8 results for Administrative Assistant in Latham, NY

Administrative Assistant

Albany, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Albany, New York. In this role, you will provide comprehensive support to senior staff and ensure smooth office operations. This is a long-term contract position, ideal for someone who thrives in a dynamic and fast-paced environment. Responsibilities: • Coordinate and schedule meetings for senior staff to ensure effective time management. • Process incoming mail, handle faxing requirements, and manage photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems for efficient document retrieval. • Draft and prepare thorough correspondence, including letters and reports related to incidents and complaints. • Oversee daily office operations, providing support to senior management as required. • Adapt to changing priorities by completing ad hoc assignments in a timely manner. • Assist in orienting and training other support staff to ensure consistency in administrative processes.
2026-03-10T00:00:00Z

Administrative Assistant

Troy, NY
onsite
Temporary
18 - 21 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team on a long-term contract basis in Troy, New York. This position requires a detail-oriented individual with strong organizational and communication abilities, as well as proficiency in database management and customer service. Ideal candidates will thrive in a dynamic office environment and demonstrate a proactive approach to supporting various departments. Responsibilities: • Maintain, update, and input data across multiple database systems with accuracy and efficiency. • Extract and organize data from various systems to produce clear and actionable reports. • Provide support in time and attendance tracking, ensuring accurate record-keeping. • Develop and communicate departmental reports and policies to relevant stakeholders. • Perform general office and clerical tasks, including assisting other departments as needed. • Conduct research and contribute to the development of departmental initiatives. • Deliver exceptional customer service to students and staff, addressing inquiries and resolving issues effectively. • Serve as a reliable point of contact for inbound calls and reception duties, ensuring clear and effective communication at all times.
2026-02-25T00:00:00Z

Office Administrative Assistant

Ballston Spa, NY
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a skilled Office Administrative Assistant to join our team in Malta, New York. This long-term contract position is fully in-office and requires someone who is detail oriented and thrives in a dynamic and fast-paced environment. The role involves supporting various departments, managing administrative tasks, and ensuring smooth daily operations within the construction industry. Responsibilities:• Facilitate onboarding processes for new employees and maintain accurate personnel records using systems like Dynafile and Resource Management.• Perform administrative accounting tasks within cloud-based systems, ensuring accuracy and efficiency.• Assist the Safety Manager with document control and compliance tracking.• Monitor office supply levels, manage inventory, and coordinate purchases as needed.• Organize catering orders for meetings and events, ensuring timely delivery.• Provide comprehensive administrative support to Branch Managers, Project Managers, and Estimators.• Answer inbound calls and respond to inquiries promptly.• Process paperwork and vendor invoices with attention to detail.• Maintain a clean, organized workspace and adhere to business casual dress standards.
2026-02-25T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-02-06T00:00:00Z

Finance Administrative Assistant

Albany, NY
onsite
Permanent
48000 - 51000 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-02-27T00:00:00Z

Accounting Assistant

Albany, NY
onsite
Permanent
45000 - 50000 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-02-20T00:00:00Z

Receptionist

Latham, NY
onsite
Temporary
19 - 19 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team in Latham, New York. In this contract role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and efficient environment. This position is ideal for individuals with excellent communication skills and a strong ability to multitask. Responsibilities: • Greet and assist visitors in a detail-oriented and friendly manner. • Answer and direct phone calls to the appropriate departments or personnel. • Manage incoming and outgoing correspondence, including emails and mail. • Maintain a clean and organized reception area. • Schedule and coordinate appointments and meetings as needed. • Provide general administrative support to various teams. • Ensure timely and accurate record-keeping of visitor logs and other documentation. • Handle inquiries and provide information about the company and its services. • Collaborate with team members to address any operational needs. • Monitor office supplies and coordinate replenishment when necessary.
2026-03-11T00:00:00Z

Office Coordinator

Saratoga Springs, NY
onsite
Permanent
60000 - 70000 USD / Yearly
Office Support & Administrative Coordinator Rachel Miller is partnering with a company in Saratoga, NY on an Office Coordinator Role. We’re seeking a detail‑oriented Office Support & Administrative Coordinator to help keep our office running smoothly and support multiple departments. Responsibilities<ul><li>Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom).</li><li>Support onsite and offsite events and trainings.</li><li>Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving.</li><li>Assist with new‑hire office setup and general administrative tasks.</li><li>Provide support to Finance, Operations, Estimating, HR, and Equipment departments.</li><li>Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks.</li><li>Process simple financial tasks (receipt matching, spreadsheets, invoicing support).</li><li>Manage job site postings, weekly project paperwork, safety documentation, and training logistics.</li><li>Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting.</li></ul>Qualifications<ul><li>Prior administrative or office support experience preferred.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency with Microsoft Office and virtual meeting tools.</li><li>Excellent communication and customer service skills.</li></ul>
2026-02-19T00:00:00Z