining vending inventory.• Track kitchen equipment, furniture, and shared-space supplies while helping coordinate volunteers for seasonal decorating and special facility needs.• Support the setup and logistical preparation for non-worship events such as concerts, weddings, funerals, and partner gatherings, including collaboration with hospitality volunteers.• Provide general administrative support to staff by preparing ministry materials, assisting with meeting coordination, helping organize outreach efforts such as the annual food drive, and completing other assigned office tasks.
2026-04-27T00:00:00Z

Bilingual Administrative Assistant

Houston, TX
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a bilingual Administrative Assistant to support daily office operations for a Contract position based in Houston, Texas. This role is ideal for someone who is organized, detail oriented, and comfortable serving as a key point of contact for visitors, callers, and internal team members. The successful candidate will help keep administrative workflows running smoothly through strong communication, accurate record handling, and dependable front-office support. Responsibilities: • Manage day-to-day administrative tasks to ensure the office operates efficiently and effectively. • Welcome visitors, respond to inbound phone calls, and direct inquiries to the appropriate team members. • Maintain accurate records by entering, updating, and organizing data in company systems and files. • Provide bilingual support in verbal and written communication when assisting staff, clients, and visitors. • Coordinate general reception activities, including handling correspondence and supporting routine office needs. • Assist with scheduling, document preparation, and other clerical duties for office leadership and project teams. • Support special administrative assignments as needed, including tasks related to office process updates or internal system changes. • Help maintain an organized work environment while upholding confidentiality and consistent communication in all interactions.
2026-04-28T00:00:00Z

Legal Assistant

Houston, TX
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a Legal Assistant to support a busy legal team by keeping case materials organized, deadlines on track, and filings properly maintained. This position plays an important role in day-to-day litigation support, working closely with attorneys and paralegals across federal, state, and arbitration matters. The role is based in Houston, Texas, and requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities: • Provide day-to-day administrative support to attorneys and paralegals to help matters progress efficiently. • Organize, scan, save, and maintain legal records, court filings, and case documents across multiple matters. • Monitor federal, state, and arbitration filings, record key activity, and calendar deadlines by reviewing applicable court rules, local rules, and judicial procedures. • Keep case information current in Litify, including matter details, important dates, parties, and court or judge assignments. • Assist with the preparation and filing of new complaints, coordinate service of process, and follow up with process servers as needed. • Prepare and submit pro hac vice applications, notices of appearance, and notices of consent, including obtaining certificates of good standing when required. • Support discovery activities by organizing productions, assisting with redactions and Bates labeling, gathering client information for declarations, and tracking response-related deadlines. • Coordinate deposition and mediation logistics, including scheduling, maintaining calendars, arranging vendors, preserving transcripts, and tracking follow-up deadlines such as errata. • Assist with trial preparation and large-volume mailings by organizing binders and exhibits, preparing outgoing correspondence, and handling settlement check distribution and notice mailouts.
2026-04-23T00:00:00Z

Bilingual Office Assistant

League City, TX
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a Bilingual Office Assistant to join our team in League City, Texas, on a contract basis. In this role, you will handle a variety of administrative and clerical tasks to support daily operations. This position requires excellent organizational skills and the ability to communicate effectively in both English and Spanish. Responsibilities: • Assist with onboarding processes, including helping new hires complete required paperwork. • Scan and upload important documents to maintain accurate and organized digital records. • Perform receptionist duties, such as welcoming visitors and addressing inquiries. • Manage incoming calls and ensure they are directed to the appropriate person or department. • Handle general clerical tasks, such as filing, copying, and data entry. • Maintain an efficient and detail-oriented front desk environment. • Provide bilingual support to ensure clear communication with both English and Spanish-speaking individuals. • Collaborate with team members to ensure administrative tasks are completed in a timely manner.
2026-04-16T00:00:00Z

Paralegal

Houston, TX
onsite
Permanent / Full Time
70000 - 75000 USD / Yearly
We are looking for a detail-oriented and experienced Paralegal to join our team in Texas. This role requires a strong understanding of legal procedures, case management, and litigation processes, with a focus on supporting attorneys in delivering high-quality legal services. If you have a passion for legal research, drafting, and trial preparation, we encourage you to apply. Responsibilities: • Supervise legal assistants and support staff, ensuring their work is accurate, timely, and compliant with court regulations. • Review and calendar electronic filings from federal and state courts in accordance with applicable rules. • Allocate resources effectively based on case deadlines, trial schedules, and attorney priorities. • Train legal assistants and support staff on protocols related to wage and hour case management. • Collaborate with attorneys on case strategy, discovery processes, and client communication. • Conduct legal research, draft legal documents, and assist with trial preparation. • Analyze discovery materials, summarize findings, and provide substantive insights. • Finalize and file pleadings while ensuring compliance with procedural requirements. • Coordinate deposition logistics, including scheduling, transcript handling, and vendor management. • Prepare mediation packets and ensure all necessary documentation is organized for mediation sessions.
2026-04-01T00:00:00Z